CC 2018-11-27_09c Approval of CC Minutes_11-13-2018ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, NOVEMBER 13, 2018
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Pro Tem Ray called the City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Kristen Barneich, Barbara Harmon, Tim Brown, and
Mayor Pro Tem Caren Ray were present. Mayor Jim Hill was absent.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Public Works Bill Robeson, Director of Community Development Teresa
McClish, Director of Recreation Services Sheridan Bohlken, and Planning
Manager Matt Downing.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Loni Kuentzel, representing Central Coast Senior Center, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Mayor’s Commendation Recognizing Larry Daly for his Volunteer Efforts at the
Halloween Carnival & Haunted Maze.
Mayor Pro Tem Ray presented a Commendation to Larry Daly in recognition of his work to design
and construct the Annual Halloween Haunted Maze, stating the commitment of time and labor he
provided over the course of two days to ensure the maze was constructed safely and completed
on time is very much appreciated.
6.b. Mayor’s Commendation Recognizing LifePoint Church for their Volunteer Efforts at
the Halloween Carnival & Haunted Maze.
Mayor Pro Tem Ray presented a Commendation to LifePoint Church in recognition of the
volunteer efforts by its members to deliver, assemble, and disassemble 12 carnival games for the
Annual Halloween Carnival and Haunted Maze event, stating the carnival games provided by
LIfePoint Church offered fun and entertainment for over 1,000 attendees.
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6.c. Mayor’s Commendation Recognizing the Key Club of Nipomo High School for their
Volunteer Efforts at the Halloween Carnival & Haunted Maze.
Mayor Pro Tem Ray presented a Commendation to members of the Key Club of Nipomo High
School in recognition of their volunteer efforts to assist with the set-up of the Annual Halloween
Carnival and Haunted Maze event, stated that the members of this youth service group went
above and beyond by staying an additional two hours past their scheduled shift to operate the
Halloween carnival games, and that the Key Club’s support and willingness to go the extra mile,
as well as the Club’s dedication and commitment to the City and community, is admirable.
6.d. Honorary Proclamation Declaring November 2018 as “National Hospice Palliative
Care Month”.
Mayor Pro Tem Ray presented an Honorary Proclamation declaring November 2018 as “National
Hospice Palliative Care Month”. Paola Reyes, representing Hospice SLO County, accepted the
Proclamation.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Pro Tem Ray invited public comment. Speaking from the public were: Linda Osty, who
offered an invocation and announced that the Five Cities Rotary Club would be sponsoring a free
movie night at Fair Oaks Theater on December 8th at 10:30 am and to bring a non-perishable item
or unwrapped toy for donation to the Boys and Girls Club; John Nibbio, representing Family Care
Network, thanked the City and Council Member Brown for its past support of the organization and
provided an update on its improvement project, thanked the Police Department for supporting
foster youth in the community, and introduced Araceli, a youth partner with Family Care Network,
who presented an award to the City Council thanking them for their support of foster youth in the
City.
8. CITY MANAGER/DIRECTOR REPORTS
City Manager Bergman announced the grand opening of the Aldi grocery store; reported that he,
Chief Pryor and Council Member Barneich attended a recent Homeless Coalition meeting;
announced the upcoming 41st Annual Turkey Trot to be held on Sunday, November 18th at 1:00
pm at Arroyo Grande High School; announced the Village Improvement Association (VIA) has
turned on the tree lights in the Village; announced the Christmas Parade will be held in the Village
on Sunday, November 25th at 5:00 pm; and announced the VIA will be hosting Elegant Night in
the Village on December 2nd at 4:00 pm.
9. CONSENT AGENDA
Mayor Pro Tem Ray invited public comment on the consent agenda items. No public comments
were received.
Action: Council Member Brown moved, and Council Member Harmon seconded the motion to
approve Consent Agenda Items 9.a. through 9.e., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Brown, Harmon, Barneich, Ray
NOES: None
ABSENT: Hill
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9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period October 16, 2018 through
October 31, 2018.
9.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of October 23, 2018,
as submitted.
9.c. Consideration of Resolution Declaring Surplus Property.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DECLARING CERTAIN PROPERTY AS SURPLUS
AND AUTHORIZING ITS DISPOSAL”.
9.d. Consideration of Cancellation of December 25, 2018 City Council Meeting.
Action: Cancelled the regularly scheduled Council meeting of December 25, 2018 due to
the holiday.
9.e. Consideration of a Regional Surface Transportation (RSTP) Exchange/Surface
Transportation Block Grant (STBG) Cooperative Agreement with the San Luis
Obispo Council of Governments.
Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AUTHORIZING THE MAYOR TO EXECUTE SAN
LUIS OBISPO COUNCIL OF GOVERNMENTS REGIONAL SURFACE
TRANSPORTATION (RSTP) EXCHANGE/SURFACE TRANSPORTATION BLOCK
GRANT (STBG) COOPERATIVE AGREEMENT NO. AG-FAST-01”, and 2) Directed the
City Clerk to submit the RSTP Exchange/STBG Cooperative Agreement No. AG-FAST-
01 and the Resolution to the San Luis Obispo Council of Governments.
10. PUBLIC HEARINGS
10.a. Consideration of Preliminary Approval of Community Development Block Grant
(CDBG) Projects for Year 2019.
Planning Manager Downing presented the staff report and recommended that the Council provide
preliminary approval of proposed projects to be funded with the City’s allocation of Community
Development Block Grant funds for the Year 2019. Staff responded to questions from Council.
Council and staff discussion ensued regarding the proposed funding under the public facilities
category for curb ramp installation on Castillo del Mar and other areas adjacent to schools as it
relates to meeting the criteria for CDBG funding; that there are other areas of the City, including
crosswalks, that need to be improved; that one of the City’s priorities is addressing Americans
with Disabilities (ADA) accessibility deficiencies, including the installation of curb ramps; and a
suggestion that staff bring forward a list of eligible barrier removal projects for the Council to
prioritize within the amount available for CDBG funding.
Mayor Pro Tem Ray opened the public hearing. Speaking from the public were Janna Nichols,
representing 5Cities Homeless Coalition, expressed appreciation for the partnership they have
with the City, and explained how the grant funding has been used for its housing programs; Jim
Guthrie, commented on the original intent and goal of the Jim Guthrie Community Service Grant
Program to provide funding to non-profit organizations to make the application process more
efficient and streamlined, commented that the CDBG program should fund all the public services
projects such as the barrier removal projects, and suggested the Council should either eliminate
the Community Services Grant Program altogether or establish specific criteria to make the
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process simple for staff; Keith Storton, stated that he would have to do more research on both
programs and how funding is awarded, but stated it sounded like this proposal would be a one-
time donation to the 5Cities Homeless Coalition, and from this point forward, funding would go
toward street repairs and needs related to ADA accessibility; inquired about the timeline for the
Grand Avenue Master Plan as it relates to potential crosswalk improvements, and referred to the
curb ramp project on Castillo del Mar and inquired if there would be future logistical problems or
cost to the City it this project is not addressed immediately, and stated he liked the idea of
presenting the Council with a list of projects to consider potential emergency needs where the
CDBG funding could be used. Hearing no further public comments, Mayor Pro Tem Ray closed
the public hearing.
Action: Council Member Harmon moved to provide preliminary approval, specifically for the
allocation of $7,500 for the public services category to the 5Cities Homeless Coalition, with the
remainder of the funds in the amount of $56,148 to be used for barrier removal projects under the
public facilities category. Council Member Brown seconded the motion, and the motion passed
on the following roll-call vote:
AYES: Harmon, Brown, Barneich, Ray
NOES: None
ABSENT: Hill
11. OLD BUSINESS
None.
12. NEW BUSINESS
None.
13. COUNCIL COMMUNICATIONS
Council Member Harmon provided an update on Five Cities Fire Authority staff that have been
called out to provide fire suppression efforts at the Malibu fire and thanked all personnel for their
service; announced that the Arroyo Grande Woman’s Club will be having their 11th Annual
Artesian Fair on November 17th with proceeds supporting scholarships and charitable efforts.
Council Member Brown announced that the Integrated Waste Management Authority meeting
would be on November 14th at 1:30pm to discuss the Request for Proposals for a forensic audit.
Council Member Barneich also commented on all the law enforcement and fire personnel from
the area that have been dispatched to the fires in Southern California.
Mayor Pro Tem Ray commented that the City has an urban forest and significant open space with
potential for fires, and requested that the City Manager, in his next City Manager’s report, address
how we are ready, as a City, for possibilities here to ensure the community’s protection.
14. COMMUNITY COMMENTS AND SUGGESTIONS
None.
15. CLOSED SESSION
None.
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16. ADJOURNMENT
Mayor Pro Tem Ray adjourned the meeting at 7:30 p.m.
______________________________
Jim Hill, Mayor
ATTEST:
______________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ___________)
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