R 4885 RESOLUTION NO. 4885
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT
CASE NO. 18-017 AUTHORIZING "HALLOWEEN IN THE
VILLAGE" ON WEDNESDAY, OCTOBER 31, 2018 AND
DIRECTING STAFF TO IMPLEMENT RELATED SAFETY
MEASURES INCLUDING NO PARKING ZONES AND STREET
CLOSURES
WHEREAS, the Arroyo Grande Village Improvement Association (VIA), acting as a coordinator
for individual merchants, applied for a Temporary Use Permit for the Halloween in the Village
event which, amongst other things, helped establish conditions to ensure the safety of the
children who will be visiting various Village businesses; and
WHEREAS, the implementation of safety measures including no parking zones and street
closures will help to facilitate a safe Halloween for all individuals participating in the event and
traveling through the Village area; and
WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of
Temporary Use Permits for events such as "Halloween in the Village", AGMC Section 10.16.050
authorizes the City Council to restrict parking on any street, and California Vehicle Code Section
21101(e) authorizes the closure of streets for parades and local special events.
WHEREAS, the City Council finds, after due study, the following circumstances exist:
FINDINGS FOR APPROVAL—TEMPORARY USE PERMIT
1. The operation of the requested use at the locations proposed and within the time period
specified will not jeopardize, endanger, or otherwise constitute a menace to the public
health, safety or general welfare due to the use of traffic safety equipment and dedicated
local law enforcement personnel.
2. The City streets to be used are adequate in size and shape to accommodate the trick-or-
treat event without material detriment to the use and enjoyment of other properties located
adjacent to and in the vicinity of the Event.
3. The proposed site is adequately served by streets or highways having sufficient width and
improvements to accommodate the kind and quantity of traffic that the Event will or could
reasonably be expected to generate.
4. Adequate temporary parking to accommodate vehicular traffic to be generated by the Event
is available throughout the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does
hereby approve Temporary Use Permit 18-017 authorizing the following actions, with the above
RESOLUTION NO. 4885
PAGE 2
findings and subject to the conditions as set forth in Exhibit "A", attached hereto and !
incorporated herein by this reference:
1. The establishment of a "No Parking" zone on East and West Branch Streets between
Traffic Way and Mason Street between the hours of 2:00PM and 6:00PM;
2. "No Parking" at the corner of Mason Street and Nelson Street (to allow turning movement
for commercial trucks) between the hours of 2:00PM and 6:00PM;
3. The closure of West and East Branch Street from Traffic Way to Mason Street between
the hours of 2:00PM and 6:00PM;
4. The closure of intersections or major driveways onto East and West Branch Street
including Bridge Street, Short Street, the Car Corral, and Nevada Street between the
hours of 2:00PM and 6:00PM;
5. The implementation of a detour which routes automobile and truck traffic onto Traffic Way,
Nelson Street and Mason Street and delineating a widened turning lane on East Branch
Street at Mason Street for commercial trucks between the hours of 2:00PM and 6:00PM.
On motion of Council Member Ray, seconded by Council Member Barneich, and on the
following roll call vote, to wit:
AYES: Council Members Ray, Barneich, Brown, Harmon, and Mayor Hill
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 9th day of October, 2018.
RESOLUTION NO.I%%S
PAGE 3
I
JIM ILL, MAYOR
ATTEST:
/ 01/140A,C-
KELLY
E ORE, CITY CLERK
APPROVED AS TO CONTENT:
JAMES * A#Nig N, CITY MANAGER
APPROVED AS TO FORM:
THER K.WHITHAM, CITY ATTORNEY
RESOLUTION NO. 4885
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 18-017
GENERAL CONDITIONS:
1. This Temporary Use Permit authorizes "Halloween in the Village" and directs staff to
implement related safety measures including no parking zones and street closures on
Wednesday, October 31, 2018.
2. The applicant shall ascertain and comply with all State, County and City requirements
as are applicable to this project.
3. The event shall occur in substantial conformance with the application and plans on file in
the Community Development Department.
4. The applicant shall comply with all of the Conditions of Approval for Temporary Use
Permit 18-017.
5. The applicant shall agree to indemnify and defend at his/her sole expense any action
brought against the City, its agents, officers, or employees because of the issuance of
said approval. The applicant shall reimburse the City, its agents, officers, or employees,
for any court costs and attorney's fees which the City, its agents, officers or employees
may be required by a court to pay as a result of such action. The City may, at its sole
discretion, participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
6. The applicant shall notify all affected businesses and residents of street closures and
parking restrictions at least 48 hours prior to the event.
7. The applicant shall clean up all debris associated with the event to the satisfaction of
the Public Works Director.
8. Traffic detouring shall be coordinated with the Police Department.
9. The Public Works Department shall be responsible for ordering and directing the setup
of all traffic control equipment through a private purveyor.
10. The applicant shall provide a $1,000,000 commercial general liability insurance policy
naming the City as additional insured, subject to approval by the City Attorney. Proof
of the insurance shall be submitted to the Director of Legislative and Information
Services ten (10) days before the event.
11. Vehicles associated with the costume contest shall be permitted onto Branch Street,
when determined safe, to allow setup of that portion of the event.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4885 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 9th day of October, 2018.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 15th day of
October, 2018.
VlitiMA.
KELLY W MO , CITY CLERK