CC 2018-04-10_09g Order Annual Engineers Reports for Assessment Districts
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
SUBJECT: CONSIDERATION OF ADOPTION OF RESOLUTIONS ORDERING THE
PREPARATION AND FILING OF ANNUAL ENGINEER’S REPORTS
FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT, GRACE
LANE ASSESSMENT DISTRICT, AND LANDSCAPING AND LIGHTING
DISTRICT NO. 1, WITHIN TRACT 1769, FOR FISCAL YEAR 2018-2019
DATE: APRIL 10, 2018
SUMMARY OF ACTION:
Adoption of the Resolutions will authorize preparation of the Annual Engineer’s Reports
for the Parkside Village, Grace Lane and Tract 1769 Assessment Districts as required
by the California Landscape and Lighting Act of 1972.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
For Fiscal Year 2017-2018, the total budgets for the three subject Assessment Districts
were as follows:
Parkside Village Assessment District $ 20,700
Grace Lane Assessment District $ 13,300
Landscaping and Lighting Assessment District No. 1 (Tract 1769) $ 2,900
RECOMMENDATION:
It is recommended the City Council adopt Resolutions ordering the preparation and
filing of Annual Engineer’s Reports for the Parkside Village Assessment District, Grace
Lane Assessment District, and Landscaping and Lighting Assessment District No. 1,
within Tract 1769, for Fiscal Year 2018-2019.
BACKGROUND:
The California Landscape and Lighting Act of 1972 (California Streets and Highways
Code 22500-22679) allows local governmental agencies to form assessment districts
for the purpose of financing the costs and expenses of landscaping and lighting public
areas. Accordingly, the City of Arroyo Grande formed the following three separate
assessment districts in compliance with the California Landscape and Lighting Act of
1972:
Tract Number Assessment District Name Date formed
Tract 2310 Parkside Village Assessment District November 8, 2005
Tract 2236 Grace Lane Assessment District November 28, 2006
Tract 1769 Landscape and Lighting District No. 1 May 12, 1992
Item 9.g. - Page 1
CITY COUNCIL
CONSIDERATION OF ADOPTION OF RESOLUTIONS ORDERING THE
PREPARATION AND FILING OF ANNUAL ENGINEER’S REPORTS FOR THE
PARKSIDE VILLAGE ASSESSMENT DISTRICT, GRACE LANE ASSESSMENT
DISTRICT AND LANDSCAPING AND LIGHTING DISTRICT NO. 1, WITHIN TRACT
1769) FOR FISCAL YEAR 2018-2019
APRIL 10, 2018
PAGE 2
The California Streets and Highway Code requires that the City complete the following
process each fiscal year in order to levy and collect assessments:
1. Adopt a Resolution describing any proposed new improvements or any
substantial changes in existing improvements and ordering preparation and filing
of an Engineer’s Report.
2. Approve the Engineer’s Report and adopt a Resolution of Intention. The
Resolution of Intention declares the City Council’s intention to levy and collect
assessments under the subject assessment districts for the upcoming fiscal year.
It also states whether the assessment is proposed to change from the previous
year and sets a date, hour and place for a public hearing.
3. Conduct the public hearing affording all interested parties the opportunity to hear
and be heard.
4. Adopt a Resolution confirming the assessment, which constitutes the levy of the
assessments for the 2018-19 fiscal year.
Upon fulfillment of these requirements, the City must submit the assessments to the
County of San Luis Obispo for inclusion on the Fiscal Year 2018-19 property tax roll.
ANALYSIS OF ISSUES:
The first step in the statutorily prescribed process contained in the California Streets
and Highway Code requires that the City adopt a Resolution describing any proposed
new improvements or any substantial changes in existing improvements and ordering
the preparation and filing of an Engineer’s Report. The subject Assessment Districts
are largely responsible for covering expenses related to the public landscaping within
the defined boundaries of the separate assessment districts.
No new improvements or substantial changes in existing improvements are proposed
for Fiscal Year 2018-19.
ADVANTAGES:
Adoption of the Resolutions describing the existing improvements and ordering the
preparation and filing of an Engineer’s Report will be in compliance with California
Streets and Highway Code, Section 22622.
DISADVANTAGES:
No disadvantages for this proposed action have been identified.
Item 9.g. - Page 2
CITY COUNCIL
CONSIDERATION OF ADOPTION OF RESOLUTIONS ORDERING THE
PREPARATION AND FILING OF ANNUAL ENGINEER’S REPORTS FOR THE
PARKSIDE VILLAGE ASSESSMENT DISTRICT, GRACE LANE ASSESSMENT
DISTRICT AND LANDSCAPING AND LIGHTING DISTRICT NO. 1, WITHIN TRACT
1769) FOR FISCAL YEAR 2018-2019
APRIL 10, 2018
PAGE 3
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt Resolutions ordering the preparation and filing of Annual Engineer’s
Reports for the Parkside Village Assessment District, Grace Lane Assessment
District and Landscaping and Lighting Assessment District No. 1, within Tract
1769, for Fiscal Year 2018-19; or
2. Do not adopt the Resolutions and provide direction to staff.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 9.g. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ORDERING THE PREPARATION
AND FILING OF THE ANNUAL ENGINEER’S REPORT
FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT
FOR FISCAL YEAR 2018-2019
WHEREAS, the owner (Parkside Village, LLC) of Lots 1 through 67, Tract 2310,
requested the City form a maintenance assessment district, commonly referred to as
the Parkside Village Assessment District to provide a means to finance the costs of
maintenance, operation, and service of certain specified improvements; and
WHEREAS, on November 8, 2005, the City Council of the City of Arroyo Grande
adopted Resolution No. 3888 ordering the formation of the Parkside Village Assessment
District under Part 2 of Division 15 of the California Streets and Highways Code 22500-
22509 (Landscape and Lighting Act of 1972), which allows local governmental agencies
to form assessment districts for the purpose of financing the costs and expenses of
landscaping and lighting public areas; and
WHEREAS, the said improvements in the Parkside Village Assessment District include
but are not limited to: Landscaping bordering Farroll Road, Bakeman Road Entrances,
behind and along Bakeman Lots 10, 11, 12 and 13 of Phase 1, mini park pedestrian
pathway easement and drainage basin; fencing, gates and walls bordering Farrol Road,
Bakeman Road Entrances, behind and along Bakeman Lots 10, 11, 12 and 13, park
and drainage basin; the pathway easement, lighting and all improvements between lots
1, 2, and 3 between Dixson Street and the mini park, the mini park and all
improvements to include walkways, play area, benches and basketball court on Lot 24;
the drainage retention basin and all improvement including the water separator on Lot
25 and French drains along the East boundary of Tract 2310-2 ; and
WHEREAS, in order to levy and collect an annual assessment for the Parkside Village
Assessment District, it is necessary for the City to comply with Streets and Highways
Code, Section 22620 et seq.; and
WHEREAS, Streets and Highways Code Section 22622 requires the City to adopt a
Resolution that generally describes any proposed new improvements or any substantial
changes in existing improvements and order the preparation and filing of an engineer’s
report; and
WHEREAS, the City Council, at its meeting of April 10, 2018, received a report from the
Public Works Director advising the City Council that no new improvements or
substantial changes in existing improvements are proposed for the Parkside Village
Assessment District.
Item 9.g. - Page 4
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
2. Pursuant to Streets and Highways Code Section 22622 et seq., the City Council
determines that no new improvements or any substantial changes in existing
improvements are proposed within the boundaries of the Parkside Village
Assessment District.
3. The City Council orders the preparation and filing of an Engineer’s Report for the
Parkside Village Assessment District in accordance with Streets and Highways
Code Section 22565 et seq.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this ______ day of April, 2018.
Item 9.g. - Page 5
RESOLUTION NO.
PAGE 3
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
HEATHER K. WHITHAM, CITY ATTORNEY
Item 9.g. - Page 6
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ORDERING THE PREPARATION
AND FILING OF THE ANNUAL ENGINEER’S REPORT
FOR THE GRACE LANE ASSESSMENT DISTRICT FOR
FISCAL YEAR 2018-2019
WHEREAS, the owner (Vista Roble, LLC) of Lots 1 through 19, Tract 2236, petitioned
the City to form a maintenance assessment district, commonly referred to as the Grace
Lane Assessment District to provide a means to finance the costs of maintenance,
operation, and service of certain specified improvements; and
WHEREAS, on November 28, 2006, the City Council of the City of Arroyo Grande
adopted Resolution No. 3976 ordering the formation of the Grace Lane Assessment
District under Part 2 of Division 15 of the California Streets and Highways Code 22500-
22679 (Landscape and Lighting Act of 1972), which allows local governmental agencies
to form assessment districts for the purpose of financing the costs and expenses of
landscaping and lighting public areas; and
WHEREAS, the said improvements in the Grace Lane Assessment District include but
are not limited to: 1) a pedestrian trail across the open space property (Lot B) including,
but not limited to, the existing informal hiking trail currently passing through Lot B,
signage, fencing; 2) common areas and facilities, including but not limited to the open
space parcels and drainage facilities; 3) open space and maintenance thereof in
accordance with fuel modification specifications as described in Mitigation Measure No.
15 in Resolution No. 3732 of the City Council of the City of Arroyo Grande; and 4) a
private drive and associated improvement for Lots 16 through 19; and
WHEREAS, in order to levy and collect an annual assessment for the Grace Lane
Assessment District, it is necessary for the City to comply with Streets and Highways
Code, Section 22620 et seq.; and
WHEREAS, Streets and Highways Code Section 22622 requires the City to adopt a
Resolution that generally describes any proposed new improvements or any substantial
changes in existing improvements and order the preparation and filing of an engineer’s
report; and
WHEREAS, the City Council, at its meeting of April 10, 2018, received a report from the
Public Works Director advising the City Council that no new improvements or
substantial changes in existing improvements are proposed for the Grace Lane
Assessment District.
Item 9.g. - Page 7
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
2. Pursuant to Streets and Highways Code Section 22622 et seq., the City Council
determines that no new improvements or any substantial changes in existing
improvements are proposed within the boundaries of the Grace Lane
Assessment District.
3. The City Council orders the preparation and filing of an Engineer’s Report for the
Grace Lane Assessment District in accordance with Streets and Highways Code
Section 22565 Et seq.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this ______ day of April, 2018.
Item 9.g. - Page 8
RESOLUTION NO.
PAGE 3
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
HEATHER K. WHITHAM, CITY ATTORNEY
Item 9.g. - Page 9
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ORDERING THE PREPARATION
AND FILING OF THE ANNUAL ENGINEERS REPORT
FOR THE ARROYO GRANDE LANDSCAPING AND
LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIIN
TRACT 1769, FOR FISCAL YEAR 2018-2019
WHEREAS, the property owners of Arroyo Grande, Tract 1769, petitioned the City to
form a landscaping and lighting assessment district, commonly referred to as Tract
1769, to provide means to finance the costs of maintenance, operation, and service of
certain specified improvements; and
WHEREAS, on May 12, 1992, the City Council of the City of Arroyo Grande adopted
Resolution No. 2932 ordering the formation of Arroyo Grande Landscaping and Lighting
Assessment District No. 1, within Tract 1769, under Part 2 of Division 15 of the
California Streets and Highways Code 22500-22509 (Landscape and Lighting Act of
1972), which allows local governmental agencies to form assessment districts for the
purpose of financing the costs and expenses of landscaping and lighting public areas;
and
WHEREAS, said improvements in the Landscaping and Lighting Assessment District
No. 1 include but are not limited to: landscaping and ornamental vegetation in the public
rights of way; and
WHEREAS, in order to levy and collect an annual assessment for Landscaping and
Lighting Assessment District No. 1, it is necessary for the City to comply with Streets
and Highways Code, Section 22620 et seq.; and
WHEREAS, Streets and Highways Code Section 22622 requires the City to adopt a
Resolution that generally describes any proposed new improvements or any substantial
changes in existing improvements and order the preparation and filing of an engineer’s
report; and
WHEREAS, the City Council, at its meeting of April 10, 2018, received a report from the
Public Works Director advising the City Council that no new improvements or
substantial changes in existing improvements are proposed for Landscaping and
Lighting Assessment District No. 1, within Tract 1769.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
Item 9.g. - Page 10
RESOLUTION NO.
PAGE 2
2. Pursuant to Streets and Highways Code Section 22622 et seq., the City Council
determines that no new improvements or any substantial changes in existing
improvements are proposed within the boundaries of Landscaping and Lighting
Assessment District No. 1, within Tract 1769.
3. The City Council orders the preparation and filing of an engineer’s report for the
Parkside Village Landscaping and Lighting Assessment District in accordance
with Streets and Highways Code Section 22565 et seq.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this ______ day of April, 2018.
Item 9.g. - Page 11
RESOLUTION NO.
PAGE 3
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
HEATHER K. WHITHAM, CITY ATTORNEY
Item 9.g. - Page 12