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CC 2018-08-28_09g Adopt Ordinance_Commissions MEMORANDUM TO: CITY COUNCIL FROM: JAMES BERGMAN, CITY MANAGER SUBJECT: CONSIDERATION OF ADOPTION OF AN ORDINANCE AMENDING THE ARROYO GRANDE MUNICIPAL CODE TO DISBAND THE TRAFFIC COMMISSION, PARKS AND RECREATION COMMISSION AND HISTORICAL RESOURCES COMMITTEE AND TRANSFER DUTIES DATE: AUGUST 28, 2018 SUMMARY OF ACTION: The Ordinance will disband the Traffic Commission, Parks and Recreation Commission, and Historical Resources Committee in order to streamline City practices and provide more time for staff to serve customers. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The disbandment of specific Advisory Bodies is estimated to reduce a combined total of approximately 30 hours of staff time per month in the Community Development, Police, Public Works and Recreation Services Departments. This item is directly related to adopted reductions in the FY 2018/2019 and 2019/2020 Biennial Budget and will compensate for administrative and professional staff reductions by eliminating the generation of staff reports, noticing, staffing of public meetings, and productions of meeting minutes. The 30 hours represents approximately $30,000 annually in salaries and benefits. RECOMMENDATION: It is recommended the City Council adopt an Ordinance repealing Chapters 2.21, 2.24 and 2.32 of Title 2 of the Arroyo Grande Municipal Code to disband the Traffic Commission, Parks and Recreation Commission, and Historical Resources Committee; amending Chapter 2.18 of Title 2 relating to the Planning Commission and Historic Designation; and adding Section 1.04.140 to Title 1 transferring the duties of the Traffic Commission, Parks and Recreation Commission and Historical Resources Committee. BACKGROUND: On August 14, 2018, the City Council introduced an Ordinance, without modification, repealing Chapters 2.21, 2.24 and 2.32 of Title 2 of the Arroyo Grande Municipal Code to disband the Traffic Commission (TC), Parks and Recreation Commission (PRC), and Historical Resources Committee (HRC); amending Chapter 2.18 of Title 2 relating to the Planning Commission and Historic Designation; and adding Section 1.04.140 to Title 1 to transfer duties. Item 9.g. - Page 1 CITY COUNCIL CONSIDERATION OF AN ORDINANCE AMENDING THE ARROYO GRANDE MUNICIPAL CODE TO DISBAND THE TRAFFIC COMMISSION, PARKS AND RECREATION COMMISSION AND HISTORICAL RESOURCES COMMITTEE AND TRANSFER DUTIES AUG UST 28, 2018 PAGE 2 ANALYSIS OF ISSUES: The Ordinance is now ready for adoption. The Ordinance will become effective thirty days after final passage of the Ordinance. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Adopt the Ordinance, 2. Modify and re-introduce the Ordinance, 3. Do not adopt the Ordinance, or 4. Provide direction to staff. ADVANTAGES: The advantages of disbanding the PRC, TC, and HRC include streamlining and simplifying City business. DISADVANTAGES: The disadvantages to disbanding the PRC, TC, and HRC include the loss of additional opportunities for community comment, the potential loss of transparency, or facilitated community participation in decision making related to issues surrounding parks and recreation, traffic concerns and historic resources. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: A summary of the Ordinance was published in The Tribune on Wednesday, August 22, 2018 pursuant to State law. One letter was received (Attachment 1). The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. Correspondence Item 9.g. - Page 2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REPEALING CHAPTERS 2.21, 2.24 AND 2.32 OF TITLE 2 OF THE ARROYO GRANDE MUNICIPAL CODE TO DISBAND THE TRAFFIC COMMISSION, PARKS AND RECREATION COMMISSION AND HISTORICAL RESOURCES COMMITTEE; AMENDING CHAPTER 2.18 OF TITLE 2 RELATING TO THE PLANNING COMMISSION AND HISTORIC DESIGNATION; AND ADDING SECTION 1.04.140 TO TITLE 1 TRANSFERRING THE DUTIES OF THE TRAFFIC COMMISSION, PARKS AND RECREATION COMMISSION AND HISTORICAL RESOURCES COMMITTEE THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS: SECTION 1. Chapters 2.21, 2.24 and 2.32 of the Arroyo Grande Municipal Code are hereby repealed in their entirety. SECTION 2. Section 1.04.140 of the Arroyo Grande Municipal Code is hereby added to read in its entirety as follows: 1.04.140 – Former Duties of Traffic Commission, Historical Resources Committee and Parks and Recreation Commission. Any duties previously assigned by the Arroyo Grande Municipal Code to be performed by the Traffic Commission or Historical Resources Committee will be performed by the Community Development Director or referred by the Community Development Director to the Planning Commission or City Council and any duties assigned to the Parks and Recreation Commission will be performed by the Director of Recreation Services or Director of Public Works or referred by the Director of Recreation Services or Director of Public W orks to the Planning Commission or City Council after the effective date of Ordinance No. ______ adopted on _________, 2018. SECTION 3. Chapter 2.18 of the Arroyo Grande Municipal Code is hereby amended to add Sections 2.18.090 and 2.18.100 of the Arroyo Grande Municipal Code to read in their entirety as follows: 2.18.090 – Historic Designation. The planning commission may nominate places, properties, structures or areas, which they recommend be considered for local, state or national historical designation or considered as an important setting or contributing to the historic character of the surrounding environment. 2.18.100 - Guiding purposes in reviewing projects and Historic Designations. In reviewing potential designations, the planning commission shall be guided by the following purposes and intent: A. To ensure consistency with the general plan and compliance with the provisions of Title 16 of this code; Item 9.g. - Page 3 ORDINANCE NO. PAGE 2 B. Promote the designation, preservation, restoration, safety and use of historic structures to enrich the lives of future generations, providing opportunities to enjoy and learn about the community's history; C. Improve the local economy by attracting tourism and other business to the community; D. Foster a sense of community identity and pride; E. Stabilize and improve the economic value of historic properties and neighborhoods; F. Enhance the community's aesthetics, interest, and unique historic character; G. Encourage and provide incentives to property owners to preserve and restore historic properties, and to sensitively rehabilitate them for adaptive re-use when necessary. SECTION 4. This Ordinance is exempt from CEQA pursuant to CEQA Guidelines Section15061(b)(3) which is the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment and CEQA does not apply where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment. SECTION 5. A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council members voting for and against the Ordinance shall be published again, and the City Clerk shall post a certified copy of the full text of such adopted Ordinance. This Ordinance shall take effect and be in full force and effect thirty (30) days after its passage. SECTION 6. This Ordinance shall take effect and be in full force and effect thirty (30) days after its passage. SECTION 7. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. On motion by Council Member ______, seconded by Council Member _______, and by the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this ____ day of _______, 2018. Item 9.g. - Page 4 ORDINANCE NO. PAGE 3 ___________________________________ JIM HILL, MAYOR ATTEST: ___________________________________ KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: ________________________________ JAMES A. BERGMAN, CITY MANAGER APPROVED AS TO FORM: ___________________________________ HEATHER K. WHITHAM, CITY ATTORNEY Item 9.g. - Page 5 ATTACHMENT 1 Item 9.g. - Page 6 Nan C. Towler 1328 West Grand .Avenue • Grover Beach, C;;t. 93433 August 18, 2018 . City Manager Jim Bergman · re: disbanding 3 commissions Dear Jim,. Ri:CEIVED AUG 2 2 2D18 CITYOFARRO YO GRANDE (805) 489-7510 Last week I sent all the council members an email about the disbanding of 3 commissions. Barbara Harman answered it with the statement that the city would save about $30,000 a year by disbanding the 3 commissions. I find that difficult to understand. If the 3 commissions met once a month it would be a max of 9 hours., probably less but I am including set up, walking to the meeting and post meeting activities. So lets assume cost is $100/hr (I have no idea what staff is paid ) but that would be a total of $900/mo. Or $10,800/yr. And maybe you figure $200/hr . It is still a long way from $30,000.00. Can you tell me how you arrived at that figure? And now I read that according to the City Manager many of these meetings are canceled. , - You may argue that staff spends time setting.agenda, doing research etc. However they would spend that same time for the project, traffic concerns etc. to go before the planning commission or city council . The issues still remain.• Due diligence must be done even if there is no meeting with a corrnirissien. · · Most importantly, you are losing the input of about fifteen local concerned citizens. How do you calculate their worth. Where do you get your future planning commissioners and city council candidates. There is no training ground. No chance to become interested in the city, what are you gaining? - Please have the council take a closer look and reconsider the disbanding of these commissions. Sincerely, cc all council members and potential council candidates