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ARC 2018-04-02_07a Approval of Minutes ACTION MINUTES REGULAR MEETING OF THE ARCHITECTURAL REVIEW COMMITTEE MONDAY, FEBRUARY 5, 2018 ARROYO GRANDE CITY HALL, 300 E. BRANCH STREET ARROYO GRANDE, CA 1. CALL TO ORDER Chair Warren Hoag called the Regular Architectural Review Committee meeting to order at 2:30 p.m. 2. ROLL CALL ARC Members: Chair Warren Hoag, Vice Chair Bruce Berlin, and Committee Member Keith Storton were present. Committee Members Mary Hertel and Colleen Kubel were absent. City Staff Present: Planning Manager Matt Downing and Planning Technician Sam Anderson were present. 3. FLAG SALUTE Vice Chair Berlin led the Flag Salute. 4. AGENDA REVIEW None. 5. COMMUNITY COMMENTS AND SUGGESTIONS None. 6. WRITTEN COMMUNICATIONS None. 7. CONSENT AGENDA Committee Member Storton made a motion, seconded by Vice Chair Berlin, to approve the January 8, 2018 minutes as submitted. The motion passed on the following voice vote: AYES: Storton, Berlin, Hoag NOES: None ABSENT: Hertel, Kubel 8. PROJECTS 8.a. CONSIDERATION OF PLANNED SIGN PROGRAM 17-002; TWO (2) NEW MONUMENT SIGNS, ONE (1) NEW WALL SIGN, ONE (1) NEW VEHICLE DIRECTIONAL SIGN, AND TWO (2) NEW DIRECTORY SIGNS FOR A NEW MEDICAL CENTER; LOCATION – 850 FAIR OAKS AVENUE; APPLICANT – TRIPLE, LLC; SIGN CONTRACTOR – SEAN BEAUCHAMP, SOUTHPAW SIGNS (Anderson) Planning Technician Anderson presented the staff report. The Committee had no questions. Sean Beauchamp, sign contractor, and Will Drake, architect, spoke in support of the project and responded to questions regarding illumination of the signs and the location of the monument signs. . Minutes: ARC PAGE 2 Monday, February 5, 2018 The Committee spoke in support of the project, commenting that the size, amount, and location of the signage felt appropriate, and that the proposed sign package is justified in light of the scale of the structure the signage is to be located upon. Vice Chair Berlin made a motion, seconded by Committee Member Storton, to recommend approval of the project to the Planning Commission as submitted, with the comment that the Committee felt that the proposed signage was proportionally appropriate for the scale of the structure. AYES: Berlin, Storton, Hoag NOES: None ABSENT: Hertel, Kubel 8.b. CONSIDERATION OF PLANNED SIGN PROGRAM 18-001; REVISION TO EXISTING PLANNED SIGN PROGRAM; LOCATION – INTERSECTION OF EAST GRAND AVENUE AND SOUTH ELM STREET; APPLICANT – JENNIFER DAW (Anderson) Planning Technician Anderson presented the staff report and responded to questions from the Committee regarding the Planned Sign Program, the existing Rite Aid sign, and color choices and regulations. Phil Fontes, property owner, spoke in support of the project and responded to questions regarding the proposed location of the signs, the impact of the signage to existing architectural features, and placement of signage upon monument signs. The Committee spoke in support of the project, providing comments on the symmetry of the proposed signage, the loss of architectural detailing created by the proposed sign placement, and the colors of the signage. Committee Member Storton made a motion, seconded by Vice Chair Berlin, to recommend approval of the project to the Planning Commission as submitted, with the comment that the Committee felt that the proposed signage was proportionally appropriate for the scale of the structure. AYES: Storton, Berlin, Hoag NOES: None ABSENT: Hertel, Kubel 9. DISCUSSION ITEMS None. 10. COMMITTEE COMMUNICATIONS Chair Hoag informed the Committee that he would be absent from the April 16, 2018 regular meeting. 11. STAFF COMMUNICATIONS Planning Manager Downing updated the Committee the Jim Guthrie Community Service Grant Panel, the Branch Street Hotel, the Heritage Square Bathroom project, and the Matthew Will Memorial Medical Center. Minutes: ARC PAGE 3 Monday, February 5, 2018 12. ADJOURNMENT The meeting was adjourned at 3:25 p.m. to a regular meeting on March 5, 2018 at 2:30 p.m. _____________________________ _____________________________ SAM ANDERSON WARREN HOAG PLANNING TECHNICIAN CHAIR (Approved at ARC Meeting ___________) ACTION MINUTES REGULAR MEETING OF THE ARCHITECTURAL REVIEW COMMITTEE MONDAY, MARCH 5, 2018 ARROYO GRANDE CITY HALL, 300 E. BRANCH STREET ARROYO GRANDE, CA 1. CALL TO ORDER Chair Warren Hoag called the Regular Architectural Review Committee meeting to order at 2:30 p.m. 2. ROLL CALL ARC Members: Chair Warren Hoag and Committee Members Mary Hertel, Colleen Kubel, and Keith Storton were present. Vice Chair Berlin was absent. City Staff Present: Community Development Director Teresa McClish, Planning Manager Matt Downing, and Planning Technician Sam Anderson were present. 3. FLAG SALUTE Committee Member Hertel led the Flag Salute. 4. AGENDA REVIEW None. 5. COMMUNITY COMMENTS AND SUGGESTIONS None. 6. WRITTEN COMMUNICATIONS None. 7. CONSENT AGENDA Approval of the Minutes from the February 5, 2018 Regular Architectural Review Meeting was continued to a date certain of April 2, 2018 in order to allow for a quorum. 8. PROJECTS 8.a. CONSIDERATION OF VESTING TENTATIVE TRACT MAP 16-002 AND CONDITIONAL USE PERMIT 16-007; SUBDIVISION AND CONSTRUCTION OF TWENTY-THREE (23) RESIDENTIAL UNITS AND A 506 SQUARE FOOT NEIGHBORHOOD COFFEE SHOP; LOCATION – 362-382 S. HALCYON ROAD; APPLICANT – STACY BROMLEY; REPRESENTATIVE – STEVEN PUGLISI ARCHITECTS (Downing) Planning Manager Downing presented the staff report and responded to questions from the Committee regarding parking reductions, ADA parking space requirements, CC&Rs, existing Oak trees on site, if an HOA would exist for the project, the intent of the surrounding wall, waste facilities, utility line locations and undergrounding requirements, if a lighting plan would be eventually reviewed, and drainage. Steve Puglisi and Kim Johnson, architects, Stacy Bromley, applicant, Kirby Gordon, property owner, and Dave Foot, landscape architect, spoke in support of the project and responded to questions regarding the height of the wall along Halcyon Road, waste facility locations, Minutes: ARC PAGE 2 Monday, March 5, 2018 the location of certain units, ADA parking spaces, existing street trees, and Oak tree removal. The Committee spoke in support of the project, commenting that the parking reduction was justified and that replacing the five (5) Oak trees proposed to be removed with only nine (9) replacement Oaks as opposed to the required fifteen (15) felt appropriate in light of the scale of the project. The Committee complimented the architectural style of the project, proposed colors, landscaping choices, the inclusion of the coffee shop as part of the project, and the “affordable by design” nature of the project. Committee Member Storton made a motion, seconded by Committee Member Kubel, to recommend approval of the project to the Planning Commission with the conditions that: 1. All street trees that are damaging existing sidewalk infrastructure are replaced by more suitable species; and 2. One (1) additional ADA conforming space be including in the project. The motion also contained the comment that the shared parking reduction was appropriate, and the choice to replace the five (5) Oaks proposed to be removed with only nine (9) replacement Oaks instead of the required fifteen (15) was appropriate as well. AYES: Storton, Kubel, Hertel, Hoag NOES: None ABSENT: Berlin 9. DISCUSSION ITEMS 9.a. Color Board Review for Conditional Use Permit 16-005 (Anderson) Planning Technician Anderson presented the color board to the Committee. The Committee complimented the proposed color choices and provided a consensus opinion that the proposed colors would be acceptable. 10. COMMITTEE COMMUNICATIONS Chair Hoag informed the Committee that he would be absent from the March 19, 2018 and April 16, 2018 regular meetings. Committee Member Storton informed the Committee that he would be absent from the March 19, 2018 regular meeting. Committee Member Kubel apologized for missing the February 5, 2018 meeting due to a personal emergency. 11. STAFF COMMUNICATIONS Planning Manager Downing updated the Committee on the Halcyon Road Complete Street project, the East Grand Avenue Master Plan project, and the historic designation process for the Tabernacle. Minutes: ARC PAGE 3 Monday, March 5, 2018 12. ADJOURNMENT The meeting was adjourned at 3:57 p.m. to a regular meeting on March 19, 2018 at 2:30 p.m. _____________________________ _____________________________ SAM ANDERSON WARREN HOAG PLANNING TECHNICIAN CHAIR (Approved at ARC Meeting ___________)