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CC 2018-07-24_09e Adopt Ordinance_Personnel Officer MEMORANDUM TO: CITY COUNCIL FROM: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES BY: LISA CHRISTENSEN, HUMAN RESOURCES MANAGER SUBJECT: CONSIDERATION OF AN ORDINANCE AMENDING SECTION 2.44.020 (PERSONNEL OFFICER – POWERS AND DUTIES) OF THE ARROYO GRANDE MUNICIPAL CODE DATE: JULY 24, 2018 SUMMARY OF ACTION: Adoption of the Ordinance to amend Section 2.44.020 Personnel Officer – Powers and Duties of the Arroyo Grande Municipal Code (AGMC) would alleviate the Council of administrative duties and allow the City Manager flexibility to update position classification plans as needed to reflect changes in nomenclature, job requirements, circumstances, laws or job duties. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There will be cost savings and increased efficiency related to a reduction in staff time associated with preparing agenda reports. RECOMMENDATION: It is recommended the City Council adopt an Ordinance amending Section 2.44.020 of Title 2 of the Arroyo Grande Municipal Code relating to preparation of position classification plans by the Personnel Officer. BACKGROUND: On June 12, 2018, the City Council introduced an Ordinance, without modification, amending Section 2.44.020 of the Municipal Code. The proposed Ordinance will amend the Municipal Code to allow the City Manager to update details of position classifications, which will streamline the process and provide the City the ability to be more agile and responsive to changing needs, circumstances, laws and environments. Changes to salary ranges which have financial impacts would still require City Council approval. Item 9.e. - Page 1 CITY COUNCIL CONSIDERATION OF AN ORDINANCE AMENDING SECTION 2.44.020 (PERSONNEL OFFICER – POWERS AND DUTIES) OF THE ARROYO GRANDE MUNICIPAL CODE JULY 24, 2018 PAGE 2 ANALYSIS OF ISSUES: The Ordinance is now ready for adoption. The Ordinance will become effective thirty (30) days after final passage of the Ordinance. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Adopt the Ordinance; 2. Modify and re-introduce the Ordinance; or 3. Provide direction to staff. ADVANTAGES: Amending the Ordinance will improve staff efficiency and the ability to be responsive to the changing needs of the City. DISADVANTAGES: No disadvantages are identified. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Item 9.e. - Page 2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTION 2.44.020 OF TITLE 2 OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO PREPARATION OF POSITION CLASSIFICATION PLANS BY THE PERSONNEL OFFICER WHEREAS, Chapter 2.44 of the Arroyo Grande Municipal Code establishes the City’s personnel system; and WHEREAS, Section 2.44.020 of the Arroyo Grande Municipal Code designates the City Manager as the Personnel Officer and sets forth the powers and duties of the Personnel Officer; and WHEREAS, Subsection C of Section 2.44.020 provides that the City Manager shall prepare position classification plans and that the plans and any revisions thereto shall become effective upon approval by the City Council; and WHEREAS, the City has approved position classification plans; and WHEREAS, while the City Council is responsible for determining policies, budgets and staffing levels, the City Manager is responsible for the day to day operations and administration of the City; and WHEREAS, it is in the best interest of the City to allow the City Manager to make revisions to the position classification plans without requiring the approval of the City Council, which will streamline the process and provide the City the ability to be more responsive to the changing needs of the City. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande as follows: SECTION 1: The above recitals are true and correct and are incorporated herein by this reference. SECTION 2: Subsection 2.44.020.C of the Arroyo Grande Municipal Code is hereby amended to read in its entirety as follows: C. Prepare position classification plans including class specifications and revisions of the plans; and SECTION 3: If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. Item 9.e. - Page 3 ORDINANCE NO. PAGE 2 SECTION 4: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the City Clerk shall post a certified copy of the full text of such adopted Ordinance. SECTION 5: This Ordinance shall take effect and be in full force and effect thirty (30) days after its adoption. On motion of Council Member _________, seconded by Council Member _________, and on the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this ______ day of __________, 2018. Item 9.e. - Page 4 ORDINANCE NO. PAGE 3 JIM HILL, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: JAMES A. BERGMAN, CITY MANAGER APPROVED AS TO FORM: HEATHER K. WHITHAM, CITY ATTORNEY Item 9.e. - Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.e. - Page 6