CC 2018-04-10_09d Approval of CC Minutes_20180313 and 20180327ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE
DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY
TUESDAY, MARCH 13, 2018
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor/Chair Hill called the City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council/Board: Council/Board Members Barbara Harmon, Kristen Barneich and Tim
Brown, Mayor Pro Tem/Vice Chair Ray, and Mayor/Chair Hill were
present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Debbie Malicoat, Director of Community
Development Teresa McClish, Associate Planner Kelly Heffernon, and
Five Cities Fire Authority Fire Chief Steve Lieberman.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Sean Schuur, representing 5 Cities Men’s Club, led the Flag Salute.
5. AGENDA REVIEW
Mayor Hill requested, and the Council concurred, to move Item 12.a. up on the Agenda prior to
the consent agenda in order to accommodate the consultant.
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Linda Osty, who offered an
invocation; Coleen Kubel, urged the Council to support its representative on the Sanitation
District Board by sending a letter requesting certain items be placed on the agenda, and also
suggested the Council request the Sanitation District to consider changing to a five member
Board; Patty Welsh, referred to the Bellaserra development and stated the developers have not
complied with the landscape plan, expressed concern about the standing water in the basin,
expressed concern about the inconsistent fencing material throughout the development, and
stated she has not received a response from the City regarding her concerns; Patricia Price,
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suggested the Council send a letter to the Sanitation District regarding Mayor Hill’s request to
place items on the Agenda, and expressed concerns about the status of the audit for the
Sanitation District; and Richard Berg, commented on water quality and the City’s water sources,
commented on oil wells, referred to a ballot initiative to ban new oil wells and to prevent fracking
in San Luis Obispo County and requested the Council study the issue and provide comments to
the County. No further comments were received.
8. CITY MANAGER/DIRECTOR REPORT
There were no communications from staff.
The next agenda item was heard out of order.
12. NEW BUSINESS
12.a. Consideration of Refunding 2007 Tax Allocation Bonds.
[CITY COUNCIL/SUCCESSOR AGENCY]
Administrative Services Director Malicoat provided introductory comments. Bond consultants
Mark Pressman and Erick Cruz of Wulff, Hansen & Co., provided a presentation regarding the
proposed 2007 Tax Allocation Bonds Refunding – Debt Service Savings Analysis. Mr.
Pressman and staff responded to questions from the Council/Board members.
Mayor/Chair Hill invited public comment. Speaking from the public was Linda Osty, clarifying
that the term for the bonds would not be extended. No further public comments were received.
Successor Agency
Action: Board Member Barneich moved to: 1) Provide authorization to issue taxable tax
allocation refunding bonds to refund in full the Arroyo Grande Redevelopment Agency, Arroyo
Grande Redevelopment Project Area, and 2007 Tax Allocation Bonds; 2) Adopt a Resolution
entitled: “A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED ARROYO
GRANDE REDEVELOPMENT AGENCY APPROVING THE ISSUANCE OF REFUNDING
BONDS IN ORDER TO REFUND CERTAIN OUTSTANDING OBLIGATIONS OF THE
FORMER ARROYO GRANDE REDEVELOPMENT AGENCY, APPROVING THE FORMS
AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN INDENTURE OF TRUST, AN
ESCROW AGREEMENT AND A BOND PURCHASE AGREEMENT RELATING THERETO,
REQUESTING OVERSIGHT BOARD APPROVAL OF THE ISSUANCE OF THE REFUNDING
BONDS, REQUESTING CERTAIN DETERMINATIONS BY THE OVERSIGHT BOARD, AND
PROVIDING FOR OTHER MATTERS RELATING THERETO”; and 3) Authorize the Executive
Director to amend or revise minor, non-substantive changes and execute final documents and
agreements as needed to affect the bond refunding, provided they are in substantial compliance
with the draft documents and Board direction. Board Member Brown seconded, and the motion
passed on the following roll call vote:
AYES: Board Members Barneich, Brown, Harmon, Ray, and Chair Hill
NOES: None
ABSENT: None
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City Council
Action: Council Member Harmon moved to adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A DEBT
MANAGEMENT POLICY”. Council Member Brown seconded, and the motion passed on the
following roll call vote:
AYES: Council Members Harmon, Brown, Barneich, Ray, and Chair Hill
NOES: None
ABSENT: None
9. CONSENT AGENDA
Council Member Barneich requested that Item 9.g. be pulled for a separate vote.
Mayor Hill invited public comment on the consent agenda. No public comments were received.
Action: Council Member Brown moved, and Council Member Harmon seconded the motion to
approve Consent Agenda Items 9.a. through 9.f., with the recommended courses of action.
The motion passed on the following roll-call vote:
AYES: Brown, Harmon, Barneich, Ray, Hill
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period February 16, 2018
through February 28, 2018.
9.b. Consideration of Reimbursement to the City of San Luis Obispo.
Action: 1) Appropriated $13,400 from the General Fund unallocated fund balance; and
2) Approved reimbursement to the City of San Luis Obispo for $13,367.12 for Coalition
of Cities costs related to the closure of the Diablo Nuclear Power Plant.
9.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meetings of February 13,
2018, and February 27, 2018, as submitted.
9.d. Consideration of Council Appointment to Traffic Commission.
Action: Approved the recommendation of Council Member Brown to appoint Timothy
Storton to the Traffic Commission.
9.e. Consideration of Acceptance of the Santos Field Barrier Removal Project, PW
2017-01.
Action: 1) Accepted the project improvements as constructed by Sansone Company,
Inc. in accordance with the plans and specifications for the Santos Field Barrier Removal
Project, PW 2017-01; 2) Directed staff to file a Notice of Completion; and 3) Authorized
release of retention, thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed.
9.f. Consideration of a Sixth Amendment to Agreement for Consultant Services with
Quincy Engineering, Inc. for the Bridge Street Bridge Rehabilitation Project.
Action: 1) Approved a Sixth Amendment to the Agreement for Consultant Services
(“Sixth Amendment”) with Quincy Engineering, Inc. to include additional services; 2)
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Authorized the Mayor to execute the Sixth Amendment; and 3) Appropriated an
additional $100,000 of Local Highway Bridge Program (HBP) grant funds in the capital
improvement program budget for the utility design phase of the project.
ITEMS PULLED FROM CONSENT AGENDA
9.g. Consideration of Temporary Use Permit No. 17-023; Authorization to use City
Property for a Beer and Food Festival on Saturday, October 13, 2018, and Waiver
of Application Fees; Location – Heritage Square Park; Applicant – Arroyo Grande
Village Improvement Association; Representative – Bob Lund
Recommended Action: Adopt a Resolution approving Temporary Use Permit 17-023.
Council Member Barneich stated she would recuse herself from voting on this item due to a
conflict of interest resulting from her position as a private citizen on the Board of the 5Cities
Homeless Coalition, which is a recipient of a small amount of funds from the Beer and Food
Festival.
Mayor Hill invited public comment. No public comments were received.
Mayor Hill noted that he has not supported this item in the past as the adult event is held in one
of the City’s parks and he preferred to see the park open to everyone during that time.
Action: Council Member Brown moved, and Mayor Pro Tem Ray seconded the motion to adopt
a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE APPROVING TEMPORARY USE PERMIT NO.17-023 AND WAIVER OF
APPLICATION FEES; AUTHORIZATION TO USE CITY PROPERTY FOR A BEER AND
FOOD FESTIVAL ON OCTOBER 13, 2018; LOCATED AT HERITAGE SQUARE PARK;
APPLIED FOR BY THE ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION”. The
motion passed on the following roll-call vote:
AYES: Brown, Ray, Harmon
NOES: Hill
ABSENT: Barneich (recused)
10. PUBLIC HEARINGS
10.a. Consideration of Community Development Block Grant (CDBG) Projects and Jim
Guthrie Community Service Grant Program Allocations for Year 2018.
Council Member Barneich announced she would recuse herself and step down for this item due
to a conflict of interest resulting from her position as a private citizen on the Board of the 5Cities
Homeless Coalition.
Community Development Director McClish provided introductory comments. Associate Planner
Heffernon presented the staff report and recommended that the City Council: 1) Adopt a
Resolution approving projects proposed by the 5Cities Homeless Coalition and Family Care
Network, Inc. to be funded with the City’s allocation of CDBG funds for the Year 2018; and 2)
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Adopt a Resolution approving projects to be funded with the City's Jim Guthrie Community
Service Grant Program funds. Staff responded to questions from Council.
In response to a question by Council Member Brown regarding the Family Care Network’s
application, Bobbi Boyer, CDBG applicant representing Family Care Network, stated that they
have not yet secured additional funding to close the financial gap for their project, but they are
still looking. Council Member Brown asked Ms. Boyer to write a letter to the City Manager
requesting that the City reach out to other entities to see if they would be willing to help.
Mayor Hill opened the public hearing. Speaking from the public were: Jim Guthrie, who spoke
about the Community Service Grant Program, expressed concern that the Council is allocating
CDBG funds for a community service project, and commented on Council Member Barneich’s
conflict of interest; Carol Florence, representing Big Brothers Big Sisters of San Luis Obispo
County, expressed gratitude for acknowledgment of the work they do, thanked the Council for
its consideration, and introduced their new Executive Director Jenny Luciano; Danielle Atencio,
representing Peoples’ Self-Help Housing, provided an overview of the organization and
provided information about its grant request to provide a “Little Free Library” at Courtland Street
Apartments and requested the Council reconsider its application for funding; Susan Graves,
representing CASA, thanked the Council for the grant funding and provided an update of
services that CASA provides; Bob Kerwin, representing SCORE, provided an overview of its
programs and thanked the Council for their continued support; Sue Pino, representing
Assistance League of San Luis Obispo County, spoke about the Operation School Bell program
and thanked the Council for their consideration; Christopher Hamma, representing ECOSLO,
spoke about its volunteer cleanup activities, thanked the Council for their consideration,
acknowledged the organizations that received funding, and announced that Coastal Clean Up
Day is always looking for sponsors; Marcia Alter, representing Homeshare SLO, spoke about
the Homeshare SLO program, gave an update on the program’s progress throughout the
County and hoped the Council would reconsider and provide some level of funding; Jana
Nichols, representing 5Cities Homeless Coalition, thanked the Council for their consideration
and provided an update of the Coalition’s recent activities. Upon hearing no further public
comments, Mayor Hill closed the public hearing.
Action: Council Member Harmon moved to: 1) Adopt a Resolution entitled: “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2018”; and 2) Adopt a
Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE APPROVING JIM GUTHRIE COMMUNITY SERVICE GRANT PROGRAM
PROJECTS FOR YEAR 2018”. Mayor Pro Tem Ray seconded, and the motion passed on the
following roll-call vote:
AYES: Harmon, Ray, Brown, Hill
NOES: None
ABSENT: Barneich (recused)
11. OLD BUSINESS
None.
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12. NEW BUSINESS
12.b. Consideration of an Ordinance Adding Section 15.04.032 to Title 15 of the Arroyo
Grande Municipal Code to Create an Expedited Permitting Process for Electric
Vehicle Charging Stations (Staff Project No. 18-002).
Community Development Director McClish provided introductory comments. Associate Planner
Heffernon presented the staff report and recommended the Council introduce an Ordinance
adding Section 15.04.032 to Title 15 of the Arroyo Grande Municipal Code (Buildings and
Construction) to create an expedited and streamlined permitting process for electric vehicle
charging stations as required by Government Code Section 65850.7.
Mayor Hill invited public comment. Speaking from the public were: Jim Guthrie, regarding the
City’s permitting processes; Patty Welsh, stated that she doesn’t see a big rush of applications
coming in that would impact staff; John Keen, spoke about the placement of electric vehicle
charging stations, the use for charging stations versus parking spots, and expressed concern
that Arroyo Grande Hospital removed four ADA spaces and replaced them with charging
stations and requested that staff guidance be included in permit process; and Coleen Kubel,
commented on the permit process, stated she has been waiting 90 days for an accessory
dwelling unit permit, and spoke about the need for a more streamlined and user friendly
permitting process.
Council Member Harmon expressed concern about the State mandate and giving this permit
application process priority over other permits. Council Member Brown stated he did not support
placing electric vehicle stations close to building entrances as an incentive. Further Council
comments ensued regarding the electric vehicle infrastructure permitting checklist, clarification
that the checklist is not part of the proposed ordinance and is subject to approval by the Building
Official, and direction to staff to ensure that priority is provided for required ADA parking spaces
over parking spaces for electric vehicle charging stations, and that the checklist is modified
accordingly.
Action: Mayor Pro Tem Ray moved to introduce an Ordinance entitled: “AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF ARROYO ADDING SECTION 15.04.032 TO TITLE 15
OF THE ARROYO GRANDE MUNICIPAL CODE (BUILDINGS AND CONSTRUCTION) TO
CREATE AN EXPEDITED AND STREAMLINED PERMITTING PROCESS FOR ELECTRIC
VEHICLE CHARGING STATIONS AS REQUIRED BY GOVERNMENT CODE SECTION
65850.7”, and further, to direct the Building Official to modify the checklist with regard to
preserving the City’s ADA/handicapped parking spaces. Council Member Barneich seconded,
and the motion passed on the following roll-call vote:
AYES: Ray, Barneich, Hill
NOES: Brown, Harmon
ABSENT: None
12.c. Provide Policy and Early Budget Direction Regarding Fire and Emergency
Services Due to Anticipated Cost Increases.
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City Manager Bergman presented the staff report and recommended the City Council: 1)
Continue under the adopted policy to “Maintain and improve the Fire Department’s ability to
respond to emergency calls and suppress fires throughout the City within a maximum response
time of six (6) minutes… More concentrated urban uses should be within four (4) minutes
response time”; 2) Continue to support the transition to full-time firefighters and three (3) person
staffing; (Captain, Engineer, and Firefighter on each shift); and 3) Provide direction to the City
Manager, as part of the current budget process regarding the Council’s expectations for service
levels and thoughts on the most cost effective way to provide those services. Staff responded to
questions from Council.
Mayor Hill invited public comment. Speaking from the public were: Jim Guthrie, stated that fire
services have improved and no complaints have been received about fire service in Arroyo
Grande, suggested two stations and two crews, acknowledged that there are capacity issues,
and expressed concern as it relates to maintaining the Mutual Aid Agreements; Patty Welsh,
expressed concerns regarding response time as it relates to calls being dispatched, and costs
for the City and its partner agencies; Pamela Storton, asked questions related to cost
distribution and data, how many calls come from tourists, and if the statistics are considered
when calculating the costs; Craig VanderZwaag, commented he would like to see a regional
approach for providing modern fire and emergency services; Patricia Price, supported providing
the best service possible while keeping the cost affordable, and suggested an option for
maintaining two stations; Patrick Ferguson, President of the International Association of
Firefighters Local 4403, spoke regarding current staffing issues, requests for service and the
variety of calls received, that there is an issue of staff and capacity to provide an acceptable
level of service, that the cost for service has grown, the area has developed and must move
toward a full staffing model, and responded briefly to questions from Council; Terry Fibich,
retired Fire Chief, stated that the top priority is the safety of the community, acknowledged the
diminishing sustainability of volunteers, the need for full-time paid staff and that the situation
with PERS has made it difficult; and Corky Clark Henderson, representing Friends of the Five
Cities Fire Authority, provided background of its formation to assist and raise funds for the Five
Cities Fire Authority and encouraged members of the public to learn more by visiting
www.friendsof5citiesfire.org. Hearing no further public comments, Mayor Hill closed the public
comment period.
Council comments ensued regarding the current cost allocation formula and the need to
reevaluate the funding allocation; acknowledgement that the current reserve firefighter model is
unsustainable; the need for maintaining response times as set forth in the City’s General Plan;
acknowledgement that services provided by CalFire are more expensive; that accurate and
solid data is needed for further evaluation of new formulas or cost allocations in order to make
sound budget decisions; support for a three person staffing model for Arroyo Grande and that
there would need to be more parity in the funding allocation contained in the Joint Powers
Agreement;
Council expressed support for maintaining the City’s General Plan policies as it relates to
emergency response times; support for transitioning to full-time firefighters and a three (3)
person staffing model (Captain, Engineer, and Firefighter on each shift) in Arroyo Grande,
however, not under the current funding allocation; and that the existing JPA Agreement needs
to be reevaluated and additional data and options must be presented for revising the funding
allocations. No formal action was taken on this item.
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13. COUNCIL COMMUNICATIONS
Council Member Brown referred to earlier public comment regarding a request to write a letter to
the Sanitation District regarding the audit(s), expressed concern about delays and funding
impacts for the Redundancy and Recycling Projects until the audits are done, and requested the
Council consider directing the City Manager to send a letter. Council Member Harmon
concurred. Mayor Pro Tem Ray also noted that the Council had previously discussed inviting
Sanitation District staff to make a presentation at a future Council meeting and inquired when
that was going to occur. City Manager stated he would follow up with a letter to the Sanitation
District regarding completion of the audits and would reach out to Sanitation District staff about
having them provide an update to the Council at a future meeting.
Council Member Barneich announced the top five needs this week for the 5Cities Homeless
Coalition Warming Center.
Mayor Hill reported that he and Mayor Pro Tem Ray recently attended an Eagle Scout
ceremony honoring Trevor Milsheimer, and that he and Council Member Harmon attended the
Annual Spring Tea Party.
Council Member Harmon acknowledged the upcoming SCORE workshop, referred to the City’s
upcoming Bridge Street Bridge project and stated that this workshop might be able to help the
businesses that might be impacted due to the project.
Council Member Barneich announced the next free Senior Tech Clinic on March 17th from 10:00
to 11:30 a.m. at the Council Chambers and that there is a need for teens to help provide seniors
assistance with their computers, tablets and mobile devices.
14. COMMUNITY COMMENTS AND SUGGESTIONS
Patty Welsh clarified earlier public comment as it relates to the Five Cities Fire Authority,
commented that if the Sanitation District audit is pulled from the consultant that is conducting
the audit then it would have to start all over, and commented further on issues relating to the
Sanitation District; and Patricia Price, commented on issues relating to the Sanitation District
and submitted her comments to the Council.
15. CLOSED SESSION
None.
16. ADJOURNMENT
Mayor/Chair Hill adjourned the meeting at 10:51 p.m.
______________________________
Jim Hill, Mayor/Chair
ATTEST:
_______________________________
Kelly Wetmore, City Clerk/Secretary
(Approved at CC/SA Mtg ___________)
Item 9.d. - Page 8
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MARCH 27, 2018
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Kristen Barneich, Barbara Harmon, Mayor Pro Tem
Caren Ray, and Mayor Jim Hill were present. Council Member Tim
Brown was absent.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Public Works Bill Robeson, Director of Community Development Teresa
McClish, and Planning Manager Matt Downing.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Members of Cub Scout Pack 13, Los Padres Council of Boy Scouts of America, led the Flag
Salute.
5. AGENDA REVIEW
Mayor Hill requested, and the Council concurred, to move Item 12.a. up on the Agenda prior to
the public hearing item.
5.a. Closed Session Announcements:
None.
5.b. Ordinances Read in Title Only.
Council Member Barneich moved, Council Member Harmon seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Honorary Proclamation Declaring April 2018 as “Month of the Child” and “Child
Abuse Prevention Month” and April 7, 2018 as “Day of the Child”.
Mayor Hill presented an Honorary Proclamation declaring April 2018 as “Month of the Child” and
“Child Abuse Prevention Month” and April 7, 2018 as “Month of the Child”. Maddy Quaglino,
Director of United Methodist Church Children’s Center, accepted the Proclamation and
announced upcoming events to be held during Month of the Child.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were: Linda Osty, who offered an
invocation; Val Delaney, commented on problems with parking in the Village, expressed
concern about the lack of parking enforcement and suggested that Neighborhood Services staff
spend a couple of days a week on parking enforcement; Patty Welsh, commented that the
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Police Department is enforcing parking restrictions as she recently received a parking ticket,
and also commented on an article written about the drought and water restrictions in Cape
Town, Africa; Robert Olson, commented on the loss of a friend, Terry Cagan, who was an
Arroyo Grande Police Volunteer, and recognized him for his role as Lead Volunteer and
commended him for his contributions to the Police Department and the community. No further
public comments were received. Mayor Pro Tem Ray requested the meeting be adjourned in
Mr. Cagan’s honor.
8. CITY MANAGER/DIRECTOR REPORT
City Manager Bergman reported that the City received a letter from the 5Cities Homeless
Coalition with a funding request for the warming shelter and that he would place the request on
a future agenda for consideration; reported that a letter had been received from the Coalition of
Cities requesting a letter in support of Senate Bill (SB) 1090 and stated that due to its time
sensitive nature, he would prepare a letter for the Mayor Pro Tem’s signature based on prior
Council direction; and then provided an update on public outreach efforts made regarding
development of the Fiscal Year 2018-20 Budget and presented a brief video produced in-house
by City staff that will be posted on the City’s government access channel, website, and social
media platforms.
9. CONSENT AGENDA
Council Member Harmon requested that Items 9.e. and 9.g. be pulled.
Mayor Hill invited public comment on the consent agenda. No public comments were received.
Action: Council Member Barneich moved to approve Consent Agenda items 9.a. through 9.f.,
with the exception of items 9.e. and 9.g., with the recommended courses of action. Mayor Pro
Tem Ray seconded, and the motion passed on the following roll-call vote:
AYES: Barneich, Ray, Harmon, Hill
NOES: None
ABSENT: Brown
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period March 1, 2018 through
March 15, 2018.
9.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing of investment deposits of the City of Arroyo
Grande, as of February 28, 2018, as required by Government Code Section 53646(b).
9.c. Monthly Water Supply and Demand Update.
Action: Received and filed the Monthly Water Supply and Demand Report for February
2018.
9.d. Consideration of the 2017 General Plan Annual Report.
Recommended Action: Reviewed and accepted the 2017 General Plan Annual Report
and directed staff to forward the report to the Governor’s Office of Planning and
Research.
9.f. Consideration of Approval of Amendment to an Agreement for Consultant
Services with Wood Rodgers for the US 101/Brisco Interchange Project.
Recommended Action: Approved and authorized the Mayor to execute Amendment
No. 14 to the Consultant Services Agreement with Wood Rodgers, Inc. to complete the
PA&ED Phase and move the project from the Draft to Final. The compensation amount
of Amendment No. 14 is not to exceed $108,500.
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ITEMS PULLED FROM THE CONSENT AGENDA
9.g. Consideration of Adoption of an Ordinance Adding Section 15.04.032 to Title 15 of
the Arroyo Grande Municipal Code to Create an Expedited Permitting Process for
Electric Vehicle Charging Stations (Staff Project No. 18-002).
Recommended Action: Adopt an Ordinance adding Section 15.04.032 to Title 15 of
the Arroyo Grande Municipal Code (Buildings and Construction) to create an expedited
and streamlined permitting process for electric vehicle charging stations as required by
Government Code Section 65850.7.
City Attorney Whitham read the full title of the Ordinance as follows: “AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ARROYO ADDING SECTION 15.04.032 TO TITLE 15 OF
THE ARROYO GRANDE MUNICIPAL CODE (BUILDINGS AND CONSTRUCTION) TO
CREATE AN EXPEDITED AND STREAMLINED PERMITTING PROCESS FOR ELECTRIC
VEHICLE CHARGING STATIONS AS REQUIRED BY GOVERNMENT CODE SECTION
65850.7”.
Action: Council Member Barneich moved to adopt the Ordinance as read in title by the City
Attorney. Mayor Pro Tem Ray seconded, and the motion passed on the following roll-call vote:
AYES: Barneich, Ray, Hill
NOES: Harmon
ABSENT: Brown
9.e. Consideration of Temporary Use Permit No. 17-024; Authorization to Use City
Property and Close City Streets for the Annual Arroyo Grande Strawberry Festival
and Stampede on May 26 and 27, 2018; Applicant – Arroyo Grande Village
Improvement Association.
Recommended Action: Adopt a Resolution approving Temporary Use Permit 17-024
which includes waiving costs for City services during the Strawberry Festival.
Council asked questions of staff and the applicant regarding the request for City sponsorship of
the event, increased event costs and staff costs associated with the event, and street closures
as is relates to maintaining emergency access.
Bob Lund, Village Improvement Association, spoke about the groups that volunteer during the
event on behalf of their own organizations in which the Village Improvement Association
reimburses them, and responded to questions from Council regarding increased costs for the
event and how revenue received from the event benefits the City.
Mayor Hill invited public comment. Speaking from the public was Patty Welsh, expressed
concerns, commenting that the City is faced with cutting services and stated that the Grizzly
Academy may be able to provide volunteer services for the event. Hearing no further public
comments, Mayor Hill closed the public comment period.
Council comments ensued concerning the request for City sponsorship of the event, waiving
reimbursement of personnel costs the City incurs to conduct the event, and setting a precedent
for other events that may be held in the City.
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Action: Council Member Harmon moved to adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT NO. 17-024; AUTHORIZING THE USE OF CITY PROPERTY AND CLOSURE OF
CITY STREETS FOR THE ANNUAL ARROYO GRANDE STRAWBERRY FESTIVAL AND
STAMPEDE ON MAY 26 AND 27, 2018; APPLIED FOR BY THE ARROYO GRANDE
VILLAGE IMPROVEMENT ASSOCIATION”, as modified to add the following recital,
“WHEREAS, the members of the AGVIA will be responsible for costs associated with traffic control,
cleanup, and payment of all related fees and costs for use of City property and City employee time
related to the event.” Mayor Pro Tem Ray seconded, and the motion passed on the following
roll-call vote:
AYES: Harmon, Ray, Barneich, Hill
NOES: None
ABSENT: Brown
The next agenda item was heard out of order.
12. NEW BUSINESS
12.a. Consideration of Approval of the Request for Proposals (RFP) for Tourism
Marketing Services.
City Manager Bergman presented the staff report and recommended that the Council review
and approve the distribution of the RFP for tourism marketing services.
Mayor Hill invited public comment. No public comments were received.
Action: Mayor Pro Tem Ray moved to approve the distribution of the RFP for tourism marketing
services. Council Member Barneich seconded, and the motion passed on the following roll-call
vote:
AYES: Ray, Barneich, Harmon, Hill
NOES: None
ABSENT: Brown
10. PUBLIC HEARINGS
10.a. Consideration of Lot Merger 16-001; Conditional Use Permit 16-008; and Mitigated
Negative Declaration; Construction of an Approximately 2,650 Square-Foot Fast-
Food Restaurant with Drive-Thru; Location – 727 El Camino Real (Western Corner
of El Camino Real, Faeh Avenue, and Bell Street); Applicant – ELA Foods, Inc.;
Representative – Oasis Associates.
Community Development Director McClish provided introductory comments. Planning Manager
Downing presented the staff report and recommended that the Council adopt a Resolution
adopting the Mitigated Negative Declaration and approving Lot Merger 16-001 and Conditional
Use Permit 16-008.
Joe Weiland, Omni-Means Traffic Consultant, responded to questions from Council regarding
spacing of traffic signals, ingress and egress locations, and condition 108 regarding study of
potential traffic calming measures within one year of operation of the project.
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Tuesday, March 27, 2018
Carol Florence, Oasis Associates, representative for the applicant, introduced Nora Sanchez,
Operations Manager from Popeye’s, who spoke about Popeye’s being a family owned
business. Ms. Florence provided a presentation of the proposed project and requested the
Council approve the project as presented and responded to questions from Council.
Mayor Hill opened the public hearing. Speaking from the public were: David Aguallo, spoke in
opposition to the proposed project, stated he would like to see a different business that would
bring more revenue to the City, and expressed concern with increased traffic impacts; Richard
Bell, spoke in opposition to the proposed project and expressed concerns with the proposed
fencing materials and increased traffic impacts; Val Delaney, spoke in opposition to the project
and expressed concerns with increased traffic impacts; Patty Welsh, spoke in opposition to the
proposed project, and expressed concern with truck delivery hours, decline in property values,
ingress/egress issues, traffic, lighting, and noise impacts next to the adjacent residential
neighborhood; Molly Younger, spoke in opposition to the proposed project and expressed
concerns regarding lighting, traffic, signage, and stated that this business would not generate
much revenue; Chris Wheeler, spoke in opposition to the proposed project and expressed
concern regarding traffic and lighting impacts, parking, and decline in property values; Terry
Tardiff, spoke in opposition to the proposed project, and expressed concern regarding safety,
ingress/egress issues, and a decline in property values; Lori Hunsted, spoke in opposition of the
proposed project, and stated that this project is not the right fit for the proposed site and that a
hotel would bring in more revenue; Matt Vasquez, spoke in opposition to the proposed project,
and expressed concerns as it relates to safety of the neighborhood, traffic impacts, the small
amount of revenue that will be received, and loss of property values; Elliott Drager, spoke in
opposition to the proposed project and expressed concerns relating to traffic and the vision as a
whole for this property; Shirley Gibson, would like to see the owner come back with a
comprehensive plan for the entire property and opposed the drive-thru; and Speaker (did not
state name), spoke in opposition to the proposed project and expressed concerns regarding the
drive-thru, traffic issues, ingress/egress, and aesthetics. Hearing no further public comments,
Mayor Hill closed the public hearing.
Council comments and discussion ensued concerning the proposed project as it relates to signage,
position of the building, impacts to circulation as it relates to ingress/egress to and from the site,
intensity of the proposed drive-thru use, traffic, and noise impacts in proximity to the adjacent
residential neighborhood, suitability and compatibility of the proposed use at this location, and that
the project is inconsistent with the City’s General Plan Land Use policies LU5-6, LU5-8 and
Economic Development policy ED-5.
Action: Mayor Pro Tem Ray moved to take tentative action to deny the project and to direct staff to
return at the next meeting with an appropriate Resolution that includes the Council’s specific
findings for denial of the project. Council Member Barneich seconded, and the motion passed on
the following roll-call vote:
AYES: Ray, Barneich, Harmon, Hill
NOES: None
ABSENT: Brown
11. OLD BUSINESS
None.
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Tuesday, March 27, 2018
13. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they attended as the City’s appointed
representative.
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency
(b) MAYOR PRO TEM RAY:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) Economic Vitality Corporation (EVC)
(3) Tourism Marketing Committee
(4) Community Action Partnership San Luis Obispo (CAPSLO)
(c) COUNCIL MEMBER BROWN:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) Integrated Waste Management Authority Board (IWMA)
(3) South County Transit (SCT)
(4) Brisco/Halcyon Interchange Subcommittee
(d) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
(e) COUNCIL MEMBER HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
14. COUNCIL COMMUNICATIONS
Council Member Barneich announced that on May 1, 2018, from 5:00 to 9:00pm, Fin’s
Restaurant will be hosting a fundraiser to benefit the 5Cities Homeless Coalition.
Mayor Hill announced that the Annual Spring Egg Hunt will be held at the Elm Street Park on
Saturday.
15. COMMUNITY COMMENTS AND SUGGESTIONS
Richard Kubel commended the Council for their work and expressed his support of the City
Manager.
16. CLOSED SESSION
None.
17. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:57 p.m. in honor and memory of Terry Cagan.
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____________________________
Jim Hill, Mayor
ATTEST:
____________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ____________)
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