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Minutes 2018-05-29 SP ACTION MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, MAY 29, 2018 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the Special City Council Meeting to order at 6:00 p.m. 2. ROLL CALL Council Members Barbara Harmon, Kristen Barneich, Tim Brown, Mayor Pro Tem Caren Ray, and Mayor Jim Hill were present. City Manager Jim Bergman, City Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Director of Community Development Teresa McClish, Director of Public Works Bill Robeson, Interim Director of Recreation Services Sheridan Bohlken, Chief of Police Beau Pryor, and Five Cities Fire Authority Fire Chief Steve Lieberman were also present. 3. FLAG SALUTE Mayor Hill led the flag salute. 4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS None. City Manager Bergman referred to public comments that have been made regarding medical cannabis delivery in the City and announced that at the June 12, 2018 City Council meeting, procedures for cannabis delivery permits will be reviewed and discussed and a recommendation will be made to repeal those permit requirements for delivery within the City but not to change any current prohibitions of cannabis activity within the City. 5. BUSINESS ITEMS 5.a. Consideration of Approval of Five Cities Fire Authority Memorandum of Agreement Amending the Five Cities Fire Authority Joint Exercise of Powers Agreement and General Counsel Conflict Waiver. City Manager Bergman presented the staff report and recommended that the Council approve the Memorandum of Agreement (MOA) and General Counsel Conflict Waiver. Fire Chief Lieberman provided an additional overview of the key components of the Memorandum of Agreement and responded to questions from Council. Mr. David Hale, legal counsel for the City of Grover Beach and the Five Cities Fire Authority, also responded to questions from Council. Mayor Hill invited public comment. Speaking from the public were Bob Perrault, Grover Beach resident and former Grover Beach City Manager, commented that he was involved in the drafting of the original agreement, which was done in an equitable way to serve the needs of all the communities at the time, acknowledged the need for changes, stated that the MOA provides an opportunity to look at funding parity and other provisions, and addressed the timeline noting that an extension may not be necessary; and Patty Welsh, expressed concerns about the proposed Minutes of City Council Special Meeting May 29, 2018 Page 2 Memorandum of Agreement and the proposed conflict waiver. No further public comments were received. Action: Council Member Barneich moved to approve a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A MEMORANDUM OF AGREEMENT AMENDING THE FIVE CITIES FIRE AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT AND APPROVING A GENERAL COUNSEL CONFLICT WAIVER". Mayor Hill seconded the motion. Brief discussion and clarification ensued regarding the general counsel conflict waiver; that the Memorandum of Agreement commits to the City's contribution for funding the FY 2018-19 Five Cities Fire Authority Budget only. Mayor Hill noted that the Self Contained Breathing Apparatus' (SBCAs) were budgeted in anticipation of a grant that was not received and a significant apparatus acquisition was brought forward after the City's budget had been approved that caused significant impacts to the City's budget. Mayor Hill withdrew his second. Mayor Pro Tern Ray seconded the original motion, and it was passed on the following roll-call vote: AYES: Barneich, Ray, Brown, Harmon NOES: Hill ABSENT: None 5.b. Consideration of Preliminary Fiscal Year 2018-19 and 2019-20 Biennial Budget. Director of Administrative Services Malicoat presented the staff report and recommended that the Council provide direction on priorities for expenditures for the FY 2018-20 Biennial Budget. Staff responded to questions from Council. Mayor Hill invited public comment. Speaking from the public were Robert Olson, stating that a projected sales tax increase of 1% seems too conservative, referred to the unexpected retirement in the Recreation Services Department and suggested that the nine impacted employees be offered the opportunity to apply for that job, and commented that the increase for next year's Five Cities Fire Authority budget seems very high; Janna Nichols, representing 5Cities Homeless Coalition, stated that another partner agency has allocated funding to the 5Cities Homeless Coalition from its Successor Agency Housing Fund and encouraged the Council to consider that as an option; Jim Guthrie, commented on the City's facilities maintenance plan and lack of a long range maintenance and replacement plan for bridges, vehicles, and information technology infrastructure, commented on the capital improvement plan, commented on the CaIPERS payment and how it could result in deferred maintenance of the City's infrastructure, and questioned the difference in cost for the park restroom and City Hall roof replacement projects; and Patrick Ferguson, President, International Association of Fire Fighters Local 4403, encouraged the Council's continued support of the Five Cities Fire Authority(FCFA) and the work they do on behalf of the City, and commented that with the Strategic Plan, this is the first opportunity to have a full budget that includes funding for capital improvements, which were not previously included in the FCFA budget. No further public comments were received. Council comments ensued regarding the preliminary Fiscal Year 2018-19 and 2019-20 Biennial Budget, including clarification regarding the increase in the FCFA budget; clarification regarding the sales tax revenue projections; support for the Five Cities Homeless Coalition's funding request of$7,500 for the warming shelter; support for the proposed CaIPERS pre-payment over the next two years; a suggestion to reallocate funding from the proposed Elm Street/Soto Sports Complex Master Plan to other projects such as the City Hall roof replacement project; a suggestion to increase funding for sidewalks; acknowledgement that the current FCFA Reserve Firefighter Minutes of City Council Special Meeting May 29, 2018 Page 3 program is not sustainable; support for transitioning to a full-time Firefighter program; acknowledgement that the FCFA funding formula needs to be changed to achieve parity among the participating agencies; that the City should explore ideas for future revenue measures, such. as increasing the transient occupancy tax; concern about elimination of part-time maintenance workers due to the services they provide in parks and public places and that this should be monitored and evaluated over time to re-assess the need for maintenance services; and acknowledgement that the budget is balanced and maintains reserve levels. No formal action was taken on this item. 6. ADJOURNMENT ____Mayor Hill adjourned the meeting at 9:42 p.m. to the Regular City Council Meeting of June 12, 2018 at 6:00 p.m. in the Council Chambers located at 215 E. Branch Street. d-2--ThJi Hill, Mayor AT EST: Kelly . et sore, City Clerk (Approved at CC Mtg 6142-20/ )