CC 2018-07-24_09c Side Letter of Agreement_POA
MEMORANDUM
TO: CITY COUNCIL
FROM: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
SUBJECT: CONSIDERATION OF A SIDE LETTER OF AGREEMENT TO THE
ARROYO GRANDE POLICE OFFICERS’ ASSOCIATION
MEMORANDUM OF UNDERSTANDING
DATE: JULY 24, 2018
SUMMARY OF ACTION:
Approving the Side Letter of Agreement with the Arroyo Grande Police Officers’
Association (AGPOA) will provide an updated list of classifications represented by the
AGPOA.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Elimination of the Property and Evidence Technician position and creation of the position
of Police Records/Property and Evidence Clerk will save $109,000 annually. These
savings were anticipated when the current fiscal year budget was developed.
RECOMMENDATION:
It is recommended the City Council adopt a Resolution approving a side letter of
agreement to the Arroyo Grande Police Officers’ Association Memorandum of
Understanding.
BACKGROUND:
As part of the FY 2018-20 Biennial Budget, the City eliminated a full-time Property and
Evidence Technician position in the Police Department with the expectation that these
duties would be reassigned to existing staff, reduced, and/or eliminated. Many of the
responsibilities for the property and evidence functions have been reassigned to a new
Police Records/Property and Evidence Clerk position.
Item 9.c. - Page 1
CITY COUNCIL
CONSIDERATION OF A SIDE LETTER OF AGREEMENT TO THE ARROYO GRANDE
POLICE OFFICERS’ ASSOCIATION MEMORANDUM OF UNDERSTANDING
JULY 24, 2018
PAGE 2
ANALYSIS OF ISSUES:
The City’s Administrative Services Director and Human Resources Manager met and
conferred with the AGPOA, which represents both the Records Clerk and the Property
and Evidence Technician classifications. Those discussions resulted in agreement on
the new job description and salary range for the new position. It is recommended that the
new position be paid at the same salary range as the previous Property and Evidence
Technician position; however, it will also continue to have responsibility for records
functions and duties. City staff and AGPOA have agreed that the current Memorandum
of Understanding (MOU), which expires June 30, 2020, should be modified to reflect the
following changes:
1. Elimination of the Property and Evidence Technician classification.
2. Adding the Police Records/Property and Evidence Clerk classification to the list of
positions represented by AGPOA with salary schedule 22.
3. Updating the salary schedules at the back of the MOU with these changes.
The mechanism to affect a Memorandum of Understanding before it is expired is a “side
letter agreement” to the MOU, which is attached as Exhibit A to the accompanying
Resolution.
ALTERNATIVES:
The following action is provided for City Council consideration:
1. Adopt a Resolution approving a side letter of agreement to the Arroyo Grande
Police Officers’ Association Memorandum of Understanding.
2. Revise and adopt a Resolution approving a side letter of agreement to the Arroyo
Grande Police Officers’ Association Memorandum of Understanding.
3. Provide further direction to staff.
ADVANTAGES:
The recommendation will provide a Memorandum of Understanding that reflects the most
current job classifications and salary ranges for all positions represented by the AGPOA.
DISADVANTAGES:
There are no significant disadvantages to the recommended action.
ENVIROMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 9.c. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ARROYO GRANDE APPROVING
A SIDE LETTER OF AGREEMENT TO THE ARROYO GRANDE
POLICE OFFICERS’ ASSOCIATION MEMORANDUM OF
UNDERSTANDING
WHEREAS, the City Council of the City of Arroyo Grande (“City”) deems it in the best
interest of the City to approve a side letter of agreement amending the Arroyo Grande
Police Officers’ Association current Memorandum of Understanding, which includes
modifications to represented classifications, as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
1. An amendment to the Memorandum of Understanding (“MOU”) with the Arroyo
Grande Police Officers’ Association (“AGPOA”) is hereby approved, a copy of
said amendment entitled “Side Letter of Agreement, Modification to
Memorandum of Understanding” is attached hereto, marked Exhibit “A”, and
incorporated herein by this reference.
2. This Resolution shall become effective July 13, 2018.
On motion of Council Member , seconded by Council Member , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of July, 2018.
Item 9.c. - Page 3
RESOLUTION NO.
PAGE 2
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
HEATHER K. WHITHAM, CITY ATTORNEY
Item 9.c. - Page 4
EXHIBIT A
SIDE LETTER OF AGREEMENT
MODIFICATION TO MEMORANDUM OF UNDERSTANDING
For valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the City of Arroyo Grande (“City”) and the Arroyo Grande Police
Officers’ Association (“AGPOA”) do hereby agree to modify the current Memorandum
of Understanding (“MOU”) between the City and AGPOA as follows:
ARTICLE 2. SALARY SCHEDULES
The City and AGPOA agree to modify the classifications and salary ranges to read:
CLASSIFICATION SALARY RANGE
Police Sergeant 41
Senior Police Officer 35
Police Officer 31
Police Trainee 27 (Non-Sworn)
Police Records/Property and Evidence Clerk 22 (Non-Sworn)
Police Records Clerk 18 (Non-Sworn)
Exhibit “F” and Exhibit “H” to the MOU shall be modified to include the Police
Records/Property and Evidence Clerk and eliminate the Property Evidence
Technician classifications.
REPRESENTATIVES OF REPRESENTATIVES OF AGPOA
CITY OF ARROYO GRANDE
DATE: DATE:
DEBORAH MALICOAT JEREMY BURNS
CITY REPRESENTATIVE AGPOA PRESIDENT
LISA CHRISTENSEN PHILIP DOLLMAN
CITY REPRESENTATIVE AGPOA VICE PRESIDENT
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