CC 2018-11-13_09c Resolution Declaring Surplus PropertyMEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF LEGISLATIVE AND INFORMATION
SERVICES
BY: WALT CUZICK, INFORMATION TECHNOLOGY MANAGER
SUBJECT: CONSIDERATION OF RESOLUTION DECLARING SURPLUS
PROPERTY
DATE: NOVEMBER 13, 2018
SUMMARY OF ACTION:
Disposal of surplus electronic equipment that has been replaced and is no longer used
by the City.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The electronic items proposed for disposal through an e-waste recycling firm have
reached their end of life and/or have limited or no re-sale value. There will be a minimal
impact to personnel resources to arrange for the disposal/recycling of the surplus
property and a savings in staff time associated with in-house hard drive destruction.
Staff has identified a vendor to perform certified hard drive destruction and equipment
disposal at a cost of $1,650 for items the Council has declared as surplus. Funding is
available in the Legislative and Information Services budget to cover this expense.
RECOMMENDATION:
It is recommended the City Council adopt a Resolution declaring certain property as
surplus and authorizing its disposal through an e-waste recycling program.
BACKGROUND:
Pursuant to City Policy C-006, the City periodically replaces standard equipment based
on certain criteria. At the September 9th meeting, the City Council adopted a Resolution
declaring certain electronic equipment, including the primary City Hall copier, various
computers, monitors, and desktop printers, as surplus property and authorized their sale
or disposal. Since that time, the City’s current vendor has notified the City it is no longer
accepting electronic equipment over 5 years old. Since the City’s surplus electronic
Item 9.c. - Page 1
CITY COUNCIL
CONSIDERATION OF RESOLUTION DECLARING SURPLUS PROPERTY
NOVEMBER 13, 2018
PAGE 2
equipment is more than five years old, staff needed to identify an e-waste recycling
vendor.
ANALYSIS OF ISSUES:
Since data and hard drive destruction has historically been performed in-house, there
continues to be a backlog of surplus electronic equipment being stored until such time
as data and hard drive destruction can be performed prior to authorizing for disposal.
Information Technology staff has researched and obtained quotes from e-waste
recycling vendors and has identified All Green Electronics Recycling, a nationwide
recycling provider, to perform certified data destruction and equipment disposal. By
utilizing a recycling method designed specifically for electronic equipment, the City will
have the ability to dispose of a larger portion of the backlog at once, and simplify the
disposition of surplus electronic equipment moving forward. As a result, Information
Technology staff has provided a list of additional electronic equipment that has been
replaced, is no longer utilized, and is currently being stored, including older servers,
network switches, network firewalls, a backup battery system (UPS), phones, older
laptops, and workstations. It is recommended that the City Council adopt the proposed
Resolution declaring the list of electronic equipment as surplus property and authorizing
disposal of all electronic equipment that has been declared as surplus this fiscal year
through the e-waste recycling program.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring certain property as surplus and authorizing its
disposal through an e-waste recycling program;
2. Do not adopt the Resolution; or
3. Provide direction to staff.
ADVANTAGES:
The City will save staff time, gain additional storage space, ensure data security with
certified hard drive destruction, and responsibly dispose of e-waste.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in accordance with Government Code Section 54954.2.
Item 9.c. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING CERTAIN
PROPERTY AS SURPLUS AND AUTHORIZING ITS
DISPOSAL
WHEREAS, the City has certain electronic equipment (“surplus items”)
which has exceeded its useful life or is obsolete and no longer serves the
needs of the City; and
WHEREAS, City storage space is at a premium and there is a need to
dispose of surplus items in order to make available more storage space;
and
WHEREAS, the items are classified as surplus property and can be made
available for disposal/sale.
NOW THEREFORE IT BE RESOLVED by the City Council of the City of
Arroyo Grande that the surplus items listed on Exhibit A, attached hereto
and incorporated by reference, are no longer needed for municipal purposes
and the City Council hereby authorizes their disposal/sale.
On motion of Council Member ______________, seconded by Council
Member _____________, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 13th day of
November, 2018.
Item 9.c. - Page 3
RESOLUTION NO.
PAGE 2
_____________________________________
JIM HILL, MAYOR
ATTEST:
______________________________________
KELLY WETMORE, CITY CLERK
APROVED AS TO CONTENT:
_______________________________________
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
HEATHER WHITHAM, CITY ATTORNEY
Item 9.c. - Page 4
Make Model Serial Number Notes
Nortel Baystack 5510 SDN14F13WS Switch
Nortel Baystack 470‐48T SACC101MU1 Switch
Nortel Baystack 470‐48T SACC101MYM Switch
HP ProCurve 2530‐48G 2C59E5878440 Switch
HP ProCurve 2810 CN629XI3X4 Switch
Dell PowerEdge 860 8TYSJF1 Server
Dell PowerEdge 2850 BYS1RB1 Server
Dell PowerEdge 2850 307NV91 Server
Dell PowerEdge R710 F4J7HS1 Server
Dell PowerEdge R510 188P6S1 Server
Dell PowerEdge 2950 2WJ0PC1 Server
Dell PowerEdge 2850 BBRM1B1 Server
Dell PowerEdge R510 73LLWQ1 Server
Dell PowerEdge R310 CYZ9JQ1 Server
Dell PowerEdge 2850 C4MK891 Server
Dell PowerEdge 2850 9YML891 Server
Dell PowerEdge 2850 7YML891 Server
Dell PowerEdge 2850 147NV91 Server
Dell PowerEdge 850 41R9VB1 Server
Dell PowerEdge 850 71R9VB1 Server
Dell PowerEdge 1500SC JDRHW11 Server
Tripp Lite SMART 1500SLT 9526ALCSM538800309 UPS
Dell Vostro V13 CCJQ0L1 Laptop
Dell Latitude D620 6FDNBC1 Laptop
Acer G206HL 32101649924 Monitor
Dell Optiplex 3010 4M21BY1 Workstation
Dell Optiplex 3010 4M1Z9Y1 Workstation
Dell Optiplex 380 H6SW1R1 Workstation
Asus VH232H C7LMTF172801 Monitor
Dell Optiplex 3010 4M2Z9Y1 Workstation
Dell Latitude D600 2M5YR61 Laptop
Dell Optiplex 3010 5ZKYHX1 Workstation
WatchGuard Firebox 1000 203103685 Firewall
WatchGuard Firebox 1000 203103671 Firewall
WatchGuard XTM510 808002A74‐6E5E Firewall
Optiquest Q91b QYJ074803046 Monitor
EXHIBIT A
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