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CC 2018-06-12_09f Declaring Surplus Property MEMORANDUM TO: CITY COUNCIL FROM: BEAU D. PRYOR, CHIEF OF POLICE BY: MICHAEL MARTINEZ, OPERATIONS COMMANDER SUBJECT: CONSIDERATION OF RESOLUTION DECLARING SURPLUS PROPERTY DATE: JUNE 12, 2018 SUMMARY OF ACTION: Declaration of surplus property and approval to authorize the sale, transfer or disposal of surplus property that is either inoperable or generates unsustainable maintenance costs. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: This action will have no significant impact on finances and will have minimal impact on personnel resources to arrange for the transfer to the Allan Hancock College Police Academy. RECOMMENDATION: It is recommended that the City Council: 1) Adopt a Resolution declaring a Cal West generator mounted on a utility trailer as surplus and authorizing its transfer to the Allan Hancock College Police Academy. BACKGROUND: In 2011, the Police Department acquired a flatbed trailer to accommodate a portable generator to be used in the event of a critical incident, which may require a mobile command post. The generator and trailer no longer serve a practical purpose to the Police Department or perform any function as specified for its purpose in a critical incident. The generator was acquired through military surplus and can only be transferred to another law enforcement association and cannot be sold for profit. ANALYSIS OF ISSUES: Pursuant to City Administrative Policy C-006, the City periodically replaces standard equipment based on certain criteria. The Police Department has assessed the current fleet and identified the generator mounted on a utility trailer as serving no police purpose. In addition, the generator and trailer generate continued maintenance costs that are fiscally unsustainable. Storage of the generator and trailer takes up valuable space in a secured parking lot and does not serve a purpose, as the department possesses Item 9.f. - Page 1 CITY COUNCIL CONSIDERATION OF RESOLUTION DECLARING SURPLUS PROPERTY JUNE 12, 2018 PAGE 2 additional generators and a dedicated mobile command post trailer that are functional. The generator will be transferred to the Allan Hancock College Police Academy for their specified use. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Adopt the Resolution declaring one (1) trailer/generator combination as surplus and authorize their transfer; 2. Do not adopt the Resolution; or 3. Provide direction to staff. ADVANTAGES: Approving the recommended action will mitigate continued maintenance costs of older fleet vehicles and equipment and provide support to the Allan Hancock College Police Academy with no additional costs to the City. DISADVANTAGES: No disadvantaged have been identified. ENVIRONMENTAL REVIEW: No environmental review is required for this administrative action. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Item 9.f. - Page 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING AN EXISTING MILITARY GENERATOR MOUNTED ON A UTILITY TRAILER AS SURPLUS PROPERTY AND AUTHORIZING ITS TRANSFER TO THE ALLAN HANCOCK COLLEGE POLICE ACADEMY WHEREAS, the City of Arroyo Grande (“City”) has a military surplus generator that is mounted on a utility trailer, which is no longer of use to the Arroyo Grande Police Department; and WHEREAS, the item can be classified as surplus property and made available for transfer to another law enforcement affiliate only. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does declare as surplus the military generator and utility trailer described in Exhibit A attached hereto and incorporated herein by this reference, and authorizes staff to transfer said property to the Allan Hancock College Police Academy in compliance with authorized disposition procedures. On motion of Council Member _________, seconded by Council Member _________, and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 12th day of June, 2018. Item 9.f. - Page 3 RESOLUTION NO. PAGE 2 ___________________________________ JIM HILL, MAYOR ATTEST: ___________________________________ KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: ___________________________________ JAMES BERGMAN, CITY MANAGER APPROVED AS TO FORM: __________________________________ HEATHER WHITHAM, CITY ATTORNEY Item 9.f. - Page 4 SURPLUS PROPERTY EXHIBIT A ARROYO GRANDE POLICE DEPARTMENT YEAR MAKE MODEL VIN # 2010 CAL WEST CWPT-104476 1044121 2011 PJ TRAILER BP MFCTR 554BU0612CF003575 Item 9.f. - Page 5 I I THIS PAGE INTENTIONALLY LEFT BLANK Item 9.f. - Page 6