CC 2018-08-14_12b Introduce Ordinance_Commissions PP Presentation
Consideration to Disband Various Committees and Commissions
8/15/2018
1
Financial Sustainability
Department Operation Reductions
Increase revenues (Increase fees)
Pay down CalPERS debt
Staff reductions
2
Future Actions Required
Increasing costs are causing the City to prioritize work and efforts undertaken by staff
Question what we do, why we do it, and how we do it.
Adapting to change is hard but it is necessary and it is done in all organizations public and private that wish to remain relevant.
3
Currently Identified Topics
Committees and Commissions
Community Concern Response Process
Municipal Code Review
Services Provided
Service Levels
Legislative Making Process
4
Administrative Resource Reductions
Community Development
Elimination of Full-time Administrative Secretary position
Parks and Recreation
Administrative staff reduced to <1,000 hours per year
5
Support to Committees and Commissions
Recruitment, appointment, and filling of vacant positions
Training and disclosure requirements
Posting agendas
Noticing hearings
Developing staff reports and presentations
Creating meeting minutes
6
Tonight’s Consideration
Parks and Recreation Commission
Traffic Commission
Historic Resources Committee
7
Difficult Recommendation
Huge respect to those who care enough about their community to volunteer, consider issues, and make recommendations.
Transparency and inclusion in the actions of government are key.
Not undertaking this lightly
8
Advantages of Committees and Commissions
Communicate and connect with the community
Provide workload management for the Council
Utilize specialized knowledge in the community to make recommendations
Training and experience in local government
Keep decisions closer to the elected.
9
Context
Then and now
Population Growth
Communication options
Professions and specialized knowledge
Laws mandating public participation
Available funding
10
Benefit
Estimated savings of $30,000 annually
More importantly a gain of 30 hours per month of staff availability to complete services in a timely manner.
11
57% Cancellation Rate (12/21) in 2017-2018
Park projects, rec programs and facilities, tree appeals, dog park issues, and special events
Shift to: Recreation and Public Works Department Directors, SAC, City Manager, Planning Commission, City Council
Parks and Recreation
12
76% Cancellation Rate (16/21) in 2017-2018
Policies associated with traffic, project input, red curb requests, vision triangle
Shift to: SAC, Planning Commission, City Council
Traffic Commission
13
62% Cancellation Rate (13/21) in 2017-2018
Historic Designations, Project review
Shift to: Recreation, Public Works and Community Development Department Directors, Planning Commission, and City Council
Historic Resources Committee
14
Ad Hoc Committees
Establishing Ad Hoc committees in the future is an option for larger issues needed enhanced community input.
1/23/2018
15
Recommendation
It is recommended the City Council introduce an Ordinance repealing Chapters 2.21, 2.24 and 2.32 of Title 2 of the Arroyo Grande Municipal Code to disband the Traffic Commission, Parks
and Recreation Commission, and Historical Resources Committee; amending Chapter 2.18 of Title 2 relating to the Planning Commission and Historic Designation; and adding Section 1.04.140
to Title 1 transferring the duties of the Traffic Commission, Parks and Recreation Commission and Historical Resources Committee.
1/23/2018
16