Loading...
CC 2018-08-14_09e Acceptance of Womans Club ADA ImprovementsMEMORANDUM TO: CITY COUNCIL FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE CITY OF ARROYO GRANDE AND WOMAN'S CLUB COMMUNITY CENTER SITE ACCESSIBILITY IMPROVEMENTS PROJECT, PW 2016-10 DATE: AUGUST 14, 2018 SUMMARY OF ACTION: Take action to accept the City of Arroyo Grande and Woman's Club Community Center Site Accessibility Improvements Project and begin the one-year warranty period for any defects that may arise. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The FY 2017/18 Capital Improvement Program Budget included $61,251 of 2016 Community Development Block Grant (CDBG) funds and $47,025 of Local Sales Tax Funds for a total available budget of $108,276 for design, construction, administration, inspection, etc. The recommended action will not impact staff resources. RECOMMENDATION: It is recommended the City Council: 1.Accept the project improvements as constructed by RK&G Construction, Inc. in accordance with the plans and specifications for the City of Arroyo Grande and Woman's Club Community Center Site Accessibility Improvements Project, PW 2016-10; 2.Direct staff to file a Notice of Completion; and 3.Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. BACKGROUND: On November 28, 2017, the Council awarded a construction contract to perform the City of Arroyo Grande and Woman's Club Community Center Site Accessibility Improvements Project to RK&G Construction, Inc. in the amount of $72,289.40 and authorized the City Manager to approve change orders in the amount of $7,228.94. On February 13, 2018, the Council approved an amount of $9,559.36 for an additional Item 9.e. - Page 1 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE CITY OF ARROYO GRANDE AND WOMAN'S CLUB COMMUNITY CENTER SITE ACCESSIBILITY IMPROVEMENTS PROJECT, PW 2016-10 AUGUST 14, 2018 PAGE 2 change order for a total available budget of $89,077.70. The contractor’s final construction cost for this project is $88,964.78. The project consisted of the construction of a new American with Disability (ADA) accessible ramp and landing for two of the doors leading to the exterior patio, and a new ADA accessible path of travel from the rear of the building to an existing landing on the south side of the building near the parking areas. ANALYSIS OF ISSUES: The contractor has completed the work in accordance with the approved plans and specifications within the contract timelines and within the available budget. There are no outstanding issues. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Accept the City of Arroyo Grande and Woman's Club Community Center Site Accessibility Improvements project; 2. Do not accept the project; 3. Accept the project but do not authorize release of retention; or 4. Provide direction to staff. ADVANTAGES: The project is complete and accepting the improvements will allow staff to close out the project. The project improves the overall accessibility of the Community Center facility and is consistent with the Council goal to support City infrastructure and improve ADA accessibility. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: No environmental review is needed to accept the project. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachment: 1. Notice of Completion Item 9.e. - Page 2 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE 300 EAST BRANCH STREET ARROYO GRANDE, CA 93420 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1.The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below. 2.The FULL NAME of the OWNER is: The City of Arroyo Grande 3.The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420 4.The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5.THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6.THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7.All work of improvement on the property hereinafter described was COMPLETED May 25, 2018 8.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: RK&G Construction, Inc. 9.The street address of said property is: 211 Vernon Street, Arroyo Grande, California 93420 10.The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: City of Arroyo Grande and Woman’s Club Community Center Site Accessibility Improvements Project, PW 2016-10 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. _________________________________________________ Bill Robeson, Public Works Director August 14, 2018, Arroyo Grande, California -- END OF DOCUMENT -- ATTACHMENT 1 Item 9.e. - Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.e. - Page 4