CC 2018-09-11_09c Declare Surplus Property
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF LEGISLATIVE AND INFORMATION
SERVICES
BY: WALT CUZICK, INFORMATION TECHNOLOGY MANAGER
SUBJECT: CONSIDERATION OF RESOLUTION DECLARING SURPLUS
PROPERTY
DATE: SEPTEMBER 11, 2018
SUMMARY OF ACTION:
Disposal or sale of electronic equipment that has reached its end of life, is obsolete,
and/or is no longer used by the City.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The items proposed for disposal include electronic equipment that has reached its end
of life and/or has limited or no re-sale value. There will be a minimal impact to
personnel resources to arrange for the disposal or sale of the surplus property.
RECOMMENDATION:
It is recommended the City Council adopt a Resolution declaring certain property as
surplus and authorizing its disposal/sale.
BACKGROUND:
Pursuant to City Policy C-006, the City periodically replaces standard equipment based
on certain criteria. Staff has conducted an inventory of the City’s electronic and other
equipment that is at the end of its life cycle, or is no longer used and currently being
stored. Surplus items are typically disposed of through an e-waste recycling program or
sold at auction online. This procedure has streamlined the process for disposing of
surplus property, freed up storage space, and generated minimal revenue for the City.
ANALYSIS OF ISSUES:
The primary copier/printer located at City Hall, which serves all City departments, is at
the end of its life cycle and is due to be replaced. The approved FY 2018-20 Biennial
Budget includes funding to replace this printer. In addition, storage of other outdated,
Item 9.c. - Page 1
CITY COUNCIL
CONSIDERATION OF RESOLUTION DECLARING SURPLUS PROPERTY
SEPTEMBER 11, 2018
PAGE 2
obsolete and unusable electronic equipment is taking up valuable space. The inventory
of electronic equipment that is no longer utilized includes older computers, monitors, a
scanner, and a desktop printer. It is requested that the City Council declare the list of
electronic equipment as surplus property and authorize its disposal/sale through an e-
waste recycling program or through an online auction service.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring certain property as surplus and authorizing its
disposal/sale;
2. Do not adopt the Resolution; or
3. Provide direction to staff.
ADVANTAGES:
The City will gain storage space and may produce minimal revenue for the City.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in accordance with Government Code Section 54954.2.
Item 9.c. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING CERTAIN
PROPERTY AS SURPLUS AND AUTHORIZING ITS
DISPOSAL/SALE
WHEREAS, the City has certain electronic equipment (“surplus items”)
which have exceeded their useful life or is obsolete and no longer serves
the needs of the City; and
WHEREAS, City storage space is at a premium and there is a need to
dispose of surplus items in order to make available more storage space;
and
WHEREAS, the items are classified as surplus property and can be made
available for disposal/sale.
NOW THEREFORE IT BE RESOLVED by the City Council of the City of
Arroyo Grande that the surplus items listed on Exhibit A, attached hereto
and incorporated by reference, are no longer needed for municipal purposes
and the City Council hereby authorizes their disposal/sale.
On motion of Council Member ______________, seconded by Council
Member _____________, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 11th day of
September, 2018.
Item 9.c. - Page 3
RESOLUTION NO.
PAGE 2
_____________________________________
JIM HILL, MAYOR
ATTEST:
______________________________________
KELLY WETMORE, CITY CLERK
APROVED AS TO CONTENT:
_______________________________________
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
HEATHER WHITHAM, CITY ATTORNEY
Item 9.c. - Page 4
Decomissioned Machines List
Make Model Serial Number Notes
Ricoh Aficio MP 4001 V7915000391 Enterprise MFP Printer
Dell Optiplex 390 FXGWXR1 Computer
Dell Optiplex 390 5HP2YV1 Computer
Dell Optiplex 390 1FF1YR1 Computer
Dell Optiplex 390 D60XXV1 Computer
Dell Optiplex 390 FZQQXR1 Computer
Dell Optiplex 390 FZQRXR1 Computer
Dell Optiplex 390 J63M7V1 Computer
Dell Optiplex 390 J63Q7V1 Computer
Dell Optiplex 390 J63L7V1 Computer
Dell Optiplex 390 FXHWXR1 Computer
Dell Optiplex 380 9XYBRQ1 Computer
Dell Optiplex 380 9XXBFQ1 Computer
Dell Optiplex 380 H6TQ1R1 Computer
ViewSonic VA912b PPK053103406 Monitor
Samsung SyncMaster 710N MJ17HCHY210346A Monitor
Asus VH232H C7LMTF172759 Monitor
HPCLJ 3600DN CNWHH14640 Color LaserJet Printer
Dell Optiplex 390 8DGXXV1 Computer
Panasonic KV‐S1025C 85311RH1472 Desktop Scanner
Dell Optiplex 390 8DHWXV1 Computer
Dell Optiplex 390 8DH1YV1 Computer
Dell Optiplex 390 8DGZXV1 Computer
Dell Optiplex 390 8DG3YV1 Computer
Dell Optiplex 390 8DGYXV1 Computer
EXHIBIT A
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