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CC 2018-10-09_09b Approval of CC Minutes_09-25-18ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, SEPTEMBER 25, 2018 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Barbara Harmon, Kristen Barneich, Mayor Pro Tem Caren Ray, and Mayor Jim Hill were present. Council Member Tim Brown was absent. Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Director of Public Works Bill Robeson, Chief of Police Beau Pryor, Director of Recreation Services Sheridan Bohlken, Director of Community Development Teresa McClish and Deputy City Clerk Jessica Matson. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Terry Fibich, representing 5 Cities Men’s Club, led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Council Member Barneich moved, Mayor Pro Tem Ray seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Recognition of Outgoing City Commission and Committee Members. Mayor Hill recognized the following outgoing Commissioners and Committee Members and presented them with City plaques in appreciation of their service to the City: Parks & Recreation Commissioners Will Reichardt and Fernando Garcia; Traffic Commissioners Rodney Pappas, Kenneth Price, Timothy Storton, and Susan Henslin; and Historical Resources Committee Members Patricia Price, Bill Hart, and Ken Sage. He also acknowledged the following members who were not present: Parks and Recreation Commissioners Shawn Blethen, Jamie Maraviglia and Anna Heacock; Traffic Commissioner Mike McAustin; and Historical Resources Committee Members Shirley Gibson and Vincent Allan. Item 9.b. - Page 1 Minutes: City Council Meeting Page 2 Tuesday, September 25, 2018 6.b. Mayor’s Commendation Recognizing the Arroyo Grande Police Department Volunteers in Appreciation for their Efforts Towards Re-Certifying Traffic Speed Surveys throughout the City. Mayor Hill presented Mayor’s Commendations to Arroyo Grande Police Department Volunteers Dee Brown, Ed Brown, Tom Cleaves, Louise Williamson, Jim Zell, and Robert Olson in recognition of their 168 hours of volunteer service to conduct 102 radar speed surveys on selected City streets between July 13, 2018 and September 12, 2018, which will be utilized to certify the City’s 5-Year Radar Speed Survey. 6.c. Presentation by San Luis Obispo Council of Governments (SLOCOG) - Pledge to Make a Smart Commute Choice During Rideshare Week, October 1 - 5, 2018. Peter Williamson, Employer Outreach Coordinator, gave a presentation about planned events during Rideshare Week to encourage alternative transportation to work and school. 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS Mayor Hill invited public comment. Speaking from the public were: Ken Price, SLO Bike Club Safety Director, regarding the need for repainting the City’s bike lanes; Linda Drummy, Berry Gardens resident, thanked the Police Department for traffic enforcement in the neighborhood, stated the need for a stop sign at Huckleberry and Cranberry, expressed concern with the project on Courtland and E. Grand as it relates to entering and exiting the complex, and commented on medical benefits for City Council members; Susan Garcia, thanked the Police Department for the traffic enforcement in Berry Gardens, and noted that the neighborhood needs to work in cooperation with each other and the Police Department; Patty Welsh, expressed concern with traffic issues on Huasna Road; Paul Rinsler, expressed concern with public comment not falling within Council guidelines and the need to take action on such comments; Coleen Kubel, stated that she does not agree with previous public comment and views it as censorship; and Patricia Price, thanked Mayor Hill for explaining civil discourse and stated that the last South San Luis Obispo County Sanitation District meeting was not handled in a civil manner and urged the public to watch the meeting online. No further public comments were received. 8. CITY MANAGER/DIRECTOR REPORTS City Manager Bergman announced upcoming Harvest Festival activities, including a movie night on Friday, September 28th and a Parade on Saturday, September 29th; and reported that there will be some construction on E. Cherry Avenue from October 1 to October 12, 2018 with various street and lane closures. 9. CONSENT AGENDA Mayor Hill invited public comment on the consent agenda items. No public comments were received. Action: Council Member Barneich moved to approve Consent Agenda Items 9.a. through 9.e., with the recommended courses of action. Council Member Harmon seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Harmon, Ray, Hill NOES: None ABSENT: Brown Item 9.b. - Page 2 Minutes: City Council Meeting Page 3 Tuesday, September 25, 2018 9.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period September 1, 2018 through September 15, 2018. 9.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing of investment deposits of the City of Arroyo Grande, as of August 31, 2018, as required by Government Code Section 53646(b). 9.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of September 11, 2018, as submitted. 9.d. Consideration of Acceptance of the 2018 Street Repairs Project, PW 2018-04. Action: 1) Accepted the project improvements as constructed by V. Lopez Jr. & Sons, G.E.C., Inc. in accordance with the plans and specifications for the 2018 Street Repairs Project, PW 2018-04; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 9.e. Monthly Water Supply and Demand Update. Action: Received and filed the monthly Water Supply and Demand Report. 10. PUBLIC HEARINGS None. 11. OLD BUSINESS None. 12. NEW BUSINESS 12.a. Consideration of a Resolution Declaring a Shelter Crisis in the City of Arroyo Grande. City Manager Bergman presented the staff report and recommended that the Council adopt a Resolution declaring a shelter crisis in the City of Arroyo Grande. City Manager Bergman, Chief of Police Pryor, and Laurel Weir, Homeless Services Coordinator with Homeless Services Oversight Council of San Luis Obispo County, responded to questions from Council. Mayor Hill invited public comment. Speaking from the public in support of the proposal to declare a shelter crisis in the City of Arroyo Grande were: Janna Nicols, South County Homeless Coalition; Pastor Rob Keim, Saint Barnabas Episcopal Church; and Rob Dirksen. Action: Council Member Barneich moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A SHELTER CRISIS PURSUANT TO SB 850 (CHAPTER 48, STATUTES OF 2018 AND GOVERNMENT CODE SECTION 8698.2). Mayor Pro Tem Ray seconded, and the motion passed on the following roll- call vote: AYES: Barneich, Ray, Harmon, Hill NOES: None ABSENT: Brown Item 9.b. - Page 3 Minutes: City Council Meeting Page 4 Tuesday, September 25, 2018 13. CITY COUNCIL REPORTS The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. (a) MAYOR HILL: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (b) MAYOR PRO TEM RAY: (1) California Joint Powers Insurance Authority (CJPIA) (2) Tourism Marketing Committee (3) Community Action Partnership San Luis Obispo (CAPSLO) (c) COUNCIL MEMBER BROWN: (1) San Luis Obispo Council of Governments/Regional Transit Authority (SLOCOG/RTA) (2) Integrated Waste Management Authority Board (IWMA) (3) South County Transit (SCT) (4) Brisco/Halcyon Interchange Subcommittee (d) COUNCIL MEMBER BARNEICH: (1) Zone 3 Water Advisory Board (2) Homeless Services Oversight Council (HSOC) (e) COUNCIL MEMBER HARMON: (1) County Water Resources Advisory Committee (WRAC) (2) Air Pollution Control District (APCD) (3) Five Cities Fire Authority (FCFA) 14. COUNCIL COMMUNICATIONS Mayor Pro Tem Ray commented that she had received positive feedback from a resident regarding the recent Senior-Teen Tech Clinic. In response to questions by Mayor Hill, brief discussion ensued regarding wildfire prevention in certain areas of the City as it relates to brush thinning, and tree removal and replacement regulations. City Attorney Whitham commented on the annual weed abatement program, which is administered by the Five Cities Fire Authority, and Council Member Harmon commented on the Community Tree Program ordinance. Mayor Hill noted he would review the City’s current ordinances and follow up with staff as needed. Council Member Harmon also noted that the Fire Safe Council received a large amount of money for the purpose of task focused fire prevention efforts. Mayor Hill thanked everyone who has been working on preparing for the Harvest Festival. 15. COMMUNITY COMMENTS AND SUGGESTIONS None. 16. CLOSED SESSION None. Item 9.b. - Page 4 Minutes: City Council Meeting Page 5 Tuesday, September 25, 2018 17.ADJOURNMENT Mayor Hill adjourned the meeting at 8:12 p.m. ____________________________ Jim Hill, Mayor ATTEST: ____________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg _____________) Item 9.b. - Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.b. - Page 6