CC 2018-05-29_05b Preliminary FY 18-20 Biennial Budget
MEMORANDUM
TO: CITY COUNCIL
FROM: JIM BERGMAN, CITY MANAGER
DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
SUBJECT: CONSIDERATION OF PRELIMINARY FISCAL YEAR 2018-19 AND
2019-20 BIENNIAL BUDGET
DATE: MAY 29, 2018
SUMMARY OF ACTION:
Provide direction on City Council priorities for expenditures for the FY 2018-20 Biennial
Budget.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed Citywide budget recommends approximately $85.9 million in
expenditures including operating costs such as salaries, benefits, services, supplies and
maintenance, debt service, and capital related items over the next two fiscal years.
The General Fund budget recommends approximately $20 million in expenditures each
year of the Biennial Budget. The General Fund revenues and transfers are projected to
average $18.1 million annually during the same period. The budget as presented is
balanced, maintains the reserves, will reduce long term liabilities, and continues to
comply with Council policy for the unappropriated reserve level and addresses some of
the priority concerns discussed previously with the City Council.
RECOMMENDATION:
It is recommended the City Council provide direction on priorities for expenditures for
the FY 2018-20 Biennial Budget.
BACKGROUND:
This report addresses preliminary expenditure budget recommendations for all of the
City’s funds, including operating as well as capital project funds. Certain sections of the
Budget document were not produced for the preliminary City Council review, but will be
included in the final document.
Item 5.b. - Page 1
CITY COUNCIL
CONSIDERATION OF PRELIMINARY FISCAL YEAR 2018-19 AND 2019-20 BIENNIAL
BUDGET
MAY 29, 2018
PAGE 2
The City’s budget provides funding for all City services, infrastructure investments and
activities performed during each fiscal year. The two major components of the budget
are ongoing operations and capital or one-time expenditures.
The General Fund is the City’s primary operating fund and most of the City’s basic
services are included here, such as general government, community development,
police, public works, recreation and the cost of fire services. The General Fund is
primarily supported by taxes and assessments, notably property tax and sales tax, and
is also supported by user fees, licenses and permits, franchise fees and interest
income. In addition, the General Fund provides services, such as payroll, building
maintenance and information technology support to other funds and approximately 14%
of General Fund revenues are transfers from other funds for these services, as shown
below.
Taxes comprise the largest source of revenue in the General Fund; therefore,
fluctuations in the amount of taxes received can have profound impacts on the City’s
ability to provide services. As shown on the next page, General Fund tax revenues
have generally been trending upward over the past 10 years and are expected to
increase in both years of the Biennial Budget.
Property Taxes
29%
Sales Tax
23%
Fines & Penalties
<1%
Franchise Fees
4%
Other Taxes
10%
Licenses & Permits
3%Charges for Services
8%
Other Revenue
3%
Transfers
14%
2018‐19 General Fund Revenues by Source
$17.8 Million
Item 5.b. - Page 2
CITY COUNCIL
CONSIDERATION OF PRELIMINARY FISCAL YEAR 2018-19 AND 2019-20 BIENNIAL
BUDGET
MAY 29, 2018
PAGE 3
The City Council discussed the results of the General Fund 10-Year Fiscal Forecast on
January 23, 2018, which indicated that the City’s expenditures are expected to exceed
revenues and without intervention, all Fund Balance would be depleted within five
years. At their February 13, 2018 meeting, the City Council discussed priorities and
approved budget concepts for developing a draft FY 2018-20 Biennial Budget. At their
April 24, 2018 meeting, the City Council discussed a strategy for balancing the budget
which includes reduction of operating budgets and development of efficiency measures,
prepayment of the CalPERS unfunded liability, revenue enhancements which include
significant increases in fees, and staffing reductions and restructuring. The City Council
also provided prioritization and direction at their May 22, 2018 meeting regarding capital
projects as well as expenditures funded through the Local Sales Tax Fund.
The prioritization and direction provided by the City Council at these previous meetings
has been incorporated into the Preliminary Fiscal Year 2018-19 and 2019-20 Biennial
Budget, which is attached for further City Council consideration and direction.
ANALYSIS OF ISSUES:
The Preliminary Budget was developed through the input of all departments, with the
guidance of the City Council, and is based on a collaborative effort to provide staff’s best
professional judgment regarding future needs and resources available to the City. It
necessarily requires a number of assumptions related to revenues, expenditures, current
trends and activity levels, anticipated changes in general economic indicators and specific
knowledge about the community.
Assumptions on revenues include:
Property tax revenues will increase by 4.25% in each year.
Sales tax revenues will increase by 1% in each year.
Transient Occupancy taxes will increase by 3% in each year and a new boutique
hotel in the village will begin operating, generating an additional $100,000 in tax
revenue in FY 2018-19 and $135,000 in FY 2019-20.
‐
1,000
2,000
3,000
4,000
5,000
6,000
10‐11 11‐12 12‐13 13‐14 14‐15 15‐16 16‐17 17‐18 18‐19 19‐20In ThousandsFiscal Year
General Fund Tax Revenue
Property Tax
Sales & Use Tax
Transient Occupancy Tax
Franchise Fees
Other Taxes
Item 5.b. - Page 3
CITY COUNCIL
CONSIDERATION OF PRELIMINARY FISCAL YEAR 2018-19 AND 2019-20 BIENNIAL
BUDGET
MAY 29, 2018
PAGE 4
Building and planning fees will continue to see a steady increase based on current
activity levels, combined with fee increases previously directed by the City Council.
Recreation activities will continue, but participation in some programs is anticipated
to decline by 10% to 30% as fee increases take effect.
Expenditure budgets were developed by departments based on a number of assumptions
and criteria. Expenditure assumptions include:
Salaries and benefits are based on current bargaining group contracts, which
expire June 30, 2020.
The contribution to the Five Cities Fire Authority (FCFA) is based upon the
“strategic plan” budget adopted by the FCFA Board in May 2018.
Significant increases to CalPERS pension costs are anticipated during the Biennial
Budget, necessitating offsetting expenditure reductions in the General Fund of
approximately $900,000 annually.
Where contracts exist, costs increase by the contractual agreement, otherwise a
general inflationary increase of 2% was used.
A $25,000 contingency for unexpected projects or other needs was built into
recommendations for the Local Sales Tax fund.
There are a number of significant cost variations in the expenditure budgets, many of
which are beyond the City’s control. As the City Council is aware, the most significant of
these is the cost of pension contributions. Based on this, the City Council has provided
direction to include payment to CalPERS of $3,000,000 in FY 2018-19 and $2,000,000 in
FY 2019-20 to pay down the City’s unfunded liabilities related to pensions. Other
increases include liability and workers’ compensation insurance premiums as well as the
previously mentioned FCFA contribution.
As discussed with the City Council on April 24, 2018, staffing reductions identified below
are incorporated into the Preliminary Biennial Budget.
FTE Position Department Savings
1.0 Associate Planner Community Development $ 141,300
0.8 Part Time Planning Technician Community Development 50,800
0.6 Part Time Planning Intern Community Development 17,400
1.0 Administrative Secretary Community Development 104,000
2.1 Part Time Maintenance Workers (3 positions) Public Works 83,100
0.3 Part Time CIP Associate Engineer/Intern Public Works 18,700
1.0 Property & Evidence Technician Police (non-sworn) 124,200
0.6 Part Time Administrative Intern Police (non-sworn) 17,400
0.2 Police Reserve Police (sworn) 40,000
Total Savings* $ 596,900
*After accounting for mitigations, net savings from staffing is $447,000
Item 5.b. - Page 4
CITY COUNCIL
CONSIDERATION OF PRELIMINARY FISCAL YEAR 2018-19 AND 2019-20 BIENNIAL
BUDGET
MAY 29, 2018
PAGE 5
Based upon staff’s analysis of work programs, goals, priorities and unmet needs, there are
a few additional changes proposed in the Preliminary Budget. A summary of each request
is provided below.
1. City Manager: As a result of current financial circumstances and the City’s long
term fiscal forecast, the possibility of future tax measures should be carefully
analyzed and considered. The budget includes $25,000 for professional assistance
with this effort.
2. Information Technology: As staffing reductions occur in various departments,
technology solutions that will provide efficiencies and automation are
recommended. These include automation of accounts payable processes, agenda
management, and electronic timecards. These efforts will cost $66,000 in 2018-19.
The replacement of servers will cost $28,000 in 2018-19 and $65,000 in 2019-20.
In addition, the enterprise printer/copier in City Hall requires replacement for
$12,000 in 2018-19.
3. Analyst Position: There is a critical Citywide need for a program analyst to provide
technical support, including GIS analysis for special projects, to identify, compile
and analyze key data to guide decisions; and to additionally implement
communication strategies and plans, including coordination of social media
platforms. Staff is exploring alternatives that may include the reclassification of one
position. Additional funding has been included in the Preliminary Budget to
accommodate a reclassification.
4. Engineering Inspector Position: In FY 2017-18, a limited term (contract) engineering
inspector position was created on a trial basis to provide engineering inspection
services for right-of-way inspection, developer utility inspections, stormwater issues
and the City’s capital projects, such as the pavement management program and
drainage improvements. During the Great Recession, a strategy of utilizing
consultants to perform this task was prudent; however, with the increased
requirements related to stormwater issues and the increased level of development
activity, it has proven to be more cost effective to have a city employee perform this
function. Staff recommends converting the position from limited term to regular.
5. Engineering & Building Inspection Services: For the past several years, the
Community Development Department has not increased the budget for on-call
engineering or building inspection services at budget adoption. However,
development activity levels have been significant enough that during the Mid-Year
Budget Review, the budgets for these services require adjustment. For the
upcoming Biennial Budget, staff recommends increasing these contractual services
annually by $52,800 for on-call engineering services and $39,000 for building
inspection services at this time. These budgets are offset by fee revenues.
Item 5.b. - Page 5
CITY COUNCIL
CONSIDERATION OF PRELIMINARY FISCAL YEAR 2018-19 AND 2019-20 BIENNIAL
BUDGET
MAY 29, 2018
PAGE 6
6. Street Lights and Traffic Signals Electricity: Analysis of ongoing use trends as well
as anticipated cost increases indicates that the budget for electricity for all of the
City’s street lights and traffic signals will require an augmentation of $50,000
annually.
7. Police Report Management System Upgrade: In collaboration with other law
enforcement agencies throughout the County, the Police Department recommends
upgrading their Report Management System (RMS), which will cost $85,000 one-
time.
There are also three items that are related to actions proposed in the Preliminary Budget
to bring to the City Council’s attention as well.
1. Implementation of fee increases for Community Development and Recreation
Services will require additional City Council action. Estimated revenues are
included in the budget, however, monitoring the activity and resulting revenues will
require timely action by Staff. If trends emerge, participation levels drastically
change or revenue generation does not meet estimates, additional actions by Staff
and/or City Council may be required.
2. Changes will be necessary in the Community Development Department related to
amending the Development Code, Advisory Bodies, and/or departmental practices
that will require additional actions by Staff and/or Council. These changes are
necessitated by the staffing reductions experienced in the Department. However,
they are also an opportunity to evaluate current practices and new technological
solutions.
3. The Preliminary Budget does not include funding to support the 5Cities Homeless
Coalition request for $7,500 for the operation of the 2018-19 Warming Center.
Included as Attachment 3 is their request for City Council consideration.
ALTERNATIVES:
The following action is provided for City Council consideration:
1. Provide direction to staff.
ADVANTAGES:
The City Council has the opportunity to review the proposed budget and provide direction
to staff. Any changes desired by the Council can be incorporated into the budget prior to
final adoption by the City Council.
DISADVANTAGES:
There are no disadvantages identified to receiving this information and providing direction
to staff.
Item 5.b. - Page 6
CITY COUNCIL
CONSIDERATION OF PRELIMINARY FISCAL YEAR 2018-19 AND 2019-20 BIENNIAL
BUDGET
MAY 29, 2018
PAGE 7
ENVIROMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Preliminary FY 2018-19 and 2019-20 Biennial Budget
2. Sales Tax Fund 10 Year Revenue and Expense Plan
3. Letter from 5Cities Homeless Coalition regarding funding for warming center
Item 5.b. - Page 7
CITY OF ARROYO GRANDE
State of California
Mayor Jim Hill
Mayor Pro Tem Caren Ray
Council Member Tim Brown
Council Member Kristen Barneich
Council Member Barbara Harmon
FY 2018-19 and FY 2019-20 Biennial Budget
Prepared and Submitted by
Department of Administrative Services
Attachment 1
Item 5.b. - Page 8
Appointed Officials:
Jim Bergman, City Manager
Heather Whitham, City Attorney
Department Directors:
Sheridan Bohlken, Recreation Services Director
Stephen Lieberman, Fire Chief
Deborah Malicoat, Administrative Services Director/City Treasurer
Teresa McClish, Community Development Director
Beau Pryor, Police Chief
Bill Robeson, Public Works Director
Kelly Wetmore, Legislative & Information Services Director/City Clerk
Other Key Staff Involved in the Budget Process:
Robin Dickerson, City Engineer
Jill McPeek, Capital Projects Manager
Ron Simpson, Public Works Manager
Shane Taylor, Utilities Manager
Nicole Valentine, Accounting Manager
Item 5.b. - Page 9
CITY OF ARROYO GRANDE
FY 2018-20 BIENNIAL BUDGET
Table of Contents
Budget Message ......................................................................................................................................................... 1
Guide to Using the FY 2018-20 Biennial Budget......................................................................................................... 4
Fund Summaries ......................................................................................................................................................... 7
Consolidated Summary – All Funds ............................................................................................................................ 7
General Fund .............................................................................................................................................. 8
Enterprise Funds ........................................................................................................................................ 9
Special Revenue Funds ............................................................................................................................. 12
Agency Funds ........................................................................................................................................... 24
Capital Improvement Projects Fund ........................................................................................................ 26
Interfund Transfers .................................................................................................................................. 27
Department Summaries ........................................................................................................................................... 31
City Administration .................................................................................................................................. 31
Legislative & Information Services ........................................................................................................... 34
Administrative Services ............................................................................................................................ 36
Public Works ............................................................................................................................................. 38
Community Development Department ................................................................................................... 42
Police Department ................................................................................................................................... 46
Fire Department – Five Cities Fire Authority............................................................................................ 51
Recreation Services .................................................................................................................................. 53
Capital Improvement Program ................................................................................................................................. 56
Appendix A ............................................................................................................................................................... 86
Organizational Chart ................................................................................................................................ 87
Community Profile ................................................................................................................................... 88
Fiscal Policy .............................................................................................................................................. 91
Significant Accounting Policies ................................................................................................................. 94
Guide to Funds by Number ...................................................................................................................... 99
Budget Glossary ..................................................................................................................................... 102
Appendix B – Supporting Documentation .............................................................................................................. 110
Item 5.b. - Page 10
Budget Message
May 2018
Honorable Mayor and Members of the City Council:
The staff of the City of Arroyo Grande is pleased to present the Biennial Budget for
Fiscal Years (FY) 2018-19 and 2019-20. Budgets for all funds are incorporated into the
document. The proposed budget is balanced, will continue to fund the high quality of
services provided to the community, and will invest in the future through capital
improvements and maintenance activities.
Like most municipal agencies in California, the City of Arroyo Grande has experienced
tremendous budget challenges over the past few years, most notably from rising
pension and health care costs. Forecasting revealed significant increases in CalPERS
pension costs were imminent and would cause a situation in which expenses would
exceed revenues for the next decade. With this information, your Council gave the
following budget directions:
1. Within two years, reverse the expense/revenue gap by doing the following:
a. Within the first year of the budget, reverse the gap between expenditures
and revenues to result in approximately $157,000 surplus to be added to
the reserves. This equates to reducing expenses by $450,000.
b. By the end of the second year of the budget, reverse the gap between
expenditures and revenues to result in a $1,386,000 surplus to be added
to the reserves. This equates to further reducing expenses by $450,000.
c. Goals a and b shall be accomplished by:
i. Focusing City resources first to services identified as “Core and
Essential” and fund these services to fully meet adopted City
policies.
ii. Ensuring that Core and Essential services are “Right Sized” based
upon accepted metrics of service outcomes.
iii. Analyzing “non-core and non-essential” services and make budget
recommendations of how the City can more efficiently provide the
service, find another entity to provide the service, or find additional
revenues to support the service.
2. Increase revenues by:
a. Analyzing City costs to provide services and consider achieving full cost
recovery for a wider range of services.
b. Encouraging economic development in order to achieve identified service
outcomes for core and essential services (this will require the addition of
$180,000 in revenue above and beyond normal assumptions starting in
year three growing to total new revenue of $390,000 by year 10).
1
Item 5.b. - Page 11
Budget Message
3. Reduce exposure to volatility of pension payments by the end of year two by:
a. Analyzing and making recommendations on tools such as pension
prepayments and Section 115 Trusts.
4. Begin to study options to develop new revenue sources such as a future tax
measure for new or expanded services.
This proposed budget meets all of the goals expressed by your Council. Implementing
these goals will require the following substantial changes to the organization and its
financial reserves:
Reducing operational costs by approximately $86,000 in FY 2018-19 and
$160,000 in FY 2019-20.
Increasing fees for services in the Community Development Department and the
Recreation Department.
Paying down $5 million in CalPERS unfunded liability debt.
Reducing staffing levels and in turn service levels in the community by 7.4 full
time equivalent employees. Staff reductions and reorganizations are seen in the
Community Development Department, Public Works Department, and the Police
Department (non-sworn positions).
Despite operational funding constraints, the budget continues the City’s commitment to
utilize revenue from the 2006 Local Sales Tax Measure for the purposes intended,
which primarily consist of capital improvements.
The recommended Citywide total budget is $43.4 million for FY 2018-19 and $42.5
million for 2019-20. Proposed General Fund expenditures are $20.8 million in FY 2018-
19, which includes prepaying $3,000,000 of CalPERS pension liability. General Fund
expenditures are $19.7 million in FY 2019-20, which includes prepaying $2,000,000 of
CalPERS pension liability.
Ongoing property tax, sales tax and transient occupancy tax (TOT) revenues have
increased over the past year and are projected to continue a modest, but steady
increase during the budget period.
Building related fees have experienced healthy increases in most accounts over the
past year. These revenues are estimated to continue to increase modestly, but could
increase more if building activity escalates even more rapidly. Staff believes it is
important to budget these revenues conservatively since they are cyclical and
development opportunities continue to diminish. However, revenue estimates contained
2
Item 5.b. - Page 12
Budget Message
in the Biennial Budget are based on a continued steady level of activity and the
significant fee increases previously discussed with the Council.
The General Fund balance is projected to be equal to the City’s policy goal of 20% of
General Fund expenditures at the end of the Biennial Budget, based on estimated
actual results for FY 2017-18.
Both the Water and Sewer Funds are also balanced and fully fund the projects
approved by the City Council in the Water and Wastewater Master Plans. The Water
Fund has a projected working capital fund balance at the end of FY 2018-20 of $2.3
million, which remains just above the policy goal of 90 days of operating expenses plus
$500,000, or approximately $2.2 million. The ending working capital balance for the
Sewer Fund is projected to be $902,900, which exceeds the policy goal equal to
approximately $800,000.
The recommended Capital Improvement Program (CIP) includes the funding projected
necessary to address many of the major needs identified. These include the annual
Pavement Management Program, sidewalk repairs, drainage repairs, ongoing
Americans with Disabilities Act (ADA) improvements, trenchless sewer rehabilitation,
Lift Station No. 1 forcemain replacement, and waterline replacements.
The following budget represents the professional expertise of the entire department
director team for proposed City services, operations and programs. It reflects both the
Fiscal Policy and budget priorities established by the City Council. The overall objective
is to meet the community’s needs and provide services in the most effective, efficient
and responsive manner.
It would not be possible to develop or administer the City budget without the leadership
and direction provided by the City Council and the ongoing commitment of the staff.
Therefore, this budget is presented with thankful appreciation for the efforts on behalf of
the community.
JAMES A. BERGMAN
CITY MANAGER
3
Item 5.b. - Page 13
Guide to Using the FY 2018 -20 Biennial Budget
INTRODUCTION
The City’s Budget is a flexible spending plan that is the legal authority for departments to commit financial
resources to provide services within the City of Arroyo Grande. The Biennial Budget is the spending plan for a
two year period. The Operating Budget for Fiscal Year (FY) 2018-19 is $40.3 million, which includes $17.7 million
in the General Fund and $22.6 million in Other Funds (i.e., Water & Sewer Operations, Grant Funds, Street
Maintenance, etc). The City’s General Fund Budget is approximately 43% of the total Operating Budget in FY
2018-19. The City’s General Fund Budget provides the majority of services commonly associated with local city
government (i.e., public safety, recreation, community development, general government, and public works).
The Capital Improvement Program expenditures, which make up $5.3 million in FY 2018-19, have also been
included in the Operating Budget. The budget for the second year is very similar, totaling $40.3 million. More
detail is provided throughout this document.
USER’S GUIDE TO THE OPERATING BUDGET
Every two years, the Administrative Services Department coordinates the preparation of three key documents:
1. Operating Budget
2. Capital Improvement Program
3. Cost Allocation Plan
The Operating Budget and Capital Improvement Program are combined to become the Biennial Budget. The
Cost Allocation Plan is a separate document.
The Operating Budget is summarized at a department level. Department budgets report related operations and
programs aimed at accomplishing a broad goal or a major service. Every effort has been made to present the
budget in an easy to read format.
HOW TO READ THE BUDGET INFORMATION
Fund Summaries
A summary of each fund’s revenues, expenditures and fund balances is provided in the Fund Summaries section
of the document.
Department Budgets
Each City Department’s budget is reflected in the document and provides summary information regarding
expenditures by program (such as City Manager, City Attorney or Public Works Administration) as well as by
category (such as salaries, services and supplies or debt service).
4
Item 5.b. - Page 14
Guide to Using the FY 2018 -20 Biennial Budget
Each summary has the following columns:
17-18 Original Budget: This is the budget adopted by the City Council for the 2017-18 fiscal year in June 2017.
17-18 Final Budget: This is the current budget, which could be different from the Original Budget due to
adjustments made during the fiscal year or for the carryover of funds that were unexpended in the prior year
but are planned to be spent this year.
17-18 Estimated Actual: This is the amount that is estimated to be spent or received in the current year. It may
be different from the budget due to specific events occurring this year. These could include things like positions
that are vacant for a portion of the year, changes in anticipated spending plans or unexpected circumstances
that arise during the year.
2018-19 Budget: This is the proposed budget for the 2018-19 fiscal year.
2019-20 Budget: This is the proposed budget for the 2019-20 fiscal year.
For each fiscal year proposed budget, a comparison of the budget for the prior year is provided. This can assist
you in understanding how the “base” budgets have increased or decreased from year to year. The increase or
decrease for FY 2018-19 is compared to the Original Budget for 2017-18 and the increase or decrease for the
2019-20 budget is compared to the 2018-19 budget.
Significant budget changes are provided in each department to assist in identifying specific items that cause an
increase or decrease in the budget. In all Departments, salaries and benefits have seen substantial increases
primarily due to the cost of CalPERS pension benefits.
Appendix
The appendix contains additional demographic information about the City, certain budgetary and financial
policies as well as a glossary of terms used throughout the document.
2018-19 compared to 2017-18 Original
2019-20 compared to 2018-19
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Expenditures by Program
City Council 96,900$ 110,015$ 96,165$ 97,800$ 900$ 1%99,200$ 1,400$ 1%
Retirees Health 235,000 235,000 235,000 235,000 - 0%235,000 - 0%
City Manager 269,600 323,151 313,200 399,300 129,700 48%395,900 (3,400) (1%)
City Attorney 283,200 305,225 299,600 283,200 - 0%283,200 - 0%
Local Sales Tax 2,264,100 3,745,237 3,745,237 2,264,100 - 0%2,158,300 (105,800) (5%)
Total 3,148,800$ 4,718,628$ 4,689,202$ 3,279,400$ 130,600$ 4%3,171,600$ (107,800)$ (3%)
Incr/(Decr)Incr/(Decr)
2018-202017-18
5
Item 5.b. - Page 15
Guide to Using the FY 2018 -20 Biennial Budget
KEY BUDGET ASSUMPTIO NS
The preparation of any budget is based on a series of assumptions about revenues and expenditures. These
assumptions will be carefully monitored throughout the fiscal year while evaluating budgetary performance.
The key budget assumptions include:
1. Sales Tax revenues are estimated to increase by 1% in each year.
2. Property Tax revenues are estimated to increase by 4.25% in each year.
3. Transient Occupancy Tax is estimated to increase by 3% in each year and a new boutique hotel in the
village will begin operating, generating an additional $100,000 in tax revenue in FY 2018-19 and
$135,000 in FY 2019-20.
4. Building and planning fees will continue to see a steady increase based on current activity levels,
combined with fee increases previously directed by the City Council
5. Recreation activities will continue, but participation in some programs is anticipated to decline by 10%
to 30% as fee increases take effect.
6. All other revenues are budgeted at historical and/or estimated FY 2017-18 amounts.
7. Salaries and benefits are based on current bargaining group contracts, which expire June 30, 2020.
8. The contribution to the Five Cities Fire Authority (FCFA) is based upon the “strategic plan” budget
adopted by the FCFA Board in May 2018.
9. Significant increases to CalPERS pension costs are anticipated during the Biennial Budget, necessitating
offsetting expenditure reductions in the General Fund of approximately $900,000 annually.
10. Where contracts exist, cost increases reflect the contractual agreement, otherwise a general inflationary
increase of 2% was used.
11. A $25,000 contingency for unexpected projects or other needs was built into recommendations for the
Local Sales Tax fund
6
Item 5.b. - Page 16
FUND SUMMARIES
CONSOLIDATED SUMMARY – ALL FUNDS
2018-19 PROPOSED BUDGET
General Fund
Enterprise
Funds
Special
Revenue
Funds Agency Funds CIP Fund Total
Beginning Fund Balance 6,472,794$ 7,164,556$ 5,191,974$ 1,396,487$ 8,578,582$ 28,804,393$
Revenues:
Revenues 15,206,200 7,733,300 4,406,900 704,190 3,425,600 31,476,190
Transfers In 2,697,200 3,828,700 351,400 - 1,907,900 8,785,200
Total Revenues 17,903,400 11,562,000 4,758,300 704,190 5,333,500 40,261,390
Expenditures:
Salaries and Benefits 14,444,300 1,039,600 425,900 - - 15,909,800
Services and Supplies 6,294,800 4,347,300 1,047,800 11,400 - 11,701,300
Debt Service 166,000 22,100 40,300 658,190 - 886,590
Capital Outlay 96,000 821,900 100,000 - 5,333,500 6,351,400
Transfers Out 45,000 6,026,100 2,735,100 28,600 - 8,834,800
Expenditure Savings (443,500) (443,500)
Total Expenditures 20,602,600 12,257,000 4,349,100 698,190 5,333,500 43,240,390
Ending Fund Balance 3,773,594$ 6,469,556$ 5,601,174$ 1,402,487$ 8,578,582$ 25,825,393$
2019-20 PROPOSED BUDGET
General Fund
Enterprise
Funds
Special
Revenue
Funds Agency Funds CIP Fund Total
Beginning Fund Balance 3,773,594$ 6,469,556$ 5,601,174$ 1,402,487$ 8,578,582$ 25,825,393$
Revenues:
Revenues 15,751,100 7,786,100 3,938,800 775,390 3,341,800 31,593,190
Transfers In 2,734,300 4,262,500 385,300 - 1,396,400 8,778,500
Total Revenues 18,485,400 12,048,600 4,324,100 775,390 4,738,200 40,371,690
Expenditures:
Salaries and Benefits 13,388,600 1,091,900 445,400 - - 14,925,900
Services and Supplies 6,191,500 4,454,600 1,515,021 11,400 - 12,172,521
Debt Service 166,000 22,100 40,300 405,200 - 633,600
Capital Outlay 124,600 1,167,500 100,000 - 4,738,200 6,130,300
Transfers Out 45,000 6,523,500 2,274,500 28,600 - 8,871,600
Expenditure Savings (439,500) (439,500)
Total Expenditures 19,476,200 13,259,600 4,375,221 445,200 4,738,200 42,294,421
Ending Fund Balance 2,782,794$ 5,258,556$ 5,550,053$ 1,732,677$ 8,578,582$ 23,902,662$
7
Item 5.b. - Page 17
FUND SUMMARIES
GENERAL FUND
FUND: 010 GENERAL FUND
2017-18 2017-18 2017-18
ORIGINAL AMENDED ESTIMATED 2018-19 2019-20
ITEM BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 6,447,790$ 7,001,422$ 7,001,422$ 6,472,794$ 3,450,094$
Revenues:
Revenues 14,246,000 14,483,200 14,757,400 15,206,200 15,751,100
Transfers In 2,657,300 2,681,400 2,681,400 2,570,100 2,613,000
Total Revenues 16,903,300 17,164,600 17,438,800 17,776,300 873,000 5%18,364,100 587,800 3%
Expenditures:
Salaries and Benefits 11,317,900 11,392,700 10,531,600 11,444,300 11,388,600
Services and Supplies 5,622,600 6,169,877 6,298,036 6,294,800 6,191,500
Debt Service 206,300 201,000 198,000 166,000 166,000
Capital Outlay 124,200 211,651 209,300 96,000 124,600
Transfers Out 45,000 157,100 157,100 166,400 200,300
CalPERS UAL Payment 3,000,000 2,000,000
Expenditure Savings (423,500) (439,100) (368,500) (389,500)
Total Expenditures 16,892,500 17,693,228 17,394,036 20,799,000 3,906,500 23%19,681,500 (1,117,500) (5%)
Available Fund Balance 6,458,590$ 6,472,794$ 7,046,186$ 3,450,094$ 2,132,694$
Increase Increase
2018-20
This is the primary operating fund of the City, which accounts for resources and services traditionally associated
with government. The General Fund provides administrative, financial, police protection, community development,
public works, and recreation services to the community and other funds. The General Fund accounts for revenues
that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another
8
Item 5.b. - Page 18
FUND SUMMARIES
ENTERPRISE FUNDS
FUND: 612 SEWER
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Working Capital 989,481$ 989,481$ 1,265,430$ 1,016,905$ 952,505$
Revenues:
Revenues 937,300 980,700 1,021,800 1,082,300 1,135,100
Transfers In - - - 251,900 269,400
Total Revenues 937,300 980,700 1,021,800 1,334,200 396,900 42%1,404,500 70,300 5%
Expenses:
Salaries and Benefits 236,700 236,700 236,700 257,200 267,400
Services and Supplies 138,800 153,800 153,800 138,800 138,800
Debt Service 20,900 17,400 17,400 8,700 8,700
Capital Outlay 2,500 2,500 2,500 2,500 2,500
Capital Improvement Program 107,100 673,200 455,900 608,800 641,000
Transfers Out 347,600 404,025 404,025 382,600 395,700
Total Expenditures 853,600 1,487,625 1,270,325 1,398,600 545,000 64%1,454,100 55,500 4%
Ending Available Working Capital 1,073,181$ 482,556$ 1,016,905$ 952,505$ 902,905$
2017-18
Increase
This fund is used to account for maintenance of sewer lines connecting City residents to the South San Luis Obispo
County Sanitation District sewer treatment plant. Money is collected from utility bills paid by customers.
Increase
2018-20
FUND: 634 SEWER FACILITY
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Working Capital 459,434$ 493,620$ 493,620$ 535,620$ 325,720$
Revenues:
Revenues 42,000 42,000 42,000 42,000 42,000
Transfers In - - - - -
Total Revenues 42,000 42,000 42,000 42,000 - 0%42,000 - 0%
Expenses:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Debt Service - - - - -
Capital Outlay - - - - -
Transfers Out - - - 251,900 269,400
Total Expenditures - - - 251,900 251,900 0%269,400 17,500 7%
Ending Available Working Capital 501,434$ 535,620$ 535,620$ 325,720$ 98,320$
Increase
2017-18
This fund is used to account for the accumulation of sewer facility revenues to be used in capital improvement
projects in the City. Money is collected from development to offset the impacts new development has on the sewer
collection system.
Increase
2018-20
9
Item 5.b. - Page 19
FUND SUMMARIES
FUND: 640 WATER
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Working Capital 3,014,394$ 3,014,394$ 3,382,026$ 3,477,963$ 2,997,263$
Revenues:
Revenues 6,249,000 6,249,000 7,028,000 6,549,000 6,549,000
Transfers In 187,600 187,600 662,162 - 309,000
Total Revenues 6,436,600 6,436,600 7,690,162 6,549,000 112,400 2%6,858,000 309,000 5%
Expenses:
Salaries and Benefits 703,100 703,100 703,100 782,400 824,500
Services and Supplies 631,700 651,300 651,300 631,700 631,700
Debt Service 21,800 26,800 26,800 13,400 13,400
Capital Outlay 9,600 9,600 9,600 9,600 9,600
Capital Improvement Program 257,600 856,200 856,200 201,000 - 514,400
Transfers Out 5,320,700 5,347,225 5,347,225 5,391,600 - 5,549,400
Total Expenditures 6,944,500 7,594,225 7,594,225 7,029,700 85,200 1%7,543,000 513,300 7%
Ending Available Working Capital 2,506,494$ 1,856,769$ 3,477,963$ 2,997,263$ 2,312,263$
Increase
2017-18
Increase
This fund is used to account for the activities associated with the transmission and distribution of potable water by
the City to its users. Money is collected from utility bills paid by customers.
2018-20
FUND: 641 LOPEZ
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Working Capital 1,703,375$ 1,702,312$ 1,702,312$ 1,702,312$ 1,702,312$
Revenues:
Revenues - - - - -
Transfers In 3,505,200 3,505,200 3,505,200 3,576,800 3,684,100
Total Revenues 3,505,200 3,505,200 3,505,200 3,576,800 71,600 2%3,684,100 107,300 3%
Expenses:
Salaries and Benefits - - - - -
Services and Supplies 3,505,200 3,505,200 3,505,200 3,576,800 3,684,100
Debt Service - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures 3,505,200 3,505,200 3,505,200 3,576,800 71,600 2%3,684,100 107,300 3%
Ending Available Working Capital 1,703,375$ 1,702,312$ 1,702,312$ 1,702,312$ 1,702,312$
2018-20
Increase
2017-18
Increase
This fund is responsible for the purchase of water from Lopez Dam. The City has a 50.55% share of the water and
expense generated by Zone 3 – County of San Luis Obispo’s Flood Control and Water Conservation District.
10
Item 5.b. - Page 20
FUND SUMMARIES
FUND: 642 WATER FACILITY
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Working Capital 399,950$ 460,556$ 446,156$ 431,756$ 491,756$
Revenues:
Revenues 60,000 60,000 60,000 60,000 60,000
Transfers In - - - - -
Total Revenues 60,000 60,000 60,000 60,000 - 0%60,000 - 0%
Expenses:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out 74,400 74,400 74,400 - 309,000
Total Expenditures 74,400 74,400 74,400 - (74,400) (100%) 309,000 309,000 0%
Ending Available Working Capital 385,550$ 446,156$ 431,756$ 491,756$ 242,756$
Increase
2017-18
Increase
This fund is used to account for the accumulation of water facility revenues to be used in capital improvement
projects in the City. Money is collected from development to offset the impacts new development has on the water
distribution system.
2018-20
11
Item 5.b. - Page 21
FUND SUMMARIES
SPECIAL REVENUE FUNDS
FUND: 210 FIRE PROTECTION IMPACT FEES
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 229,814$ 229,814$ 181,114$ 202,114$
Revenues:
Revenues 36,000 26,900 21,000 21,000
Transfers In - - - -
Total Revenues 36,000 26,900 21,000 (15,000) (42%) 21,000 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - 75,600 - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - 75,600 - - 0%- - 0%
Ending Fund Balance 265,814$ 181,114$ 202,114$ 223,114$
Increase
2018-20
This fund accounts for impact fees collected from developers for the expansion of the existing fire station in
order to serve future development.
Increase
FUND: 211 PUBLIC ACCESS TELEVISION
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 27,642$ 27,642$ 63,842$ 100,042$
Revenues:
Revenues 36,200 36,200 36,200 36,200
Transfers In - - - -
Total Revenues 36,200 36,200 36,200 - 0%36,200 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - - - - 0%- - 0%
Ending Fund Balance 63,842$ 63,842$ 100,042$ 136,242$
Increase Increase
2018-20
This fund accounts for fees collected from Charter Communications that are restricted for support of public,
education, and government access programming and equipment.
12
Item 5.b. - Page 22
FUND SUMMARIES
FUND: 212 POLICE PROTECTION IMPACT FEES
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 36,760$ 36,760$ 42,260$ 47,560$
Revenues:
Revenues 7,300 7,300 5,300 5,300
Transfers In - - - -
Total Revenues 7,300 7,300 5,300 (2,000) (27%) 5,300 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 400 400 - -
Capital Outlay - - - -
Transfers Out 1,400 1,400 - 10,000
Total Expenditures 1,800 1,800 - (1,800) (100%) 10,000 10,000 0%
Ending Fund Balance 42,260$ 42,260$ 47,560$ 42,860$
2018-20
This fund accounts for impact fees collected from developers for the expansion of the existing police facility in
order to serve future development.
Increase Increase
FUND: 213 PARK DEVELOPMENT
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 1,256,331$ 1,256,331$ 986,031$ 1,020,531$
Revenues:
Revenues 101,000 101,000 91,000 91,000
Transfers In - - - -
Total Revenues 101,000 101,000 91,000 (10,000) (10%) 91,000 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - 371,300 56,500 10,000
Total Expenditures - 371,300 56,500 56,500 0%10,000 (46,500) (82%)
Ending Fund Balance 1,357,331$ 986,031$ 1,020,531$ 1,101,531$
2018-20
This fund accounts for the receipts of park-in-lieu fees (Quimby) and grant revenues that are used for
construction, park acquisition, and development of park facilities.
Increase Increase
13
Item 5.b. - Page 23
FUND SUMMARIES
FUND: 214 PARK IMPROVEMENT
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 287,787$ 287,787$ 272,987$ 268,887$
Revenues:
Revenues 50,900 50,900 50,900 50,900
Transfers In - - - -
Total Revenues 50,900 50,900 50,900 - 0%50,900 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - 700 25,000 25,000
Capital Outlay - - - -
Transfers Out 60,000 65,000 30,000 10,000
Total Expenditures 60,000 65,700 55,000 (5,000) (8%) 35,000 (20,000) (36%)
Ending Fund Balance 278,687$ 272,987$ 268,887$ 284,787$
2018-20
IncreaseIncrease
Impact fees collected for park improvements are to be used to maintain the adopted level of service for
neighborhood and community parks of 4.0 acres per thousand population. This fund accounts for the
receipt and use of these monies.
FUND: 215 RECREATION COMMUNITY CENTER
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 62,284$ 62,284$ 10,484$ 14,184$
Revenues:
Revenues 3,900 3,300 3,700 3,700
Transfers In - - - -
Total Revenues 3,900 3,300 3,700 (200) (5%) 3,700 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 100 100 - -
Capital Outlay - - - -
Transfers Out 55,000 55,000 - -
Total Expenditures 55,100 55,100 - (55,100) (100%)- - 0%
Ending Fund Balance 11,084$ 10,484$ 14,184$ 17,884$
Increase
2018-20
This fund accounts for impact fees collected and used for recreation facilities in order to maintain the adopted
level of service of recreation/community center facilities of 542 square feet per thousand population.
Increase
14
Item 5.b. - Page 24
FUND SUMMARIES
FUND: 216 GRACE LANE ASSESSMENT DISTRICT
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 66,259$ 66,259$ 60,559$ 60,959$
Revenues:
Revenues 10,700 10,700 10,600 10,600
Transfers In - - - -
Total Revenues 10,700 10,700 10,600 (100) (1%) 10,600 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 13,300 13,300 13,300 13,300
Capital Outlay - - - -
Transfers Out 3,500 3,100 (3,100) 3,100
Total Expenditures 16,800 16,400 10,200 (6,600) 61%16,400 6,200 61%
Ending Fund Balance 60,159$ 60,559$ 60,959$ 55,159$
Increase
This fund accounts for the landscape maintenance within the Grace Lane housing tract. A special benefit
assessment is levied on property owners to pay for the landscape maintenance expenditures.
2018-20
Increase
FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 10,901$ 10,901$ 9,101$ 7,301$
Revenues:
Revenues 5,900 5,900 5,900 5,900
Transfers In - - - -
Total Revenues 5,900 5,900 5,900 - 0%5,900 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 5,700 5,700 5,700 5,700
Capital Outlay - - - -
Transfers Out 2,400 2,000 2,000 2,000
Total Expenditures 8,100 7,700 7,700 (400) (5%) 7,700 - 0%
Ending Fund Balance 8,701$ 9,101$ 7,301$ 5,501$
Increase Increase
2018-20
This fund accounts for the landscape maintenance of parkways within two housing tracts. A special benefit
assessment is levied on property owners to pay for landscape maintenance expenditures.
15
Item 5.b. - Page 25
FUND SUMMARIES
FUND: 218 LOCAL SALES TAX
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 1,582,505$ 1,582,505$ 97,268$ 115,768$
Revenues:
Revenues 2,260,000 2,260,000 2,282,600 2,305,400
Transfers In - - - -
Total Revenues 2,260,000 2,260,000 2,282,600 22,600 1%2,305,400 22,800 1%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 253,600 253,600 244,900 248,400
Debt Service 20,000 20,000 20,000 20,000
Capital Outlay - - - -
Transfers Out 3,471,637 3,471,637 1,999,200 1,889,900
Total Expenditures 3,745,237 3,745,237 2,264,100 (1,481,137) (40%) 2,158,300 (105,800) (5%)
Ending Fund Balance 97,268$ 97,268$ 115,768$ 262,868$
Increase Increase
2018-20
This fund accounts for the revenues derived from Measure O-06, a local 1/2% sales tax approved by the City's
voters in November 2006.
FUND: 219 PARKSIDE ASSESSMENT DISTRICT
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 429,269$ 429,269$ 437,369$ 447,769$
Revenues:
Revenues 44,500 44,500 46,500 46,500
Transfers In - - - -
Total Revenues 44,500 44,500 46,500 2,000 4%46,500 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 30,000 30,300 30,000 30,300
Capital Outlay - - - -
Transfers Out 4,600 6,100 6,100 6,100
Total Expenditures 34,600 36,400 36,100 1,500 4%36,400 300 1%
Ending Fund Balance 439,169$ 437,369$ 447,769$ 457,869$
Increase
2018-20
This fund accounts for revenue derived from annual assessments, which are used to pay the cost incurred by
the City for landscape maintenance.
Increase
16
Item 5.b. - Page 26
FUND SUMMARIES
FUND: 220 STREETS (GAS TAX)
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance -$ -$ -$ -$
Revenues:
Revenues 500,300 500,300 759,100 453,200
Transfers In 359,100 357,500 346,400 380,300
Total Revenues 859,400 857,800 1,105,500 246,100 29%833,500 (272,000) (25%)
Expenditures:
Salaries and Benefits 415,900 415,900 425,900 445,400
Services and Supplies 301,800 301,800 280,900 280,900
Debt Service 49,600 49,600 20,300 20,300
Capital Outlay - - - -
Transfers Out 92,100 90,500 378,400 86,900
Total Expenditures 859,400 857,800 1,105,500 246,100 29%833,500 (272,000) (25%)
Ending Fund Balance -$ -$ -$ -$
Increase
2018-20
This fund accounts for receipts and expenditures of money apportioned by the State under Streets and
Highway Code. The use of gas tax revenues can only be used to construct and maintain streets, roads and
highways.
Increase
FUND: 222 TRAFFIC SIGNALIZATION
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 872,483$ 872,483$ 923,183$ 959,183$
Revenues:
Revenues 36,000 51,100 36,000 36,000
Transfers In - - - -
Total Revenues 36,000 51,100 36,000 - 0%36,000 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - 400 - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - 400 - - 0%- - 0%
Ending Fund Balance 908,483$ 923,183$ 959,183$ 995,183$
Increase
This fund accounts for traffic signalization assessment levied against developments for the future cost of
traffic signals.
Increase
2018-20
17
Item 5.b. - Page 27
FUND SUMMARIES
FUND: 223 TRAFFIC CIRCULATION
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 132,332$ 132,332$ 132,932$ 133,432$
Revenues:
Revenues 600 600 500 500
Transfers In - - - -
Total Revenues 600 600 500 (100) (17%)500 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - - - - 0%- - 0%
Ending Fund Balance 132,932$ 132,932$ 133,432$ 133,932$
Increase
2018-20
Increase
This fund accounts for developer traffic mitigation measure fees charged as a result of an environmental
review.
FUND: 224 TRANSPORTATION FACILITY IMPACT
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 2,014,954$ 2,014,954$ 418,254$ 488,254$
Revenues:
Revenues 85,000 141,000 85,000 85,000
Transfers In - - - -
Total Revenues 85,000 141,000 85,000 - 0%85,000 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - 2,700 15,000 -
Capital Outlay - - - -
Transfers Out - 1,735,000 - -
Total Expenditures - 1,737,700 15,000 15,000 0%- (15,000) (100%)
Ending Fund Balance 2,099,954$ 418,254$ 488,254$ 573,254$
Increase Increase
2018-20
This fund accounts for developer impact fees (AB1600 fees) paid to protect the public health, safety, and
welfare by maintaining the existing level of public services for existing and future residents within the City of
Arroyo Grande.
18
Item 5.b. - Page 28
FUND SUMMARIES
FUND: 225 TRANSPORTATION
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance (20)$ 27$ 27$ 27$
Revenues:
Revenues 252,800 252,800 260,700 260,700
Transfers In - - - -
Total Revenues 252,800 252,800 260,700 7,900 3%260,700 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 20,000 20,000 20,000 20,000
Capital Outlay - - - -
Transfers Out 232,800 232,800 240,700 240,700
Total Expenditures 252,800 252,800 260,700 7,900 3%260,700 - 0%
Ending Fund Balance (20)$ 27$ 27$ 27$
Increase
2018-20
Increase
This revenue source is provided by the San Luis Obispo County of Government’s (SLOCOG) Local
Transportation Fund (LTF). The annual appropriation is restricted to transportation systems, including
transit, pededstrian, street and road maintenance.
FUND: 226 WATER NEUTRALIZATION IMPACT
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 214,875$ 214,875$ 160,675$ 111,675$
Revenues:
Revenues 58,000 84,500 57,000 57,000
Transfers In 50,000 50,000 - -
Total Revenues 108,000 134,500 57,000 (51,000) (47%) 57,000 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 106,000 188,700 106,000 106,000
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures 106,000 188,700 106,000 - 0%106,000 - 0%
Ending Fund Balance 216,875$ 160,675$ 111,675$ 62,675$
The City requires development projects that increase total water consumption in the City to “neutralize”
that demand by reducing water consumption in existing development by an equivalent amount or by paying
a fee in-lieu of performing water consumption reductions. This fund accounts for the amount collected from
developers and is used towards the City’s water conservation efforts.
Increase
2018-20
Increase
19
Item 5.b. - Page 29
FUND SUMMARIES
FUND: 231 DRAINAGE FACILITY
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ACCOUNT LINE ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 209$ 16,671$ 171$ 171$
Revenues:
Revenues - - - -
Transfers In - - - -
Total Revenues - - - - 0%- - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - 16,500 - -
Total Expenditures - 16,500 - - 0%- - 0%
Ending Fund Balance 209$ 171$ 171$ 171$
This fund accounts for impact fees paid by development and are restricted to improving drainage within the
City.
Increase
2018-20
Increase
FUND: 232 IN-LIEU AFFORDABLE HOUSING
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ACCOUNT LINE ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 338,184$ 338,184$ 494,184$ 625,684$
Revenues:
Revenues 301,000 301,000 206,500 15,500
Transfers In - - - -
Total Revenues 301,000 301,000 206,500 (94,500) (31%) 15,500 (191,000) (92%)
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 75,000 145,000 75,000 -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures 75,000 145,000 75,000 - 0%- (75,000) (100%)
Ending Fund Balance 564,184$ 494,184$ 625,684$ 641,184$
Increase
This fund accounts for monies paid by developers in meeting the City's mandatory affordable housing
requirements.
2018-20
Increase
20
Item 5.b. - Page 30
FUND SUMMARIES
FUND: 233 IN-LIEU UNDERGROUND UTILITY
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ACCOUNT LINE ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 4,051$ 4,051$ 4,051$ 4,051$
Revenues:
Revenues - - - -
Transfers In - - - -
Total Revenues - - - - 0%- - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Debt Service - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - - - - 0%- - 0%
Ending Fund Balance 4,051$ 4,051$ 4,051$ 4,051$
Increase Increase
2018-20
This fund accounts for monies paid by developers in meeting the City's underground utility requirements.
FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 184,238$ 184,238$ 278,938$ 255,638$
Revenues:
Revenues 200,700 200,700 206,700 212,700
Transfers In 5,000 5,000 5,000 5,000
Total Revenues 205,700 205,700 211,700 6,000 3%217,700 6,000 3%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 248,000 108,000 232,000 232,000
Capital Outlay - - - -
Transfers Out 3,000 3,000 3,000 3,000
Total Expenditures 251,000 111,000 235,000 (16,000) (6%) 235,000 - 0%
Ending Fund Balance 138,938$ 278,938$ 255,638$ 238,338$
Increase
The purpose of the Tourism Business Improvement District (TBID) is to provide projects, programs and
activities that benefit lodging businesses located and operating within the City of Arroyo Grande. A two
percent (2%) assessment is levied on all lodging businesses of the rent charged by the operator per occupied
room per night for all transient occupancies. Revenue collected is used to promote the lodging industry
within the City.
2018-20
Increase
21
Item 5.b. - Page 31
FUND SUMMARIES
FUND: 241 WATER AVAILABILITY FUND
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 1,680,535$ 1,680,535$ 596,352$ 653,352$
Revenues:
Revenues 57,000 57,000 57,000 57,000
Transfers In - - - -
Total Revenues 57,000 57,000 57,000 - 0%57,000 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - 553,421 - 553,421
Capital Outlay - - - -
Transfers Out 113,200 587,762 - -
Total Expenditures 113,200 1,141,183 - (113,200) (100%) 553,421 553,421 0%
Ending Fund Balance 1,624,335$ 596,352$ 653,352$ 156,931$
Increase
Pursuant to the provisions of Section 38743 of the Government Code, water availability charges is a “special
charge” which is levied to each parcel of property not served with city water. These charges are restricted for
the sole purpose of expanding water supply such as desalination plant, recycled water, scalping plant, etc.
2018-20
Increase
FUND: 250 CDBG GRANT FUND
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 10,095$ 10,095$ 9,638$ 73,538$
Revenues:
Revenues 127,367 127,367 63,900 63,900
Transfers In - - - -
Total Revenues 127,367 127,367 63,900 (63,467) (50%) 63,900 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 5,100 3,641 - -
Capital Outlay - - - -
Transfers Out 58,800 124,183 - -
Total Expenditures 63,900 127,824 - (63,900) (100%)- - 0%
Ending Fund Balance 73,562$ 9,638$ 73,538$ 137,438$
Increase Increase
2018-20
This fund accounts for revenues and expenditures related to Community Development Block Grant (CDBG)
Funds. The program is a flexible program that provides the City with resources to address a wide range of
unique community development needs.
22
Item 5.b. - Page 32
FUND SUMMARIES
FUND: 271 STATE COPS BLOCK GRANT
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 202,825$ 202,825$ 12,525$ 11,025$
Revenues:
Revenues 120,800 120,800 120,800 120,800
Transfers In - - - -
Total Revenues 120,800 120,800 120,800 - 0%120,800 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay 130,000 100,900 100,000 100,000
Transfers Out 20,200 210,200 22,300 22,800
Total Expenditures 150,200 311,100 122,300 (27,900) (19%) 122,800 500 0%
Ending Fund Balance 173,425$ 12,525$ 11,025$ 9,025$
This fund accounts for the receipt and use of monies from the State of California restricted to the purchase
of police equipment and technology for crime prevention.
Increase Increase
2018-20
23
Item 5.b. - Page 33
FUND SUMMARIES
AGENCY FUNDS
FUND: 286 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 1,270,746$ 1,270,746$ 1,270,746$ 1,273,746$
Revenues:
Revenues 479,180 479,180 481,490 479,490
Transfers In - - - -
Total Revenues 479,180 479,180 481,490 2,310 0%479,490 (2,000) (0%)
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 4,000 4,000 4,000 4,000
Debt Service 450,180 450,180 449,490 405,200
Capital Outlay - - - -
Transfers Out 25,000 25,000 25,000 25,000
Total Expenditures 479,180 479,180 478,490 (690) (0%) 434,200 (44,290) (9%)
Ending Fund Balance 1,270,746$ 1,270,746$ 1,273,746$ 1,319,036$
Increase
2018-20
Increase
This private-purpose trust fund was created to hold the assets of the former redevelopment agency of the
City of Arroyo Grande until they are distributed to other units of state and local government after the
payment of enforceable obligations have been made.
FUND: 287 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY - HOUSING FUNCTION
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 122,327$ 122,327$ 122,327$ 122,327$
Revenues:
Revenues 284,900 284,900 211,700 284,900
Transfers In - - - -
Total Revenues 284,900 284,900 211,700 (73,200) (26%) 284,900 73,200 35%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 3,000 3,000 3,000 3,000
Debt Service 281,900 281,900 208,700 -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures 284,900 284,900 211,700 (73,200) (26%) 3,000 (208,700) (99%)
Ending Fund Balance 122,327$ 122,327$ 122,327$ 404,227$
2018-20
Increase Increase
This private-purpose trust fund was created to hold the housing assets of the former redevelopment agency
of the City of Arroyo Grande until they are distributed to other units of state and local government after the
payment of enforceable obligations have been made.
24
Item 5.b. - Page 34
FUND SUMMARIES
FUND: 751 DOWNTOWN PARKING
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 314$ 314$ 3,414$ 6,414$
Revenues:
Revenues 11,000 11,000 11,000 11,000
Transfers In - - - -
Total Revenues 11,000 11,000 11,000 - 0%11,000 - 0%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 4,300 4,300 4,400 4,400
Capital Outlay - - - -
Transfers Out 3,600 3,600 3,600 3,600
Total Expenditures 7,900 7,900 8,000 100 1%8,000 - 0%
Ending Fund Balance 3,414$ 3,414$ 6,414$ 9,414$
2018-20
Increase Increase
This agency fund collects assessments from Arroyo Grande Village merchants for the maintenance of the
Village parking lots for the Downtown Village Merchants Association.
25
Item 5.b. - Page 35
FUND SUMMARIES
CAPITAL IMPROVEMENT PROJECTS FUND
FUND: 350 CAPITAL IMPROVEMENT PROJECTS
2017-18 2017-18
FINAL ESTIMATED 2018-19 2019-20
ITEM BUDGET ACTUAL BUDGET $ % BUDGET $ %
Beginning Fund Balance 3,520,302$ 3,520,302$ 8,578,582$ 8,578,582$
Revenues:
Revenues 17,749,249 1,539,771 3,425,600 3,341,800
Transfers In 5,773,793 5,773,793 1,907,900 1,396,400
Total Revenues 23,523,042 7,313,564 5,333,500 (18,189,542) (77%) 4,738,200 (595,300) (11%)
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay 23,523,042 2,255,284 5,333,500 4,738,200
Transfers Out - - - -
Total Expenditures 23,523,042 2,255,284 5,333,500 (18,189,542) (77%) 4,738,200 (595,300) (11%)
Ending Fund Balance 3,520,302$ 8,578,582$ 8,578,582$ 8,578,582$
Fund established to account for transfers from other City funds and grant revenues to be used for
infrastructure improvements within the City. The Program is divided into six project types – Miscellaneous
Projects, Park Projects, Street Projects, Drainage Projects, Sewer Projects, and Water Projects.
Increase Increase
2018-20
26
Item 5.b. - Page 36
Interfund Transfers
FY 2018-19
Personnel Operating Cost Allocation CIP Other
General Fund (010)
4901 Personnel Transfers 1,217,600
4902 Operating Transfers
4903 Cost Allocation 1,102,700
4909 Transfers In - TBID Fund 3,000
4950 Transfers In - Sales Tax Fund 216,800
4952 Transfers In - RDA Successor Fund 30,000
5902 Operating Transfers - Streets Fund (121,400)
5904 Transfers out - CIP Fund
5906 Transfers out - USDA City Hall loan (40,000)
5909 Transfers out - TBID Fund (5,000)
Sewer Fund (612)
5901 Personnel Transfers (283,500)
5903 Cost Allocation Transfers (94,100)
5906 Transfers out - USDA City Hall loan (5,000)
Water Fund (640)
5901 Personnel Transfers (827,900)
5903 Cost Allocation Transfers (978,100)
5906 Transfers Out - USDA City Hall Loan (8,800)
5913 Transfers Out - Lopez Fund (3,576,800)
Lopez Fund (641)
4940 Transfers In - Water Fund 3,576,800
Park Development Fund (213)
5904 Transfers out - CIP Fund (56,500)
Park Improvement Fund (214)
5904 Transfers out - CIP Fund (30,000)
Grace Lane Assessment District (216)
5903 Cost Allocation Transfers (3,100)
Landscape Maintenance District (217)
5903 Cost Allocation Transfers (2,000)
Local Sales Tax Fund (218)
5902 Operating Transfers - Streets Fund
5904 Transfers out - CIP Fund (1,526,900)
5906 Transfers Out - USDA City Hall Loan (20,000)
5910 Transfers Out - General Fund (216,800)
Parkside Assessment District (219)
5903 Cost Allocation Transfers (6,100)
27
Item 5.b. - Page 37
Streets (Gas Tax) (220)
4902 Operating Transfer In Transportation 225,000
4903 Operating Transfer In - General Fund 121,400
5901 Personnel Transfers (83,900)
5903 Transfer out - CIP Fund (294,500)
Transportation Facility Fund (224)
5904 Transfers out - CIP Fund
Transportation (225)
5902 Operating Transfers (225,000)
5903 Cost Allocation Transfers (15,700)
5904 Transfers out - CIP Fund
TBID Fund (240)
4910 Transfer In - General Fund 5,000
5910 Transfer out - General Fund (3,000)
COPS Fund (271)
5910 Transfer out - General Fund (22,300)
CIP Fund (350)
4914 Park Improvement 30,000
4920 Streets Fund 294,500
4921 Park Development 56,500
4950 Sales Tax 1,526,900
Downtown Parking Fund (751)
5903 Cost Allocation Transfers (3,600)
5904 Transfers out - CIP Fund
USDA City Hall Loan Fund (472)
Transfer In - General Fund 40,000
Transfer In - Sewer Fund 5,000
Transfer In - Water Fund 8,800
Transfer In - Local Sales Tax 20,000
RDA Successor Fund (286)
Transfer Out - General Fund (30,000)
Total - - - - -
28
Item 5.b. - Page 38
Interfund Transfers
FY 2019-20
Personnel Operating Cost Allocation CIP Other
General Fund (010)
4901 Personnel Transfers 1,263,200
4903 Cost Allocation 1,124,200
4909 Transfers In - TBID Fund 3,000
4950 Transfers In - Sales Tax Fund 222,600
5902 Operating Transfers - Streets Fund (155,300)
5904 Transfers out - CIP Fund
5906 Transfers out - USDA City Hall loan (40,000)
5909 Transfers out - TBID Fund (5,000)
Sewer Fund (612)
5901 Personnel Transfers (294,700)
5903 Cost Allocation Transfers (96,000)
5906 Transfers out - USDA City Hall loan (5,000)
Water Fund (640)
5901 Personnel Transfers (858,800)
5903 Cost Allocation Transfers (997,700)
5906 Transfers Out - USDA City Hall Loan (8,800)
5913 Transfers Out - Lopez Fund (3,684,100)
Lopez Fund (641)
4940 Transfers In - Water Fund 3,684,100
Police Facilities Impact (212)
5904 Transfers out - CIP Fund (10,000)
Park Improvement Fund (214)
5904 Transfers out - CIP Fund (10,000)
Grace Lane Assessment District (216)
5903 Cost Allocation Transfers (3,100)
Landscape Maintenance District (217)
5903 Cost Allocation Transfers (2,000)
Local Sales Tax Fund (218)
5904 Transfers out - CIP Fund (1,276,400)
5906 Transfers Out - USDA City Hall Loan (20,000)
5910 Transfers Out - General Fund (222,600)
Parkside Assessment District (219)
5903 Cost Allocation Transfers (6,100)
Streets (Gas Tax) (220)
4902 Operating Transfer In Transportation 225,000$
4903 Operating Transfer In - General Fund/Sales Tax Fund 155,300
5901 Personnel Transfers (86,900)
5902 Operating Transfers
Transportation (225)
5902 Operating Transfers (225,000)
29
Item 5.b. - Page 39
5903 Cost Allocation Transfers (15,700)
5904 Transfers out - CIP Fund
Drainage Fund (231)
5904 Transfers out - CIP Fund
TBID Fund (240)
4910 Transfer In - General Fund 5,000
5910 Transfer out - General Fund (3,000)
COPS Fund (271)
5910 Transfer out - General Fund (22,800)
CIP Fund (350)
4914 Park Improvement 10,000
4950 Sales Tax 1,276,400
4955 Police Facilities Impact 10,000
Downtown Parking Fund (751)
5903 Cost Allocation Transfers (3,600)
USDA City Hall Loan Fund (472)
Transfer In - General Fund 40,000
Transfer In - Sewer Fund 5,000
Transfer In - Water Fund 8,800
Transfer In - Local Sales Tax 20,000
Total - - - - -
30
Item 5.b. - Page 40
The Administration of Your City Government
INTRODUCTION
Cities are a deliberate democratic choice to provide local enhanced public services above and beyond what the
State can supply through the legislature and the County Board of Supervisors. In order to effectively operate
business functions, the City of Arroyo Grande is organized into three departments (City Administration,
Legislative and Information Services, and Administrative Services) that are the core of an effective government
structure.
THE CITY COUNCIL
The City Council
Your City government is entrusted to five elected officials that serve as the City Council – A Mayor (elected every
two years) and four City Council Members (elected every four years on staggered election schedules). These five
elected officials make all policy decisions for the City. The Mayor is the ceremonial head of the City and is equal
to the other City Council Members when it comes to power to make policy. In addition to interacting with the
community and preparing for and attending City Council meetings, all City Council Members also serve on other
government bodies such as the South San Luis Obispo County Sanitation District, Five Cities Fire Authority, the
Air Pollution Control District, and the Local Agency Formation Commission. City Council Members receive a small
stipend to cover minor expenses of office. Additionally, each City Council Member is offered health insurance
and they are enrolled in a non-CalPERS retirement plan.
Employees of the City Council – City Attorney and City Manager
The City Attorney is a professional specializing in the area of Municipal Law. The City Council appoints a city
attorney to whom it turns to for legal advice. The City Attorney attends Council meetings to advise on points of
the law and to ensure that all proper procedures are maintained. The City Attorney also provides legal advice
and represents the City Council, City Manager, City departments and other City boards and commissions on legal
matters. The City Attorney is responsible for drafting ordinances, reviewing contracts, and prosecuting
municipal code violations.
The City Manager serves at the will of the City Council and is responsible for providing policy recommendations,
staff support, and to implement their directions and decisions. The City Manager is responsible for overseeing
day-to-day operations of the City and appoints professionals to direct departments responsible for a wide
variety of services provided to the community. The City Manager is responsible for the overall direction and
coordination of the City organization and to provide services and projects in an efficient manner. The City
Manager coordinates with community organizations and individuals to ensure the City is responsive to the
community’s needs and concerns.
31
Item 5.b. - Page 41
The Administration of Your City Government
Major Programs
Local Sales Tax
In November 2006, the voters of Arroyo Grande approved Measure O-06, which established a half-cent local
sales tax to meet City needs identified in the City’s long range financial plan. The following four categories of
needs were projected:
Infrastructure improvements, including the street, drainage and creek systems;
Transportation projects;
Public safety needs; and
Facility upgrades to meet Americans with Disabilities Act (ADA) requirements.
Every year funds from this local sales tax are invested in critically needed projects throughout the City. During
the next two years, funds collected are proposed to be spent on street and sidewalk maintenance, bridge
repairs, creek and flood protection, and public safety.
Retiree Health
This program accounts for the City’s obligations to retirees for post-employment benefits other than pensions.
The City provides minimal health contributions for retirees that have met certain criteria related to years of
services.
PRIORITIES FOR FY 2018-20:
This proposed budget fulfills the adopted priorities of the City Council which are:
1. Within two years, reverse the expense/revenue gap by doing the following:
a. Within the first year of the budget, reverse the gap between expenditures and revenues to
result in approximately $157,000 surplus to be added to the reserves. This equates to reducing
expenses by $450,000.
b. By the end of the second year of the budget, reverse the gap between expenditures and
revenues to result in a $1,386,000 surplus to be added to the reserves. This equates to further
reducing expenses by $450,000.
c. Goals a and b shall be accomplished by:
i. Focusing City resources first to services identified as “Core and Essential” and fund these
services to fully meet adopted City policies.
ii. Ensuring that Core and Essential services are “Right Sized” based upon accepted metrics
of service outcomes.
iii. Analyzing “non-core and non-essential” services and make budget recommendations of
how the City can more efficiently provide the service, find another entity to provide the
service, or find additional revenues to support the service.
2. Increase revenues by:
a. Analyzing City costs to provide services and consider achieving full cost recovery for a wider
range of services.
32
Item 5.b. - Page 42
The Administration of Your City Government
b. Encouraging economic development in order to achieve identified service outcomes for core
and essential services (this will require the addition of $180,000 in revenue above and beyond
normal assumptions starting in year three growing to total new revenue of $390,000 by year
10).
3. Reduce exposure to volatility of pension payments by the end of year two by:
a. Analyzing and making recommendations on tools such as pension prepayments and Section 115
Trusts.
4. Begin to study options to develop new revenue sources such as a future tax measure for new or
expanded services.
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Expenditures by Program
City Council 96,900$ 110,015$ 96,165$ 97,800$ 900$ 1%99,200$ 1,400$ 1%
Retirees Health 235,000 235,000 235,000 235,000 - 0%235,000 - 0%
City Manager 269,600 323,151 313,200 399,300 129,700 48%395,900 (3,400) (1%)
City Attorney 283,200 305,225 299,600 283,200 - 0%283,200 - 0%
Local Sales Tax 2,264,100 3,745,237 3,745,237 2,264,100 - 0%2,158,300 (105,800) (5%)
Total 3,148,800$ 4,718,628$ 4,689,202$ 3,279,400$ 130,600$ 4%3,171,600$ (107,800)$ (3%)
Expenditures by Category
Salary and Benefits 546,500$ 598,600$ 592,000$ 652,100$ 105,600$ 19%675,100$ 23,000$ 4%
Services and Supplies 581,100 624,940 603,565 606,100 25,000 4%584,600 (21,500) (4%)
Debt Service 20,000 20,000 20,000 20,000 - 0%20,000 - 0%
Capital Items and Transfers 2,001,200 3,475,088 3,473,637 2,001,200 - 0%1,891,900 (109,300) (5%)
Total 3,148,800$ 4,718,628$ 4,689,202$ 3,279,400$ 130,600$ 4%3,171,600$ (107,800)$ (3%)
Funding Sources
General Fund 884,700$ 973,391$ 943,965$ 1,015,300$ 130,600$ 15%1,013,300$ (2,000)$ (0%)
Local Sales Tax Fund 2,264,100 3,745,237 3,745,237 2,264,100 - 0%2,158,300 (105,800) (5%)
Funding Source Total 3,148,800$ 4,718,628$ 4,689,202$ 3,279,400$ 130,600$ 4%3,171,600$ (107,800)$ (3%)
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET BUDGET
Personnel Complement
Elected Officials:
Mayor and City Council 5.0 5.0 5.0 5.0 5.0
Full-time:
City Manager 1.0 1.0 1.0 1.0 1.0
Contract:
City Attorney 1.0 1.0 1.0 1.0 1.0
Total 7.0 7.0 7.0 7.0 7.0
2018-20
Incr/(Decr)Incr/(Decr)
2018-202017-18
2017-18
Significant Budget Changes – City Manager 2018-19 2019-20
Tax measure consulting $25,000
33
Item 5.b. - Page 43
The Administration of Your City Government
LEGISLATIVE & INFORMATION SERVICES
The Legislative and Information Services Department consists of the City Clerk and Information Technology
Divisions. The City Clerk’s Office is dedicated to serving the City Council, City staff, and the citizens of Arroyo
Grande by ensuring transparency and access to the legislative process, and by ensuring compliance with
applicable State and local laws and regulations relating to municipal elections, open meetings, financial
reporting, and access to public records. The Information Technology Division is dedicated to working
collaboratively with City departments and organizations to deliver and support innovative, reliable and secure
technology solutions and systems that align with current and future business needs.
PRIORITIES FOR F Y 2018-20:
In addition to the City Clerk Division’s recurring responsibilities, key projects and tasks for FY 2018-20 include
administration of the November 2018 Municipal Election; implementing an automated agenda management
system; implementing a redesign of the City’s website; updating the Citywide Records Retention Schedule; and
continuing to expand the City’s public outreach efforts.
Key information technology projects proposed for the biennial period include replacement of aging servers in
the City Hall and Police Department data centers which provide access to a wide range of technology systems
throughout the City; a new firewall appliance at the Police Department to ensure secure and reliable network
access; and replacement of the aging enterprise printer in the City Hall copy room which provides print, copy,
and scan services for all City computer users.
34
Item 5.b. - Page 44
The Administration of Your City Government
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Expenditures by Program
City Clerk 413,300$ 413,300$ 412,800$ 420,800$ 7,500$ 2%418,800$ (2,000)$ (0%)
Information Technology 600,000 607,900 604,800 634,200 34,200 6%634,000 (200) (0%)
Printing/Duplicating 34,600 34,600 29,900 34,600 - 0%34,600 - 0%
Total 1,047,900$ 1,055,800$ 1,047,500$ 1,089,600$ 41,700$ 4%1,087,400$ (2,200)$ (0%)
Expenditures by Category
Salary and Benefits 622,700$ 622,700$ 621,200$ 642,900$ 20,200$ 3%674,000$ 31,100$ 5%
Services and Supplies 298,700 303,100 297,900 378,400 79,700 27%316,500 (61,900) (16%)
Debt Service 30,000 30,000 28,300 - (30,000) (100%) - - 0%
Capital Items 96,500 100,000 100,100 68,300 (28,200) (29%) 96,900 28,600 42%
Total 1,047,900$ 1,055,800$ 1,047,500$ 1,089,600$ 41,700$ 4%1,087,400$ (2,200)$ (0%)
Funding Sources
General Fund 1,047,900$ 1,055,800$ 1,047,500$ 1,089,600$ 41,700$ 4%1,087,400$ (2,200)$ (0%)
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET BUDGET
Personnel Complement
Full-time:
Director 1.0 1.0 1.0 1.0 1.0
Information Tech Manager 1.0 1.0 1.0 1.0 1.0
Information Tech Specialist 1.0 1.0 1.0 1.0 1.0
Exec Asst/Deputy City Clerk 1.0 1.0 1.0 1.0 1.0
Part time (FTE):
Sr. Office Assistant 0.8 0.8 0.8 0.8 0.8
Total 4.8 4.8 4.8 4.8 4.8
2018-20
2018-20
Incr/(Decr)Incr/(Decr)
2017-18
2017-18
Significant Budget Changes – Legislative & Information Services 2018-19 2019-20
Software services for automation/efficiency efforts $66,000 $0
Server replacements 28,000 65,000
Replace City Hall enterprise printer/copier 12,000
35
Item 5.b. - Page 45
The Administration of Your City Government
ADMINISTRATIVE SERVICES DEPARTMENT
ADMINISTRATIVE SERVICES
The Administrative Services Department manages the City's financial and personnel systems by providing
accurate and timely actions and information to City Council, operating departments, and the public. Policies,
record keeping and reporting are carried out in compliance with generally accepted accounting principles and all
applicable laws and regulations. Areas of responsibility include human resources, utility billing, cash receipting,
accounts payable, budgeting, business licensing and non-departmental charges that are not directly related to a
specific department.
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Expenditures by Program
Administrative Services 858,600$ 915,200$ 778,800$ 841,300$ (17,300)$ (2%) 901,500$ 60,200$ 7%
Non-Departmental 1,208,453 1,415,053 1,410,853 1,505,239 296,786 25%1,582,039 76,800 5%
Total 2,067,053$ 2,330,253$ 2,189,653$ 2,346,539$ 279,486$ 14%2,483,539$ #######6%
Expenditures by Category
Salary and Benefits 818,500$ 832,100$ 673,900$ 801,300$ (17,200)$ (2%) 831,100$ 29,800$ 4%
Services and Supplies 1,191,953 1,329,453 1,347,053 1,367,239 175,286 15%1,440,539 73,300 5%
Debt Service 51,600 51,600 51,600 51,600 - 0%51,600 - 0%
Capital Items and Transfers 5,000 117,100 117,100 126,400 121,400 2428%160,300 33,900 ##
Total 2,067,053$ 2,330,253$ 2,189,653$ 2,346,539$ 279,486$ 14%2,483,539$ #######6%
Funding Sources
General Fund 2,067,053$ 2,330,253$ 2,189,653$ 2,346,539$ 279,486$ 14%2,483,539$ 137,000 6%
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET BUDGET
Personnel Complement
Full-time:
Director 1.0 1.0 1.0 1.0 1.0
Human Resources Manager 1.0 1.0 1.0 1.0 1.0
Accounting Manager 0.0 0.0 0.0 0.0 0.0
Accounting Supervisor 1.0 1.0 1.0 1.0 1.0
Senior Accounting Clerk 3.0 3.0 3.0 3.0 3.0
Accounting Clerk 0.0 0.0 0.0 0.0 0.0
Total 6.0 6.0 6.0 6.0 6.0
2018-20
2018-20
Incr/(Decr)Incr/(Decr)
2017-18
2017-18
36
Item 5.b. - Page 46
The Administration of Your City Government
Significant Budget Changes – Administrative Services 2018-19 2019-20
Suspend memberships for League of California Cities, Economic Vitality
Commission and Five Cities Diversity Coalition
($14,000) ($14,100)
Liability insurance premiums 54,500 29,600
Employee negotiations assistance 0 30,000
37
Item 5.b. - Page 47
Making Normal Happen
INTRODUCTION
In the Public Works Department there is a sign on the wall that says: “Public Works Makes Normal Happen.” This
statement is a testament to the fact that without the daily contributions of the Public Works Department, our
lives would be quickly impacted in many noticeable ways. As citizens of Arroyo Grande, we collectively own a lot
of assets that are seemingly invisible but are absolutely vital to our daily routines. Rarely does one notice the 67
miles of roads, 88 miles of sidewalks, 5 Bridges, 48 acres of parks, 169 acres of open space, 93 miles of water
mains, 6 water tanks ranging from 250,000 to 2 million gallons, 866 Fire Hydrants, 75 miles of sewer lines, 789
storm drains, 22 miles of storm drain mains, or 2,060 man holes just to name a few items that are maintained by
the crew of the Public Works Department.
PUBLIC WORKS
The Public Works Department is dedicated to contributing to a safe environment for the City's residences,
businesses, schools, and visitors by providing fast and courteous service. Public Works has a wide variety of
responsibilities; from routine maintenance of the majority of Arroyo Grande’s above and below ground
infrastructure including our drinking water distribution system lines, water meters, sanitary sewer lines and
storm water collection systems, streets network, sidewalks and crosswalks, street lights, traffic signs and signals,
City parks and Soto Sports Complex; to planting and trimming City trees and maintaining the City’s fleet of
vehicles, equipment, facilities, and buildings. The Department is also responsible for delivering capital projects
across the City and providing proper storm water management for creeks and basins.
The Public Works Department is committed to efficiently providing, operating, and sustaining these services to
preserve a quality community that is as safe and convenient as possible for our citizens.
PRIORITIES FOR FY 2018-20:
• Pavement Management Program – focused on James Way
• Sidewalk repairs and improvements
• Sierra/Hillcrest drainage improvements
Corrugated Metal Pipe lining projects
Sewer rehabilitation on various streets
Sewer Lift Station No. 1 force mail replacement
38
Item 5.b. - Page 48
Making Normal Happen
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Expenditures by Program
Public Works Administration 875,200$ 882,512$ 840,412$ 911,400$ 36,200$ 4%934,800$ 23,400$ 3%
Park Maintenance 482,300 503,400 503,400 462,000 (20,300) (4%) 474,000 12,000 3%
Soto Sports Complex Maint. 220,900 220,900 220,900 234,100 13,200 6%244,000 9,900 4%
Automotive Shop 144,400 144,400 142,900 159,000 14,600 10%167,200 8,200 5%
Government Buildings 222,600 262,300 268,900 231,900 9,300 4%233,600 1,700 1%
Street/Bridge Maintenance 859,400 859,400 857,800 1,105,500 246,100 29%833,500 (272,000) (25%)
Parkway Maintenance 59,500 59,500 60,500 54,000 (5,500) (9%) 60,500 6,500 12%
Sewer Maintenance 398,900 410,400 410,400 407,200 8,300 2%417,400 10,200 3%
Water Administration 396,800 403,400 403,400 402,100 5,300 1%409,600 7,500 2%
Water Production 229,200 229,200 229,200 243,800 14,600 6%252,100 8,300 3%
Water Distribution 740,200 758,200 758,200 791,200 51,000 7%817,500 26,300 3%
Lopez Administration 3,505,200 3,505,200 3,505,200 3,576,800 71,600 2%3,684,100 107,300 3%
Capital Items and Transfers 6,167,400 7,415,050 7,574,750 6,695,500 528,100 9%7,444,500 749,000 11%
Total 14,302,000$ 15,653,862$ 15,775,962$ 15,274,500$ 972,500$ 7%15,972,800$ 698,300$ 5%
Expenditures by Category
Salary and Benefits 2,718,800$ 2,727,900$ 2,635,400$ 2,834,500$ 115,700$ 4%2,969,500$ 135,000$ 5%
Services and Supplies 5,178,000 5,231,912 5,288,412 5,311,100 133,100 3%5,410,700 99,600 2%
Debt Service 123,100 119,300 119,300 62,900 (60,200) (49%) 62,900 - 0%
Capital Items 376,800 1,586,500 1,369,200 821,900 445,100 118%1,167,500 345,600 42%
Transfers 5,905,300 5,988,250 6,363,650 6,244,100 338,800 6%6,362,200 118,100 2%
Total 14,302,000$ 15,653,862$ 15,775,962$ 15,274,500$ 972,500$ 7%15,972,800$ 698,300$ 5%
Funding Sources
Park Development Fees -$ -$ 371,300$ 56,500$ 56,500$ 0%-$ (56,500)$ (100%)
Park Improvement Fees 60,000 60,000 65,700 55,000 (5,000) (8%) 35,000 (20,000) (36%)
Lighting & Landscape District 8,100 8,100 7,700 7,700 (400) (5%) 7,700 - 0%
Gracelane Assessment District 16,800 16,800 16,400 10,200 (6,600) (39%) 16,400 6,200 61%
Parkside Assessment District 34,600 34,600 36,400 36,100 1,500 4%36,400 300 1%
Gas Tax Fund 859,400 859,400 857,800 1,105,500 246,100 29%833,500 (272,000) (25%)
Sewer Fund 853,600 1,487,625 1,270,325 1,398,600 545,000 64%1,454,100 55,500 4%
Water Fund 7,018,900 7,668,625 7,668,625 7,029,700 10,800 0%7,852,000 822,300 12%
Lopez Fund 3,505,200 3,505,200 3,505,200 3,576,800 71,600 2%3,684,100 107,300 3%
General Fund 1,945,400 2,013,512 1,976,512 1,998,400 53,000 3%2,053,600 55,200 3%
Funding Source Total 14,302,000$ 15,653,862$ 15,775,962$ 15,274,500$ 972,500$ 7%15,972,800$ 698,300$ 5%
Incr/(Decr)
2018-20
Incr/(Decr)
2017-18
39
Item 5.b. - Page 49
Making Normal Happen
ORIGINAL AMENDED ESTIMATED ORIGINAL ORIGINAL
BUDGET BUDGET ACTUAL BUDGET BUDGET
Personnel Complement
Public Works Administration
Full time:
Director of Public Works 0.7 0.7 0.7 0.7 0.7
Administrative Secretary 1.0 1.0 1.0 1.0 1.0
Capital Projects Manager 1.0 1.0 1.0 1.0 1.0
Part time (FTE):
Associate Engineer 0.3 0.3 0.3 0.0 0.0
Subtotal 3.0 3.0 3.0 2.7 2.7
Parks
Full time:
Director of Public Works 0.3 0.3 0.3 0.3 0.3
Public Works Supervisor 0.5 0.5 0.5 0.5 0.5
Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 1.0 1.0 1.0 1.0 1.0
Part time (FTE):
Maintenance Worker 2.1 2.1 2.1 1.4 1.4
Subtotal 4.9 4.9 4.9 4.2 4.2
Streets
Full time:
Public Works Supervisor 0.5 0.5 0.5 0.5 0.5
Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 2.0 2.0 2.0 2.0 2.0
Part time (FTE):
Maintenance Worker 0.5 0.5 0.5 0.0 0.0
Subtotal 4.0 4.0 4.0 3.5 3.5
Soto Sports Complex
Full time:
Maintenance Worker 2.0 2.0 2.0 2.0 2.0
Subtotal 2.0 2.0 2.0 2.0 2.0
Automotive Shop
Full time:
Fleet Maintenance Coordinator 1.0 1.0 1.0 1.0 1.0
Subtotal 1.0 1.0 1.0 1.0 1.0
Government Buildings
Full time:
Building Maintenance Worker 1.0 1.0 1.0 1.0 1.0
Part time (FTE):
Maintenance Worker 0.8 0.8 0.8 0.8 0.8
1.8 1.8 1.8 1.8 1.8
2018-202017-18
40
Item 5.b. - Page 50
Making Normal Happen
ORIGINAL AMENDED ESTIMATED ORIGINAL ORIGINAL
BUDGET BUDGET ACTUAL BUDGET BUDGET
Water Fund
Full time:
Public Works Supervisor 0.0 0.0 0.0 0.0 0.0
Utilities Manager 1.0 1.0 1.0 1.0 1.0
Public Works Lead Worker 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 4.0 4.0 4.0 4.0 4.0
Part time (FTE):
Summer Interns 0.7 0.7 0.7 0.7 0.7
Subtotal 6.7 6.7 6.7 6.7 6.7
Sewer Fund
Full time:
Maintenance Worker 2.0 2.0 2.0 2.0 2.0
Part time (FTE):
Summer Interns 0.7 0.7 0.7 0.7 0.7
Subtotal 2.7 2.7 2.7 2.7 2.7
Department Total 26.1 26.1 26.1 24.6 24.6
2018-202017-18
Significant Budget Changes – Public Works 2018-19 2019-20
Eliminate 3 Part Time Maintenance Worker Positions ($83,100) ($83,100)
Eliminate 1 Part Time CIP Engineering Intern (18,700) (18,700)
Electricity for street lights and traffic signals 50,000 50,000
41
Item 5.b. - Page 51
An Ounce of Prevention
INTRODUCTION
The concept of First Responders is well known in protecting the safety of a community. However, the role of
First Preventers, those who proactively work to prevent hazardous situations and costly future financial
liabilities, is equally important.
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department plays a vital role in protecting your safety, property values, and
ongoing cost to you as a taxpayer. The Department is responsible for maintaining the City's unique environment
and character, while balancing economic opportunities through effective land use planning and development
review processes. The Community Development Department does this through three divisions staffed by highly
specialized professionals:
Planning Division
Professional planners develop new long range plans and programs for the development or redevelopment of the
City based upon the ever-changing needs and wants of the community to enhance the quality of life for our
community. This includes: housing, economic development, agriculture and open space stewardship, and
circulation.
Professional planners review proposed development projects to assure they are designed and will function
according to the adopted plans of the community. By doing so, new developments must meet high standards.
Engineering Division
The Division is responsible for the City’s long term City infrastructure, including projects for repair or
improvement of existing infrastructure as well as ensuring new infrastructure meets the City’s standards. When
new developments are approved, new public infrastructure is required to be built by the developer to serve the
new project. This new infrastructure is then dedicated to your City and the taxpayers in general. Essentially, very
expensive infrastructure like roads, storm water systems, and water and sewer systems become everyone’s
responsibility forever. Making sure that these long-term infrastructure components are designed and built to
high standards is key to controlling future costs to all taxpayers.
Building and Life Safety Division
The State of California mandates that virtually all buildings and structures be constructed to very detailed
building codes in order to reduce death, injuries, and damage from improperly designed and constructed
buildings and fires, earthquakes, and other natural disasters. The California Building Codes also incorporate
many regulations to achieve State public policy goals such as disabled access and energy conservation. The
Division also reviews project plans, issues permits and provides inspection services for compliance with City
ordinances, fire and life safety codes, International Property Maintenance Code and works closely with the
42
Item 5.b. - Page 52
An Ounce of Prevention
Neighborhood Services team for code compliance. The responsibility for enforcing California Building Codes is
passed to the City by the State and we believe that having a local building team under the management of the
City provides for better and more reasonable customer service to all.
PRIORITIES FOR FY 2018-20:
Planning and design work for several CIP projects including the Brisco Road Interchange, and three bridges –
Bridge Street Bridge, the Swinging Bridge and Traffic Way Bridge; as well as Master Corridor Plans and work
on the General Plan Elements that are nearing completing. Economic Development efforts related to key
vacant buildings and parcels include studies and coordination with prospective developers. Permitting and
monitoring for the build out of approved projects include the East Cherry Avenue, Berry Gardens Specific
Plans and Heights at Vista Del Mar. Finally, work will continue with the public/private partnership for Camp
Arroyo Grande and the public agency partnerships for the completion of the Environmental Impact Report
(EIR) and engineering work for the Central Coast Blue project.
More Detail:
Completion of the Project Approval and Environmental Determination and Design for the Brisco
Interchange project
Completion of right-of-way and design and construction planning for the Bridge St. Bridge
Environmental Clearance and design of the Traffic Way Bridge Rehabilitation/Reconstruction and
the Swinging Bridge Projects
Completion of the EIR and engineering studies for the Central Coast Blue water reclamation project
Completion and grant application for the Halcyon Complete Streets Plan; Completion of the East
Grand Avenue Master Plan
Assistance and coordination and monitoring for the build out/use of the East Cherry Avenue Specific
Plan, the commercial Grand component of the Berry Gardens Specific Plan, Faeh Street and El
Camino properties, the Kmart Center, Heights at Vista Del Mar and Camp Arroyo Grande/W. Branch
Street
Completion of the Circulation and Recreation Elements of the General Plan
Reorganize plan check system including applicant communications to reduce duration of plan check
times
Developing protocols for proactive Community Safety outreach and monitoring for Neighborhood
Services
43
Item 5.b. - Page 53
An Ounce of Prevention
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Expenditures by Program
Planning 809,700$ 1,006,359$ 999,959$ 661,400$ (148,300)$ (18%) 685,500$ 24,100$ 4%
Engineering 654,400 696,566 577,200 704,100 49,700 8%729,000 24,900 4%
Building & Life Safety 321,700 386,700 424,700 389,600 67,900 21%406,400 16,800 4%
Water Neutralization 54,456 106,000 188,700 106,000 51,544 95%106,000 - 0%
CDBG - 63,900 127,824 - - 0%- - 0%
Total 1,840,256$ 2,259,525$ 2,318,383$ 1,861,100$ 20,844$ 1%1,926,900$ 65,800$ 4%
Expenditures by Category
Salary and Benefits 1,551,500$ 1,551,500$ 1,354,200$ 1,434,600$ (116,900)$ (8%) 1,499,600$ 65,000$ 5%
Services and Supplies 288,756 649,225 840,000 426,500 137,744 48%427,300 800 0%
Capital Items - 58,800 124,183 - - 0%- - 0%
Total 1,840,256$ 2,259,525$ 2,318,383$ 1,861,100$ 20,844$ 1%1,926,900$ 65,800$ 4%
Funding Sources
General Fund 1,785,800$ 2,089,625$ 2,001,859$ 1,755,100$ (30,700)$ (2%) 1,820,900$ 65,800$ 4%
Water Neutralization Fund 54,456 106,000 188,700 106,000 51,544 95%106,000 - 0%
CDBG - 63,900 127,824 - - 0%- - 0%
Funding Source Total 1,840,256$ 2,259,525$ 2,318,383$ 1,861,100$ 20,844$ 1%1,926,900$ 65,800$ 4%
Incr/(Decr)
2018-20
Incr/(Decr)
2017-18
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET BUDGET
Personnel Complement
Full-time:
Director 1.0 1.0 1.0 1.0 1.0
Planning Manager 1.0 1.0 1.0 1.0 1.0
Associate Planner 1.0 1.0 1.0 0.0 0.0
Assistant Planner 0.0 0.0 0.0 1.0 1.0
Administrative Secretary 1.0 1.0 1.0 0.0 0.0
City Engineer 1.0 1.0 1.0 1.0 1.0
Assistant City Engineer 0.0 0.0 0.0 0.0 0.0
Associate Engineer 1.0 1.0 1.0 1.0 1.0
Permit Technician 0.0 0.0 0.0 1.0 1.0
GIS Tech 1.0 1.0 1.0 0.0 0.0
GIS Analyst 0.0 0.0 0.0 1.0 1.0
Engineering Inspector 1.0* 1.0* 1.0* 1.0 1.0
Building Official 1.0 1.0 1.0 1.0 1.0
Building Permit Technician 1.0 1.0 1.0 1.0 1.0
Part time (FTE):
Senior Office Assistant 0.8 0.8 0.8 0.0 0.0
Planning Technician 0.8 0.8 0.8 0.0 0.0
Comm. Development Intern 1.1 1.1 1.1 0.5 0.5
Total 11.7 11.7 11.7 10.5 10.5
*Contract position
2018-202017-18
44
Item 5.b. - Page 54
An Ounce of Prevention
SIGNIFICANT BUDGET CHANGES
In order to balance the budget, the Community Development Department will undergo significant restructuring
and operational changes in the next two years. These activities include:
Significant Budget Changes – Community Development 2018-19 2019-20
Eliminate 1 Full Time Associate Planner ($141,300) ($141,300)
Eliminate Part Time Planning Technician (50,800) (50,800)
Eliminate Part Time Planning Intern (17,400) (17,400)
Eliminate 1 Full Time Administrative Secretary (104,000) (104,000)
Creation of 1 Full Time Assistant Planner 94,400 97,400
Creation of 1 Full Time Permit Technician 65,400 70,000
On-call engineering services 52,800 52,800
Building inspection services 39,000 39,000
Convert contract Engineering Inspector to regular (no net change)
Increasing fees for services with the goal of obtaining 80% cost recovery
Future modifications of the Development Code to reduce review activities
Transition the following standing commissions to ad hoc (as needed) entities:
Architectural Review, Historic Resources, Traffic Commission, Downtown
Parking Advisory.
45
Item 5.b. - Page 55
A Pound of Cure
INTRODUCTION
Keeping people safe is a core element of City services. In addition to the City’s efforts to avoid unsafe conditions,
the City also provides services that quickly respond when needed.
POLICE DEPARTMENT
The Department's mission is to maintain the public peace, safeguard lives and property, and to provide for a
quality of life whereby those persons within the City have a sense of security and freedom in their daily
activities. Specifically, the Arroyo Grande Police Department will maintain a viable proactive organization, which
recognizes and effectively responds to current and future community needs, and which makes maximum use of
available resources, personnel and technology.
The Police Department includes Administrative, Patrol, Investigation, Traffic Enforcement, Neighborhood
Services, and Support Services functions.
Administrative Division
The Administrative Division is made up of the Chief of Police, Executive Assistant, Patrol Services Commander
and the Support Services Commander. This division manages the Police Department budget, policy decisions
and personnel to include:
Patrol Sergeants, Senior Police Officers, Police Officers, Reserve Officers, Detectives, Motorcycle Traffic
Officer, School Resource Officer, K-9 Officer, Records Clerks, Training/Permit Technician,
Fleet/Equipment Technician, Neighborhood Services Technicians, Police Trainees, Police Cadets, Police
Explorers and Police Volunteers
Lexipol Policy Manual, Field Training Officer Program, Traffic Accident Review Board (TARB), Traffic
Commission, Emergency Operations Center (EOC), Internal Affairs Investigations, Use of Force and
Pursuit Reviews, Public Safety Video Surveillance (Blue Watch) Camera System, Media Relations,
Neighborhood Watch Program, Staff Advisory Committee (SAC), Firearms Range, Regional SWAT,
Dispatch Contract, Tow Contract, Special Event Incident Action Plans (IAP’s) and Public Safety and
Welfare Permits
Patrol Services Division
The Patrol Services Division is made up of a Patrol Services Commander, Patrol Sergeants, Senior Police Officers,
Police Officers, Reserve Officers, Motorcycle Traffic Officer, Field Training Officers, School Resource Officer, K-9
Officer, Police Cadets and Police Explorers.
46
Item 5.b. - Page 56
A Pound of Cure
Support Services Division
The Support Services Division is made up of a Support Services Commander, Detective Sergeant, Senior Officer
Detective, Internet Crimes Against Children Investigator, Training Technician, Records Clerks, Neighborhood
Services Technicians, Police Volunteers, Fleet/Equipment Technician and Police Trainees.
Investigation Section
Sometimes Patrol Officers encounter incidents that they simply cannot investigate in their assignment. These
incidents may demand specialized investigative expertise, coordinated assistance from outside law enforcement
agencies and/or a significant investment of time and personnel. The Patrol Services Division is not designed to
provide those types of investigative service.
The Investigations Section assumes the responsibility for investigating incidents that surpass the capacity of the
Patrol Services Division personnel. The Section is able to handle investigations from assaults, burglaries, thefts,
robberies, fraud, identity thefts, sex crimes and even the rare homicide. Although the members of the
Investigations Section have been thoroughly trained in the recovery, processing and storage of physical evidence
and contemporary investigative techniques, sometimes the nature or severity of the crime demands even more
expertise. In such cases, the Investigations Section can and will call upon and work with outside law
enforcement resources at the County, State or Federal level.
The Investigations Section staff regularly attend training seminars to ensure that they are proficient in
contemporary evidence recovery and investigative techniques. Training for a Detective, and for that matter any
Police Officer, is a never-ending process as law enforcement techniques and tactics continually evolve at a rapid
pace.
Traffic Enforcement Section
From the volume of complaints the Department regularly receives, it is clear that traffic problems are some of
the most important issues for the entire community. Responding to those complaints with proactive and
effective traffic education and enforcement is a challenge and a responsibility of the Police Department.
In a police agency such as the City’s, with limited personnel staffing, developing and staffing a traffic unit can be
problematic, but not impossible with some creativity. The Police Department is currently budgeted for one full-
time Motorcycle Officer; however, the position was brought back to Patrol due to staffing constraints. While the
primary duty assignment of the Motorcycle Officer is traffic enforcement, they may still be required to handle
other non-traffic enforcement related calls for service.
The Motorcycle Officer focuses their enforcement efforts on traffic violations that are the primary causes for
traffic accidents at locations where those traffic violations occur most frequently. The goal of the Motorcycle
Officer is really the prevention of traffic accidents through traffic education and enforcement.
47
Item 5.b. - Page 57
A Pound of Cure
Neighborhood Services Section
The Neighborhood Services Technician (NST) is a hybrid of parking enforcement and code enforcement for the
City. The NST’s perform a wide variety of tasks such as providing information, educating the public and
conducting appropriate investigations. NST’s investigate alleged violations generated by observation or public
complaints to ensure compliance with regulations in the Arroyo Grande Municipal Code (AGMC).
The code enforcement aspect includes the enforcement of regulations related to temporary signs and banners;
abandoned, junk or inoperable vehicles; unauthorized living in recreational vehicles; grossly unreasonable
accumulations of garbage, trash, or any other material that creates an unsafe or unhealthy condition for the
neighborhood or the public in general.
The parking enforcement component of this position entails observing and/or marking vehicles and determining
conformity with applicable parking regulations; issuing warnings and/or citations for violations of parking
regulations, laws, or ordinances; locating abandoned vehicles on public property and public right-of-ways
including, but not limited to 24-hour and 72-hour parking violations as defined by the AGMC by reviewing
reports and citizen complaints and through proactive patrol activities.
PRIORITIES FOR FY 2018-20:
Our focus of attention is to continue to recruit and retain the very best personnel throughout the entire
organization. Once fully staffed, we will have the ability to fill the vacant Detective position and the vacant
Motorcycle Traffic Officer position. The added Detective will allow us to provide additional specialized resources
towards complex and serious crimes. The Motor position will provide a dedicated traffic enforcement resource
to address the increase in traffic related issues experienced throughout the community. Once fully staffed, we
will also have the ability to fill the newly developed specialized Community Action Team (CAT) Officer position,
which will replace the second K-9 Officer (recently retired) position. The CAT Officer position will primarily focus
on the mental health and homeless population challenges within our community and can also assist with the
Gang Task Force and special problems that may arise in the community related to cannabis and
decriminalization laws enacted throughout the State. Lastly, the Department will focus on the much needed
Report Management System (RMS) upgrade. We intend to invest in a new system that can meet the needs of
not only our organization, but all of the law enforcement agencies within the County of San Luis Obispo and
beyond. A key feature of the new RMS will allow real-time sharing of information between law enforcement
agencies, allowing us to be more efficient and accurate.
48
Item 5.b. - Page 58
A Pound of Cure
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Expenditures by Program
Police Administration 1,216,500$ 1,258,400$ 1,295,400$ 1,261,000$ 44,500$ 4%1,238,100$ (22,900)$ (2%)
Patrol Services 3,987,800 4,000,800 3,690,400 3,838,700 (149,100) (4%) 3,680,300 (158,400) (4%)
Police Support Services 1,456,100 1,485,800 1,324,000 1,727,800 271,700 19%1,536,700 (191,100) (11%)
Emergency Ops Center 600 600 600 600 - 0% 600 - 0%
State COPS Grant 150,200 311,100 311,100 122,300 (27,900) (19%) 122,800 500 100%
Total 6,811,200$ 7,056,700$ 6,621,500$ 6,950,400$ 139,200$ 2%6,578,500$ (371,900)$ (5%)
Expenditures by Category
Salary and Benefits 5,588,400$ 5,588,400$ 5,183,400$ 5,679,500$ 91,100$ 2%5,381,800$ (297,700)$ (5%)
Services and Supplies 914,200 961,300 933,400 990,200 76,000 8%915,500 (74,700) (8%)
Debt Service 133,900 133,900 132,600 133,900 - 0%133,900 - 0%
Capital Items 174,700 373,100 372,100 146,800 (27,900) (16%) 147,300 500 0%
Total 6,811,200$ 7,056,700$ 6,621,500$ 6,950,400$ 139,200$ 2%6,578,500$ (371,900)$ (5%)
Funding Sources
General Fund 6,661,000$ 6,745,600$ 6,310,400$ 6,828,100$ 167,100$ 3%6,455,700$ (372,400)$ (5%)
State COPS Grant 150,200 311,100 311,100 122,300 (27,900) (19%) 122,800 500 0%
Funding Source Total 6,811,200$ 7,056,700$ 6,621,500$ 6,950,400$ 139,200$ 2%6,578,500$ (371,900)$ (5%)
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET BUDGET
Personnel Complement
Full-time:
Chief of Police 1.0 1.0 1.0 1.0 1.0
Commander 2.0 2.0 2.0 2.0 2.0
Sergeant 5.0 5.0 5.0 5.0 5.0
Senior Police Officer 6.0 6.0 6.0 6.0 6.0
Police Officer 12.0 12.0 12.0 12.0 12.0
Executive Secretary 1.0 1.0 1.0 1.0 1.0
Records Clerk 2.0 2.0 2.0 2.0 2.0
Property Evidence Tech 1.0 1.0 1.0 0.0 0.0
Part time (FTE):
Neighborhood Services Tech 1.4 1.4 1.4 1.4 1.4
Reserve Officer 0.0 0.0 0.0 0.0 0.0
Level I Reserve Officer 1.1 1.1 1.1 0.5 0.5
Training Technician 0.5 0.5 0.5 0.5 0.5
Fleet/Equipment Technician 0.5 0.5 0.5 0.5 0.5
Administrative Intern 0.1 0.1 0.1 0.0 0.0
Total 33.6 33.6 33.6 31.9 31.9
Sworn Employees 26.0 26.0 26.0 26.0 26.0
Non-sworn Employees 7.6 7.6 7.6 5.9 5.9
Incr/(Decr)
2018-20
2018-20
Incr/(Decr)
2017-18
2017-18
49
Item 5.b. - Page 59
A Pound of Cure
Significant Budget Changes – Police Department 2018-19 2019-20
Report Management System upgrade $85,000 $0
Eliminate 1 Full Time Property & Evidence Technician (124,200) (124,200)
Eliminate Part Time Administrative Intern (17,400) (17,400)
Reduce hours for Reserve Police officers (40,000) (40,000)
50
Item 5.b. - Page 60
A Pound of Cure
FIRE DEPARTMENT- FIVE CITIES FIRE AUTHORITY
In 2004, the cities of Arroyo Grande and Grover Beach collaboratively entered an agreement to share one fire
chief and training officer. This agreement was expanded over the next several years to include equipment
sharing, a consolidation of the reserve firefighter program and the introduction of "boundary drops," meaning
that the closest fire resource would be dispatched to a 9-1-1 call without consideration of community boundary.
In 2009, the Oceano Community Services District joined the other communities and on July 9, 2010, a complete
fire department consolidation took place, resulting in the creation of the Five Cities Fire Authority. The Five
Cities Fire Authority was created to increase service levels to citizens and visitors, to ensure consistent and
professional training standards, and to increase operational efficiencies.
When an Arroyo Grande resident dials 9-1-1, they have likely found themselves in a situation that they can no
longer manage on their own. Today’s fire service must have the personnel, training and tools to respond to a
variety of situations including:
Medical emergencies
Traffic collisions
Technical rescues
Structure and vegetation fires
Hazardous materials
Fire
Medical
Emergency
Hazard
Condition
Service & Good
Intent False Alarm Other Total
42 1,180 64 596 95 10 1,987
Calls for service: Calendar Year 2017 - within the City of Arroyo Grande
Significant Budget Changes – Fire Services
As the Five Cities Fire Authority has matured there has been a transition from volunteer to reserve firefighters
(part-time) and, with a recently updated strategic plan, a desire for a new transition to completely full-time fire
crews.
In considering this transition in which all participating communities reach parity in staffing and equipment, the
current funding formula and assumptions needs to be discussed by the partners.
In order to continue fire service efforts during this upcoming discussion, a Memorandum of Agreement has been
proposed that will allow discussion of the funding formula in hopes that a new funding plan can be created that
meets the needs and financial realities of all the participating communities. If by April 1, 2019 a new funding
formula is not agreed upon, the Five Cities Fire Authority will be mutually terminated on December 31, 2019 and
the City of Arroyo Grande will either provide fire service alone or as a reconstituted Five Cities Fire Authority
with different partners.
51
Item 5.b. - Page 61
A Pound of Cure
PRIORITIES FOR FY 2018-20:
Significant goals for fiscal year 2018-2019 include:
Initial transition to full time Firefighter staffing to sustain service capabilities
Migration to a dedicated fire dispatch center – County of San Luis Obispo
Increase cost recovery for services rendered
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Expenditures by Program
4145 Non-Departmental 2,062,347$ 2,062,347$ 2,062,347$ 2,523,661$ 461,314$ 22%2,523,661$ -$ 0%
Expenditures by Category
Services and Supplies 2,062,347$ 2,062,347$ 2,062,347$ 2,523,661$ 461,314$ 22%2,523,661$ -$ 0%
Funding Sources
General Fund 1,890,247$ 1,890,247$ 1,890,247$ 2,059,861$ 169,614$ 9%2,052,061$ 2,052,061$ 0%
Local Sales Tax Fund 172,100 172,100 172,100 463,800 291,700 169%471,600 471,600 0%
Funding Source Total 2,062,347$ 2,062,347$ 2,062,347$ 2,523,661$ 461,314$ 22%2,523,661$ 2,523,661$ 0%
2018-20
Incr/(Decr)Incr/(Decr)
2017-18
52
Item 5.b. - Page 62
All Work and No Play…
INTRODUCTION
Recreation Services in Arroyo Grande is a shining example of dedicated public servants working to provide
services that have immense meaning and worth to this community. The Recreation Services Department takes
pride in making a positive difference in the community of Arroyo Grande. Services provided by the Department
assist individuals to develop physically through health and wellness opportunities, build community through
events and experience, create a sense of place, generate economic vitality through programming and grow
relationships and social cohesiveness within the City.
The value of some of the recreation programs cannot be measured. The programs offer the general public an
economical way to socialize, recreate, and exercise. Programs for youth are centralized and standardized,
guaranteeing parents a safe place for their children to learn and build relationships while they are at work.
Sports programs that are operated through the City are fiscally responsible and operate with accountability.
Recreation Services provides citizens access to programs of special interest, plans events for people to celebrate
and enjoy life, and develops meaningful opportunities for community members to give back.
But in this age of ever increasing expenses from outside entities such as CalPERS, the Recreation Services
Department must reinvent their service and revenue model in order to continue to provide these impactful
services. The next two years will be critical for Recreation Services and the community who benefits from these
services.
RECREATION SERVICES
The Recreation Services Department provides high quality, passive and active leisure services and programs
which address the recreational needs of all ages. In addition to classes and special events, the Department
provides childcare functions, formal and informal sports opportunities, and manages City facilities available for
community activities.
The Department provides recreation programs, special events, sports leagues, and manages public facilities for
the City of Arroyo Grande with 3 full-time staff and 21 part-time staff. The Department provides childcare at
three sites, two of which are school sites that are state licensed facilities, in addition to a before and after school
program offered at the Elm Street Community Center. The child care programs serve approximately 350
students during the school year and offer enrichment camps for youth during the summer. At Elm Street
Community Center, Play and Learn Preschool and Kindergartners in Training programs serve children ages 3-5
years old.
Special interest classes and camps are also offered to the community in partnership with independent
contractors to teach art, fitness, sewing, writing, photography, drama and baton, among other topics. The
Recreation Services Department hosts several annual special events including the Family Egg Hunt and Festival,
Halloween Carnival & Maze, Turkey Trot and the Father Daughter Dance. The Department has worked with local
service organizations to provide volunteers, food and sponsorships for these events. The Department also offers
sports programs such as basketball, softball, pickleball, youth wrestling, soccer, and tennis. In addition to
53
Item 5.b. - Page 63
All Work and No Play…
scheduling leagues and classes, recreation staff manages facility rentals including parks and BBQ’s, the Woman’s
Club Community Center, Elm Street Community Center and Soto Sports Complex. Lastly, the City-wide Volunteer
Program Coordinator recruits, coordinates, and assigns over 6,500 hours of volunteer time annually to conduct
work days in open space, assist with special events, and assist with maintenance of parks and facilities. Priorities
for FY 2018-20:
PRIORITIES FOR FY 2018-20:
Initiatives for 2018/2019:
The Recreation Services Department proposes several initiatives for the next fiscal year. With these initiatives,
the Department will strive to become more efficient both fiscally and operationally:
• Develop Master Plan for Soto Sports Complex and Elm Street Park, including a Banner Program and
concessionaire
• Continue to develop public/private partnerships to enhance recreation opportunities to benefit of
the community
• Initiate a Recreation Foundation to provide scholarships and support for programming
• Develop a Sponsorship package for events and programs
• Create and approve a park ordinance to support revenue generation for events and classes
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET $ % BUDGET $ %
Expenditures by Program
Recreation Administration 429,900$ 429,900$ 429,900$ 476,500$ 46,600$ 11%493,400$ 16,900$ 4%
Pre-School Program 87,200 87,200 87,200 101,900 14,700 17%105,500 3,600 4%
Recreation-Special Programs 149,500 149,500 149,500 149,500 - 0%149,500 - 0%
Children In Motion 367,300 367,300 367,300 346,700 (20,600) (6%) 356,100 9,400 3%
Total 1,033,900$ 1,033,900$ 1,033,900$ 1,074,600$ 40,700$ 4%1,104,500$ 29,900$ 3%
Expenditures by Category
Salary and Benefits 827,200$ 827,200$ 827,200$ 864,900$ 37,700$ 5%894,800$ 29,900$ 3%
Services and Supplies 205,500 205,500 205,500 208,500 3,000 1%208,500 - 0%
Capital Items 1,200 1,200 1,200 1,200 - 0%1,200 - 0%
Total 1,033,900$ 1,033,900$ 1,033,900$ 1,074,600$ 40,700$ 4%1,104,500$ 29,900$ 3%
Funding Sources
General Fund 1,033,900$ 1,033,900$ 1,033,900$ 1,074,600$ 40,700$ 4%1,104,500$ 29,900$ 3%
Incr/(Decr)
2018-20
Incr/(Decr)
2017-18
54
Item 5.b. - Page 64
All Work and No Play…
ORIGINAL FINAL ESTIMATED 2018-19 2019-20
BUDGET BUDGET ACTUAL BUDGET BUDGET
Personnel Complement
Recreation Administration
Full time:
Recreation Director 1.0 1.0 1.0 1.0 1.0
Recreation Supervisor 0.3 0.3 0.7 1.3 1.3
Recreation Coordinator 0.4 0.4 0.0 0.0 0.0
Part time (FTE):
Office Assistant I 0.4 0.4 0.4 0.4 0.4
Administrative Secretary 0.6 0.6 0.6 0.6 0.6
Volunteer & Class Coordinator 0.8 0.8 0.8 0.8 0.8
Facility Attendant 0.8 0.8 0.8 0.8 0.8
Sports Facilities Attendant 0.2 0.2 0.2 0.2 0.2
Subtotal 4.5 4.5 4.5 5.1 5.1
Recreation Preschool
Full time:
Recreation Supervisor 0.2 0.2 0.2 0.3 0.3
Part time (FTE):
Preschool Teacher 1.7 1.7 1.7 1.7 1.7
Subtotal 1.9 1.9 1.9 2.0 2.0
Children in Motion
Full time:
Recreation Supervisor 0.5 0.5 0.5 0.5 0.5
Recreation Coordinator 0.6 0.6 0.6 0.0 0.0
Part time (FTE):
Teacher 3.5 3.5 3.5 3.5 3.5
Assistant Teacher 1.2 1.2 1.2 1.2 1.2
Assistant I & II 2.2 2.2 2.2 2.2 2.2
Subtotal 8.0 8.0 8.0 7.4 7.4
Department Total 14.4 14.4 14.4 14.4 14.4
2018-202017-18
Significant Budget Changes – Recreation Services 2018-19 2019-20
Increasing fees for services with the goal of recovering 100% of direct costs
55
Item 5.b. - Page 65
Capital Improvement Program
INTRODUCTION
The Capital Improvement Program (CIP) is a five year plan that addresses infrastructure maintenance and
improvements throughout the City. The CIP is divided into six major project types – Miscellaneous, Parks,
Streets, Drainage, Sewer and Water. The CIP is funded through a variety of sources including significant grants
and transfers from other funds.
The following pages provide summary information for each project with proposed funding during the five year
period as well as an overall summary of all projects.
56
Item 5.b. - Page 66
City of Arroyo Grande Capital Improvement Program
Project Summary by Type of Project
Total
Proj.Project Prior Year Total
No.Project Name Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 5 Year CIP
MISCELLANEOUS PROJECTS
Funded Miscellaneous Projects
5459 Roof on Strother Park Restroom 81,500 218 Park Development 81,500 25,000 56,500
56,500
5450 Corporation Yard Upgrades 231,306 612 Sewer Fund (30%)70,468 25,468 15,000 15,000 15,000
640 Water Fund (30%)70,468 25,468 15,000 15,000 15,000
218 Sales Tax (40%)90,370 30,370 20,000 20,000 20,000
150,000
5463 Elm Street Park/Soto Sports Complex Master Plan 160,000 218 Sales Tax 160,000 160,000
5453 Financial Management Software 350,000 218 Sales Tax 200,000 100,000 100,000
612 Sewer Fund 75,000 50,000 25,000
640 Water Fund 75,000 50,000 25,000
350,000
5451 Police Firing Range Lead Abatement 120,000 218 Sales Tax 120,000 120,000
5462 Secondary Access in PD Evidence Room 212 Police Impact Fees 10,000
Subtotal - Funded Miscellaneous Projects 942,806 942,806 266,306 256,500 280,000 50,000 50,000 50,000 556,500
Unfunded Miscellaneous Projects
54XX City Hall Roof 100,000
54XX Emergency Generator Coverage - City Hall 22,000
54XX Data Cabling at Woman's Club 8,000
54XX Woman's Club Interior Lighting 10,000 Donations
Subtotal - Unfunded Miscellaneous Projects 140,000
Total Miscellaneous Projects 1,082,806 942,806 266,306 256,500 280,000 50,000 50,000 50,000 556,500
PARKS PROJECTS
Funded Parks Projects
5555 Strother Park No. 2 BBQ Repair / Rehabilitation 30,000 214 Park Improvement 30,000 30,000
30,000
5559 ADA Drinking Fountains at Parks 20,000 214 Park Improvement 20,000 10,000 10,000
20,000
Subtotal - Funded Parks Projects 50,000 50,000 30,000 10,000 10,000 50,000
Source of Funds
New Funding
57
Item 5.b. - Page 67
City of Arroyo Grande Capital Improvement Program
Project Summary by Type of Project
Total
Proj.Project Prior Year Total
No.Project Name Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 5 Year CIPSource of Funds
New Funding
Unfunded Parks Projects
55XX Lighting at Soto Sports Complex (not ball field
lighting)
55XX Strother Park Sidewalk and Concrete Replacement 20,000
PRIORITY #555XXRancho Grande Park Playground Structure/ PIP
Large
80,000
PRIORITY #655XXSoto Sports Complex Resurface Tennis Courts 15,000
PRIORITY #755XXElm Street Park Playground Structure/PIP 75,000
PRIORITY #855XXElm Street Park ADA Drinking Fountain 10,000
PRIORITY #9 - SHOWN ABOVE55XXSoto Sports Complex Porter Field Lighting 150,000
PRIORITY #1055XXOro Park Play Structure 60,000
PRIORITY #1155XXOro Park Engineered Wood Chips Surfacing 5,000
PRIORITY #1255XXParkside Park ADA Drinking Fountain 5,000
PRIORITY #1355XXParkside Park Playground Structure/PIP 25,000
PRIORITY #1455XXStrother Park Fencing Repairs/Replacement 10,000
PRIORITY #1555XXRancho Grande Park Playground Structure/ PIP
Small
25,000
PRIORITY #1655XXRancho Grande Park 10,000
PRIORITY #1755XXStrother Park Playground Structure Small 25,000
PRIORITY #1855XXJames Way Open Space Foot Bridge 35,000
PRIORITY #2055XXStrother Park Basketball Court Resurfacing 5,000
PRIORITY #2155XXSoto Sports Complex Campbell/Pilg Sports Field
Lighting
150,000
PRIORITY #22 Subtotal - Unfunded Parks Projects 705,000
Total Parks Projects 755,000 50,000 30,000 10,000 10,000 50,000
58
Item 5.b. - Page 68
City of Arroyo Grande Capital Improvement Program
Project Summary by Type of Project
Total
Proj.Project Prior Year Total
No.Project Name Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 5 Year CIPSource of Funds
New Funding
STREETS PROJECTS
Funded Streets Projects
5638 Pavement Management Program 5,614,865 ---Urban SHA 210,000 70,000 70,000 70,000
010 SB1 294,500 294,500
225 Transp Fund 100,000 100,000
218 Sales Tax 5,010,365 760,365 800,000 825,000 850,000 875,000 900,000
4,684,500
5658 Sidewalk Repairs and Improvements 715,705 010 General Fund
218 Sales Tax 715,705 145,705 110,000 110,000 115,000 115,000 120,000
570,000
5601 Fair Oaks/Orchard Avenue Intersection
Improvements
100,000 ---Developer Contribution 50,000 50,000
218 Sales Tax 50,000 50,000
5604 Traffic Way Bridge Scour Project 262,904 ---HBP (88.53%)235,099 235,099
218 Sales Tax (11.47%)27,805 27,805
5679 Traffic Way Bridge Improvement Project 6,824,800 ---HBP (88.53%)6,042,000 346,700 346,700 346,700 575,400 4,426,500
218 Sales Tax (11.47%)782,800 44,900 44,900 44,900 74,600 573,500
6,824,800
5606 Halcyon Complete Street Plan 23,536 010 General Fund 7,899 7,899
---Urban SHA 15,638 15,638
5607 Halcyon/Dodson Pedestrian Crossing 50,000 218 Sales Tax 50,000 50,000
5608 Bridge Street Bridge Rehabilitation 6,554,775 ---HBP (100%)6,554,775 704,575 2,925,100 2,925,100
5,850,200
5611 Bridge Preventive Maintenance Plan 134,600 ---HBP (88.53%)119,200 35,400 83,800
218 Sales Tax (11.47%)15,400 4,600 10,800
94,600
5620 Swinging Bridge Reinforcement 518,241 218 Sales Tax 518,241 444,541 73,700
73,700
5642 Brisco Road/US 101 Interchange 18,332,545 ---Regional SHA 30,000 30,000
---STIP 6,624,000 6,624,000
---Other Financing 8,893,520 8,893,520
224 Trans Facility 1,735,025 1,735,025
218 Sales Tax 1,050,000 400,000 50,000 100,000 100,000 200,000 200,000
650,000
5671 East Branch Streetscape 518,271 ---Regional SHA 390,400 390,400
218 Sales Tax 127,871 127,871
59
Item 5.b. - Page 69
City of Arroyo Grande Capital Improvement Program
Project Summary by Type of Project
Total
Proj.Project Prior Year Total
No.Project Name Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 5 Year CIPSource of Funds
New Funding
5678 Castillo Del Mar Road Extension/Valley Road
Drainage
775,575 ---Developer Contribution 582,500 582,500
218 Sales Tax 193,075 193,075
Subtotal - Funded Streets Projects 40,425,816 40,425,816 21,678,016 4,809,500 4,421,700 1,456,600 1,840,000 6,220,000 18,747,800
Unfunded Streets Projects
56XX Repairs to Meadow Creek Ped Bridge Deck 40,000
56XX Lighted Crosswalk Repairs or Upgrades 45,000
56XX Crosswalk Button at Nevada/E Branch 10,000
56XX Branch Mill Road Stabilization 500,000
56XX Pearwood Fencing Replacement 50,000
56XX Guardrail on ECR at Hillcrest and Robles, W Branch,
Vernon to E Grand
50,000
56XX Woodland Health Fitness Park Pavement Rehab 5,000
Subtotal - Unfunded Streets Projects 700,000
Total Streets Projects 41,125,816 40,425,816 21,678,016 4,809,500 4,421,700 1,456,600 1,840,000 6,220,000 18,747,800
DRAINAGE PROJECTS
Funded Drainage Projects
5778 Creek Preservation/Drainage Improvements 69,962 Drainage Fund 16,462 16,462
CLARK PROPERTIES 218 Sales Tax 53,500 53,500
5780 Corporation Yard Stormwater Compliance Plan
Implementation
133,521 010 General Fund 721 721
218 Sales Tax 132,800 26,300 27,500 19,000 20,000 20,000 20,000
106,500
5781 Vard Loomis Properties Drainage Improvement 50,000 218 Sales Tax 50,000 50,000
5782 Open Channel Maintenance 30,286 218 Sales Tax 30,286 30,286
5783 Sierra/Hillcrest Drainage 214,600 010 General Fund
218 Sales Tax 214,600 79,600 135,000
135,000
5793 Annual Vegetation Management Plan 20,000 218 Sales Tax 20,000 20,000
5794 Corrugated Metal Pipe (CMP) Lining 511,300 010 General Fund
60
Item 5.b. - Page 70
City of Arroyo Grande Capital Improvement Program
Project Summary by Type of Project
Total
Proj.Project Prior Year Total
No.Project Name Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 5 Year CIPSource of Funds
New Funding
612 Sewer Fund 55,000 55,000
218 Sales Tax 456,300 76,300 175,000 57,500 57,500 45,000 45,000
435,000
Subtotal - Funded Drainage Projects 1,029,669 1,029,669 353,169 392,500 76,500 77,500 65,000 65,000 676,500
Unfunded Drainage Projects
5796 South Halcyon Drainage Undergrounding 153,700
5797 El Camino Real Drainage Pipe Relocation 203,000
57XX South Alpine Drainage Improvements 70,000
Subtotal - Unfunded Drainage Projects 426,700
Total Drainage Projects 1,456,369 1,029,669 353,169 392,500 76,500 77,500 65,000 65,000 676,500
SEWER PROJECTS
Funded Sewer Projects
5852 The Pike Sewer Line Replacement 26,000 612 Sewer Fund 26,000 26,000
77,200 612 Sewer Fund 77,200 77,200
S Alpine Street ($51,100) - MP No. A-2 (3)
S Halcyon Road ($56,700) - MP No. A-2 (4)
Wood Place - MP No. A-2 (6)
Vernon Street ($33,800) - MP No. A-2 (7)
77,200
5845 Lift Station No. 1 Forcemain Replacement 1,164,880 Developer Contribution 41,180 41,180
612 Sewer Fund 602,400 81,100 251,900 269,400
634 Sewer Facility 521,300 251,900 269,400
1,042,600
5849 Manhole Rehabilitation 010 General Fund
612 Sewer Fund 382,887 182,887 200,000
200,000
Trenchless Sewer Rehabilitation 236,784 Developer Contribution 1,184 1,184
Alder Street ($190) - MP No. A-2 (5)612 Sewer Fund 235,600 235,600
Cameron Court ($994) - MP No. A-2 (8)
235,600
Trenchless Sewer Rehabilitation 122,612 Developer Contribution 11,788 11,788
Woodland Dr ($11,788) - MP No. A-2 (2)612 Sewer Fund 110,824 48,124 62,700
Ash Street - MP No. A-2 (10)
62,700
5854 100,000 612 Sewer Fund 100,000 100,000
100,000
Subtotal - Funded Sewer Projects 2,157,617 2,157,617 439,517 503,800 616,000 200,000 398,300 1,718,100
5821,
5842,
5820,
5843
5817,
5833
5826,
5853
61
Item 5.b. - Page 71
City of Arroyo Grande Capital Improvement Program
Project Summary by Type of Project
Total
Proj.Project Prior Year Total
No.Project Name Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 5 Year CIPSource of Funds
New Funding
Unfunded Sewer Projects
5856 Huasna Road Sewer Upgrade 694,600 612 Sewer Fund
5834 Orchard / California Sewer Relocation 1,122,500 TBD
MASTER PLAN #B-3
5835 Hillcrest / Sierra Sewer Relocation
Subtotal - Unfunded Sewer Projects 1,817,100
Total Sewer Projects 3,974,717 2,157,617 439,517 503,800 616,000 200,000 398,300 1,718,100
WATER PROJECTS
Funded Water Projects
5972 Well 7 Evaluation 50,000 241 Water Availability 50,000 50,000
5946 Galvanized Service Replacements 261,038 640 Water Fund 261,038 86,038 35,000 35,000 35,000 35,000 35,000
175,000
5966 Coach Rd and Garden St Pipe Bridges Eval 81,000 640 Water Fund 81,000 81,000
81,000
5974 Water Meter Software Upgrade 35,000 640 Water Fund 35,000 35,000
35,000
5942 Water Reservoir No. 7 1,018,200 640 Water Fund (32%)325,800 35,000 145,400 145,400
642 Water Facility (68%)692,400 74,400 309,000 309,000
908,800
5911 Phased Main Replacements - Fair Oaks Ave, Elm St
to Alder St
431,400 640 Water Fund 215,700 215,700
642 Water Facility 215,700 215,700 431,400
5911 Phased Main Replacements - South Halcyon Road 716,800 640 Water Fund 358,400 358,400
642 Water Facility 358,400 358,400
716,800
5911 Phased Main Replacements - Cornwall Street 536,200 640 Water Fund 268,100 268,100
642 Water Facility 268,100 268,100
536,200
Subtotal - Funded Water Projects 3,129,638 3,129,638 245,438 151,000 489,400 920,800 751,800 571,200 2,884,200
62
Item 5.b. - Page 72
City of Arroyo Grande Capital Improvement Program
Project Summary by Type of Project
Total
Proj.Project Prior Year Total
No.Project Name Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 5 Year CIPSource of Funds
New Funding
Unfunded Water Projects
5973 269,900 640 Water Fund 202,400
642 Water Facility 67,500
5948 Reservoir 3 and 4 Coating and Seismic Evaluation 799,300 640 Water Fund 799,300
5965 Reservior #5 Recoating
5975 SCADA Software/Electronics Upgrade 222,500 640 Water Fund 222,500
5967 Highway 101 Crossing Upgrade - West Cherry
Avenue
425,700 640 Water Fund 425,700
5976 Lierly Lane to Coach Road Upgrade 342,800 640 Water Fund 171,400
642 Water Facility 171,400
5931 Coach Road and Greenwood Drive Upgrades 212,200 640 Water Fund 106,100
642 Water Facility 106,100
5926 4-Inch Mains Upgrade - Sierra Drive 280,600 640 Water Fund 140,300
642 Water Facility 140,300
5927 4-Inch Mains Upgrade - North Alpine 380,800 640 Water Fund 190,400
642 Water Facility 190,400
5928 4-Inch Mains Upgrade - Sunset Drive 649,200 640 Water Fund 324,600
642 Water Facility 324,600
5929 4-Inch Mains Upgrade - Ide Street 384,800 640 Water Fund 192,400
642 Water Facility 192,400
5930 4-Inch Mains Upgrade - Wood Place 225,600 640 Water Fund 112,800
642 Water Facility 112,800
5912 4-Inch Mains Upgrade - Alder Street 442,600 640 Water Fund 221,300
642 Water Facility 221,300
5917 4-Inch Mains Upgrade - Beech, Pecan and
Sandlewood
633,000 640 Water Fund 316,500
642 Water Facility 316,500
63
Item 5.b. - Page 73
City of Arroyo Grande Capital Improvement Program
Project Summary by Type of Project
Total
Proj.Project Prior Year Total
No.Project Name Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 5 Year CIPSource of Funds
New Funding
5922 Phased Main Replacements - East Cherry Avenue 338,800 640 Water Fund 169,400
642 Water Facility 169,400
5977 Phased Main Replacements - Vernon Road 175,400 640 Water Fund 87,700
642 Water Facility 87,700
5923 Waterline Upgrade, 10" to 12", on Garden Street
Subtotal - Unfunded Water Projects 4,714,000
Total Water Projects 7,843,638 3,129,638 245,438 151,000 489,400 920,800 751,800 571,200 2,884,200
Grand Total, All Capital Projects 56,238,346 22,982,446 6,143,300 5,893,600 2,714,900 3,105,100 6,906,200 24,633,100
64
Item 5.b. - Page 74
Fund 350
Project Title:Roof on Strother Park Restroom Project No.5459
PROJECT DESCRIPTION
2017-18/2018-19 Replace restroom building roof at Strother Park
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4921 Park Development 81,500 25,000 56,500 0 0 0 0 56,500
Total 81,500 25,000 56,500 0 0 0 0 56,500
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 70,000 25,000 45,000 0 0 0 0 45,000
7201 Contingencies 4,500 0 4,500 0 0 0 0 4,500
7301 Contract Admin 3,500 0 3,500 0 0 0 0 3,500
7501 Design & Survey 3,500 0 3,500 0 0 0 0 3,500
Total 81,500 25,000 56,500 0 0 0 0 56,500
Fund 350
Project Title:Corporation Yard Upgrades Project No.5450
PROJECT DESCRIPTION
1. Recoat roofs on all structures = $80,000
2. Treat/paint exterior of all metal buildings = $75,000
3. Repave/restripe asphalt areas of property = $120,000
4. Pre-fabricated metal building for Parks gas powered equipment = $85,000
5. Storage room for delineation equipment = $80,000
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4930 Sewer Fund (30%)70,468 25,468 0 0 15,000 15,000 15,000 45,000
4940 Water Fund (30%)70,468 25,468 0 0 15,000 15,000 15,000 45,000
4950 Sales Tax (40%)90,370 30,370 0 0 20,000 20,000 20,000 60,000
Total 231,306 81,306 0 0 50,000 50,000 50,000 150,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 195,755 45,755 0 0 50,000 50,000 50,000 150,000
7002 Construction -PW 2,000 2,000 0 0 0 0 0 0
7201 Contingencies 28,113 28,113 0 0 0 0 0 0
7301 Contract Admin 3,988 3,988 0 0 0 0 0 0
7501 Design & Survey 1,450 1,450 0 0 0 0 0 0
Total 231,306 81,306 0 0 50,000 50,000 50,000 150,000
New Funding
New Funding
Ongoing project addressing needed upgrades and maintenance at the Corporation Yard. Potential future projects and estimated costs include:
65
Item 5.b. - Page 75
Fund 350
Project Title:Elm Street Park/Soto Sports Complex Master Plan Project No.5463
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4950 Sales Tax 160,000 160,000 0 0 0 0 0 0
Total 160,000 160,000 0 0 0 0 0 0
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7301 Contract Admin 160,000 160,000 0 0 0 0 0 0
Total 160,000 160,000 0 0 0 0 0 0
Fund 350
Project Title:Financial Management Software Upgrade Project No.5453
PROJECT DESCRIPTION
Upgrade the software that processes utility billing, payroll, Accts payable, Accts receivable, financial ledgers and budgeting.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4930 Sewer Fund 75,000 0 50,000 25,000 0 0 0 75,000
4940 Water Fund 75,000 0 50,000 25,000 0 0 0 75,000
4950 Sales Tax 200,000 0 100,000 100,000 0 0 0 200,000
Total 350,000 0 200,000 150,000 0 0 0 350,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7301 Contract Admin 350,000 0 200,000 150,000 0 0 0 350,000
Total 350,000 0 200,000 150,000 0 0 0 350,000
This project will create a Master Plan for the Elm Street Park and Soto Sports Complex property to explore potential utilization of the area as a focus for economic
development and revenue generation possibilities.
New Funding
New Funding
66
Item 5.b. - Page 76
Fund 350
Project Title:Police Firing Range Lead Abatement Project No.5451
PROJECT DESCRIPTION
Upon the expiration of the current lease, the City will need to abate lead ammunion at the police firing range.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4950 Sales Tax 120,000 0 0 120,000 0 0 0 120,000
Total 120,000 0 0 120,000 0 0 0 120,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 120,000 0 0 120,000 0 0 0 120,000
Total 120,000 0 0 120,000 0 0 0 120,000
Fund 350
Project Title:Police Station Evidence Room Secondary Access Project No.5462
PROJECT DESCRIPTION
As identified in a recent audit of the property and evidence function, install a secondary access door to the evidence room at the Police Station.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4955 Police Impact Fees 10,000 0 10,000 0 0 0 0 10,000
Total 10,000 0 10,000 0 0 0 0 10,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 10,000 0 10,000 0 0 0 0 10,000
Total 10,000 0 10,000 0 0 0 0 10,000
New Funding
New Funding
67
Item 5.b. - Page 77
Fund 350
Project Title:Strother Park No. 2 BBQ Repair / Rehabilitation Project No.5555
PROJECT DESCRIPTION $30,000
Repair or rehabilitation of BBQ Pit No. 2 at Strother Park.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4914 Park Improvement 30,000 0 30,000 0 0 0 0 30,000
Total 30,000 0 30,000 0 0 0 0 30,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 30,000 0 30,000 0 0 0 0 30,000
Total 30,000 0 30,000 0 0 0 0 30,000
Fund 350
Project Title:ADA Drinking Fountains at Parks Project No.5559
PROJECT DESCRIPTION $20,000
Installation of ADA Compliant Water Drinking Foundations at:
- Strother Park
- Centennial Park
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 20,000 0 0 10,000 10,000 0 0 20,000
7201 Contingencies 0 0 0 0 0 0 0 0
Total 20,000 0 0 10,000 10,000 0 0 20,000
80,000
New Funding
New Funding
68
Item 5.b. - Page 78
Fund 350
Project Title:Pavement Management Program Project No.5638
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4486 Urban SHA 210,000 70,000 70,000 70,000 0 0 0 140,000
49XX SB1 294,500 0 294,500 0 0 0 0 294,500
4928 Transp Fund 100,000 100,000 0 0 0 0 0 0
4950 Sales Tax 5,010,365 760,365 800,000 825,000 850,000 875,000 900,000 4,250,000
Total 5,614,865 930,365 1,164,500 895,000 850,000 875,000 900,000 4,684,500
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 4,691,492 782,492 991,000 743,000 702,000 725,000 748,000 3,909,000
7201 Contingencies 423,084 70,284 60,800 74,500 70,500 72,500 74,500 352,800
7301 Contract Admin 180,349 57,649 42,700 20,000 20,000 20,000 20,000 122,700
7401 Testing 88,893 13,893 15,000 15,000 15,000 15,000 15,000 75,000
7501 Design & Survey 186,549 1,549 25,000 40,000 40,000 40,000 40,000 185,000
7701 Studies 44,498 4,498 30,000 2,500 2,500 2,500 2,500 40,000
Total 5,614,865 930,365 1,164,500 895,000 850,000 875,000 900,000 4,684,500
Fund 350
Project Title:Sidewalk Repairs and Improvements Project No.5658
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4482 Regional SHA 50,000 50,000 0 0 0 0 0 0
4950 Sales Tax 715,705 145,705 110,000 110,000 115,000 115,000 120,000 570,000
Total 765,705 195,705 110,000 110,000 115,000 115,000 120,000 570,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 718,001 183,701 74,300 110,000 115,000 115,000 120,000 534,300
7201 Contingencies 11,128 3,728 7,400 0 0 0 0 7,400
7301 Contract Admin 19,476 3,276 16,200 0 0 0 0 16,200
7501 Design & Survey 17,100 5,000 12,100 0 0 0 0 12,100
Total 765,705 195,705 110,000 110,000 115,000 115,000 120,000 570,000
The City's Pavement Management Program provides maintenance history and pavement condition index (PCI) for all public streets in Arroyo Grande. The City
annually performs pavement maintenance on public streets to the extent that funds are available. Streets are selected based on pavement condition, location, and
the type of maintenance application. Maintenance applications are slurry seals, chip seals, and pavement overlays. Slurry and chip seals are thin applications of
liquid asphalt mixed with sand or rock chips. Asphalt overlays are 1 to 4-inch thick layers of hot asphalt applies to the road surface. Crack sealing and repair of
damaged roadways often precedes the maintenance application.
Since fiscal year 2008-09, the City has diligently allocated funding towards sidewalk improvements throughout the City including upgrades and repairs to crosswalks,
sidewalks and cross-gutters. This program is an annual allocation of funding toward these efforts.
New Funding
New Funding
69
Item 5.b. - Page 79
Fund 350
Project Title:Traffic Way Bridge Improvement Project Project No.5679
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4487 HBP (88.53%)6,042,000 0 346,700 346,700 346,700 575,400 4,426,500 6,042,000
4950 Sales Tax (11.47%)782,800 0 44,900 44,900 44,900 74,600 573,500 782,800
Total 6,824,800 0 391,600 391,600 391,600 650,000 5,000,000 6,824,800
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 4,000,000 0 0 0 0 0 4,000,000 4,000,000
7201 Contingencies 400,000 0 0 0 0 0 400,000 400,000
7301 Contract Admin 600,000 0 0 0 0 0 600,000 600,000
7501 Design & Survey 1,174,800 0 391,600 391,600 391,600 0 0 1,174,800
7502 R/W & Utilities 650,000 0 0 0 0 650,000 0 650,000
Total 6,824,800 0 391,600 391,600 391,600 650,000 5,000,000 6,824,800
Fund 350
Project Title:Bridge Street Bridge Rehabilitation Project No.5608
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4487 HBP (100%)6,554,775 704,575 2,925,100 2,925,100 0 0 0 5,850,200
Total 6,554,775 704,575 2,925,100 2,925,100 0 0 0 5,850,200
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 4,143,000 0 2,071,500 2,071,500 0 0 0 4,143,000
7201 Contingencies 1,067,000 0 533,500 533,500 0 0 0 1,067,000
7301 Constr Admin 689,835 49,635 320,100 320,100 0 0 0 640,200
7302 Appraisals 50,000 50,000 0 0 0 0 0 0
7303 Land Acquisition 200,000 200,000 0 0 0 0 0 0
7501 Design & Survey 68,806 68,806 0 0 0 0 0 0
7701 Studies 336,134 336,134 0 0 0 0 0 0
Total 6,554,775 704,575 2,925,100 2,925,100 0 0 0 5,850,200
New Funding
New Funding
Rehabilitation and structural improvements of the 2-lane Bridge Street Bridge over Arroyo Grande Creek to bring it up to current load conditions while maintaining its
historic eligibility.
The Traffic Way Bridge was constructed in 1932 and is a gateway bridge to State Route 227 at the Village of Arroyo Grande. In 2006, Caltrans designated the bridge
scour critical, however a March 2018 bridge inspection revealed that the erosion around the bridge piers and abutments will require the rehabilitation or
replacement of the bridge. Caltrans identified the bridge as a high priority bridge replacement. Due to this finding from Caltrans, grant funding is available to pay for
88.53% of the project.
70
Item 5.b. - Page 80
Fund 350
Project Title:Bridge Preventive Maintenance Plan Project No.5611
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4487 HBP (88.53%)119,200 35,400 83,800 0 0 0 0 83,800
4950 Sales Tax (11.47%)15,400 4,600 10,800 0 0 0 0 10,800
Total 134,600 40,000 94,600 0 0 0 0 94,600
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 60,100 0 60,100 0 0 0 0 60,100
7201 Contingencies 18,500 0 18,500 0 0 0 0 18,500
7301 Contract Admin 16,000 0 16,000 0 0 0 0 16,000
7701 Studies 40,000 40,000 0 0 0 0 0 0
Total 134,600 40,000 94,600 0 0 0 0 94,600
Fund 350
Project Title:Swinging Bridge Reinforcement Project No.5620
PROJECT DESCRIPTION
Design and construction for the repair and strengthening of the Swinging Bridge.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4950 Sales Tax 518,241 444,541 73,700 0 0 0 0 73,700
Total 518,241 444,541 73,700 0 0 0 0 73,700
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 408,041 340,441 67,600 0 0 0 0 67,600
7201 Contingencies 40,800 34,700 6,100 0 0 0 0 6,100
7301 Contract Admin 34,700 34,700 0 0 0 0 0 0
7501 Design & Survey 34,700 34,700 0 0 0 0 0 0
Total 518,241 444,541 73,700 0 0 0 0 73,700
New Funding
New Funding
Design and construction of bridge deck and joint maintenance repairs on the Fair Oaks Avenue and Traffic Way bridges.
71
Item 5.b. - Page 81
Fund 350
Project Title:Brisco Road/US 101 Interchange Project No.5642
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4482 Regional SHA 30,000 30,000 0 0 0 0 0 0
4490 STIP 6,624,000 6,624,000 0 0 0 0 0 0
4816 Other Financing 8,893,520 8,893,520 0 0 0 0 0 0
4926 Trans Facility 1,735,025 1,735,025 0 0 0 0 0 0
4950 Sales Tax 1,050,000 400,000 50,000 100,000 100,000 200,000 200,000 650,000
Total 18,332,545 17,682,545 50,000 100,000 100,000 200,000 200,000 650,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 18,303,680 17,653,680 50,000 100,000 100,000 200,000 200,000 650,000
7501 Design & Survey 18,118 18,118 0 0 0 0 0 0
7701 Studies 10,748 10,748 0 0 0 0 0 0
Total 18,332,545 17,682,545 50,000 100,000 100,000 200,000 200,000 650,000
New Funding
Final design and construction of modifications to the US-101 on and off-ramps at Brisco Road, East Grand Avenue and Camino Mercado interchanges to alleviate
traffic congestion at peak travel times.
72
Item 5.b. - Page 82
Fund 350
Project Title:Corporation Yard Stormwater Compliance Plan Implementation Project No.5780
PROJECT DESCRIPTION $133,521
Multi-year project to complete improvements identified in the Corporation Yard Stormwater Compliance Plan. Projects and estimated costs include:
1. Construct roof/covering and floor containment system for paint and hazardous materials storage areas = $25,000
2. Construct roof/covering and berms for existing materials storage bins = $60,000
3. Construct covered and bermed storage bins for currently exposed materials = $75,000
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4910 General Fund 721 721 0 0 0 0 0 0
4950 Sales Tax 132,800 26,300 27,500 19,000 20,000 20,000 20,000 106,500
Total 133,521 27,021 27,500 19,000 20,000 20,000 20,000 106,500
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 97,671 20,221 17,450 15,000 15,000 15,000 15,000 77,450
7201 Contingencies 9,950 1,950 2,000 1,500 1,500 1,500 1,500 8,000
7301 Contract Admin 14,000 1,950 3,050 1,500 2,500 2,500 2,500 12,050
7401 Testing 2,900 2,900 0 0 0 0 0 0
7501 Design & Survey 9,000 0 5,000 1,000 1,000 1,000 1,000 9,000
7701 Studies 0 0 0 0 0 0 0
Total 133,521 27,021 27,500 19,000 20,000 20,000 20,000 106,500
Fund 350
Project Title:Sierra/Hillcrest Drainage Project No.5783
PROJECT DESCRIPTION $214,600
Installation of drainage improvements along Sierra Drive to help alleviate flooding conditions during certain storm events.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4950 Sales Tax 214,600 79,600 135,000 0 0 0 0 135,000
Total 214,600 79,600 135,000 0 0 0 0 135,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 162,000 62,000 100,000 0 0 0 0 100,000
7201 Contingencies 22,400 6,200 16,200 0 0 0 0 16,200
7301 Contract Admin 18,200 2,000 16,200 0 0 0 0 16,200
7401 Testing 2,600 0 2,600 0 0 0 0 2,600
7501 Design & Survey 9,400 9,400 0 0 0 0 0 0
New Funding
New Funding
73
Item 5.b. - Page 83
Fund 350
Project Title:Corrugated Metal Pipe (CMP) Lining Project No.5794
PROJECT DESCRIPTION $461,300
Annual project to repair deteriorating corrugated metal pipes (CMP). Projects and estimated costs include:
Huasna at Oro Drive, Woodland Sewer, South Rena/Alpine, West Branch at Chevron Station, 900 Oak Park Boulevard, 312 Tally Ho Road, and Launa Lane
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4912 Sewer Fund 55,000 0 55,000 0 0 0 0 55,000
4950 Sales Tax 456,300 76,300 175,000 57,500 57,500 45,000 45,000 380,000
Total 511,300 76,300 230,000 57,500 57,500 45,000 45,000 435,000
Expenditures
Total Prior Year Total 5
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 385,000 57,000 180,000 41,500 41,500 32,500 32,500 328,000
7201 Contingencies 40,500 5,700 18,000 4,650 4,650 3,750 3,750 34,800
7301 Contract Admin 35,800 5,000 14,000 4,650 4,650 3,750 3,750 30,800
7401 Testing 0 0 0 0 0 0 0 0
7701 Studies 0 0 0 0 0 0 0 0
Total 461,300 67,700 212,000 50,800 50,800 40,000 40,000 393,600
New Funding
74
Item 5.b. - Page 84
Fund 612
Project Title:Trenchless Sewer Rehabilitation Project No.5821, 5842, 5820, 5843
PROJECT DESCRIPTION
S Alpine Street ($51,100) - MP No. A-2 (3)
S Halcyon Road ($56,700) - MP No. A-2 (4)
Wood Place - MP No. A-2 (6)
Vernon Street ($33,800) - MP No. A-2 (7)
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4825 Developer Contrib 141,600 141,600 0 0 0 0 0 0
4930 Sewer Fund 77,200 0 0 77,200 0 0 0 77,200
Total 218,800 141,600 0 77,200 0 0 0 77,200
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 161,900 141,600 0 20,300 0 0 0 20,300
7201 Contingencies 16,300 0 0 16,300 0 0 0 16,300
7301 Contract Admin 16,300 0 0 16,300 0 0 0 16,300
7501 Design & Survey 24,300 0 0 24,300 0 0 0 24,300
Total 218,800 141,600 0 77,200 0 0 0 77,200
Fund 612
Project Title:Lift Station No. 1 Forcemain Replacement Project No.5845
PROJECT DESCRIPTION
Replace approximately 3,070 linear feet of existing 8‐inch cast iron force main with an 8‐inch PVC force main. Master Plan No. B‐1.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4825 Developer Contribution 41,180 41,180 0 0 0 0 0 0
4930 Sewer Fund 602,400 81,100 251,900 269,400 0 0 0 521,300
4931 Sewer Facility 521,300 0 251,900 269,400 0 0 0 521,300
Total 1,164,880 122,280 503,800 538,800 0 0 0 1,042,600
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 827,000 0 396,000 431,000 0 0 0 827,000
7201 Contingencies 86,200 0 43,100 43,100 0 0 0 86,200
7301 Contract Admin 86,200 0 43,100 43,100 0 0 0 86,200
7401 Testing 43,200 0 21,600 21,600 0 0 0 43,200
7501 Design & Survey 122,280 122,280 0 0 0 0 0 0
Total 1,164,880 122,280 503,800 538,800 0 0 0 1,042,600
New Funding
New Funding
Cured-in-place pipe rehabilitation along the entire length of the sections mentioned below to reduce infiltration, root intrusion, and maintenance requirements,
as well as probability of failure.
75
Item 5.b. - Page 85
Fund 612
Project Title:Manhole Rehabilitation Project No.5849
PROJECT DESCRIPTION
Reconstruction of manholes that have reached the end of their operating life and are in need of replacement or rehabilitaiton. Master Plan No. C-1.
Manholes downstream from Lift Station No. 1 Force Main Replacement project in FY 2020-21.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4825 Developer Contribution 47,254 47,254 0 0 0 0 0
4930 Sewer Fund 382,887 182,887 0 0 200,000 0 0 200,000
Total 430,141 230,141 0 0 200,000 0 0 200,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 357,834 182,434 0 0 175,400 0 0 175,400
7201 Contingencies 35,750 18,250 0 0 17,500 0 0 17,500
7301 Contract Admin 32,957 29,457 0 0 3,500 0 0 3,500
7501 Design & Survey 3,600 0 0 0 3,600 0 0 3,600
Total 430,141 230,141 0 0 200,000 0 0 200,000
Fund 612
Project Title:Trenchless Sewer Rehabilitation Project No.5817, 5833
PROJECT DESCRIPTION
Alder Street ($190) - MP No. A-2 (5)
Cameron Court ($994) - MP No. A-2 (8)
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4825 Developer Contribution 1,184 1,184 0 0 0 0 0
4930 Sewer Fund 235,600 0 0 0 0 235,600 0 235,600
Total 236,784 1,184 0 0 0 235,600 0 235,600
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 175,384 1,184 0 0 0 174,200 0 174,200
7201 Contingencies 17,600 0 0 0 0 17,600 0 17,600
7301 Contract Admin 17,600 0 0 0 0 17,600 0 17,600
7501 Design & Survey 26,200 0 0 0 0 26,200 0 26,200
Total 236,784 1,184 0 0 0 235,600 0 235,600
New Funding
New Funding
Cured-in-place pipe rehabilitation along the entire length of the sections mentioned below to reduce infiltration, root intrusion, and maintenance requirements,
as well as probability of failure.
76
Item 5.b. - Page 86
Fund 612
Project Title:Trenchless Sewer Rehabilitation Project No.5826, 5853
PROJECT DESCRIPTION
Woodland Dr ($11,788) - MP No. A-2 (2)
Ash Street - MP No. A-2 (10)
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4825 Developer Contribution 11,788 11,788 0 0 0 0 0
4930 Sewer Fund 110,824 48,124 0 0 0 62,700 0 62,700
Total 122,612 59,912 0 0 0 62,700 0 62,700
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7001 Construction 90,912 59,912 0 0 0 31,000 0 31,000
7201 Contingencies 9,000 0 0 0 0 9,000 0 9,000
7301 Contract Admin 9,000 0 0 0 0 9,000 0 9,000
7501 Design & Survey 13,700 0 0 0 0 13,700 0 13,700
Total 122,612 59,912 0 0 0 62,700 0 62,700
Fund 612
Project Title:Wastewater Master Plan Project No.5854
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4930 Sewer Fund 100,000 0 0 0 0 100,000 0 100,000
Total 100,000 0 0 0 0 100,000 0 100,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
7701 Studies 100,000 0 0 0 0 100,000 0 100,000
Total 100,000 0 0 0 0 100,000 0 100,000
New Funding
New Funding
Cured-in-place pipe rehabilitation along the entire length of the sections mentioned below to reduce infiltration, root intrusion, and maintenance requirements,
as well as probability of failure.
Ten year update to the 2012 Wastewater System Master Plan and computer model to reflect subsequent growth/changes in the City's General Plan, subsequent
wastewater improvements, and changes in wastewater flow patterns.
77
Item 5.b. - Page 87
Fund 640
Project Title:Galvanized Service Replacements Project No.5946
PROJECT DESCRIPTION
Replacement of services installed prior to 1980 with new PVC services. Water System Master Plan Project B-9.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4940 Water Fund 261,038 86,038 35,000 35,000 35,000 35,000 35,000 175,000
Total 261,038 86,038 35,000 35,000 35,000 35,000 35,000 175,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 261,038 86,038 35,000 35,000 35,000 35,000 35,000 175,000
7201 Contingencies 0 0 0 0 0 0 0 0
7301 Contract Admin 0 0 0 0 0 0 0 0
7401 Testing 0 0 0 0 0 0 0 0
7501 Design & Survey 0 0 0 0 0 0 0 0
7701 Studies 0 0 0 0 0 0 0 0
Total 261,038 86,038 35,000 35,000 35,000 35,000 35,000 175,000
New Funding
78
Item 5.b. - Page 88
Fund 640
Project Title:Coach Rd and Garden St Pipe Bridges Eval Project No.5966
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4940 Water Fund 81,000 0 81,000 0 0 0 0 81,000
Total 81,000 0 81,000 0 0 0 0 81,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 0 0 0 0 0 0 0 0
7201 Contingencies 0 0 0 0 0 0 0 0
7301 Contract Admin 0 0 0 0 0 0 0 0
7401 Testing 0 0 0 0 0 0 0 0
7501 Design & Survey 0 0 0 0 0 0 0 0
7701 Studies 81,000 0 81,000 0 0 0 0 81,000
Total 81,000 0 81,000 0 0 0 0 81,000
Comprehensive structual analysis of the steel pipe bridges crossing the Arroyo Grande Creek from Coach Road and from Garden Street. Using the results of the
structural analysis, the City can determine whether rehabilitation or upgrade of one or both of the pipe bridges is required.
New Funding
79
Item 5.b. - Page 89
Fund 640
Project Title:Water Meter Software Upgrade Project No.5974
PROJECT DESCRIPTION
Purchase and implementation of new water meter software and entry of current hard copy files to electronic.
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4940 Water Fund 35,000 0 35,000 0 0 0 0 35,000
Total 35,000 0 35,000 0 0 0 0 35,000
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 0 0 0 0 0 0 0 0
7201 Contingencies 0 0 0 0 0 0 0 0
7301 Contract Admin 35,000 0 35,000 0 0 0 0 35,000
7401 Testing 0 0 0 0 0 0 0 0
7501 Design & Survey 0 0 0 0 0 0 0 0
7701 Studies 0 0 0 0 0 0 0 0
Total 35,000 0 35,000 0 0 0 0 35,000
New Funding
80
Item 5.b. - Page 90
Fund 640
Project Title:Water Reservoir No. 7 Project No.5942
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4940 Water Fund (32%)325,800 35,000 0 145,400 145,400 0 0 290,800
4942 Water Facility (68%)692,400 74,400 0 309,000 309,000 0 0 618,000
Total 1,018,200 109,400 0 454,400 454,400 0 0 908,800
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 754,300 0 0 377,150 377,150 0 0 754,300
7201 Contingencies 75,400 0 0 37,700 37,700 0 0 75,400
7301 Contract Admin 75,400 0 0 37,700 37,700 0 0 75,400
7401 Testing 0 0 0 0 0 0 0 0
7501 Design & Survey 113,100 109,400 0 1,850 1,850 0 0 3,700
7701 Studies 0 0 0 0 0 0 0 0
Total 1,018,200 109,400 0 454,400 454,400 0 0 908,800
Construction of a new 500,000 gallon steel storage reservoir to serve the Rancho Grande zone. Water System Master Plan Project A-5.
New Funding
81
Item 5.b. - Page 91
Fund 640
Project Title:Project No.5911
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4940 Water Fund 215,700 0 0 0 215,700 0 0 215,700
4942 Water Facility 215,700 0 0 0 215,700 0 0 215,700
Total 431,400 0 0 0 431,400 0 0 431,400
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 319,700 0 0 0 319,700 0 0 319,700
7201 Contingencies 31,900 0 0 0 31,900 0 0 31,900
7301 Contract Admin 31,900 0 0 0 31,900 0 0 31,900
7401 Testing 0 0 0 0 0 0 0 0
7501 Design & Survey 47,900 0 0 0 47,900 0 0 47,900
7701 Studies 0 0 0 0 0 0 0 0
Total 431,400 0 0 0 431,400 0 0 431,400
Phased Main Replacements - Fair Oaks Ave, Elm St
to Alder St
New Funding
This project will replace the existing 4-inch pipes with new 8-inch pipes along Fair Oaks Avenue between Elm Street and Alder Street. Water System Master Plan
Project A-4 and B-6.
82
Item 5.b. - Page 92
Fund 640
Project Title:Project No.5911
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4940 Water Fund 358,400 0 0 0 0 358,400 0 358,400
4942 Water Facility 358,400 0 0 0 0 358,400 0 358,400
Total 716,800 0 0 0 0 716,800 0 716,800
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 530,900 0 0 0 0 530,900 0 530,900
7201 Contingencies 53,100 0 0 0 0 53,100 0 53,100
7301 Contract Admin 53,100 0 0 0 0 53,100 0 53,100
7401 Testing 0 0 0 0 0 0 0 0
7501 Design & Survey 79,700 0 0 0 0 79,700 0 79,700
7701 Studies 0 0 0 0 0 0 0 0
Total 716,800 0 0 0 0 716,800 0 716,800
Phased Main Replacements - South Halcyon Road
New Funding
This project will replace the existing 4-inch pipes with new 8-inch pipes along South Halcyon Road between Cornwall Street and Fair Oaks Avenue. Water System
Master Plan Project B-6.
83
Item 5.b. - Page 93
Fund 640
Project Title:Project No.5911
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4940 Water Fund 268,100 0 0 0 0 0 268,100 268,100
4942 Water Facility 268,100 0 0 0 0 0 268,100 268,100
Total 536,200 0 0 0 0 0 536,200 536,200
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 397,200 0 0 0 0 0 397,200 397,200
7201 Contingencies 39,700 0 0 0 0 0 39,700 39,700
7301 Contract Admin 39,700 0 0 0 0 0 39,700 39,700
7401 Testing 0 0 0 0 0 0 0 0
7501 Design & Survey 59,600 0 0 0 0 0 59,600 59,600
7701 Studies 0 0 0 0 0 0 0 0
Total 536,200 0 0 0 0 0 536,200 536,200
New Funding
This project will replace the existing 4-inch pipes with new 8-inch pipes along Cornwall Street between South Halcyon Road to just west of El Camino Real. Water
System Master Plan Project B-6.
Phased Main Replacements - Cornwall Street
84
Item 5.b. - Page 94
Fund 640
Project Title:Project No.5973
PROJECT DESCRIPTION
Revenue
Total Prior Year Total 5
Acct Source Budget Funding 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
4940 Water Fund 202,400 0 0 0 0 0 0 202,400
4942 Water Facility 67,500 0 0 0 0 0 0 67,500
Total 269,900 0 0 0 0 0 0 269,900
Expenditures
Total Prior Year Total 5
Acct Description Budget Budget 2018-19 2019-20 2020-21 2021-22 2022-23 Year CIP
5199 Salary Reimb 0 0 0 0 0 0 0 0
7001 Construction 199,900 0 0 0 0 0 0 199,900
7201 Contingencies 20,000 0 0 0 0 0 0 20,000
7301 Contract Admin 20,000 0 0 0 0 0 0 20,000
7401 Testing 0 0 0 0 0 0 0 0
7501 Design & Survey 30,000 0 0 0 0 0 0 30,000
7701 Studies 0 0 0 0 0 0 0 0
Total 269,900 0 0 0 0 0 0 269,900
New Funding
Upgrade the existing 8-inch cast iron pipe to a 12-inch ductile iron pipe under Highway 101 from El Camino Real to West Branch Street. Water System Master Plan
Project B-4.
Hwy 101 Crossing Upgrade - ECR to West Branch
85
Item 5.b. - Page 95
Appendix A
86
Item 5.b. - Page 96
CITY OF ARROYO GRANDE
ORGANIZATIONAL CHART
Citizens of
Arroyo Grande
City Council
Boards &
Commissions City Manager
Administrative
Services
Finance
Human
Resources
Community
Development
Building &
Life Safety
Engineering
Planning
Legislative &
Information
Services
City Clerk
Information
Techology
Police
Patrol
Services
Support
Services
Public Works
Capital
Projects
Maintenance
Services
Utility
Recreation
Services
Chidren in
Motion
Preschool
Special
Events
Sports
Leagues
City Attorney
87
Item 5.b. - Page 97
Community Profile
INTRODUCTION
The City of Arroyo Grande is located five miles inland from the central California coastline. Incorporated
in 1911, the City contains acres of agriculturally productive land in a valley created by the Arroyo Grande
Creek. The fertile soil produces several crop harvests annually, including celery, lettuce, and
strawberries. There are several wineries in the vicinity, designating the area as the Arroyo Grande wine
region.
The City, locally known as one of the “five cities”, adjoins Pismo Beach and Grover Beach, and is
neighbor to Avila Beach and Shell Beach. The economy of the five cities depends heavily on tourists and
retail sales.
Many of the residents of Arroyo Grande commute to work in neighboring communities. Others are
employed in the service industries of Arroyo Grande, such as retail, education, and health care. Pacific
Gas & Electric and its Diablo Canyon Nuclear Power Plant is a significant employer in the region. A small
quantity of manufacturing is located within the City.
The heart of the City is the Village of Arroyo
Grande, a unique section of the community
from which the modern City derived its roots.
Antique shops, an ice cream parlor, and turn of
the century architecture are reminiscent of an
earlier age.
Within the Village is a swinging bridge that was originally
constructed in 1875 to connect land divided by the Arroyo
Grande Creek. The 171-foot bridge is the only one of its
kind in California. When the bridge was donated to the City
of Arroyo Grande in 1911, the City assumed responsibility
for maintenance and care.
88
Item 5.b. - Page 98
Community Profile
City Recreation Areas & Programs
The City has several parks with picnic, barbecue, and
playground areas. Strother Community Park, located along
the bank of the Arroyo Grande Creek, is ideal for reunions,
picnics, and barbecues. Elm Street Park has volleyball
standards and playground equipment for all ages. The
Village Green Gazebo Park, connected to the Village area
by the historical Swinging Bridge, is a favorite place for
tourists and locals to enjoy lunchtime.
The Hart-Collett Memorial Park, the Terra De Oro Park, and the
Kiwanis Park are small parks with picnic tables and benches
only. Rancho Grande Park is also ideal for family gatherings or
special celebrations.
The twenty-six acre Soto Sports Complex serves the Five Cities
region by providing four lighted tennis courts, a Little League
field, a lighted Babe Ruth field, four lighted softball fields, and
two unlit ball fields. The fields are converted to soccer and
football use in the fall.
The James Way Oak Habitat and Wildlife Preserve
has equestrian and jogging/walking trails for
public use. The habitat, winding along a hillside in
an oak preserve, has an abundant array of
wildlife.
The City offers a wide variety of recreational
opportunities for local residents and visitors.
From youth and adult sports leagues, child care
programs, and special events to classes for
seniors and summer youth camps, there are
programs available for nearly every age.
89
Item 5.b. - Page 99
Community Profile
Population
California Department of Finance publishes population data as of January 1 each year. The City’s
population has steadily, but slowly increased over the past five years, as shown below. Also shown
below is the 5 year change in population countywide.
Employment in San Luis Obispo County
Total employment as of April 2018: 125,400
Unemployment Rate as of April 2018: 2.6%
Other Services
31%
Government
20%
Leisure &
Hospitality
16%
Retail
11%
Agriculture
4%
Utilities
3%
Construction
6%
Manufacturing
6% Wholesale
3%
Employment Sectors
16,400
16,600
16,800
17,000
17,200
17,400
17,600
17,800
18,000
2014 2015 2016 2017 2018
Population City of
Arroyo Grande
272,000
274,000
276,000
278,000
280,000
282,000
2014 2015 2016 2017 2018
Population San Luis
Obispo County
90
Item 5.b. - Page 100
Fiscal Policy
Adopted by the City Council: September 5, 1995
Revised: June 28, 2011
The budget document is a policy statement and financial plan that allocates City resources such as
personnel, materials, and equipment in tangible ways to achieve the general goal of a balanced
community. It is, therefore, prudent for the City Council to have adopted a Fiscal Policy to guide staff
through the budget-development process. The Fiscal Policy is a guideline, not an absolute. The Policy
describes goals the Council seeks to achieve to secure fiscal solvency, superior levels of customer
service, and maximum cost efficiency. The Policy components are as follows:
RESERVES
• Establish and maintain a Fund Balance reserve goal of 20% of expenditures with a minimum of
15% in the General Fund.
• Maintain a minimum of 5% of the General Fund budget as a Contingency Reserve.
• Contribute 10% of annual appropriations to the improvement of Infrastructure.
FISCAL MANAGEMENT
• Maintain safety and liquidity while maximizing investment revenue.
• Utilize grants and subsidies from other sources when possible and cost-effective.
• Charge fees for services that reflect the cost of providing such services.
• Review fees annually, establish actual costs, adjust existing fees and establish new fees as
needed.
• Recover costs when possible for facility use, planning and building services, code enforcement,
community events and administrative costs.
• Develop short and long-term financial plans.
• Develop fiscal models to reflect development and planning policies to ensure resources are
adequate to provide service needs.
• Maintain a PERS Retirement Fund in which the City funds retirement costs on an annual basis at
no lower than the projected long-term average rates in order to eliminate the fluctuations in
PERS costs and provide long-term stability.
NEW SERVICES
Add new services only when a need has been identified and when adequate staffing and funding sources
have been provided.
91
Item 5.b. - Page 101
Fiscal Policy
PUBLIC SAFETY
Provide funding to maintain the safety of the citizens of Arroyo Grande at a level that ensures that
Arroyo Grande maintains its position as one of the safest cities in San Luis Obispo County.
WATER, LOPEZ AND SEWER FUNDS
Maintain reserve funds equal to 90 days of operating expenses plus $500,000 and one year of debt
service.
FACILITIES
• Plan for new facilities only if operations and maintenance costs for those new facilities will not
negatively impact the operating budget.
• Provide adequate routine maintenance each year to avoid the cost of deferred maintenance.
OPERATIONAL EFFICIENCIES
• Provide City services in the most cost-effective manner.
• Provide staffing levels that allow employees to respond promptly to service requests from the
public.
• Utilize consultants and temporary help for special projects or peak workload periods.
• Utilize community expertise on a voluntary basis as appropriate.
• Ensure that fee-supported services are staffed appropriately to render the services for which
customers have paid.
• Work through regional agencies to share costs for local and mandated programs whenever
possible.
EMPLOYEE DEVELOPMENT
Attract and retain competent employees for the City work force by compensating employees fairly,
providing adequate training opportunities, ensuring safe working conditions, and maintaining a
professional work environment.
92
Item 5.b. - Page 102
Fiscal Policy
ECONOMIC DEVELOPMENT
• Promote a mix of businesses that contributes to a balanced community, develop programs to
enhance and retain existing businesses, and pursue new developments and businesses that add
to but do not detract from the City’s economic base.
• Maximize opportunities for the existing business community, thereby increasing existing sources
of revenue to meet the increasing demands for service.
RETIREE MEDICAL
Pre-fund retiree medical benefit costs.
93
Item 5.b. - Page 103
Significant Accounting Policies
REPORTING ENTITY
The City of Arroyo Grande was incorporated on July 10, 1911 under the laws of the State of California
and enjoys all the rights and privileges applicable to a General Law City. An elected five-member board
governs the City. The City operates under a Council-Manager form of government, and currently
provides a wide variety of services to its citizens, including police, public services, community
development, general administrative and other services.
Description of Funds
Fund Accounting Systems
The City uses funds and account groups to report on its financial position and the results of its
operations. Fund accounting is designed to demonstrate legal compliance and to aid financial
management by segregating transactions related to certain City functions or activities.
A fund is an accounting entity with a self-balancing set of accounts established to record the financial
position and results of operations of a specific governmental activity. An account group is a financial
reporting device designed to provide accountability for certain assets and liabilities that are not
recorded in the funds because they do not directly affect net expendable available financial resources.
The City maintains the following fund types and account groups:
Types of Funds
Governmental Fund Types
General Fund – is the general operating fund of the City and accounts for all unrestricted financial
resources except those required to be accounted for in another fund.
Special Revenue Funds – to account for the proceeds of specific revenue sources (other than special
assessments, expendable trusts, or capital projects) that are restricted by law or administrative action to
expenditures for specific purposes.
Debt Service Funds – to account for the accumulation of resources for and the payment of, interest and
principal on general long-term debt and related costs. The City currently does not have general long
term debt that would be obligated to use a debt service fund.
Capital Project Funds – to account for financial resources segregated for the acquisition of major capital
projects or facilities (other than those financed by proprietary fund types).
94
Item 5.b. - Page 104
Significant Accounting Policies
Proprietary Fund Types
Enterprise Funds – to account for operations in a manner similar to private business enterprises where
the intent is to have the costs (expenses, including depreciation) of providing goods or services to the
general public to be financed or recovered primarily through user charges.
Fiduciary Fund Types
Agency Funds – to account for assets held by the City as trustee or agent for individuals, private
organizations, or other governmental units, and/or other funds. These funds are custodial in nature
(assets correspond with liabilities) and do not involve measurement of results of operations.
Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
accounts and reported in the financial statements. Specifically, it relates to the timing of the
measurements made, regardless of the nature of the measurement. All governmental funds and Agency
funds are accounted for using the modified accrual basis of accounting. Revenues are recognized when
they become measurable and available as net current assets. In those funds where revenue is
recognized on a modified accrual basis the following revenues may be accrued: property and sales taxes,
revenue from the use of money and property, interfund transfers, unbilled service receivables and
intergovernmental revenue. Licenses, permits, fines and forfeitures and similar items are, for the most
part, not accrued and consequently are not recorded until received. Agency funds are purely custodial
(assets equal liabilities) and thus do not involve measurement of results of operations. The assets and
liabilities are accounted for on a modified accrual basis with the exception of the City’s Deferred
Compensation Plan, which is accounted for on a market value basis in accordance with Statement No. 2
of the Governmental Accounting Standards Board (GASB).
Property tax revenue is recognized in the fiscal year for which the taxes have been levied providing they
become available, in accordance with National Council of Governmental Accounting GASB 33. In this
context, available means when receivable and due, when payment is expected within the current
period, or within sixty (60) days of year end, and thus available to pay debts of the current period.
Grants, entitlements, or shared revenues recorded in governmental funds are recognized as revenue in
the accounting period when they become susceptible to accrual, i.e. both measurable and available
(modified accrual basis).
Expenditures are generally recognized under the modified accrual basis of accounting when the related
fund liability is incurred. Principal and interest on general long-term debt is recognized when due.
All proprietary funds are accounted for using the accrual basis of accounting. Their revenues are
recognized when they are earned and become measurable, expenses are recognized when they are
incurred if measurable.
95
Item 5.b. - Page 105
Significant Accounting Policies
The City reports deferred revenue on its combined balance sheet. Deferred revenues arise when
potential revenue does not meet both the “measurable” and “available” criteria for recognition in the
current period. Deferred revenues also arise when the City receives resources before it has a legal claim
to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In
subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim
to the resources, the liability for deferred revenue is removed from the combined balance sheet and
revenue is recognized.
Budgetary Process
The City uses the following procedures in establishing the budgetary data reflected in the financial
statements: after January 1, Department Directors prepare estimates for required appropriations for the
fiscal year commencing the following July 1. The departmental estimates are presented to the City
Manager for review. A Preliminary Budget is prepared that includes estimated expenditures and
forecasted revenues for the fiscal year. Prior to July 1, the City Manager submits a Preliminary Budget
for the upcoming fiscal year to the City Council. The Preliminary Budget includes a summary of the
proposed expenditures and financial resources of the City, as well as historical data for preceding fiscal
periods. Public meetings are conducted to obtain citizens’ comments. The City Council adopts the
budget by June 30. Budgets are legally adopted for the general, special revenue, enterprise funds,
agency funds and all capital projects programs during the fiscal year ended June 30. The appropriated
budget covers substantially all City expenditures. All appropriated amounts shown are as originally
adopted or as amended by the City Council. During the year, supplementary appropriations may be
approved. Unexpended appropriations lapse at the year-end, unless approved for carryover by the City
Manager to address multi-year projects or initiatives.
Department Directors are authorized to transfer budgeted amounts within their departments, within
the same fund, with the approval of the City Manager. The City Manager has authority to make transfers
of appropriations between departments, provided those changes do not impact budgeted year-end fund
balances. Only the City Council may authorize transfers of appropriations between funds. Formal
budgetary integration is employed as a management control device during the fiscal year for all
governmental funds.
Encumbrances
Encumbrances represent commitments related to unperformed contracts for goods or services.
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the
expenditure of resources are recorded to reserve that portion of the applicable appropriation, is utilized
in all funds. Encumbrances outstanding at year-end are reported as reservations of fund balances and do
not constitute expenditures or liabilities because the commitments will be honored during the
subsequent year. Amounts encumbered at year-end are reappropriated in the following year.
96
Item 5.b. - Page 106
Significant Accounting Policies
Budget Basis of Accounting
Budgets for governmental funds are adopted on a basis consistent with generally accepted accounting
principles (GAAP).
Cash and Investments
Cash includes amounts in demand deposits. Investments, including accrued interest, are stated at fair
market value.
Interfund Transactions
During the course of operations, numerous transactions occur between individual funds for goods
provided or services rendered. These receivables and payables are classified as “due from other funds”
or “due to other funds” on the balance sheet.
Inventories
Inventories of materials and supplies are carried at cost on a first-in, first-out basis. The City uses the
consumption method for accounting for inventories.
Fixed Assets
All purchased fixed assets are valued at cost where historical records are available, and at an estimated
historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair
market value on the date received.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially
extend asset lives are not capitalized. Improvements are capitalized and depreciated, as applicable,
over the remaining useful lives of the related fixed assets.
In accordance with GASB 34 all Public domain (“infrastructure”) fixed assets are now capitalized.
Examples of infrastructure assets are: roads, bridges, curbs and gutters, streets and sidewalks, drainage
and lighting systems.
Depreciation of fixed assets is computed using the straight-line method. The estimated useful lives are
as follow:
Buildings and structures 40 – 55 years
Machinery 3 – 10 years
Equipment 5 – 20 years
Compensated Absences
Vested or accumulated personal leave of employees, that is expected to be liquidated with expendable
available financial resources, is reported as an expenditure and a fund liability of the governmental fund
97
Item 5.b. - Page 107
Significant Accounting Policies
that will pay it. Amounts of vested or accumulated personal leave not expected to be liquidated with
expendable available financial resources are reported in the City’s financial statements as long-term
debt. No expenditure is reported for those amounts. Vested or accumulated personal leave of
proprietary funds is recorded as an expense and liability of those funds as the benefits accrue to
employees.
Property Taxes
The San Luis Obispo County Assessor and Tax Collector perform the duties of assessing and collecting
property tax, respectively. Tax levies cover the period from July 1 to June 30 of each year. All tax liens
attach annually on the first day in March proceeding the fiscal year for which the taxes are levied. Taxes
are levied on both real and personal property as of March 1.
Secured property taxes are levied against real property and are due and payable in two equal
installments. The first installment is due on November 1 and becomes delinquent if not paid by
December 10. The second installment is due on February 1 and becomes delinquent if not paid by April
10. Unsecured personal property taxes are due on July 1 each year. These taxes become delinquent if
not paid by August 31.
Grants
Federal and state grant revenues are accrued to the extent expenditures are incurred. All such grants
are subject to audit and adjustment by the grantor.
Long-term Obligations
Long-term debt is recognized as a liability of a governmental fund when due or when resources have
been accumulated in the debt service fund for payment early in the following year. Other long-term
obligations to be financed from expendable available financial resources are reported as a fund liability
of a governmental fund. The remaining portion of such obligations is reported in the financial
statements. Long-term liabilities to be financed from proprietary fund operations are accounted for in
those funds.
Fund Equity
Contributed capital is recorded in proprietary funds that have received capital grants or contributions
from developers, customers or other funds. These reserves represent those portions of fund equity not
available for expenditure or that are legally segregated for a specific future use of financial resources.
Fund designations are established to indicate tentative plans for the use of current financial resources in
the future.
98
Item 5.b. - Page 108
Guide to Funds by Number
010 General Fund –The primary operating fund of the City, which accounts for resources and
services traditionally associated with government. The General Fund provides administrative, financial,
police and fire protection, community development, parks and recreation, and public works services to
the community and other funds. The General Fund accounts for revenues that have unrestricted uses
and are not required legally or by contractual agreement to be accounted for in another fund.
210 Fire Protection Impact –This fund accounts for impact fees collected from developers
for the expansion of the existing fire station in order to serve future development.
211 Public Access Television – This fund accounts for fees collected from Charter
Communications that are restricted for support of public, education and government access
programming and equipment.
212 Police Protection Impact –This fund accounts for impact fees collected from developers
for the expansion of the existing police facility in order to serve future development.
213 Park Development – This fund accounts for the receipts of park-in-lieu fees (Quimby) and
grant revenues that are used for construction, park acquisition, and development of park facilities.
214 Park Improvement – Impact fees that are collected for park improvements will be used to
maintain the adopted level of service for neighborhood and community parks of 4.0 acres per thousand
population. This fund accounts for the receipt of these monies.
215 Recreation Community Center – This fund accounts for impact fees collected for
recreation facilities in order to maintain the adopted level of service of recreation/community center
facilities of 542 square feet.
216 Gracelane Assessment District – Fund to account for revenues derived from annual
assessments of properties within the District, which are used to pay the cost incurred by the City for
landscape maintenance.
217 Landscape Maintenance District – This fund accounts for the landscape maintenance
of parkways within two housing tracts. A special benefit assessment is levied on property owners to pay
for landscape maintenance expenditures.
218 Local Use Tax Fund – Fund to account for the ½ local sales tax increase approved by the
voters in November of 2006.
219 Parkside Assessment District –Fund to account for revenues derived from annual
assessments of properties, which are used to pay the cost incurred by the City for landscape
maintenance.
99
Item 5.b. - Page 109
Guide to Funds by Number
220 Street (Gas Tax) Fund – The fund that accounts for receipts and expenditures of money
apportioned by the State under Streets and Highway Code sections. Gas tax revenues can only be used
to construct and maintain streets and highways.
221 Traffic Congestion Relief Fund – This fund accounts for receipts and expenditures of
money apportioned by the State under AB 2928 for street or road maintenance or reconstruction.
222 Traffic Signalization – This fund accounts for traffic signalization assessments levied
against developments for the future cost of traffic signals.
223 Traffic Circulation – This fund accounts for developer traffic mitigation measure fees
charged as a result of an environmental review.
224 Transportation Facility Impact – This fund accounts for developer impact fees
(AB1600 fees) paid to protect the public health, safety, and welfare by maintaining the existing level of
public services for existing and future residents within the City of Arroyo Grande.
225 Transportation Fund – The fund accounts for revenues from the Local Transportation
Fund (LTF), the South County Transit (SCT), and a senior taxi program administered by SCT.
Expenditures are restricted to public transportation.
226 Water Neutralization Impact Fund – This fund accounts for mitigation fees collected
from developers to neutralize projected water demand, of development projects, above historical usage
amounts.
230 Construction Tax – The fund that accounts for the accumulation of tax revenues levied on
construction of residential dwelling units, mobile home lots, and commercial buildings. Expenditures
are restricted to public improvements, including but not limited to, facilities, fire stations, fire-fighting
equipment, parks, street improvements, and equipment.
231 Drainage Facility – This fund accounts for development drainage fees restricted to
improving drainage within the City.
232 In-lieu Affordable Housing – The fund accounts for monies paid by developers in
meeting the City’s mandatory affordable housing requirements.
233 In-lieu Underground Utilities – The fund accounts for monies paid by developers in
meeting the City’s underground utility requirements.
240 Arroyo Grande Tourism Marketing Improvement District Fund – The fund
that accounts for assessments collected from lodging establishments, which are restricted for programs,
projects and activities that benefit lodging businesses in the City.
100
Item 5.b. - Page 110
Guide to Funds by Number
241 Water Availability Fund – The fund that accounts for impact fees collected to mitigate
future water requirements.
250 CDBG Grant Fund – The fund accounts for revenues and expenditures related to
Community Development Block Grant Funds.
271 State COPS Block Grant Fund – The fund that accounts for the receipt of revenues
from the State of California restricted to the purchase of police equipment and technology for crime
prevention.
286 Successor Agency to the Former Redevelopment Agency Administration
– Fund used to account for tax increment revenues to be used for Successor Agency administration and
payment of the former Redevelopment Agency enforceable obligations.
287 Successor Agency to the Former Redevelopment Agency Housing
Function – The fund accounting for tax increment revenues of the former Redevelopment Agency to
be used for low and moderate housing within the City.
350 Capital Improvement Program – Fund established to account for transfers from other
City funds and grant revenues to be used for infrastructure improvements within the City. The Program
is divided into six project types – Miscellaneous Projects, Park Projects, Street Projects, Drainage
Projects, Sewer Projects, and Water Projects.
612 Sewer Fund – Fund used to account for maintenance of sewer lines connecting City
residents to the San Luis Obispo County Sanitation District sewer plant. Maintenance costs are funded
by user charges.
634 Sewer Facility Fund – This fund accounts for the accumulation of sewer facility revenues
to be used in capital improvement projects in the City.
640 Water Fund – Fund used to account for the operation of water utility service to the
community. Revenues are received from fees for service.
641 Lopez Fund – The Lopez Fund is responsible for the purchase of water, debt servicing, and
the maintenance and operation of Lopez Dam. User Fee charges for water availability and utility billing
are the major revenue sources of this fund.
642 Water Facility Fund –Fund used to account for the accumulation of revenues from
charges for current services to be used for future water infrastructure improvements.
751 Downtown Parking –Agency Fund collecting assessments from Village merchants for the
maintenance of Village parking for the Downtown Village Merchants Association.
101
Item 5.b. - Page 111
Budget Glossary
Account: A subdivision within a fund for the purpose of classifying transactions.
Account Number: A numeric identification of the account. Typically a unique number or series of
numbers. The City of Arroyo Grande’s number structure is comprised of three (3) fields of characters.
The first field is three (3) characters wide and identifies the various FUNDS within the account system.
The next field contains four (4) characters and identified the PROGRAMS and/or DIVISIONS within the
City. The final field contains four (4) characters and identified the OBJECT CODE of the account number.
The combination of the three fields makes up the account number.
Accrual Basis or Accrual Method: Accounting method whereby income and expense items are
recognized as they are earned or incurred, even though they may not have been received or actually
paid in cash. The alternative is Cash Basis. The City of Arroyo Grande uses the method of “Modified
Accrual” basis of accounting for governmental and agency funds. All proprietary funds are accounted for
using the accrual basis of accounting.
Actual: The recorded revenue or expenditure for a specific account number. The actual columns,
referenced in this document, report the revenues or expenditures as audited by an independent
auditor.
Adopted Budget: A budget which typically has been reviewed by the public and “Adopted”
(approved) by the City Council prior to the start of the fiscal year. The adopted budget is the legal
authority to expend money for specified purposes in the fiscal year time period.
AGPOA: Arroyo Grande Police Officers Association. This union represents sworn and non-sworn
police employees working for the City.
AGTBID: Arroyo Grande Tourism Business Improvement District. Established in May 2013 by
Ordinance, the district exists to provide projects, programs and activities that benefit lodging businesses
located and operating with the boundaries of the City. Assessments are levied on all lodging businesses
and are subject to annual review by the City Council in accordance with the requirements contained in
the Parking and Business Improvement Area Law of 1989 (Streets and Highways Code Sections 36500 et
seq.).
Appropriate: Set apart for, or assign to, a particular purpose or use.
Appropriated Expenditure: A budget amount set-aside for a specific acquisition or purpose.
Appropriation: An authorization by the City Council to make expenditures and to incur obligation
for specific amounts and purposes. For most local governments, the adopted budget document is the
source for all or most appropriations.
102
Item 5.b. - Page 112
Budget Glossary
Assessed Valuation: An official value established for real estate or other property as a basis for
levying property taxes.
Assessments: Charges made to parties for actual services or benefits received.
Assets: Property owned by the City which has book or appraised monetary value.
Audit: A review of the accounting system and financial records to verify that government funds were
spent and received in accordance with Generally Accepted Accounting Principles (GAAP) and in
compliance with the legislative body’s appropriations.
Authorized Positions: Employee positions, which are authorized in the adopted budget, to be
filled during the year.
Available (Undesignated) Fund Balance: Funds remaining from prior years, which are
available for appropriation and expenditure in the current year.
Balance Sheet: A statement presenting the financial position of an entity or fund by disclosing the
value of its assets, liabilities, and equities as of a specified date.
Balanced Budget: Budgeted resources, including revenue, transfers from other funds, and
unallocated fund balance from previous years meet or exceed the budgeted use of resources, including
expenditures and transfers to other funds.
Base Budget: The ongoing expense level necessary to maintain service levels previously authorized
by the City Council.
Beginning Balance: Unencumbered resources available in a fund from the prior fiscal year after
payment of prior fiscal year expenditures.
Bond: A written promise from a local government to repay a sum of money on a specific date at a
specified interest rate. Bonds are most frequently used to finance capital improvement projects such as
buildings, streets, and bridges.
Budget: A plan of financial operation, for a set time period, which identifies specific types and levels of
services to be provided, proposed appropriations or expenses, and the recommended means of
financing them.
Budget Amendments: The City Council has the sole responsibility for adopting the City’s budget,
and may amend or supplement the budget at any time after adoption by majority vote. The City
Manager and Administrative Services Director have joint authority to approve line item budgetary
transfers between expenditure objects of the budget, as long as transfers do not affect ending fund
balances.
103
Item 5.b. - Page 113
Budget Glossary
Budgetary Basis: The basis of accounting used to estimate financing sources and uses in the
budget.
Budget Message: The opening section of the budget, which provides the City Council and the public
with a general summary of the most important aspects of the budget, changes from previous years, and
presents recommendations made by the City Manager.
Budget Year: Is the FISCAL YEAR for which the budget is being considered.
Budgetary Unit: An organizational component budgeted separately, usually a department or a
division.
CAFR: Comprehensive Annual Financial Report which is an audited and printed copy of the City’s
financial statement at the end of a given fiscal year.
Capital Expenditures: An acquisition or an improvement (as distinguished from a repair) that will
have a life of more than one year.
Capital Improvement Budget: A financial plan or authorized expenditures for tangible, long-
term construction of, or improvement to, public physical facilities.
Capital Improvement Program (CIP): A long-term plan for multi-year projects such as street
or park improvements, building construction, and various kinds of major facility maintenance. The
projects set out in the plan usually require funding beyond the one-year period of the annual budget
and the plan details funding sources and expenditure amounts.
Capital Outlay: Expenditures that result in the acquisition of or addition to, fixed assets. A capital
item is tangible, durable, and non-consumable, and has a useful life of more than one year.
Carryover: Unspent funds, either encumbered, reserved, or unobligated, brought forward from prior
fiscal years.
Cash Basis: A basis of accounting in which transactions are recognized only when cash is increased or
decreased.
Consumer Price Index (CPI): Measure of change in consumer prices as determined by a
monthly survey of the U.S. Bureau of Labor Statistics. Many pension and employment contracts are tied
to changes in consumer prices as protection against inflation and reduced purchasing power. Among
the CPI components are the costs of housing, transportation, and electricity. Also known as the Cost-of-
Living Index.
104
Item 5.b. - Page 114
Budget Glossary
Contingency: A budgetary reserve set-aside for emergencies or unforeseen expenditures not
otherwise budgeted.
Contractual Services: Services rendered to a government by private firms, individuals, or other
governmental agencies. Examples include maintenance agreements, professional contracts, and tree
trimming agreements.
Debt Service: The City’s obligation to pay the principal and interest of all bonds and other debt
instruments according to a pre-determined payment schedule.
Deficit: The excess of an entity’s liabilities over its assets or the excess of expenditures or expenses
over revenues during a single accounting period.
Department: A basic organizational unit of government that is functionally unique in its delivery of
services. The components are hierarchically arranged as follows: Department (such as Public Works):
and Division (such as Sewer Maintenance).
Depreciation: The loss in value of an asset, due to physical changes, obsolescence, or factors
outside of the asset.
Development-related Fees: Fees and charges generated by building, development, and growth
in a community. Included in development-related fees are building permits, development review fees,
and zoning and subdivision fees.
Disbursement: The expenditure of monies from an account.
Division: An organizational component of a department.
Encumbrance: The commitment of appropriated funds to purchase goods or services. An
encumbrance is not an expenditure. An encumbrance reserves funds to be expended on a specific item
or service.
Enterprise Fund: A proprietary fund used to account for operations that are financed and operated
in a manner similar to private business enterprises. The intent of enterprise funds is to have the costs of
providing goods or services to the general public on a continuing basis be financed or recovered
primarily through user charges. The rate schedule for these services is established to ensure that
revenues are adequate to meet all necessary expenditures.
Expenditure/Expense: The outflow of funds paid or to be paid for an asset obtained or goods
and services obtained regardless of when the expenditure is actually paid. The term expenditure applies
to Governmental Funds, while the term expense is used for Enterprise and Internal Service Funds.
105
Item 5.b. - Page 115
Budget Glossary
Expenditure Object Code: Unique identification number and title for a minor expenditure
category. Represents the most detailed level of budgeting and recording of expenditures, also referred
to as a “line item.”
Fiscal Policy: A government’s policies with respect to revenues, spending, and debt management as
these relate to government services, programs and capital investment. Fiscal policy provides an agreed-
upon set of principles for the planning and programming of government budgets and their funding.
Fiscal Year (FY): The 12-month period for recording financial transactions. The City of Arroyo
Grande has specified the fiscal year to begin July 1st and end June 30th.
Fixed Assets: Assets of long-term character such as land, buildings, machinery, equipment, and
furniture.
Franchise Fee: A franchise fee is charged for the privilege of using public rights-of way and property
within the City for public or private purposes. The City currently assesses franchise fees on utilities such
as electricity, gas and solid waste collection.
Full-time Equivalent Position (FTE): Positions or fractions thereof based on full-time
definition of forty hours of work per week.
Fund: A separate accounting entity with a self-balancing set of accounts to record all financial
transactions (revenues and expenditures) for specific activities or government functions. Funds are
classified into three categories: governmental, proprietary, and fiduciary. Commonly used funds in
governmental accounting are General Fund, Special Revenue Funds, Debt Service Funds, Capital Project
Funds, Enterprise Funds, Internal Service Funds, Agency Funds, and Special Assessment Funds.
Fund Accounting: The basis of accounting used particularly by governments. Since there is no
profit motive, accountability is measured instead of profitability. The main purpose is stewardship of
financial resources received and expended in compliance with legal requirements. Financial reporting is
directed at the public rather than investors.
Fund Balance: The excess of assets over liabilities of a fund.
GANN Limit: State of California legislation that limits a City’s total appropriations from tax revenues.
Gas Tax Fund: A fund to account for receipts and expenditures of money apportioned under Street
and Highway Code section 2105, 2106, 2107, and 2107.5 of the State of California.
General Fund: The primary operating fund of the City, which accounts for resources and services
traditionally associated with government. The General Fund provides administrative, financial, police
protection, community development, public works, and recreation services to the community and other
106
Item 5.b. - Page 116
Budget Glossary
funds. The General Fund accounts for revenues that have unrestricted uses and are not required legally
or by contractual agreement to be accounted for in another fund.
Generally Accepted Accounting Principles (GAAP): Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and procedures that define
accepted accounting principles.
General Obligation Bond: Bonds that are usually limited by state law as to the amount as well as
the length of indebtedness that a government can have. These “Full Faith and Credit” bonds are
secured by all of the financial assets of the local government, including property taxes.
Goal: A general statement of broad direction, purpose, or intent that describes the essential reason for
existence and which is not limited to a one-year time frame. Generally, a goal does not change from
year to year.
Grant: Contributions of gifts or cash or other assets from another governmental entity to be used or
expended for a specific purpose, activity, or facility. An example is the Community Development Block
Grant awarded by the federal government.
Indirect Cost: Costs that cannot be easily seen in the product or service. Electricity, insurance, and
data processing costs are examples of indirect costs.
Infrastructure: The physical assets of the City, i.e. streets, water, sewer, public buildings, and parks,
and the support structures within a development.
Interfund Transfers: The movement of monies between funds to assist in financing the services
for the recipient fund.
Intergovernmental Revenue: Funds received from federal, state, and other local government
sources in the form of grants, shared revenues, and payments in lieu of taxes.
JPA: Joint Powers Agreement. An entity created by two or more public authorities to jointly exercise
any power common to all of them. The City of Arroyo Grande joined in a JPA, California Joint Powers
Insurance Association, for the purpose of jointly managing liability and workers compensation issues.
The City is also a member of the Five Cities Fire Authority, a JPA for fire services with the City of Grover
Beach and Oceano Community Services District.
Jurisdiction: Geographic or political entity governed by a particular legal system or body of laws.
Liability: Debt or other legal obligations arising out of transactions in the past which must be
liquidated, renewed or refunded at some future date.
107
Item 5.b. - Page 117
Budget Glossary
Local Use Tax Fund: Fund to account for the ½ local sales tax increase approved by the voters in
November of 2006.
Long-term Debt: Debt with a maturity of more than one year after the date of issuance.
Modified Accrual Basis or Modified Accrual Method: Accounting method whereby
income and expense items are recognized, as they are available and measurable.
Objective: Measurable statement of the intended beneficial and tangible effects of a program’s
activities. An objective is a specific target toward which a manager can plan, schedule work activities,
and make staff assignments. An objective is stated in quantifiable terms such that it is possible to know
when it has been achieved. Examples are increase an activity by a specific amount by a certain date;
maintain a service level; reduce the incidence of something by a specific amount by a given date, or
eliminate a problem by a set date. The emphasis is on performance and its measurability.
Operating Expense: A series of object codes, which include expenditures for items, which
primarily benefit the current period and not defined as personnel services, contractual services, or
capital outlays.
Operating Revenues: Funds that the government receives as income to pay for ongoing
operations. It includes such items as taxes, fees from specific services, interest earnings, and grant
revenues. Operating revenues are used to pay for day-to-day services.
Organization Chart: A chart showing the interrelationships of positions within an organization in
terms of authority and responsibilities. There are basically three patterns of organization: line
organization, functional organization, and line and staff organization.
Performance Measures: Specific quantitative measures of work performed with a program (i.e.
miles of streets cleaned). Also, specific quantitative measures of results obtained through a program
(i.e. percent reduction in response time compared to previous year).
PERS: Public Employees Retirement System, which is the state retirement system for public employees
that provides its members with benefits at retirement or upon disability or death.
Program: A group of related activities performed by one or more organizational units for the purpose
of accomplishing a function for which the government is responsible.
Proprietary Funds: These funds account for records of operations similar to those found in a
business, such as Enterprise funds and Internal Service funds.
Redevelopment Agency (RDA): A separate legal entity governed by the California Community
Redevelopment Law. RDAs were officially dissolved by the California Legislature as of February 1, 2012.
To facilitate the dissolution process, Successor Agencies were established to manage redevelopment
108
Item 5.b. - Page 118
Budget Glossary
projects underway, make payments on enforceable obligations, and dispose of redevelopment assets
and properties.
Redevelopment Fund: A fund to account for transactions related to proceeds from bonds and
other resources and their use to perform redevelopment activities within specific project areas.
Resolution: A special or temporary order of a legislative body; an order of a legislative body requiring
less legal formality than an ordinance or statute.
Restricted Fund Balance: The portion of a fund’s balance legally restricted for a specific purpose
and, therefore, not available for general appropriations.
Revenues: Funds received from various sources and treated as income to the City that are used to
finance expenditures. Examples are tax payments, fees for services, receipts from other governments,
fines, grants, licenses, permits, shared revenue, and interest income.
SEIU: Service Employees International Union, Local 620. This union represents all full time employees
other than police and management employees.
Special Assessment Fund: Contain moneys received from special charges levied on property
owners who benefit from a particular capital improvement or service.
Special Revenue Fund: A governmental fund type used to account for specific revenues that are
legally restricted to expenditures for particular purposes.
Subvention: That portion of revenues collected by other government agencies on the City’s behalf.
Taxes: Compulsory charges levied by a government for the purpose of financing services performed
for the common benefit of the people. This term does not include specific charges made against
particular persons or property for current or permanent benefit, such as special assessments.
Transient Occupancy Tax: A tax imposed on travelers who stay in temporary lodging
establishments in the City. The tax is collected by the operators of lodging establishments located
within the City, on behalf of the City. This tax is then remitted to the City.
User Charges/Fees: The payment of a fee for the direct receipt of a public service by the party
benefitting from the service.
109
Item 5.b. - Page 119
Appendix B
110
Item 5.b. - Page 120
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4001 - City Council
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office
Certificates/Plaques 900$ 900$
Council/Meeting supplies 1,000 1,000
Name signs 300 300
Misc. supplies 500 500
Total 2,700 2,700
5255 Special Dept Supplies
Meeting supplies 200 200
Total 200 200
5395 Community Services Grant
Grants 20,000 20,000
Total 20,000 20,000
5501 Travel/Conference/Training
League Conference 9,000 9,000
League meetings 2,500 2,500
Total 11,500 11,500
5504 Public Relations
Employee Recognition Awards
Program 500 500
Miscellaneous Expenses 2,500 2,500
Total 3,000 3,000
Total Services & Supplies 37,400$ 37,400$
This account includes items such as certificates, plaques, name signs for Council, and related miscellaneous office
supplies.
This account includes special supplies not covered under office expense, such as microphone cover, table skirts for
special meetings, tape recorders, etc.
This account funds the Jim Guthrie Community Services Grant Program
This account fund Council participation and attendance at various League conferences, seminars, workshops,
retreats, and policy committee meetings. Also included in this account are training materials, supplies, registration
fees, and any mileage reimbursements.
This account includes expenses for the employee recognition awards program, and other miscellaneous expenses
(floral arrangements/plants sent to employees relating to loss of a family member, etc).
111
Item 5.b. - Page 121
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4001 - City Council
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
6001 Office furniture and equipment
Misc. furniture & equipment 1,000$ 1,000$
Total 1,000 1,000
Total Operating Equipment 1,000$ 1,000$
Funding is budgeted for miscellaneous furniture and equipment to address needs in the layout of the Council
Chambers.
112
Item 5.b. - Page 122
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4101 - City Manager
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office
This account includes items such as meeting supplies, advertising, and miscellaneous office supplies.
Meeting supplies 800$ 800$
Advertising 400 400
Misc. supplies 2,000 2,000
Total 3,200 3,200
5303 Contractual Services
This account includes funding for consultant services for studies and assistance related to miscellaneous projects.
Consultant Services 3,000 3,000
Total 3,000 3,000
5319 Services - Miscellaneous
Recognition Awards program 1,000 1,000
Miscellaneous awards/expenses 2,800 2,800
Total 3,800 3,800
5501 Travel/Training
City Manager's Conference 3,000 3,000
Training 500 500
Total 3,500 3,500
5503 Memberships and Subscriptions
Newspaper 400 400
ICMA 1,300 1,300
CCMF 400 400
Total 2,100 2,100
Total Services & Supplies 15,600$ 15,600$
This account includes expenses for employee recognition awards program and other miscellaneous
awards/expenses for special recognition/services.
This account includes attendance at the League of California Cities, City Manager's Department Annual Conference,
and one-day training workshops.
This account covers subscriptions to The Tribune , ICMA membership, and California City Management Foundation
(CCMF).
113
Item 5.b. - Page 123
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4101 - City Manager
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
6001 Office furniture and equipment
Misc. furniture & equipment 1,000$ 1,000$
Total 1,000 1,000
Total Operating Equipment 1,000$ 1,000$
Funding is budgeted for miscellaneous furniture and equipment to address needs in the layout of the City Hall
building.
114
Item 5.b. - Page 124
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4003 - City Attorney
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5304 Professional Services
This account covers standard legal services for the City Attorney.
Legal services 260,000$ 260,000$
Total 260,000 260,000
5319 Services - Misc.
This account covers specialized attorney services.
Attorney services 1,000 1,000
Total 1,000 1,000
5327 Services - Litigation
This account funds litigation costs not covered by the City's Workers' Compensation and Liability Fund JPA.
Litigation 20,000 20,000
Total 20,000 20,000
5503 Memberships and Subscriptions
This account includes California Government Code updates maintained by the City Clerk.
CA Government Code updates 2,200 2,200
Total 2,200 2,200
Total Services & Supplies 283,200$ 283,200$
115
Item 5.b. - Page 125
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4002 - City Clerk
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office Office supplies 500$ 500$
Minute, resolution, ordinance
books 700 700
County Clerk-Recorder fees 500 500
Total 1,700 1,700
5301 Advertising
Public hearing notices 3,000 3,000
Ordinances 2,000 2,000
Other legal or display ad notices 700 700
Total 5,700 5,700
5303 Contractual Services
Off-site storage rent 1,000 1,000
Transcripts 200 200
Document management services 1,200 1,200
Municipal Code Supplement
(books & internet)4,000 4,000
Webstream/Archive Council Mtg
Data & Video 10,000 10,000
Total 16,400 16,400
5330 Cablecasting
This account includes the cost for televising Council and Planning Commission meetings.
AGP Video, Inc 35,000 35,000
Total 35,000 35,000
This account covers the publishing of legal notices for public hearings, ordinances, and other legal or display ad
notices.
This account includes funds for off-site storage of past minutes, ordinances, resolutions, contracts, deeds, maps,
improvement plans, and other City documents on microfilm, and storage of current City documents on DVD at
an off-site secure location; verbatim transcripts if required; document management services; and for Municipal
Code Supplements.
116
Item 5.b. - Page 126
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4002 - City Clerk
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5501 Travel/Conference/Training
LOCC New Law and Election 1,300 1,300
Technical Track for Clerks (Deputy
Certification)1,600 1,600
CCAC Annual City Clerks
Conference 1,300 1,300
Records management
meetings/training 500 500
Quarterly City Clerk meetings 100 100
Total 4,800 4,800
5503 Memberships and Subscriptions
International Institute of
Municipal Clerks dues 260 260
City Clerk Association of California
dues 185 185
Notary Public Commission
Renewal - -
National Notary Assoc. dues,
bond, E&O ins., State test 140 140
Newspaper subscriptions 200 200
Total 785 785
5506 Elections
Election supplies 18,000 300
This account includes City Clerk Certification training for the Deputy City Clerk. Also, to keep current with laws
related to Elections, the Brown Act, and the Public Records Act, this account funds attendance at the Annual
City Clerks Association of California (CCAC) conference; League of California Cities New Law and Election
Seminar; quarterly region City Clerks meetings; and LaserFiche records management training/conferences.
This account includes membership in related professional associations, Notary Commissions for the City Clerk
and Deputy City Clerk, and a newspaper subscription that publish the City's legal notices.
The City conducts a consolidated General Municipal Election every two years. Funds have been budgeted in FY
2018-19 for November General Election including VBM ballots. Funds have been budgeted in FY 2019-20 for
election handbook and miscellaneous election forms.
117
Item 5.b. - Page 127
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4002 - City Clerk
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Total 18,000 300
5602 Maintenance - Office Equipment
Repairs and maintenance of office
printers and scanners 300 300
Total 300 300
Total Services & Supplies 82,685$ 64,985$
This account reflects expenses related to maintaining the office printer and scanners.
118
Item 5.b. - Page 128
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4140 - Information Technology
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5303 Contractual Services
IT Managed Services 10,000$ 10,000$
Eden Software Support 44,402 45,956
Municipal Code Online Maint. &
Support 1,000 1,000
Citizenserve Maintenance &
Support 15,000 15,000
LaserFiche
Maintenance/Support/Licensing 9,000 9,000
CivicPlus Website Hosting 7,755 7,986
ArcView GIS Contract 2,400 2,400
AutoCAD Contract 2,415 2,415
Charter Communications
Broadband Connection 3,500 3,500
Palo Alto Network Security
Services 7,500 7,500
AppRiver anti-spam solution 1,500 1,500
Juniper Networks 4,500 4,500
Nimble Storage - 17,000
HP Servers 5,000 5,000
VMware server software 2,000 -
ShoreTel 5,000 5,000
CIO Solutions Strategic Support 58,800 58,800
Norcast Metro Internet 4,200 4,200
Solarwinds IT Help Desk Solution 400 400
NeoGov 4,400 4,400
PulseSecure MAG2600 500 500
Laserfiche automation
implementation 28,000
Executime timcard system
implementation 33,000
Council chamber A/V support 5,000 5,000
Total 255,272 206,057
5501 Travel/Training
This account pays for contractual services to provide technical support and maintenance of the City Information
Technology infrastructure, to include specific software and hardware support services.
Items in this account will cover training expenses related to City standard and specialized software programs,
including, but not limited to, training for City employees and the Information Technology Manager.
119
Item 5.b. - Page 129
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4140 - Information Technology
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
IT training, workshops and
meetings 500 500
1,500 1,500
Total 2,000 2,000
5503 Memberships and Subscriptions
Municiple Information Systems
Association of California (MISAC)290 290
290 290
5602
Maintenance - Office
Equipment
Repairs and maintenance of
office printers and scanners 3,500 3,500
Total 3,500 3,500
Total Services & Supplies 261,062$ 211,847$
This account reflects expected repairs and maintenance of the City's network file servers, various printers, and
computer workstations.
This account includes membership dues related to professional associations for
120
Item 5.b. - Page 130
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4140 - Information Technology
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
6101 Computer Equipment
Computer Replacements:
Administrative Services 3,600$ 1,800$
Planning 2,700 -
Building - 900
Engineering 900 900
City Manager - -
Legislative & Inf Svcs - 900
Public Works 2,700 -
City Hall Server 28,000
PD Server & Firewall 65,000
Printer Replacements:
City Hall Enterprise Printer 12,000 -
Mobile Device Replacements:
iPads 2,000 2,000
Total 51,900 71,500
6103 Computer Licensing/Software
Microsoft Enterprise Agreement 14,000 14,500
Microsoft Select Agreement - 8,500
Vipre anti-virus software 2,400 2,400
Adobe Creative Cloud software
subscription - 4,200
Adobe Acrobat Pro DC software
subscription 2,400 -
Total 16,400 25,400
Total Operating Equipment 68,300$ 96,900$
This account covers expenses related to all computer hardware, software, and related network equipment for
the entire City (Police Department not included). All standard computer workstations will include hardware and
software that comply with the City's approved minimum standards.
This account covers expenses related to licensing of City software to include, but not limited to, Microsoft
Office Professional, Microsoft Windows network operating system, Microsoft Exchange e-mail system, and all
Microsoft client access licenses to allow staff access to those systems.
121
Item 5.b. - Page 131
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4102 - Printing and Duplication
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office
This account includes miscellaneous office and meeting supplies for all departments located at City Hall.
Office and meeting supplies 4,100$ 4,100$
Total 4,100 4,100
5255 Special Dept Supplies
Misc. supplies 20,300 20,300
Total 20,300 20,300
5306 Printing Services
Misc. outsourced printing
services 600 600
Total 600 600
5602
Maintenance-Office
Equipment
Misc. maintenance contracts 9,600 9,600
Total 9,600 9,600
Total Services & Supplies 34,600$ 34,600$
This account covers the purchase of paper stock for copiers, printers, fax machines and printing of City
letterhead and other various materials. Also included are envelopes, perforated paper and other paper
products.
This account includes the maintenance contracts for the copy machine that services City Hall located in the
central copy/printer/mailroom, and the copy machine located in Community Development. The contracts
cover labor, parts, and toner products. This account also includes the service agreement for postage
equipment and postage scale, meter rental agreement, maintenance contract for the fax machine, and
maintenance on miscellaneous office equipment.
122
Item 5.b. - Page 132
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4120 - Administrative Services
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office
This account includes miscellaneous office and meeting supplies.
Printer toner 2,000$ 2,100$
Computer supplies 1,000 1,000
Forms 275 275
Check stock paper 500 500
CAFR Bluebook 225 225
Misc. supplies 600 600
Total 4,600 4,700
5208 Postage/Mailings
This account includes business license and other miscellaneous mailing expense.
Misc. mailings 500 500
Total 500 500
5303 Contractual Services
Audit services 6,400 6,400
HDL sales tax services 3,800 3,800
Software support - Quadrant 700 750
OPEB study 14,000 14,000
GASB 68 fee 5,200 5,300
CAFR information - Statistical 700 800
CAFR information - Debt
Statement 600 650
Employee Negotiations - 30,000
Total 31,400 61,700
5306 Printing Services
This account includes printing services that are not performed in-house.
Misc. printing 300 300
Budget printing - -
Total 300 300
5316 Job Recruitment Expense
Recruitment 1,500 1,500
Total 1,500 1,500
This account includes audit services (1/3 charged to water fund, 1/3 charged to sewer fund), sales tax consultant
services, OPEB study, and other contractual obligations.
This account includes costs associated with the hiring of vacant positions including; physicals, advertisement, and
other miscellaneous costs.
123
Item 5.b. - Page 133
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4120 - Administrative Services
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5501 Travel/Conference/Training
Admin Director Conference 1,500 1,500
HR Manager Conference 1,000 1,000
Finance Manager Conference 1,000 1,000
Staff training 1,000 1,000
Total 4,500 4,500
5503
Memberships and
Subscriptions CSMFO (x2)300 300
Newspaper 100 100
American Payroll (CalPelra)200 200
Total 600 600
Total Services & Supplies 43,400$ 73,800$
This account is responsible for keeping the Department abreast of current financial and computer issues affecting
the City. Attendance at the CJPIA conference; attendance at the California Society of Municipal Finance Officers
(CSMFO) annual conference and attendance at the Government Tax seminar.
124
Item 5.b. - Page 134
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4145 - Non-departmental
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5208 Postage/Mailings
This account includes the citywide postage and mailing expenses.
Misc. mailings 18,000$ 18,000$
18,000 18,000
5303 Contractual Services
Mandated cost recovery 6,000 6,000
Single Audit 1,500 1,500
Shredding 1,000 1,000
DOT Drug Testing 1,000 1,000
Actuarial Studies 300 300
Fire Dispatch - contract w/Grover Beach - -
FCFA 2,348,800 2,345,800
FCFA - Admin Charge
Amendment Valuation 300 300
Total 2,358,900 2,355,900
5401 Utilities
This accounts for the city-wide use of utilities.
Electricity 140,000 142,800
Water 115,000 117,300
Sewer San District 1,200 1,300
Natural Gas 4,900 5,000
Cable TV service 7,500 7,500
I-Net service 33,000 33,000
Miscellaneous 1,000 1,000
Total 302,600 307,900
5403 Telephone
This accounts for the city-wide telephone costs.
City-wide phone service 13,900 14,000
Radio lines 2,500 2,500
Data Package for iPads 1,000 1,000
Fax line - City Hall 200 250
Alarm - City Hall 200 250
Credit card line 200 200
Total 18,000 18,200
The contract for mandated cost reimbursement processing is included in this account along with the
mandated drug testing for transportation employees and the yearly appraisal update of the City's assets.
The fire services for the Five Cities Fire Authority is included here and in the Sales Tax Fund.
125
Item 5.b. - Page 135
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4145 - Non-departmental
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5501 Travel/Conference/Training
Executive retreat 1,800 1,800
Miscellaneous Leadership
Training 1,700 1,700
Liebert and Cassidy Training 3,500 3,500
Total 7,000 7,000
5503
Memberships and
Subscriptions LAFCO 18,000 20,000
League of California Cities
National League of Cities
Chamber of Commerce 1,000 1,000
EVC - -
Five Cities Diversity Coalition - -
Channel Counties Division - -
Total 19,000 21,000
5508
Miscellaneous
Expense
Miscellaneous expenses 2,500 2,500
Total 2,500 2,500
5551 Property Taxes
The City is required to pay property taxes on land owned outside the incorporated City limits.
Property taxes 600 600
Total 600 600
5555 Bank Charges
General Bank & Investment fees 29,000 29,000
Total 29,000 29,000
Total Services & Supplies 2,755,600$ 2,760,100$
The City offers training for its employees in a wide variety of subjects, as well as, sexual harassment
avoidance for City managers and supervisors. This training that incorporates all departments is paid from
this division and account.
The bank service fees and analysis fees for the General Bank account are divided between the General
Fund and the Water Fund. Bank charges for utility auto-payments are charged to the Water Fund.
126
Item 5.b. - Page 136
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4145 - Non-departmental
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5576 Liability Insurance CJPIA 591,700$ 621,300$
5578 Liability Insurance Underground tanks 800 800
5579 Property Insurance CJPIA 34,000 35,000
5580 Surety Bonds Crime Bond renewal 1,600 1,600
Total 628,100 658,700
These accounts cover the lease agreement for HVAC retrofits from the California Energy Conservation loan.
5801 Debt Principal Payments 8,939 8,939
5802 Debt Interest Payments 2,661 2,661
Total 11,600 11,600
5906 Transfers out USDA Loan 40,000 40,000
Total 40,000 40,000
Total Insurance, Debt Service,
and Transfers 679,700$ 710,300$
These accounts cover all City expenditures for liability, property, and surety insurance premiums. A portion of
these costs are reimbursed by other City funds through operating transfers.
This account represents the General Funds portion of the City Hall USDA loan expense. This amount is directly
associated with the rent revenue received from the old City Hall building.
127
Item 5.b. - Page 137
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4130 - Planning
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office
This account includes miscellaneous office and meeting supplies.
Color copies 400$ 400$
Record books, tapes PC, ARC, HRC 600 600
Misc. supplies 1,200 1,200
Total 2,200 2,200
5301 Advertising
The budget in this account reflects the costs associated with the required published public hearing notices.
Public hearing and legal notices 6,000 6,000
Filing fees 200 200
Total 6,200 6,200
5303 Contractual Services
This line item includes contractual services for miscellaneous studies and appraisals.
General Plan studies/appraisals 45,000 45,000
Land Use/Housing Element 75,000 75,000
Total 120,000 120,000
5315 Pre-employment Physicals Seasonal interns 200 200
Total 200 200
5316 Job recruitment expense Seasonal interns 200 200
Total 200 200
5501 Travel/Conference/Training
Director/staff conference &
training 2,000 2,000
Misc. training, workshops, and
meetings - CEQA, Climate Action 800 800
Planning Commission training 3,400 3,400
Total 6,200 6,200
This line item funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
128
Item 5.b. - Page 138
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4130 - Planning
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5503 Memberships & Subscriptions
APA memberships 1,770 1,770
Notary class, exam, and insurance 450 100
Newspapers 220 220
Land Conservancy membership 50 50
So. County Historical Society 20 20
SLO County Bike Coalition 150 150
Commissioners- Planners Web - -
Total 2,660 2,310
Total Services & Supplies 137,660$ 137,310$
This line item includes the same membership and regular subscriptions as currently received.
129
Item 5.b. - Page 139
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4301 - Engineering
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office
This account covers general office materials and meeting supplies.
Plotter supplies, blueprint,
vellum, mylar, toner, and
cartridges 700$ 700$
Recorder, batteries, manuals, and
handbooks 200 200
Other misc office 600 600
Total 1,500 1,500
5255 Special Department Supplies
Hanging files 400 400
Survey and safety equipment 800 800
Total 1,200 1,200
5273 Small Tools
Measuring apparatus (wheel)- -
Inspection and testing equipment 400 400
Total 400 400
5301 Advertising
Misc. - job announcements,
public announcements,
construction updates 200 200
Total 200 200
This account includes special supplies not covered under office supplies, such as hanging files, survey and safety
equipment, and other miscellaneous supplies.
This account covers items for typical routine inspection items such as spray paint, surveying equipment, safety
vests, and testing equipment for soils and concrete.
This account includes costs associated with public announcements for capital improvement projects and special
projects, ongoing construction updates and road closures for maintenance work. Costs may also include
employment recruitment for open positions within the division.
130
Item 5.b. - Page 140
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4301 - Engineering
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5303 Contractual Services
On-call Engineering Services 75,000 75,000
Total 75,000 75,000
5315 Employment Physicals Seasonal interns 200 200
Total 200 200
5316 Job Recruitment Expense Seasonal interns 200 200
Total 200 200
5501 Travel/Conference/Training
Employee/supervisor
development seminars 1,000 1,000
Total 1,000 1,000
5503 Memberships and Subscriptions
This line item includes the same membership and regular subscriptions as currently received.
Regional monthly ASCE/APWA
meetings 600 600
American Public Works
Association 600 600
ASCE 600 600
Total 1,800 1,800
5601 Maintenance - Vehicles
Public works truck and City Hall
pool car 1,800 1,800
Total 1,800 1,800
This account provides for contract engineering services for State and Federal grant coordination, DPDES permit
fees, development review, special assignments, checking of plans, finalization of FEMA disaster services
coordination, and Traffic Commission meetings (as needed). This account will also provide for capital
improvement planning studies.
This line item funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
131
Item 5.b. - Page 141
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4301 - Engineering
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5602
Maintenance - Office
Equipment
Copier, plotter, and
miscellaneous office equipment 2,000 2,000
Total 2,000 2,000
5608 Gas and Oil
Public works truck and City Hall
pool car 3,000 3,000
Total 3,000 3,000
Total Services & Supplies 88,300$ 88,300$
132
Item 5.b. - Page 142
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4212 - Building and Life Safety
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office
General office supplies 400$ 400$
Misc. supplies 400 400
Total 800 800
5255
Special Department
Supplies
Equipment, supplies and
emergency preparedness 200 200
Fire prevention supplies 200 200
Total 400 400
5303 Contractual Services
Plan check costs 10,000 10,000
Inspection costs 80,000 80,000
Total 90,000 90,000
5501 Travel/Conference/Training
State required ICC Certification
and renewal 200 200
ICC/NFPA/NFSA 300 300
Misc travel and training 200 200
Total 700 700
5503 Memberships and Subscriptions
ICC Membership Class A dues 300 300
Professional Membership dues 500 500
Items in this account cover general office expenditures, general use publications, as well as record keeping
supplies to support plan check permit system.
Costs related to miscellaneous personnel equipment and meeting supplies are funded through this account.
This also includes division emergency preparedness supplies.
This account is intended to cover contract plan check costs and contract inspection services related to various
projects slated for development in the City. Developer contributions will offset these costs.
This line item funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
Due to the need to maintain current code information and updates, this account funds memberships and
subscriptions related to building code and professional association dues.
133
Item 5.b. - Page 143
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4212 - Building and Life Safety
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Code cycle updates -1,200
Total 800 2,000
5601 Maintenance - Vehicles Building division vehicle 500 500
Total 500 500
5602
Maintenance - Office
Equipment Copier maintenance contract 300 300
Miscellaneous office equipment
repairs 200 200
Total 500 500
5608 Gas and Oil Building division vehicle 800 800
Total 800 800
Total Services & Supplies 94,500$ 95,700$
134
Item 5.b. - Page 144
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4201 - Police - Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office
Citations 2,600$ 2,600$
Printer Toner 6,000 6,000
Computer supplies 1,000 1,000
General office supplies 3,800 3,800
Total 13,400 13,400
5208 Postage Postage & Shipping 5,000 5,000
Total 5,000 5,000
5255 Special Department Supplies
Miscellaneous operational supplies 2,600 2,600
Total 2,600 2,600
5303 Contractual Services
Entry & promotional written exams 1,100 1,100
Police legal advisor 2,500 2,500
Written skills evaluation/credit
evaluations 1,250 1,250 Employee assistance
program/critical incident 750 750
Portable Toilet Service (Range)1,200 1,200
Lexipol (Annual Policy Services)1,200 1,200
Dry Cleaning Services 4,100 4,100
Miscellaneous contracts 13,500 13,500
Dispatch contract 379,800 379,800
Total 405,400 405,400
This account contains office supplies for the Department.
The contractual services account tracks expenditures for specified services contracted for by the Police
Department.
135
Item 5.b. - Page 145
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4201 - Police - Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5315 Pre-employment Physicals
Physical examinations (POST
standards)4,500 4,500
Psychological evaluations (POST
standards)3,500 3,500
Total 8,000 8,000
5316 Job Recruitment Expense
Advertising 2,500 2,500
Total 2,500 2,500
5321 Animal Control Services
SLO County - Animal Services 82,000 82,000
Total 82,000 82,000
5328 Task Force Services SLO County Bomb Task force 4,600 4,600
SLO County Narcotics Task force 20,000 20,000
Total 24,600 24,600
5403 Telecommunications Telephones 16,200 16,200
Radio repeater line 800 800
Emergency service lines 1,500 1,500
Total 18,500 18,500
This account covers advertising for recruitment purposes. This expenditure is due to costs associated with the
specialized requirements of POST (Peace Officer Standards and Training) for advertising for replacements
resulting from vacancies.
The amount budgeted is for a full-service contract with San Luis Obispo County. The fees are set by the County
based upon their calculations to recover actual costs in providing animal control services to the City (and all
other cities in the County).
136
Item 5.b. - Page 146
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4201 - Police - Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5501 Travel/Conference/Training
Miscellaneous training 5,800 5,800
Total 5,800 5,800
5502 Tuition reimbursement
Employee reimbursements 5,300 5,300
Total 5,300 5,300
5503 Memberships and Subscriptions
The national organizations are focused on keeping the Department informed of current issues facing law
enforcement on a local, national, and international level (i.e., International Association of Chiefs of Police,
Police Executive Research Forum, National Criminal Justice Association, American Society of Public
Administration, International Association of Identification).
This account covers costs for travel, conferences, training, and training support. This includes in-service and out-
service training programs and professional training conferences. This also includes tuition and travel expenses
for schools, seminars, and training conferences as dictated by the Department's training policy and legislated
mandates. Examples of these training programs include perishable skills training, active shooter training,
advanced officer training, special/technical training, special weapons and response team training, motorcycle
officer update, driver safety training, etc. This also includes maintenance training for emergency medical
dispatch certifications and updates to cultural awareness/diversity training.
This account is intended to track expenses related to employee negotiated education tuition reimbursement as
contained in the current AGPOA MOU.
Regional memberships are with organizations that interface with the various employees' daily activities. These
associations provide a network amount the employees' peers regarding current issues and related matters
within the region.
The statewide organizations keep the employees abreast of legal issues and related matters of concern within
California. In several cases, these associations involve specific areas of expertise such as sexual assault, auto
theft, robbery, training, tactical, crime prevention, planning and research, criminal records, etc. In other areas,
the associations are geared to supervision and management issues (i.e., California Police Chiefs' Association and
California Peace Officers' Association) or broad-based employee groups (i.e., Women Peace Officers Association
and the California Reserve Officers Association.
137
Item 5.b. - Page 147
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4201 - Police - Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Regional memberships 200 200
Statewide memberships 1,800 1,800
National memberships 800 800
Misc. membership subscriptions 3,200 3,200
Total 6,000 6,000
5504 Public Relations
Public programs 5,300 5,300
Total 5,300 5,300
5553 Rent-Buildings and Land Firearms range 3,200 3,200
Butane tank rental, repeater site 100 100
Total 3,300 3,300
5601 Maintenance of Vehicles
Vehicle maintenance 700 700
Total 700 700
5604 Maintenance of Buildings
This account includes maintenance of the aging building and systems specific to the facility.
Building maintenance 7,000 7,000
Total 7,000 7,000
5605 Maintenance of Grounds Range setup & maintenance 4,100 4,100
Electric gate maintenance 600 600
Total 4,700 4,700
Additional costs include subscriptions to various publications including legal updates, professional journals, etc.
This account funds the Department Substance Abuse Education, Neighborhood Watch, Crime Prevention, and
Citizens Assisting Police Volunteer Program.
This line item funds the repair and maintenance (non-warranty covered parts) costs for vehicles as documented
in the fleet maintenance program.
138
Item 5.b. - Page 148
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4201 - Police - Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5608 Gas and Oil
Vehicles 1,000 1,000
Total 1,000 1,000
Total Services & Supplies 601,100 601,100
This account reflects expenses specifically related to the gas and oil of Police Department vehicles assigned to
Chief of Police.
139
Item 5.b. - Page 149
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4201 - Police Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
6001 Office furniture and equipment
Miscellaneous furniture 2,500$ 2,500$
Total 2,500 2,500
6201 Machinery and Equipment
Bullet Resistant Vest Replacement 4,000 4,000
Video Surveillance System 18,000 18,000
Total 22,000 22,000
Total Operating Equipment 24,500$ 24,500$
This account reflects expenses specifically related to the replacement of office furniture and equipment.
140
Item 5.b. - Page 150
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4201 - Police Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5803 Lease Purchase Payments
This account reflects expenses specifically related to the fleet leasing of Departments vehicles.
Patrol lease
Lease payment - principal
Lease payment - interest
Lease Purchase Payments 129,200 129,200
Total 129,200 129,200
Total Debt Service 129,200$ 129,200$
141
Item 5.b. - Page 151
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4203 - Police - Patrol Services
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5255 Special Department Supplies Audio/Video Media 600 600
Flashlights & batteries 1,200 1,200
Duty & practice ammunition 1,500 1,500
Targets & weapon cleaning supplies
Crime Scene processing supplies 2,000 2,000
Miscellaneous operational supplies 500 500
Total 5,800 5,800
5272 Safety Equipment/Clothing
This account contains operational supplies related to the safety and welfare of Police personnel.
OSHA supplies 1,100 1,100
CPR/First aid supplies 1,100 1,100
Special enforcement response
equipment 2,500 2,500
Safety equipment for replacement 5,900 5,900
Uniform repair and replacement 16600 16600
Total 27,200 27,200
5303 Contractual Services
Employee assistance
program/critical incident
counseling 3,000 3,000
Dry Cleaning Services 5,000 5,000
Miscellaneous contracts 400 400
Total 8,400 8,400
5322 Canine Program Dog food 1,200 1,200
Veterinary care 1,000 1,000
Equipment & supplies 800 800
Maintenance training 9,600 9,600
Total 12,600 12,600
The contractual services account tracks expenditures for specified services contracted for by the Police
Department.
142
Item 5.b. - Page 152
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4203 - Police - Patrol Services
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5501 Travel/Conference/Training
Miscellaneous training 22,000 22,000
Total 22,000 22,000
5601 Maintenance of Vehicles
Vehicle maintenance 21,500 21,500
Total 21,500 21,500
5603
Maintenance/Repair of
Machinery & Equipment
Weapons repair 750 750
Maintenance of specialized
equipment 750 750
Total 1,500 1,500
5606 Maintenance of Communications
This account tracks expenses related to the maintenance and operation of the Police communications program.
Communications maintenance
Applied Technology 5,000 5,000
Total 5,000 5,000
5608 Gas and Oil
Vehicles 43,000 43,000
Total 43,000 43,000
Total Services & Supplies 147,000$ 147,000$
This account covers costs for travel, conferences, training, and training support. This includes in-service and out-
service training programs and professional training conferences. This also includes tuition and travel expenses
for schools, seminars, and training conferences as dictated by the Department's training policy and legislated
mandates.
This line item funds the repair and maintenance (non-warranty covered parts) costs for vehicles as documented
in the fleet maintenance program.
This account reflects expenses specifically related to the gas and oil of all Police Department vehicles including;
patrol, investigations, traffic, parking, volunteers and pool vehicles.
143
Item 5.b. - Page 153
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4204 - Police - Support Services
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5255 Special Department Supplies Audio/Video Media 700 700
Flashlights & batteries 800 800
Duty & practice ammunition 8,600 8,600
Targets & weapon cleaning supplies 1,900 1,900
Property & Evidence Supplies 2,000 2,000
Parking permits 500 500
Miscellaneous operational supplies - -
Total 14,500 14,500
5272 Safety Equipment/Clothing
This account contains operational supplies related to the safety and welfare of Police personnel.
OSHA supplies 200 200
CPR/First aid supplies 200 200
Special enforcement response
equipment 850 850
Safety equipment for replacement 650 650
Uniform repair and replacement 3,500 3,500
Total 5,400 5,400
5303 Contractual Services
Entry & promotional written exams 450 450
Police legal advisor 1,000 1,000
Written skills evaluation/credit
evaluations 500 500 Employee assistance
program/critical incident 300 300
Parking citations (processing)400 400
Contingency funding for
investigations 600 600
Investigative data base access 500 500
Portable Toilet Service (Range)475 475
Lexipol (Annual Policy Services)475 475
Dry Cleaning Services 1,500 1,500
Miscellaneous contracts 4,000 4,000
Total 10,200 10,200
The contractual services account tracks expenditures for specified services contracted for by the Police
Department.
144
Item 5.b. - Page 154
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4204 - Police - Support Services
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5324 Services-Mandated Forensic
Blood & urine tests, drug screens 1,500 1,500
County lab offset fees for DUI's 4,070 4,070
DOJ fingerprinting processing 2,145 2,145
Legal medical examinations 1,285 1,285
SART Exams 6,500 6,500
Total 15,500 15,500
5329 Live Scan Fingerprinting
CA Department of Justice 16,500 16,500
Total 16,500 16,500
5501 Travel/Conference/Training
ICAC $ 5,000.00 $ 5,000.00
Miscellaneous training 16,500 16,500
Total 21,500 21,500
This account is a contingency account for investigative services and contains budgeted funds for blood and
urine tests, drug screens, legal medical examinations, DOJ crime lab services, and DOJ fingerprint process.
This is a pass-through account which tracks State mandated fees for processing applicant live scan fingerprints.
These fees are paid by the applicant at the time the fingerprints are processed and are reported as cost
recovery revenues.
This account covers costs for travel, conferences, training, and training support. This includes in-service and out-
service training programs and professional training conferences. This also includes tuition and travel expenses
for schools, seminars, and training conferences as dictated by the Department's training policy and legislated
mandates. Examples of these training programs include perishable skills training, active shooter training,
advanced officer training, special/technical training, special weapons and response team training, motorcycle
officer update, driver safety training, etc. This also includes maintenance training for emergency medical
dispatch certifications and updates to cultural awareness/diversity training.
145
Item 5.b. - Page 155
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4204 - Police - Support Services
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5601 Maintenance of Vehicles
Vehicle maintenance 9,800 9,800
Total 9,800 9,800
5602
Maintenance of Office
Equipment
Typewriter/printer/FAX repair &
maintenance 700 700
Copy machine & equipment 2,000 2,000
Audio-visual equipment repair 400 400
Rental of postage meter 700 700
Total 3,800 3,800
5603
Maintenance/Repair of
Machinery & Equipment
Emergency generator
maintenance 1,340 1,340
Alarm system maintenance 300 300
Weapons repair 1,185 1,185
Maintenance contract, digital
photo system 375 375
Maintenance of specialized
equipment 1,100 1,100
Total 4,300 4,300
5606 Maintenance of Communications
Communications maintenance 11,750 11,750
Teletype lease and maintenance 2,250 2,250
Enterprise usage fees to SLO
County 3,500 3,500
Total 17,500 17,500
5607 Maintenance of Automated Services
Website maintenance 1,200 1,200
This account reflects expenses specifically related to the maintenance and operation of the Department's in-
house computer system.
This line item funds the repair and maintenance (non-warranty covered parts) costs for vehicles as documented
in the fleet maintenance program.
This account tracks expenses related to the maintenance and operation of the Police communications program.
146
Item 5.b. - Page 156
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4204 - Police - Support Services
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Hardware maintenance 2,100 2,100
Support maintenance contracts:
Records management/CAD 16,000 16,000
Laserfiche document imaging 500 500
Training program management 300 300
Field training program 800 800
Firewall system 3,800 3,800
Computerized photo system 100 100
JavaSoft scheduling software 300 300
Critical reach tracking software 1,000 1,000
Crime prevention outreach
software 6,000 6,000
Total 32,100 32,100
5608 Gas and Oil
Vehicles 14,150 14,150
Propane (emergency generator)250 250
Total 14,400 14,400
Total Services & Supplies 165,500$ 165,500$
This account reflects expenses specifically related to the gas and oil of all Police Department vehicles including;
patrol, investigations, traffic, parking, volunteers and pool vehicles.
147
Item 5.b. - Page 157
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4421 - Recreation Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office Computer supplies 1,400$ 1,400$
General office supplies 1,600 1,600
Toner for printers 600 600
Total 3,600 3,600
5255
Special Department
Supplies
Miscellaneous special event
items 150 150
Commissioner awards, trophies &
certificates 100 100
Employee name plates and shirts 200 200
Total 450 450
5303 Contractual Services
Miscellaneous services 450 450
Total 450 450
5354 Building Supervision
Direct costs associated with the building supervision at Elm St and at the Women's Center.
Miscellaneous supplies 100 100
Total 100 100
5501 Travel/Conference/Training
Staff attendance at professional conferences, training seminars and workshops.
Miscellaneous training 1,200 1,200
Total 1,200 1,200
5503
Memberships and
Subscriptions
California Parks and Recreation
Society membership 200 200
National Recreation and Parks
Association membership 400 400
Total 600 600
This account provides for contract specialty services for grants, specialized inspections, and special division
surveys and assessments.
148
Item 5.b. - Page 158
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4421 - Recreation Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5504 Public Relations
Advertising and printing 15,300 15,300
Total 15,300 15,300
5602 Maintenance of Office Equipment
Staff cell phones 800 800
Copy machine lease maintenance
contract 3,700 3,700
Total 4,500 4,500
Total Services & Supplies 26,200$ 26,200$
Cost of printing three (3) Parks and Recreation Activity Guides per year. This line item is approximately 80%
revenue offsetting. A portion of each printing is paid for through advertisements and reimbursement from the
cities of Grover Beach and Pismo Beach.
This account includes office equipment repairs and maintenance. Includes payment for office copier,
maintenance contract, and cell phones.
149
Item 5.b. - Page 159
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4421 - Recreation Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
6001 Office furniture and equipment
Funding is budgeted for miscellaneous furniture and equipment to address the needs of the department.
Misc. furniture & equipment 1,200$ 1,200$
Total 1,200 1,200
Total Operating Equipment 1,200$ 1,200$
150
Item 5.b. - Page 160
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4423 -Preschool Program
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5253 Services and Supplies
Costs for pre-school Play-and-Learn supplies. This is a revenue offsetting account.
Arts and Crafts supplies 900$ 900$
Equipment, scissors, puzzles, etc 400 400
Books 400 400
Tricycles 300 300
Miscellaneous 600 600
Total 2,600 2,600
5254 Services and Supplies
Costs for pre-school Summer Play-and-Learn supplies. This is a revenue offsetting account.
Miscellaneous 700 700
Total 700 700
Total Services & Supplies 3,300$ 3,300$
151
Item 5.b. - Page 161
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4424 - Special Recreation Programs
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5251 Supplies - Classes
This account covers the cost of supplies, gym and room rentals for schools and class use.
Room rental 9,000$ 9,000$
Total 9,000 9,000
5252 Supplies - Recreation Events
Volunteer Banquet 800 800
Harvest Festival Diaper Derby 100 100
Family Egg Hunt and Festival 2,200 2,200
Chili Cook-off --- ---
Penny carnivals/summer 300 300
Halloween Carnival 1,600 1,600
Winter Holiday Decorating 200 200
Arbor Day 100 100
Fundraising supplies 200 200
Fun run/Turkey trot 700 700
Parent's night out --- ---
Father/Daughter date night 4,400 4,400
Summer Concert series 1,000 1,000
Total 11,600 11,600
5257 Supplies - Leagues
Gym rental - basketball leagues 12,400 12,400
Registration - basketball,
wrestling, softball 3,650 3,650
Wrestling gym rental 550 550
Basketballs 300 300
Softball score books and flip sheets 200 200
Basketball league trophies and
awards 2,000 2,000
Wrestling t-shirts and uniforms 600 600
Softball league awards and supplies 6,700 6,700
This account covers costs for supplies for special events such as the Family Egg Hunt and Festival, carnivals,
Harvest Festival activities, Winter Holiday, Decorating Contest, Halloween Carnival and Maze, Summer Concert
Series.
This account covers costs for special supplies for sports leagues and programs. If Lucia Mar School District raises
facility rental rates, it will have an undetermined impact on gym rental costs.
152
Item 5.b. - Page 162
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4424 - Special Recreation Programs
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Softball League bats 1,200 1,200
Total 27,600 27,600
5250 Supplies - Volunteer Program
This account covers cost for special supplies needed for volunteer projects and volunteer recognition
Project supplies 1,000 1,000
Volunteer recognition 600 600
1,600 1,600
5351 Services - classes
This account covers costs for special interest class instructors.
Art, tennis, baton, basketball,
sports camps, etc.85,000 85,000
Total 85,000 85,000
5352 Services - leagues
This account covers costs for contract score keepers, referees, and umpires for adult sports leagues.
Scorekeepers 9,750 9,750
Officials 250 250
Total 10,000 10,000
5353 Services - events
Miscellaneous supplies 4,700 4,700
Total 4,700 4,700
Total Services & Supplies 149,500$ 149,500$
This account covers costs for contractual services for special events such as Father Daughter Date Night Egg
Hunt and Halloween Carnival.
153
Item 5.b. - Page 163
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4425 - Children in Motion
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5255 Special Department Supplies
Playground supplies 1,000$ 1,000$
Table games 900 900
Arts and craft supplies 2,600 2,600
Sports equipment 1,000 1,000
State licensing fee 1,800 1,800
First Aid supplies 200 200
Miscellaneous 1,400 1,400
Teachers' certification class 150 150
School site cell phones 1,750 1,750
Total 10,800 10,800
5259 Children in Motion - Snacks Snacks 6,000 6,000
Total 6,000 6,000
5303 Contractual Services
Kindergarten & miscellaneous
transportation 6,700 6,700
LMUSD facility use fee 4,800 4,800
Total 11,500 11,500
5315 Pre-employment Physicals
This account covers the costs to hire vacant part-time staff.
Med-Plus 300 300
Total 300 300
5316 Job Recruitment Expense
Costs associated with advertising and processing for part-time positions.
Advertising 900 900
Total 900 900
Total Services & Supplies 29,500$ 29,500$
This account covers the costs for materials and supplies for the Children In Motion program at Ocean View,
Branch Elementary Schools and at Elm Street Community Center. This is a revenue offsetting account.
This account covers the costs for bus transportation for field trips, and for kindergarten age children from
Oceano View and Margaret Harloe Elementary Schools to the Elm Street Community Center. Costs for facility
rental from LMUSD.
154
Item 5.b. - Page 164
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4307 - Public Works Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office Computer supplies 700$ 700$
General office supplies 1,500 1,500
Total 2,200 2,200
5303 Contractual Services
Street sweeping services 18,500 18,500
Traffic signal services 43,000 43,000
Facility Dude Annual Fee 1,000 1,000
CIP Consultant Services 7,000 7,000
Stormwater software license 3,300 3,300
Charter Communication 600 600
Miscellaneous consultant services 20,000 20,000
Total 93,400 93,400
5402 Power
This account includes the utility cost for traffic signals and street lighting throughout the City.
Pacific Gas & Electric 240,000 240,000
Total 240,000 240,000
5403 Telephone Cell Phone Reimbursement 600 600
Total 600 600
5501 Travel/Conference/Training
Food for PW Recognitions 500 500
League of Cities PW Institute 2,000 2,000
Total 2,500 2,500
This account includes the current cost for street sweeping services. The amount shown is the portion of
sweeping that occurs in the contracted parking lots. The remaining portion of street sweeping contract is
shown in the Streets (Gas Tax) Fund. This account also includes the costs of service for upgrading signal
controls, install new street name signs, and install new opticoms on traffic signals along Oak Park Boulevard, as
well as the monthly routine maintenance costs for traffic signals and other miscellaneous consultant services.
This line item funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
155
Item 5.b. - Page 165
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4307 - Public Works Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5503
Memberships and
Subscriptions APWA Membership 400 400
ASCE Membership 600 600
Misc. Memberships 100 100
MSA Membership 100 100
Total 1,200 1,200
5601 Maintenance of Vehicles Repair & Maintenance 500 500
Total 500 500
5608 Gas and Oil Fuel 1,000 1,000
Total 1,000 1,000
Total Services & Supplies 341,400$ 341,400$
156
Item 5.b. - Page 166
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4307 - Public Works Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5803 Lease Purchase Payments
Lease payment - principal 1,300$ 1,300$
Lease payment - interest 100 100
Total 1,400 1,400
Total Debt Service 1,400$ 1,400$
This account reflects expenses specifically related to the lease-purchase agreement for vehicle and equipment
replacements
157
Item 5.b. - Page 167
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4420 - Park Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5255
Special Department
Supplies
Gloves, masks, respirators, and
disposable clothing 600$ 600$
1/6 of new copy machine
First aid supplies 400 400
Welding equipment, keys, locks,
etc.1,000 1,000
Batteries 150 150
Tarps 100 100
Rain gear 500 500
Miscellaneous 150 150
Seatrain for storing homeless property 3,000
Total 5,900 2,900
5273 Small tools Rakes, shovels, pruning shears 800 800
Total 800 800
5274 Chemicals Round up 1,000 1,000
Rodeo aqua-shade algae control 350 350
Graffiti removing acids 100 100
Graffiti removing organics 100 100
Broadleaf and fungus lawn sprays 100 100
Turf fertilizers, pre and post-
emergent's 450 450
Total 2,100 2,100
5303 Contractual Services Tree trimming and removals 7,400 7,400
CMMS- Facility Dude Annual Fee 1,000 1,000
Landscape services (Misc.)35,200 35,200
Treekeeper contract extension 2,500 2,500
Outside assistance &
miscellaneous evaluations 1,000 1,000
Total 47,100 47,100
5307 Disposal fees
This accounts for costs associated with disposal of waste collected at various sites that require special trips to
the County landfill.
158
Item 5.b. - Page 168
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4420 - Park Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
County landfill 500 500
Total 500 500
5308 Street Trees Replacement
Storm damaged and well
replacement 1,800 1,800
Stakes and ties.200 200
Linear root barriers 100 100
Total 2,100 2,100
5403 Telephone
This accounts for the city-wide telephone costs.
Data Package for iPads 500 500
Total 500 500
5501 Travel/Conference/Training
Pesticide application 600 600
International Society of Arborist 400 400
Safety publications, first aid, and
Haz-Mat training 100 100
Total 1,100 1,100
5503
Memberships and
Subscriptions CPRS Membership 200 200
Arbor Society Membership 200 200
Total 400 400
5552 Rent-Equipment
Trenchers, tractors, spray
equipment, etc.800 800
Total 800 800
5601 Maintenance of Vehicles Repair & Maintenance 4,600 4,600
Total 4,600 4,600
5603
Maintenance/Repair of
Machinery & Equipment
Mowers, weed eaters, hedge
trimmers, blades, etc.7,100 7,100
Total 7,100 7,100
This line item funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
159
Item 5.b. - Page 169
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4420 - Park Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5605 Maintenance Grounds Restroom supplies 2,500 2,500
Waste can liners 2,600 2,600
Irrigation system repairs 3,200 3,200
Restroom facility repairs 4,600 4,600 Retention basin maintenance,
irrigation supplies 4,000 4,000
Landscape materials 8,000 8,000
Miscellaneous repairs vandalism 1,800 1,800
Tree service 7,000 7,000
Mutt mitts 5,000 5,000
Total 38,700 38,700
5608 Gas and Oil
Annual fuel use for the department vehicles, mowers and trimmers
Fuel 14,500 14,500
Total 14,500 14,500
Total Services & Supplies 126,200$ 123,200$
160
Item 5.b. - Page 170
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4420 - Park Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5803 Lease Purchase Payments
Lease payment - principal 18,700$ 19,000$
Lease payment - interest 1,800 1,500
Total 20,500 20,500
Total Debt Service 20,500$ 20,500$
This account reflects expenses specifically related to the lease-purchase agreement for vehicle and equipment
replacements
161
Item 5.b. - Page 171
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4430 - Soto Sports Complex Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5255
Special Department
Supplies Chalk 850$ 850$
Drag mats 200 200
Tapes 50 50
Safety equipment 200 200
Rain gear 300 300
Field paint 1,600 1,600
Miscellaneous 300 300
Total 3,500 3,500
5273 Small tools Lute rakes 100 100
Hedge trimmers 150 150
Rakes, shovels, and brooms 100 100
Miscellaneous 50 50
Total 400 400
5274 Chemicals Fertilizers 800 800
Herbicides 200 200
Insecticides 200 200
Total 1,200 1,200
5303 Contractual Services
This account includes crane rentals and electricians for lighting repairs, etc.
Miscellaneous 1,300 1,300
Total 1,300 1,300
5552 Rent-Equipment
Miscellaneous 700 700
Total 700 700
5601 Maintenance of Vehicles Repair & Maintenance 2,300 2,300
Total 2,300 2,300
5603
Maintenance/Repair of
Machinery & Equipment
Blowers, weed eaters, chain
saws, etc.700 700
This account is used to rent specialty equipment such as sod cutters, trenchers, scissor lifts, top dresser and
tiller.
162
Item 5.b. - Page 172
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4430 - Soto Sports Complex Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Total 700 700
5605 Maintenance Grounds
Restroom supplies 1,800 1,800
Waste can liners 1,200 1,200
Irrigation system repairs 4,300 4,300
Field chalk for preps 1,500 1,500
Repairs electrical, plumbing, and
lighting 2,000 2,000
Repairs pump motors 1,500 1,500
Miscellaneous repairs 4,100 4,100
Seed and topsoil 3,700 3,700
Vandalism repairs 1,600 1,600
Total 21,700 21,700
5608 Gas and Oil
Annual fuel use for the department vehicles, mowers and trimmers
Fuel 2,200 2,200
Total 2,200 2,200
Total Services & Supplies 34,000$ 34,000$
This account includes the maintenance of the 30-acre Soto Sports Complex fields, Elm Street Park, tennis
courts, restrooms, parking lots, and concession stand.
163
Item 5.b. - Page 173
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4305 - Automotive Shop
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5255
Special Department
Supplies
Cleaning supplies, starting fluid,
fuel detergent 200$ 200$
Grease/oil (hydraulic and motor)400 400
Rain gear - -
Ear protection 25 25
Eye protection 75 75
Safety glasses 50 50
Degreasers 400 400
Welding supplies 350 350
Batteries 100 100
First Aid Supplies 100 100
Total 1,700 1,700
5273 Small tools
Miscellaneous tools 3,000 3,000
Total 3,000 3,000
5303 Contractual Services
Hazardous Materials Disposal 500 500
County Environmental Health Testing 2,400 2,400
Air Pollution Control District Permit 1,300 1,300
B & T- Annual APCD Fuel pump testing 1,350 1,350
Fuel management system 1,000 1,000
Secondary containment and line
testing 400 400
Annual designated operator/
monitor certificates 2,000 2,000
Aramark- Shop Towels 250 250
Monthly UST designated operator
inspection 1,800 1,800
Total 11,000 11,000
This account provides for the replacement of worn out items and substandard tools such as combination
wrenches, electrical diagnostic monitors, pressure gauges, coolant system gauges, screwdrivers, pliers sets,
metal pliers, and drill bits.
This accounts for the cost to cover mandated testing required by the County Environmental Health Service
Division, and State mandated monthly UST monitoring and inspections.
164
Item 5.b. - Page 174
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4305 - Automotive Shop
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5403 Telephone
Phone service 600 600
Total 600 600
5503 Memberships and Subscriptions
CTA membership 300 300
Total 300 300
5601 Maintenance of Vehicles Repair & Maintenance 2,000 2,000
Total 2,000 2,000
5603 Maintenance/Repair of Machinery & Equipment
Miscellaneous 1,500 1,500
Total 1,500 1,500
5608 Gas and Oil
Annual fuel use for the division vehicles.
Fuel 2,300 2,300
Total 2,300 2,300
Total Services & Supplies 22,400$ 22,400$
This account includes payment for the cellular telephone assigned to the Fleet Maintenance Coordinator.
This account provides for membership into the California Trucking Association. The membership provides
updates of rules and regulations applied to commercial drivers and vehicles.
This account provides repair and maintenance to the compressor, portable welder, fuel island, drill press and
other miscellaneous equipment at the Corporation Yard.
165
Item 5.b. - Page 175
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4213 - Governmental Building Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5255
Special Department
Supplies Miscellaneous first aid supplies 100$ 100$
Gloves for janitorial 100 100
Miscellaneous personnel
equipment 300 300
Cleaning equipment 100 100
Total 600 600
5273 Small tools Miscellaneous small tools 300 300
Total 300 300
5303 Contractual Services Trash pick up of all dumpsters 16,000 16,000
Pest Control 3,500 3,500
Quarterly carpet cleaning of all
high use areas 3,000 3,000
CMMS- Facility Dude Annual Fee 1,000 1,000
Minor building repair 24,000 19,000
Handyman type services (i.e.,
plumbing, electrical)4,500 4,500
Total 52,000 47,000
5601 Maintenance of Vehicles Repair & Maintenance 1,800 1,800
Total 1,800 1,800
5603
Maintenance/Repair of
Machinery & Equipment
Repairs and replacement of
power equipment 500 500
Total 500 500
5604 Maintenance - Buildings
Paper good (paper towels, toilet
tissue)6,800 6,800
Cleaning supplies 4,900 4,900
Lock and door replacement 800 800
Miscellaneous supplies for minor
repairs 1,400 1,400
Incidental fumigations 1,500 1,500
Miscellaneous plumbing repairs
and supplies 5,000 5,000
166
Item 5.b. - Page 176
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
4213 - Governmental Building Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Electrical repairs 2,000 2,000
Supplies to maintain the Fire
Department 2,000 2,000
Light bulbs and fixtures 2,000 2,000
LePoint rental property impact 2,500 2,500
Total 28,900 28,900
5608 Gas and Oil
This account is restricted to fuel cost related to the janitorial maintenance vehicles.
Fuel 1,400 1,400
Total 1,400 1,400
Total Services & Supplies 85,500$ 80,500$
167
Item 5.b. - Page 177
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
220-4303 - Street & Bridge Maintenance (Gas Tax)
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office General office supplies 900$ 900$
Total 900 900
5255 Special Department supplies Safety equipment 1,500 1,500
Respiratory equipment 500 500
Pesticide resistant 400 400
Creek cleaning supplies 1,200 1,200
Batteries 300 300
Flashlights 100 100
First Aid supplies 500 500
Camera/film 200 200
Miscellaneous 1,000 1,000
Rain gear 500 500
Blinker lights 500 500
Total 6,700 6,700
5273 Small tools
This account includes replacement of air blowers, chainsaws, paint guns, weed trimmers, etc.
Miscellaneous tools 8,500 8,500
Total 8,500 8,500
5303 Contractual Services
Monitoring of Creeks 17,400 17,400
Street sweeping services 71,500 71,500
Striping and Pavement markings 25,000 25,000
CMMS- Facility Dude Annual Fee 1,000 1,000
CMC Service Crews 38,800 38,800
Total 153,700 153,700
5307 Dump/Disposal Fees Concrete replacement program 900 900
Misc. asphalt, concrete, trash,
brush, etc.900 900
Total 1,800 1,800
This account pays for California Men's Colony (CMC) labor, monitoring of Tally Ho Meadow, street sweeping and
Arroyo Grande creeks before and during the annual Creek Vegetation Removal Program.
168
Item 5.b. - Page 178
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
220-4303 - Street & Bridge Maintenance (Gas Tax)
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5315 Pre-employment Physicals Physical examinations 200 200 Physical for respiratory
protection and DMV 400 400
Total 600 600
5403 Telephone
This accounts for the city-wide telephone costs.
Data Package for iPads 500 500
Total 500 500
5501 Travel/Conference/Training
Training videos and materials 500 500
Continuing education classes 1,500 1,500
Miscellaneous meetings 1,000 1,000
Miscellaneous training 1,500 1,500
Total 4,500 4,500
5503
Memberships and
Subscriptions Membership to MSA 100 100 Mandated Pesticide
Advisor/Applicator licenses 400 400 Mandated Department of Health
Services Water Treatment 300 300 Commercial Class A unrestricted
driver's license 400 400 Safety newsletter and safety
books 800 800
Total 2,000 2,000
5552 Rent-Equipment
Miscellaneous rentals 1,900 1,900
Total 1,900 1,900
5601 Maintenance of Vehicles Repair and maintenance 17,800 17,800
Total 17,800 17,800
5603 Maintenance/Repair of Machinery & Equipment
This line items funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
This account includes rental of portable toilet, sandblaster, power washer, lot splitter, and emergency response
equipment rental.
This account includes tune-ups, servicing and repair of equipment, State mandated bi-annual terminal inspections,
chainsaw/brush cutter maintenance, tamper/jackhammer repair, concrete/asphalt saw repair, traffic painting
equipment repair, crack sealer repair, compressor maintenance, and small engine repair.169
Item 5.b. - Page 179
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
220-4303 - Street & Bridge Maintenance (Gas Tax)
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Miscellaneous repairs 19,000 19,000
Total 19,000 19,000
5608 Gas and Oil
Annual fuel use for the department vehicles and other street equipment.
Fuel 18,600 18,600
Total 18,600 18,600
5613 Maintenance-Streets & Bridges
Asphalt 13,800 13,800
Tack Oil 100 100
Concrete 9,000 9,000
Traffic paint 15,200 15,200
Lumber 2,000 2,000
Sign poles 2,000 2,000
Regulatory signs 3,000 3,000
Crack filler 6,500 6,500
Metal 1,000 1,000
Road Base/Red Rock 1,500 1,500
Waste disposal drums 700 700
Thinner & solvents 100 100
Hardware 1,400 1,400
Traffic control devices 2,000 2,000
Sandbags 1,000 1,000
Miscellaneous work material 6,000 6,000
Total 65,300 65,300
Total Services & Supplies 301,800$ 301,800$
This account includes tune-ups, servicing and repair of equipment, State mandated bi-annual terminal inspections,
chainsaw/brush cutter maintenance, tamper/jackhammer repair, concrete/asphalt saw repair, traffic painting
equipment repair, crack sealer repair, compressor maintenance, and small engine repair.
This account provides funds in addition to other in-house asphalt overlays and road reconstruction work included
in the Capital Improvement Program.
170
Item 5.b. - Page 180
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
220-4303 - Street & Bridge Maintenance (Gas Tax)
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5803 Lease Purchase Payments
Lease payment - principal 18,500$ 18,800$
Lease payment - interest 1,800 1,500
Total 20,300 20,300
Total Debt Service 20,300$ 20,300$
This account reflects expenses related to the lease-purchase agreement for vehicle and equipment
replacements
171
Item 5.b. - Page 181
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5304 Contractural Services -$ -$
Landscape Maintenance- Trail maint.2,900 2,900
Fuel Management 4,800 4,800
Storm Drain Maintenance 2,100 2,100
Lot 16-19: Access Road Slurry Seal 3,500 3,500
5304 Professional Services
Total 13,300$ 13,300$
5903 Cost Allocation Transfers
3,100 3,100
Total 3,100$ 3,100$
Grand Total 16,400$ 16,400$
SERVICES AND SUPPLIES
2018-20 BUDGET - GRACELANE ASSESSMENT DISTRICT - 216-4460
172
Item 5.b. - Page 182
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5303 Contractual Services
Total -$ -$
5355 Parkview Maintenance - TR 1769
Landscape Maintenance Services 2,400 2,400
Landscape supplies & repairs 500 500
Total 2,900$ 2,900$
5356 Parkway Maintenance - TR 1158 (Oak Park)
Landscape Maintenance Services 2,800 2,800
Total 2,800$ 2,800$
5903 Cost Allocation Transfers
2,000 2,000
Total 2,000$ 2,000$
Grand Total 7,700$ 7,700$
SERVICES AND SUPPLIES
2018-20 BUDGET - LANDSCAPE MAINTENANCE - 217-4460
173
Item 5.b. - Page 183
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5304 Professional Services
Landscape Maintenance Contract 20,000$ 20,000$
Landscape Maintenance repairs 5,000$ 5,000$
Total 25,000$ 25,000$
5605 Maintenance - Grounds Misc. Ground maintence supplies 5,000$ 5,000$
Total 5,000$ 5,000$
5903 Cost Allocation Transfers
6,100 6,100
Total 6,100$ 6,100$
Grand Total 36,100$ 36,100$
SERVICES AND SUPPLIES
2017-18 BUDGET - PARKSIDE MAINTENANCE - 219-4460
174
Item 5.b. - Page 184
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
612-4610 - Sewer Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office Toner - printers/printer cartridges 400$ 400$
General office supplies 600 600
Total 1,000 1,000
5255 Special Department Supplies Gloves 500 500
Safety/first aid supplies 400 400
Safety glasses 100 100
Cleaning supplies 300 300
Miscellaneous operational supplies 500 500
Total 1,800 1,800
5273 Small Tools Miscellaneous 800 800
Total 800 800
5303 Contractual Services
SWRQB Annual Permit 2,200 2,300
Audit services 6,400 6,400
Water Board SOP'S 25,000 25,000
FOG program 27,000 27,000
Sewer plan audit 9,000 -
Sewer system management plan - 22,000
APCD permit 500 500
Total 70,100 83,200
5306 Printing Services
remove
Total - -
5315 Pre-employment Physicals
Total
This account fund the Department's contractual agreements. Per State Water Resource Control Board and the
general waste discharge requirements (WDR), the City is required to participate in the Fats, Oil and Grease Control
(FOG) program. In addition this fund is charged for 1/3 of the financial audit services.
175
Item 5.b. - Page 185
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
612-4610 - Sewer Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5402 Power
Pacific Gas & Electric 22,000 22,000
Total 22,000 22,000
5501 Travel/Conference/Training
Regional safety training seminars 500 500
Total 500 500
5552 Rent-Equipment
Miscellaneous 500 500
Total 500 500
5555 Bank Charges
This account reflects the costs incurred from receiving credit cards for utility payments.
CSG Services 300 300
Merchant Services 7,200 7,200
Total 7,500 7,500
5601 Maintenance - Vehicles Repair & Maintenance 5,000 5,000
Total 5,000 5,000
5602
Maintenance of Office
Equipment
Copiers, fax machines, and other
miscellaneous office machines 500 500
Total 500 500
5603 Maintenance/Repair of Machinery & Equipment
This account includes payment of PG & E bills for the sewer lift stations and a portion of the Corporation Yard.
This line item funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
This account funds the rental of equipment and tools not available in-house or to provide a replacement while
repairs are being made to City tools.
This account funds the repair and maintenance of pumps/engines, vactor equipment, and radio service
agreements.
176
Item 5.b. - Page 186
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
612-4610 - Sewer Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Repair & Maintenance 8,000 8,000
Total 8,000 8,000
5608 Gas and Oil
Fuel 6,000 6,000
Total 6,000 6,000
5610 Maintenance - Lines & Pumps
Repair & Maintenance 25,000 25,000
Total 25,000 25,000
Total Services & Supplies 148,700$ 161,800$
This account funds the repair and maintenance of pumps/engines, vactor equipment, and radio service
agreements.
This account funds unleaded fuel, diesel fuel, and motor oil used in vehicles assigned to sewer maintenance.
This account includes purchases of pipe, valves, fittings, asphalt, sand, base concrete, manhole lids, large pump
repair, motor repair, sewer main inspections, and telemetry control repairs costs.
177
Item 5.b. - Page 187
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
612-4610 - Sewer Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5803 Lease Purchase Payments
Lease payment - principal 7,900$ 8,000$
Lease payment - interest 800 700
Total 8,700 8,700
Total Debt Service 8,700$ 8,700$
This account reflects expenses related to the lease-purchase agreement for Sewer vehicle replacements
178
Item 5.b. - Page 188
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
612-4610 - Sewer Maintenance
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
6201 Machinery and Equipment Sewer hose 2,500$ 2,500$
Total 2,500 2,500
Total Operating Equipment 2,500$ 2,500$
179
Item 5.b. - Page 189
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
640-4710 - Water Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office Annual Water Quality Report 3,500$ 3,500$
- -
Total 3,500 3,500
5208 Postage Utility billing 20,000 20,000
Total 20,000 20,000
5301 Advertising Regulatory advertisments 600 600
Total 600 600
5303 Contractual Services
Annual Water System fees 25,000 25,000
County of SLO Title 17 10,000 10,000
NCMA annual report/sentry well
testing 60,500 63,500
NCMA consultant 32,000 33,000
Audit services 6,400 6,400
Online billing service 5,000 5,000
Meter reading software support 1,800 1,800
APCD Annual permit 1,000 1,000
Engineering services 20,000 20,000
Total 161,700 165,700
5310 Water treatment services
Contract services 25,000 25,000
Total 25,000 25,000
5315 Pre-employment Physicals
This account includes the costs to attain outside engineering services for specialized repairs, small projects that
cannot be performed in-house, and other miscellaneous contractual services.
This account covers the cost of bacteria and chemical testing of water to meet all State and Federal Safe Water
Drinking Act requirements.
This account covers the costs to hire vacant positions in the division, as well as the annual Department of Motor
Vehicle testing.
180
Item 5.b. - Page 190
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
640-4710 - Water Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
DMV/Med Plus 200 200
Total 200 200
5403 Telecommunications
AT & T 600 600
Total 600 600
5501 Travel/Conference/Training
Regional safety training seminars 2,000 2,000
Total 2,000 2,000
5503
Memberships and
Subscriptions
American Water Works
Association 400 400
Subscriptions & licensing fee - -
Underground Service Alert 600 600
Total 1,000 1,000
5555 Bank Charges
This account reflects the costs incurred from receiving credit cards for utility payments.
CSG Services 1,000 1,000
Merchant Services 34,000 34,000
Total 35,000 35,000
5575 Insurance Claims/Settlements
Legal services 25,000 25,000
Total 25,000 25,000
5578
Liability Insurance-
Underground tanks Insurance services 700 700
Total 700 700
This account covers the cost for the telemetry phone lines and the cellular telephone assigned to the Public
Works Supervisor.
This line item funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
This account reflects the attorney costs associated with the Santa Maria Valley Water Rights Adjudication. The
City is responsible for 36.40% of the overall costs with the remaining coming from Oceano CSD and the City of
Grover Beach.
181
Item 5.b. - Page 191
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
640-4710 - Water Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5602
Maintenance of Office
Equipment
Miscellaneous repairs and
maintenance 1,000 1,000
Total 1,000 1,000
Total Services & Supplies 276,300$ 280,300$
182
Item 5.b. - Page 192
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
640-4710 - Water Administration
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
This accounts for the Water Backhoe purchased through a lease agreement.
5801 Debt - Principal payment 12,200$ 12,400$
5802 Debt - Interest payment 1,200 1,000
Grand Total 13,400$ 13,400$
183
Item 5.b. - Page 193
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
640-4711 - Water Production
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5303 Contractual Services SCADA system maintenance 10,000$ 10,000$
Total 10,000 10,000
5402 Power
Pacific Gas & Electric 60,000 60,000
Total 60,000 60,000
5603 Maintenance/Repair of Machinery & Equipment
Miscellaneous 20,000 20,000
Total 20,000 20,000
Total Services & Supplies 90,000$ 90,000$
This account provides for payment of electricity bills for Wells 1, 3, 4, 5, 7, 8, 9, 10 and the Brisco Booster Pump.
This account provides for maintenance of chlorination pump/equipment, well meters, well piping/valves, and well
meters/telemetry.
184
Item 5.b. - Page 194
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
640-4712 - Water Distribution
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5207 Water Meters
Meters 35,000$ 35,000$
Total 35,000 35,000
5255
Special Department
Supplies First aid supplies 500 500
Safety tape 100 100
Gloves 500 500
Respirator supplies 100 100
Batteries 500 500
Padlocks 500 500
Wipes 400 400
Cleaning agents 400 400
Safety clothing 1,000 1,000
Miscellaneous operational supplies 600 600
Total 4,600 4,600
5273 Small Tools
Miscellaneous tools 3,000 3,000
Total 3,000 3,000
5274 Chemicals
Miscellaneous chemicals 24,000 24,000
Total 24,000 24,000
5303 Contractual Services
This account includes purchasing new meters of various sizes and models for new connection/replacement,
including touch read meters, compound meters, turbo meters, and touch read registers (conversions).
This account includes purchasing replacement wrenches, sockets, ratchets, screwdrivers, pliers, saw blades,
drill bits, slings, chain, hooks, cable vise wrenches, probes, meter keys, shovel picks, hammers, pipes, etc.
This account includes ammonium sulfate, sodium hypochlorite, calcium hypochlorite, potassium
permanganate, household bleach, water test kit, and reagent purchases. This account also covers the chemical
costs for Well 9, along with customary well chemical costs on Wells 1-8.
185
Item 5.b. - Page 195
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
640-4712 - Water Distribution
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
Miscellaneous services 20,000 20,000
Total 20,000 20,000
5315 Pre-employment Physicals
DMV/Med Plus 300 300
Total 300 300
5402 Power
This account covers the costs for electricity for the pump stations.
Pacific Gas & Electric 60,000 60,000
Total 60,000 60,000
5501 Travel/Conference/Training
American Water Works Association 1,000 1,000
Water treatment classes 5,000 5,000
Total 6,000 6,000
5552 Rent - Equipment
Miscellaneous 1,000 1,000
Total 1,000 1,000
5601 Maintenance of Vehicles Repair & Maintenance 7,000 7,000
Total 7,000 7,000
5603 Maintenance/Repair of Machinery & Equipment
Repair & Maintenance 6,000 6,000
Total 6,000 6,000
This account covers the costs to hire vacant positions in the division, as well as the annual Department of
Motor Vehicle testing.
This line item funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
This account funds the rental of equipment and tools not available in-house or to provide a replacement while
repairs are being made to City tools.
This account includes costs associate with the repair and maintenance of backhoe and power equipment (i.e.,
rammers, jackhammers, saws, pumps, and generators).
This account covers contractor services which may be needed for system repairs that cannot be performed in-
house.
186
Item 5.b. - Page 196
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
640-4712 - Water Distribution
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5604 Maintenance of Buildings
This account includes paint, roofing material, fence material/repair, and door/lock costs.
Repair & Maintenance 3,000 3,000
Total 3,000 3,000
5608 Gas and Oil
This account includes unleaded gasoline, diesel fuel and oil costs for Water Production vehicles.
Fuel 20,000 20,000
Total 20,000 20,000
5609 Maintenance - Reservoirs
Repair & Maintenance 15,000 15,000
Total 15,000 15,000
5610 Maintenance - Wells/Lines/Pumps
Repair & Maintenance 55,000 55,000
Total 55,000 55,000
5611 Maintenance - Meters
The account includes general maintenance of water meters.
Repair & Maintenance 6,000 6,000
Total 6,000 6,000
Total Services & Supplies 265,900$ 265,900$
This account includes cathodic protection services, paint, fencing repairs/materials, telemetry repair/service,
valves and piping.
This account includes purchasing pipe, fittings, valves, paint asphalt, sand, base, cold mix, meter boxes/valve
boxes, concrete, steel, block, brick, lumber, gaskets, fire hydrants, glue, thread sealant cleaning agents, pumps
repair and maintenance, electric motor repair and maintenance, bolts, and nuts.
187
Item 5.b. - Page 197
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
640-4712 - Water Distribution
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
6201 Machinery and Equipment 6 road plates 7,300$ -$
Hach DR 900 1,700
1/2 hydraulic breaker 3,200
1/2 broom attachment 2,000
valve turning machine 7,000
Total 12,200 2,000
Total Operating Equipment 12,200$ 9,000$
188
Item 5.b. - Page 198
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5612 Lopez O & M Lopez debt service costs 3,330,000$ 3,330,000$
Total 3,330,000$ 3,330,000$
5903 Transfers out - Cost Allocation
Based on the City's cost allocation
plan
Total -$ -$
Grand Total 3,330,000$ 3,330,000$
SERVICES AND SUPPLIES
2018-20 BUDGET - LOPEZ FUND - 641-4750
189
Item 5.b. - Page 199
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
226-4306 - Water Neutralization
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5201 Supplies-Office
General office supplies 300$ 300$
Total 300 300
5208 Postage and Mailing
Education flyers/misc. notices 500 500
Total 500 500
5255
Special Department
Supplies Miscellaneous supplies - -
Total - -
5303 Contractual Services
Irrigation contract - -
Plumbing contract 71,000 71,000
*System water loss mitigation - -
*City Landscape Irrigation - -
*Water Survey Program - -
*Public Education Campaign - -
Water Conservation workshops - -
School Education program 5,500 5,500
GardenSoft Website License 900 900
Total 77,400 77,400
5306 Printing Services
Misc. printing of flyers and
notices 1,500 1,500
Total 1,500 1,500
Items in this account cover general office materials such as copy paper, pens, pencils, markers and special water
conservation merchandise.
This account covers mailing of water conservation education flyers and water conservation incentive programs.
This account provides for existing contract for landscape irrigation surveys, plumbing retrofit program and
public education workshops.
This account covers cost for printing water conservation educational flyers and promotional incentive programs.
190
Item 5.b. - Page 200
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2018-20
226-4306 - Water Neutralization
Acct # Line item Detail of Expenditures FY 2018-19 FY 2019-20
5501 Travel/Conference/Training
Misc. training, workshops, and
meetings 500 500
Total 500 500
5554 Rebates
This account funds the water conservation incentive programs.
Cash for Grass
Water Efficient Washing Machines 10,000 10,000
Smart Irrigation Controllers
Large Landscape Area Retrofits
Water Efficient Commercial Dishwashers 10,000 10,000
Greywater Systems 4,500 4,500
Unspecified 1,300 1,300
Total 25,800 25,800
Total Services & Supplies 106,000$ 106,000$
This line item funds tuition and/or registration and travel expenses for staff training and professional/technical
conferences.
191
Item 5.b. - Page 201
CITY OF ARROYO GRANDE
LOCAL SALES TAX FUND
10-Year Revenue and Expense Plan
Item
2017-18
Updated 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27
Castillo Del Mar Road Improvements 193,075 - - - - - - - - -
East Branch St Streetscape 127,871 - - - - - - - - -
Fair Oaks/Orchard Rd Intersection Imp 50,000 - - - - - - - - -
Swinging Bridge Reinforcement 444,540 73,700 - - - - - - - -
Traffic Way Bridge Improvements 27,805 44,900 44,900 44,900 74,600 573,500 - - - -
Brisco Rd Interchange Project 400,000 50,000 100,000 100,000 200,000 200,000 200,000 200,000 200,000 200,000
Subtotal Transportation 1,243,291 168,600 144,900 144,900 274,600 773,500 200,000 200,000 200,000 200,000
Pavement Management Program 760,365 800,000 825,000 850,000 875,000 900,000 925,000 925,000 925,000 925,000
Striping and Sidewalk Improvements 155,263 110,000 110,000 115,000 115,000 120,000 120,000 120,000 120,000 125,000
Street Maintenance 242,000 - - - - - - - - -
Construction Management/Inspection 104,400 - - - - - - - - -
Alpine St Waterline & Street Imp 7,652 - - - - - - - - -
Soto Complex ADA Improvements Phase III 14,569 - - - - - - - - -
Harloe Elem Ped Access Enhancements 50,000 - - - - - - - - -
Bridge Preventative Maintenance Plan 4,600 10,800 - - - - - - - -
E. Grand Ave Master Plan 38,000 - - - - - - - - -
Subtotal Street/Park Improvements 1,376,849 920,800 935,000 965,000 990,000 1,020,000 1,045,000 1,045,000 1,045,000 1,050,000
Clark Properties Drainage Improvements 53,500 - - - - - - - - -
Vard Loomis Drainage Improvements 50,000 - - - - - - - - -
Retention Basin Maintenance 28,300 - - - - - - - - -
Stormwater Stream Monitoring - - - - - - - - - -
Sierra/Hillcrest Drainage Design 79,600 135,000 - - - - - - - -
Corp Yard Stormwater Compliance Plan Implementation26,300 27,500 19,000 20,000 20,000 20,000 20,000 - - -
Open Channel Maintenance (Env & Permit)30,286 - - - - - - - - -
CMP Replacements 76,300 175,000 57,500 57,500 45,000 45,000 82,500 82,500 132,500 132,500
Stormwater Annual Permit & Program 25,000 25,000 25,500 26,000 26,500 27,000 27,500 28,000 28,500 29,000
Annual Vegetation Management Plan 20,000 - - - - - - - - -
Subtotal Drainage Improvements 389,286 362,500 102,000 103,500 91,500 92,000 130,000 110,500 161,000 161,500
Fire JPA 143,300 204,300 212,100 230,700 238,500 246,400 253,800 261,400 269,200 277,300
Fire JPA Strategic Plan Implementation - 230,700 230,700 230,700 230,700 230,700 230,700 230,700 230,700 230,700
Fire Apparatus - contrib. to FCFA 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800
Police Senior Officer Position 186,600 192,200 198,000 203,900 210,000 216,300 222,800 229,500 236,400 243,500
Attachment 2
Item 5.b. - Page 202
Item
2017-18
Updated 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27
Narcotics Task Force 24,600 24,600 24,600 24,600 24,600 24,600 24,600 24,600 24,600 24,600
Police Firing Range - - 120,000 - - - - - - -
Subtotal Public Safety 383,300 680,600 814,200 718,700 732,600 746,800 760,700 775,000 789,700 804,900
City Hall Debt Service 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Document Imaging - carryover 4,919 - - - - - - - - -
Corporation Yard Upgrades 30,370 - - 20,000 20,000 20,000 20,000 20,000 - -
Elm Street Community Center Upgrade 160,000 - - - - - - - - -
Citywide Solar Panel Project 3,500 - - - - - - - - -
City Hall Safety Improvement Project 15,156 - - - - - - - - -
Financial Management System - 100,000 100,000 - - - - - - -
Woman's Club Barrier Removal 37,466 - - - - - - - - -
Fire Station Driveway Repair 62,600 - - - - - - - - -
Subtotal City Facilities 334,011 120,000 120,000 40,000 40,000 40,000 40,000 40,000 20,000 20,000
Annual Audit and Sales Tax Report 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500
Contingency 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Subtotal Other 7,500 32,500 32,500 32,500 32,500 32,500 32,500 32,500 32,500 32,500
Total Expenses 3,734,237 2,285,000 2,148,600 2,004,600 2,161,200 2,704,800 2,208,200 2,203,000 2,248,200 2,268,900
Projected Revenue 2,260,000 2,282,600 2,305,400 2,328,500 2,328,500 2,351,800 2,375,300 2,410,900 2,459,100 2,508,300
Revenue Over/(Under) Expenses (1,474,237) (2,400) 156,800 323,900 167,300 (353,000) 167,100 207,900 210,900 239,400
Beginning Fund Balance 1,582,505 108,268 105,868 262,668 586,568 753,868 400,868 567,968 775,868 986,768
Estimated Ending Fund Balance 108,268 105,868 262,668 586,568 753,868 400,868 567,968 775,868 986,768 1,226,168
% Fund Balance of Estimated Revenues 5%5%11%25%32%17%24%32%40%49%
Item 5.b. - Page 203
5cities homeless coalition
5Cities Homeless Coalition
Board of Directors
Mike Byrd, President
Rick Gulino, Vice President
Dena Bellman, Treasurer
Larry Vernon, Secretary
Linda M Austin
Kristen Barneich
Amy Barry
Peggy Coon
Pat Cusack
Kenneth Dalebout
David Hutsko
Jeff Lee
John Peters
Linda Pierce
Richard Van Houten
Executive Director
Janna Nichols
Janna.Nichols@5chc.org
www5CHC.org
P.O. Box 558
Grover Beach, CA 93483
(805) 574-1638
5Cities Homeless Coalition
is a 501(c)(3)
Nonprofit Corporation
ID #27-0413593
May 18, 2018
Mr. Jim Bergman
City of Arroyo Grande
300 E. Branch St.
Arroyo Grande, CA 93420
Mr. Bergman and Council,
I am writing to request your consideration of financial support for the work of the 5Cities Homeless
Coalition in your upcoming budget deliberations. 5Cities Homeless Coalition is seeking your support of
a grant for $7,500 to support the operation of the upcoming 2018-19 Warming Center. I understand
that current budget deliberations may make this a difficult decision at this time, and if so would request
re-consideration at a future date should the City deem it unable to make such a grant at this time.
Coalition staff sincerely appreciates the partnership we have with the City, through this request and
your past support with the Jim Guthrie Community Grant Program, CDBG prior warming center
seasons. With support such as this, we are able to leverage other grants that require a local match,
thus enabling us to maximize our community impact.
Our partnership with the City of Arroyo Grande has included your support of our winter warming center.
We are again requesting assistance for the upcoming winter season 2018-19. Your support this last
season assisted us in serving 134 unique individuals over 35 nights for a total guest count of 869
(averaging 25 guests per night). It should be noted that 52% of these guests were over the age of 50.
The primary goal of the warming center is to keep people from falling ill or dying due to seasonal
elements. That said, the Coalition’s goals are far broader, in that we endeavor with all of our programs
to assist people in transforming their lives and regaining housing. We are conducting a post-program
evaluation of our most recent season; however, I would like to highlight that eight of this past winter’s
warming center guests have moved into housing or have been accepted for a housing unit that is
currently under construction thanks to our efforts.
5Cities Homeless Coalition is transforming the lives of those who are homeless or facing homelessness
in Southern San Luis Obispo County from Avila to Nipomo. Our work goes beyond the immediate, to
ensure that clients have the plan, skill sets, education and financial means to be successful and self-
sufficient. We are proud to share that more than 95% of the households that we have helped to house
(or prevented from eviction) remain in their home. We do this by providing intensive case management
and supportive services. We work with clients to develop their own unique plans as well as the
resources and skills needed for them to be successfully housed and remain housed. Programs include
coordinated assessment, information and referral, medical respite, benefits advocacy (SSI, Medicare,
etc.), homeless youth outreach, winter warming center, rapid re-housing search and stabilization
services and homeless prevention (including budget counseling and financial literacy), and direct
financial assistance for immediate needs, rents and deposits.
The Coalition works closely with local government, business, community agencies and organizations to
assess current homeless services and opportunities for collaboration to provide for immediate needs
and to maximize our efforts without duplication to cooperatively assist those in need. Services have
expanded this year to offer a one-stop for coordinated services. We are now fielding requests for
assistance each month from more than 250 callers and more than 400 walk-ins. In just the first four
months of this calendar year, we have assisted 49 Arroyo Grande families with case management and
direct financial assistance to help them regain housing or prevent them from being turned out into the
streets.
Attachment 3
Item 5.b. - Page 204
The Coalition recognizes the impact of homelessness not only to those who are displaced but the
community as a whole. Our efforts are focused on preventing homelessness in addition to assisting
those who have lost their homes. The cost of living here on the Central Coast for those “living on the
edge” is extremely challenging. Rental rates have increased 50% in the last four years in San Luis
Obispo County; this is the highest increase in the State – and leaves our region among the least
affordable in the country. I’m sure you’re well aware that this challenge has a direct affect on the City’s
goals of economic development, which is in large part dependent on service industry workers whose
wages are not keeping up with housing cost increases. These are among the community members
who are seeking our assistance almost daily.
Last year the Coalition provided the following services in South County, in addition to the winter
warming center.
• 125 homeless families received rental assistance (averaging $1,000) to regain housing
• 50 families received deposit assistance (averaging $2,000)
• 80 families avoided eviction with short-term rental support
• 1,000 individuals received coordinated assessment and funding for immediate needs
• 50 clients received guidance and help applying for or receiving Social Security, Disability and
MediCal benefits to which they are entitled
• 296 individuals received financial assistance to overcome one-time barriers
• 20 individuals opened savings accounts following financial literacy training
• 100 homeless youth received case management with job, education and housing support
Attached please find our most recent audit for 2016. We are currently conducting our 2017 audit, and
will gladly make the report available upon its completion. Additionally I am attaching our most recent
program report for the month of April to give you a snapshot of overall impact on our community.
Thank you in advance for your consideration.
Janna Nichols
Executive Director
Item 5.b. - Page 205
5Cities Homeless Coalition Programs
Information & Referral / Coordinated Entry:
Assistance begins with general information and referral to community services coupled with a
comprehensive assessment of needs, identification of barriers and development of an immediate
action plan. Those visiting 5CHC’s offices are provided access to computer, internet, phone
charging, mailing address, food and hygiene supplies. 5CHC staff serves as a source of knowledge
and referral.
# Calls for
Assistance: 244
Benefits Assistance: 32
Donations: 3
Clean & Sober: 2
Food: 2
Housing: 62
Medical Respite: 3
Rental Assist: 37
Shelter: 2
Youth: 2
Utility Assist: 8
Vehicle Repair: 3
Veterans: 8
Other: 31
# Office Visitors: 410,
70% No Appointment
17% First-time
Benefits Assistance: 31
Computer/Phone Access: 100
Food: 69
Housing: 48
Hygiene Items: 16
Detox: 9
Rental Assist: 36
Sober Living: 1
Resources: 6
Transportation: 16
Clothing: 17
Veterans: 7
Youth: 13
# Coordinated Entry Assess: 50
Households with children: 17
Households without Children: 33
Total # of Adults: 140
Total # of Children: 40
Other Highlights:
● Many eviction prevention
requests from farm workers
due to gap in season
● Increase in move in assistance
from people who have section
8 vouchers
● Helped 43 people apply for low
income/affordable housing
Housing Assistance:
Rapid Re-Housing Program: Deposit Assistance: $6,395; Rental Assistance: $1,500
Case management and financial assistance for deposit, rent and immediate needs for those who
are homeless or facing homelessness. For move-in assistance with deposit and rent, clients must
be homeless but there is no income threshold. For rental assistance to prevent homelessness,
clients’ income must be 30% or less of Area Median Income.
Referrals: 5
Enrolled: 5
Permanently
Housed: 5
Immediate Needs: $1,902.76 plus In-Kind Items
Assists homeless and low-income families and individuals in the Five Cities area with limited funds
to address their immediate needs, and move them to self–sufficiency. Often helping families to
overcome a one-time barrier will enable them to move toward self-sufficiency, stability in the
home, and economic improvement. Examples of assistance are utilities, gasoline, bus voucher,
auto repairs, clothing, employment readiness, detox/sober living, basic needs, emergency food,
etc.
Bus Pass: 10
Clothing: 37
Gas Card: 0
Housing Application Fee: 0
Hygiene Supplies: 20
Identification: 3
Motel Stay: 0
Phone/Utility Assistance: 3
Relocation Travel Assist: 2
Sober Living:
Vehicle Repair/Registration: 1
5CHC Program Report, Apr. 2018 574-1638
www.5CHC.org
Facebook:
5CitiesHomelessCoalition Item 5.b. - Page 206
Benefits Advocacy:
Income and Financial Literacy Assistance:
5CHC clients are offered additional guidance and advocacy for obtaining and retaining public benefits, including SSI, SSDI,
Cal Fresh, etc. Housing clients are also encouraged to participate in financial literacy and budgeting training.
Current Case Load: 44
New Cases in April: 7
SSI Only: 12
SSDI Only: 4
Joint SSI/SSDI: 10
MediCal: 6
CalFresh: 5
General Assistance:3
Social Security Retirement
and Survivor Benefits: 4
Medical Respite/Detox:
Working to improve discharge planning and case management with Arroyo Grande Community Hospital, the program
serves homeless patients requiring temporary respite care. Program is offered in partnership with Dignity Health, Good
Samaritan Shelter, and Community Health Centers of the Central Coast.
Detox: 4 referrals Respite Care: 4 case managed clients
Homeless Youth:
Outreach and case management targeting homeless youth age 16-24, providing support for immediate needs, education
and job development, and housing assistance. Program is offered in partnership with Dignity Health, Good Samaritan
Shelter, and Lucia Mar Unified School District, Police Departments of Arroyo Grande and Grover Beach.
Total Number of Case Managed Clients: 17
Average age: 20
Male: 8 Female: 9
Female: 8
Students: 8
Seeking employment: 3
Currently employed: 8
Number of referrals: 5
Number housed Q1 2018: 3
Good Samaritan SSVF:
The SSVF program serves veterans who are currently homeless or at risk of losing housing, providing temporary assistance
to help homeless veterans gain housing stability. This is a joint program of Good Samaritan Shelter and 5CHC.
● Permanently Housed: 2
● Seeking Housing: 7
● Seeking or Receiving Rapid Re-Housing: 14
● Pending Eligibility:
● Ineligible Veterans: 2
● Total New Contacts: 3
Warming Center:
The 5Cities Homeless Coalition operates an overnight warming center to provide a safe, warm and dry place for homeless
adults to find shelter for the night during the winter on nights with predictions of temperatures at or below 40°F, or
especially stormy weather (with rain forecast at 50% or greater) November 1 through April 30. The 2017 -18 Warming
Center is located at Hillside Church, 1935 Newport Ave. in Grover Beach. To receive alerts of when the center is activating,
text 5CHC to 44499
April Nights Open: 2
Total April Guests: 49
Total Guests Nov. 1 – Apr.
30: 869
Number of First-Time
Visitors: 3
Males: 71%
Female: 30%
Under 25: 3%
Age 25-50: 38%
Age 51-64: 36%
Age 65+: 16%
Item 5.b. - Page 207
THIS PAGE INTENTIONALLY LEFT BLANK
Item 5.b. - Page 208