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CC 2018-07-24 Agenda Summary City Council Jim Hill Mayor Caren Ray Mayor Pro Tem Tim Brown Council Member Kristen Barneich Council Member Barbara Harmon Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, JULY 24, 2018 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER 2. ROLL CALL 3. MOMENT OF REFLECTION 4. FLAG SALUTE: ARROYO GRANDE COMMUNITY HOSPITAL 5. AGENDA REVIEW: 5.a. Closed Session Announcements None. 5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived 6. SPECIAL PRESENTATIONS: None. Agenda AGENDA SUMMARY – JULY 24, 2018 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CITY MANAGER/DIRECTOR REPORT: Correspondence/Comments as presented by the City Manager and/or Department Directors. 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 9.a. Consideration of Cash Disbursement Ratification (MALICOAT) Recommended Action: Ratify the listing of cash disbursements for the period June 16, 2018 through July 15, 2018. 9.b. Consideration of Statement of Investment Deposits (MALICOAT) Recommended Action: Receive and file the report listing of investment deposits of the City of Arroyo Grande, as of June 30, 2018, as required by Government Code Section 53646(b). 9.c. Consideration of a Side Letter of Agreement to the Arroyo Grande Police Officers’ Association Memorandum of Understanding (MALICOAT) Recommended Action: Adopt a Resolution approving a side letter of agreement to the Arroyo Grande Police Officers’ Association Memorandum of Understanding. 9.d. Consideration of Purchase Order for Tyler Technologies ExecuTime Software Module (MALICOAT) Recommended Action: Approve a purchase order with Tyler Technologies for the purchase and implementation of the ExecuTime time and attendance module, not to exceed $33,530. AGENDA SUMMARY – JULY 24, 2018 PAGE 3 9. CONSENT AGENDA (cont’d): 9.e. Consideration of Ordinance Amending Section 2.44.020 (Personnel Officer – Powers and Duties) of the Arroyo Grande Municipal Code (MALICOAT) Recommended Action: Adopt an Ordinance amending Section 2.44.020 of Title 2 of the Arroyo Grande Municipal Code relating to preparation of position classification plans by the Personnel Officer. 9.f. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meetings of June 12, 2018 and June 26, 2018, as submitted. 9.g. Consideration of Temporary Use Permit 18-013; Authorizing Closure of City Streets and Use of City Property for the 81st Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 28-29, 2018; Applicant - Anne McCracken (McCLISH) Recommended Action: Adopt a Resolution approving Temporary Use Permit 18-013, authorizing closure of City streets and use of City property for the 81st Annual Arroyo Grande Valley Harvest Festival. 9.h. Consideration of a Resolution Authorizing the Community Development Director to Submit an Application for the Active Transportation Program Cycle 4 Grant and Execute any Agreements for the Use of Grant Funds for Implementation of the Halcyon Road Complete Streets Plan (Staff Project 18-006) (McCLISH) Recommended Action: Adopt a Resolution authorizing the Community Development Director to submit an application for the Active Transportation Program Cycle 4 Grant and execute any agreements necessary for the use of grant funds. 9.i. Consideration of an Agreement for Consultant Services with Beacon Integrated Professional Resources, Inc., DBA Hamner, Jewell & Associates for Right of Way Acquisition and Appraisal Services for the Bridge Street Bridge Rehabilitation Project (McCLISH) Recommended Action: 1) Approve an Agreement for Consultant Services with Beacon Integrated Professional Resources, Inc., dba Hamner, Jewell & Associates in the amount of $30,942.04; and 2) Authorize the Mayor to sign the Agreement. 9.j. Consideration of Program Supplement Agreement No. R17 to Administering Agency- State Master Agreement No. 00190S and Authorization to Distribute a Request for Proposals for Systemic Safety Analysis Report Program (McCLISH) Recommended Action: 1) Adopt a Resolution authorizing the Mayor to execute Program Supplement Agreement No. R17 to Administering Agency-State Master Agreement No. 00190S for the Systemic Safety Analysis Report (SSAR) Program; and 2) Direct staff to prepare and distribute a Request for Proposals for consultant services to provide engineering services for the preparation of the SSAR. AGENDA SUMMARY – JULY 24, 2018 PAGE 4 9. CONSENT AGENDA (cont’d): 9.k. Consideration of Revised Master Agency-State Agreement for Federal-Aid Project No. 05-5199F15 and Program Supplement Agreement No. F017 for Federal Aid Project No. 05-5199F15 and Authorization to Distribute a Request for Proposals for Engineering Design and Environmental Services for the Traffic Way Bridge Replacement Project (McCLISH) Recommended Action: 1) Adopt a Resolution authorizing the Mayor to execute a revised Master Agency-State Agreement and Program Supplement Agreement No. F017 for Federal- Aid Project No. 05-5199F15 for the Traffic Way Bridge Replacement Project; and 2) Direct staff to prepare and distribute a request for proposals for consultant services to provide engineering design and environmental services. 9.l. Monthly Water Supply and Demand Update (ROBESON) Recommended Action: Receive and file the monthly Water Supply and Demand Report. 9.m. Authorization to Purchase Water Meters (ROBESON) Recommended Action: Approve the purchase of water meters from Aqua Metric in the amount of $41,000 during FY 2018/19. 9.n. Consideration to Approve a Purchase Order with Wallace Group for Fats, Oils and Grease (FOG) Program Administration and Inspection (ROBESON) Recommended Action: Approve a purchase order with Wallace Group in an amount not to exceed $27,000 for the administration and inspection of the City’s FOG Program. 9.o. Consideration to Authorize Staff to Exercise the Option to Extend the Agreement with Water Systems Consulting, Inc. to Provide Staff Extension Services for the Northern Cities Management Area Technical Group for FY 2018-19 (ROBESON) Recommended Action: Approve the option to extend an Agreement with Water Systems Consulting, Inc. for an additional year, in an amount not to exceed $32,000. 9.p. Consideration of Agreement of Lease Renewal for Portion of Car Corral Public Parking Lot Located Between 103 and 109 E. Branch Street for an Additional Five-Year Term from August 1, 2018 to July 31, 2023 (McCLISH) Recommended Action: 1) Approve the Agreement of Lease ("lease") with Diane D. Pfarr Family Trust, the Gaddis Family Trust, the Nancy T. Loomis Revocable Living Trust; and Oliver V. Loomis Matthews, Lucky K. Matthews, Sandy Matthews, and Eddie S. Matthews; and 2) Authorize the Mayor to execute the lease on behalf of the City. 10. PUBLIC HEARINGS: 10.a. Consideration of Development Code Amendment Case No. 18-002; Amendments to Chapter 16.62 of Title 16 and Repealing Chapter 5.95 of Title 5 of the Arroyo Grande Municipal Code Relating to Cannabis Delivery Services; Location – Citywide; Applicant – City of Arroyo Grande (McCLISH) Recommended Action: Introduce an Ordinance amending Chapter 16.62 of Title 16 and repealing Chapter 5.95 of Title 5 of the Arroyo Grande Municipal Code relating to cannabis delivery services. AGENDA SUMMARY – JULY 24, 2018 PAGE 5 11. OLD BUSINESS: None. 12. NEW BUSINESS: None. 13. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR HILL: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Brisco/Halcyon Interchange Subcommittee (3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency (4) Other (b) MAYOR PRO TEM RAY: (1) California Joint Powers Insurance Authority (CJPIA) (2) Economic Vitality Corporation (EVC) (3) Tourism Marketing Committee (4) Community Action Partnership San Luis Obispo (CAPSLO) (5) Other (c) COUNCIL MEMBER BROWN: (1) San Luis Obispo Council of Governments/Regional Transit Authority (SLOCOG/RTA) (2) Integrated Waste Management Authority Board (IWMA) (3) South County Transit (SCT) (4) Brisco/Halcyon Interchange Subcommittee (5) Other (d) COUNCIL MEMBER BARNEICH: (1) Zone 3 Water Advisory Board (2) Homeless Services Oversight Council (HSOC) (3) Other (e) COUNCIL MEMBER HARMON: (1) County Water Resources Advisory Committee (WRAC) (2) Air Pollution Control District (APCD) (3) Five Cities Fire Authority (FCFA) (4) Other AGENDA SUMMARY – JULY 24, 2018 PAGE 6 14. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member. 15. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 16. CLOSED SESSION: None. 17. ADJOURNMENT ************************ All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date. ************************* This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature. ************************* City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.