CC 2018-04-10 Agenda Summary
City Council
Jim Hill Mayor/Chair
Caren Ray Mayor Pro Tem/Vice Chair
Tim Brown Council/Board Member
Kristen Barneich Council/Board Member
Barbara Harmon Council/Board Member
AGENDA SUMMARY
CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED
ARROYO GRANDE REDEVELOPMENT AGENCY MEETING
TUESDAY, APRIL 10, 2018
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL COUNCIL/BOARD
3. MOMENT OF REFLECTION
4. FLAG SALUTE: SOUTH COUNTY HISTORICAL SOCIETY
5. AGENDA REVIEW:
5.a. Closed Session Announcements
Special City Council Meeting of April 10, 2018:
a) CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to
Government Code Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria,
et al. and related actions, Santa Clara Superior Court, Case No. CV 770214.
5.b. Move that all ordinances presented for introduction or adoption be read in title only
and all further readings be waived
Agenda
AGENDA SUMMARY – APRIL 10, 2018
PAGE 2
6. SPECIAL PRESENTATIONS:
6.a. Proclamation in Recognition of the San Luis Obispo Museum of Art
6.b. Honorary Proclamation Declaring April 2018 as “Sexual Assault Awareness Month”
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues,
thoughts, or suggestions on matters not scheduled on this agenda. Comments should be
limited to those matters that are within the jurisdiction of the City Council. The Brown Act
restricts the Council from taking formal action on matters not published on the agenda. In
response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council
agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member of
the audience shall not be permitted.
8. CITY MANAGER/DIRECTOR REPORT:
Correspondence/Comments as presented by the City Manager and/or Department Directors.
8.a. Request for Discussion and Direction to Staff to Prepare a Letter to the County of San
Luis Obispo in Support of the 5Cities Homeless Coalition’s Request for
Reconsideration of the Community Development Block Grant Allocations in the 2018
Action Plan Draft Allocations as it Relates to Funding for South County Homeless
Services (BERGMAN)
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to comment
on any Consent Agenda item may do so at this time. Any Council Member may request that
any item be withdrawn from the Consent Agenda to permit discussion or change the
recommended course of action. The City Council may approve the remainder of the Consent
Agenda on one motion.
9.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period March 16,
2018 through March 31, 2018.
AGENDA SUMMARY – APRIL 10, 2018
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9. CONSENT AGENDA (cont’d):
9.b. Consideration of a Resolution Adopting the Amended and Restated 457 Deferred
Compensation Plan and Trust Document and Including Optional Provisions
(MALICOAT)
Recommended Action: Adopt a Resolution adopting the Amended and Restated 457
Deferred Compensation Plan and Trust Document, adding the optional provision for Roth
Contributions and allowing part-time employees to participate in the Plan.
9.c. Consideration of Subordination Agreement Between the City and Courtland-Arroyo
Grande, L.P. (MALICOAT)
Recommended Action: Approve and authorize the City Manager to execute a Subordination
Agreement between the City and Courtland-Arroyo Grande, L.P. to facilitate refinancing of the
project by the owners.
9.d. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meetings of March
13, 2018, and March 27, 2018, as submitted.
9.e. Consideration of Annual Report and Adoption of Resolution of Intention for Levy of
Annual Assessment for Arroyo Grande Tourism Business Improvement District
(BERGMAN)
Recommended Action: 1) Receive and approve the annual report of the Arroyo Grande
Tourism Business Improvement District (AGTBID) Advisory Board; 2) Adopt a Resolution of
Intention to levy and collect assessments within the AGTBID area for Fiscal Year 2018-19 at
the same rate as in Fiscal Year 2017-18; and 3) Set the date for the public hearing for May
22, 2018.
9.f. Consideration of a First Time Extension to the Contract with Waterboys Plumbing, Inc.
for the Plumbing Retrofit Program (ROBESON)
Recommended Action: 1) Approve the first time extension for the Plumbing Retrofit contract
to Waterboys Plumbing, Inc. in the amount of $76,895.00; and 2) Authorize the Mayor to
execute the time extension.
9.g. Consideration of Adoption of Resolutions Ordering the Preparation and Filing of
Annual Engineer’s Reports for the Parkside Village Assessment District, Grace Lane
Assessment District, and Landscaping and Lighting District No. 1, within Tract 1769,
for Fiscal Year 2018-2019 (ROBESON)
Recommended Action: Adopt Resolutions ordering the preparation and filing of Annual
Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment
District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for
Fiscal Year 2018-2019.
9.h. Consideration of Temporary Use Permit 18-005; Authorization for the Sale of Beer and
Wine at the 2018 Heritage Square Park Summer Concert Series Events and Application
Fee Waiver; Location – Heritage Square Park; Applicant – South County Historical
Society; Representative – Paul Provence (McCLISH)
Recommended Action: Adopt a Resolution approving Temporary Use Permit No. 18-005 to
allow the sale of beer and wine at the 2018 Heritage Square Park Summer Concert Series
and denying the request for an application fee waiver.
AGENDA SUMMARY – APRIL 10, 2018
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9. CONSENT AGENDA (cont’d):
9.i. Consideration of a Resolution Denying with Prejudice Conditional Use Permit 16-008;
Construction of an Approximately 2,650 Square-Foot Fast-Food Restaurant with Drive-
Thru; Location – 727 El Camino Real (Western Corner of El Camino Real, Faeh Avenue,
and Bell Street); Applicant – ELA Foods, Inc.; Representative – Oasis Associates
(McCLISH)
Recommended Action: Adopt a Resolution denying with prejudice Conditional Use Permit
16-008.
9.j. Consideration of Amendment No. 1 to an Affordable Housing Agreement Between the
City of Arroyo Grande as Housing Successor Agency to the Dissolved Arroyo Grande
Redevelopment Agency and Habitat for Humanity for San Luis Obispo County
(McCLISH)
Recommended Action: 1) Approve Amendment No. 1 to the Affordable Housing Agreement
to allow a three (3) year time extension to commence the project; and 2) Authorize the Mayor
to sign the Amendment.
10. PUBLIC HEARINGS:
None.
11. OLD BUSINESS:
None.
12. NEW BUSINESS:
12.a. Consideration of a Request to Allocate $7,500 from the City’s General Fund to the
5Cities Homeless Coalition to Assist with 2017-18 Warming Center Operations
(BERGMAN)
Recommended Action: Consider appropriating $7,500 from the City’s General Fund
unappropriated fund balance to the 5Cities Homeless Coalition to assist with their 2017-18
warming center operations.
12.b. Consideration of Pavement Treatment Alternatives for the 2018 Street Repairs Project,
PW 2018-04 (ROBESON)
Recommended Action: Review alternative treatment options for the 2018 Street Repairs
project and select Alternative 1 – Digouts and overlay, as the preferred alternative.
12.c. Consideration of a Resolution Approving the City Council Handbook (WETMORE)
Recommended Action: Adopt a Resolution approving the City Council Handbook.
12.d. Consideration of a Voluntary Early Retirement Program (BERGMAN/MALICOAT)
Recommended Action: Approve the Voluntary Early Retirement Program and appropriate
up to $365,000 in unappropriated General Fund, Water Fund and Sewer Fund balances to
support the Program, depending on employee participation.
AGENDA SUMMARY – APRIL 10, 2018
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13. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or report
briefly on his or her activities. In addition, subject to Council Policies and Procedures,
Council Members may request staff to report back to the Council at a subsequent meeting
concerning any matter or request that staff place a matter of business on a future agenda.
Any request to place a matter of business for original consideration on a future agenda
requires the concurrence of at least one other Council Member.
14. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues,
thoughts, or suggestions, or to comment on any scheduled Closed Session items.
Comments should be limited to those matters that are within the jurisdiction of the City
Council. The Brown Act restricts the Council from taking formal action on matters not
published on the agenda.
15. CLOSED SESSION:
SUCCESSOR AGENCY
a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code
Section 54956.8:
Property: APN: 006-151-027; Located at Faeh Avenue and El Camino Real
Agency Negotiators: Debbie Malicoat, Finance Officer; Marty Indvik, Lee & Associates
Negotiating Parties: ELA Foods, Inc.
Under Negotiation: Price and terms of payment for sale of property
Adjourn to closed session.
16. RECONVENE TO OPEN SESSION:
Announcement(s) of any reportable action(s) taken in Closed Session will be made in open
session, and repeated at the beginning of the next Regular City Council meeting as this portion
of the meeting is not recorded or videotaped.
17. ADJOURNMENT
AGENDA SUMMARY – APRIL 10, 2018
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All staff reports or other written documentation, including any supplemental material distributed to a majority of the City
Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public
inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the
agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the
Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the
Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the
meeting date.
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The rebroadcast schedule is published at www.slo-span.org.