Minutes 2018-02-27 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, FEBRUARY 27, 2018
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Tim Brown, Kristen Bameich, Barbara Harmon, Mayor
Pro Tern Caren Ray, and Mayor Jim Hill were present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Public Works Bill Robeson, Interim Director of Recreation Services
Sheridan Bohlken, Director of Administrative Services Debbie Malicoat,
and Public Works Manager Shane Taylor.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Bob Lund, representing Arroyo Grande In Bloom, led the Flag Salute. •
5. AGENDA REVIEW
5.a. Closed Session Announcements:
City Council Meeting of February 13. 2018
a) Conference with Legal Counsel - Anticipated Litigation. Significant exposure to litigation
pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9 and
Section 54956.9(e)(3): One Case
City Attorney Whitham announced that the City Council met in closed session at a Regular
Meeting on February 13, 2018 to discuss the above item, and that there was no reportable
action.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were: Linda Osty, who offered an
invocation; Patty Welsh, stated she recently wrote to the Council to ask a question and asked
for a response, thanked the three Council Members who responded, and expressed concern
that not all Council Members responded; Ken Price, commented on the water issue facing the
City, commented on the importance of getting the residents behind water conservation, and
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urged the City to educate the public about the issue and the importance of working together to
conserve water; Wendy Trudoro, Arroyo Grande High School student representing the Friday
Night Live Program, spoke about the ill effects of second hand smoking and its effect on the
community's youth, requested the City Council update Chapter 8.36 of the City's Municipal
Code to reflect the 2016 State law that has increased the legal age to buy tobacco and its
related products to 21, and install more comprehensive no smoking signage in specified areas.
8. CITY MANAGER REPORT:
City Manager Bergman thanked the Grizzly Youth Academy cadets for their recent volunteer
clean-up work day at Elm Street Park, and provided an update on public outreach efforts to date
regarding the budget development process.
9. CONSENT AGENDA
Council Member Harmon requested that Item 9.f. be pulled for a separate roll call vote.
Mayor Hill invited public comment on the consent agenda items. Hearing no public comments,
he closed the public comment period.
Action: Council Member Barneich moved, and Council Member Brown seconded the motion to
approve Consent Agenda Items 9.a. through 9.e., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Barneich, Brown, Harmon, Ray, Hill
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period February 1, 2018
through February 15, 2018.
9.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing of investment deposits of the City of Arroyo
Grande, as of January 31, 2018, as required by Government Code Section 53646(b).
9.c. Consideration of Approval of Cost Allocation Plan.
Action: Approved the Fiscal Year 2017-18 Cost Allocation Plan and amended the
budget as appropriate.
9.d. Consideration of Acceptance of the Municipal Water Well No. 11 Treatment Plant
Construction, Well Equipment and Pipeline Installation Project, PW 2010-07.
Action: 1) Accepted the project improvements as constructed by Brough Construction,
Inc. in accordance with the plans and specifications for the Municipal Water Well No. 11
Treatment Plant Construction, Well Equipment and Pipeline Installation Project, PW
2010-07; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of
retention, thirty-five (35) days after the Notice of Completion has been recorded, if no
liens have been filed.
9.e. Consideration to Approve Amendment No. 1 to Consultant Services Agreements
for Civil Engineering, Construction Management, Materials Testing, and Land
Surveying Services.
Action: Approved and authorized the City Manager to execute Amendment No. 1 to
Consultant Services Agreements to extend agreements for an additional two (2) years to
the following firms for specified services: 1) Earth Systems Pacific; Pavement
Engineering Inc.; and Advantage Technical Services Inc. for materials testing services;
2) Cannon Corporation; Stantec Consulting Services Inc.; and MNS Engineers Inc. for
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land surveying services; 3) Filippin Engineering Inc.; 'MNS Engineers Inc.; Water
Systems Consulting Inc.; Lenhardt Engineering Inc.; Stantec Consulting Services Inc.,
for construction management services; 4) Omni Means Engineering Solutions; Wallace
Group; Cannon Corporation; Water Systems Consulting Inc.; Michael K Nunley and
Associates; Eikhof Design Group; Lenhardt Engineering Inc.; North Coast Engineering
Inc. for civil engineering services; and 5) Authorized staff to issue purchase orders for
consultant services if the proposal cost is within the City Council approved project or
service budget.
ITEMS PULLED FROM THE CONSENT AGENDA
9.f. Consideration of Adoption of Ordinance for Development Code Amendment Case
No. 18-001; Amendments to Title 16 of the Arroyo Grande Municipal Code
Regarding Design Requirements for Post Construction Stormwater Compliance;
Location -Citywide; Applicant-City Of Arroyo Grande.
Recommended Action: Adopt an Ordinance amending Title 16 of the Arroyo Grande
Municipal Code regarding Design Requirements for Post Construction Stormwater
Compliance.
City Attorney Whitham read the full title of the Ordinance as follows: "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTION 16.08.010 OF
TITLE 16 REGARDING DESIGN REQUIREMENTS FOR POST CONSTRUCTION
REQUIREMENTS".
Action: Council Member Barneich moved to adopt the Ordinance as read in title by the City
Attorney. Council Member Brown seconded, and the motion passed on the following roll-call
vote:
AYES: Barneich, Brown, Ray, Hill
NOES: Harmon
ABSENT: None
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
11.a. Monthly Water Supply and Demand Update and Presentation.
Public Works Director Robeson introduced the item and Public Works Manager Taylor gave a
presentation regarding the status of the drought conditions in San Luis Obispo County and
reviewed the City's water usage and surplus for January 2018; reviewed Lopez Reservoir
storage projections; reviewed the City's mandatory water conservation requirements that are
still in place; announced that the City will be encouraging compliance by sending out reminders
and issuing warnings as needed; reviewed the City's triggering conditions that implement
additional stages of action; and spoke about the City's retrofit programs. Staff responded to
questions from Council.
Mayor Hill invited public comment. Speaking from the public was Patty Welsh, who commented
on the public's need to start conserving more water, asked when fines will be charged again,
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and commented on new commercial development that is occurring in the City. Hearing no
further public comments, Mayor Hill closed the public comment period.
Council comments ensued with a suggestion to staff to provide additional information in the
monthly report regarding the amount of rain received and the per capita water use each month;
the importance of re-educating the public about water conservation; a suggestion to place an
electronic signage board on E. Grand Avenue to educate the public about water conservation
and to expand pubic communication through the City's website and social media; and a request
for staff to come back to Council in April, after the rainy season is over, with an updated
presentation on the status of the City's water supply.
No formal action was taken on this item. The report was received and filed.
12. NEW BUSINESS
12.a. Consideration of Fiscal Year 2017-18 Mid Year Budget Report.
Administrative Services Director Malicoat presented the staff report and recommended that the
Council: 1) Approve detailed budget adjustments and requests for additional appropriations
listed in the Mid-Year Budget Report; and 2)Approve Schedule A.
Staff responded to questions from Council. In response to questions from Council regarding the
proposed funding for the Diablo closure economic study, Mayor Hill invited Mike Manchek,
President and CEO of the Economic Vitality Corporation, to address the Council.
Mr. Manchek provided a brief overview and clarification of the EVC's role in organizing and
coordinating efforts to obtain funding and provide management support for the Diablo Closure
Economic Study and responded to questions from Council.
Mayor Hill invited public comment. Speaking from the public was Robert Olson, who referred to
the Mid-Year Budget Report and noted that budgets come in at the end of the year either over
budget or under budget, and suggested that in future budgets, the Council request staff to bring
two lists — a list of expected overages and a list of items that are expected to come in under
budget. Hearing no further public comments, Mayor Hill closed the public comment period.
Council comments ensued regarding the increased costs in Citywide water use and reducing
the City's water use at City facilities, particularly on turf in City parks without affecting public
safety at the athletic fields; and in opposition to appropriating $28,800 for the Diablo closure
economic study based on the fact that it is not yet known how much the business community or
other jurisdictions are contributing, whether any grants will be available to fund the study, that
government should not be on the front end of funding the study, that it is not clear what the
scope of the study or value of the study will be for Arroyo Grande, and concern regarding the
amount of administrative/management costs for the study.
Action: Council Member Harmon moved to approve detailed budget adjustments and requests
for additional appropriations listed in the Mid-Year Budget, as modified, to direct staff to
implement a 10% reduction in City water use in parks, to be increased incrementally by 5% at
the discretion of the Public Works Director as appropriate; to not approve an appropriation of
$28,800 for the EVC Diablo closure economic study; to approve Schedule A as amended; and
to direct staff to place information regarding current water restrictions and efforts the City is
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taking to conserve water use in City parks on the City's website in a prominent location. Council
Member Brown seconded, and the motion passed on the following roll-call vote:
AYES: Harmon, Brown, Barneich, Ray, Hill
NOES: None
ABSENT: None
13. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they attended as the City's appointed
representative.
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency
(b) MAYOR PRO TEM RAY:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) Economic Vitality Corporation (EVC)
(3) Tourism Marketing Committee
(4) Community Action Partnership San Luis Obispo (CAPSLO)
(c) COUNCIL MEMBER BROWN:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) Integrated Waste Management Authority Board (IWMA)
(3) South County Transit(SCT)
(4) Brisco/Halcyon Interchange Subcommittee
(d) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
(e) COUNCIL MEMBER HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
14. COUNCIL COMMUNICATIONS
Council Member Barneich announced the "We Heart AG" would be holding its first annual
volunteering event beginning at 8:00 a.m. on Earth Day, April 22"d, at Heritage Square Park,
and stated it was an opportunity for members of the public to sign up for various volunteering
opportunities and give back to the community. Council Member Barneich also announced the
next free Senior Tech Clinic on March 17th from 10:00 to 11:30 a.m. at the Council Chambers
where teens from Arroyo Grande High School will provide seniors assistance with their
computers, tablets and mobile devices.
Council Member Brown expressed appreciation to the Neighborhood Services staff for their
quick response to two recent code enforcement issues.
•
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Council Member Harmon announced that the Arroyo Grande-Grover Beach Chamber of
Commerce Membership and Visitor Guide is out and available at the Chamber office as well as
local hotels and motels. She stated the new Area Map is also available and both publications do
a good job promoting the_City and its various businesses.
15. COMMUNITY COMMENTS AND SUGGESTIONS
None.
16. CLOSED SESSION
None.
17. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:01 p.m.
f f
Jim II, Mayor •
EST:
Witaete,
Kelly W-tm%re, City Clerk
(Approved at CC Mtg 343'Z0/F3 )