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CC 2018-12-11_11b Council Appointments to Regional Boards MEMORANDUM TO: CITY COUNCIL FROM: JAMES BERGMAN, CITY MANAGER BY: KELLY WETMORE, DIRECTOR OF LEGISLATIVE AND INFORMATION SERVICES/CITY CLERK SUBJECT: CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES DATE: DECEMBER 11, 2018 SUMMARY OF ACTION: Appointment of Council Members to serve on the various regional and local boards and committees. IMPACT TO FINANCIAL AND PERSONNEL RESOURCES: There is no fiscal impact from this action. RECOMMENDATION: It is recommended the City Council make appointments to those regional and local boards and committees with Council representation, and authorize the City Clerk to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) for posting on the City website. BACKGROUND: Historically, after each election cycle, the Council makes appointments to the various regional and local boards and committees throughout the County that have Council representation. Options include filling vacancies, making reappointments, and/or selecting new assignments. Once the appointments are approved by the Council, the names of the Council representatives are submitted to the respective agencies. The City Council’s past practice has been to determine committee assignments (primary representatives and alternates) through a process of discussion and consensus. ANALYSIS OF ISSUES: After each election cycle, the Council makes its appointments to the various regional and local boards and committees that require Council representation. A list of the Item 11.b. - Page 1 CITY COUNCIL CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO REGIONAL AND LOCAL BOARDS ANDCOMMITTEES DECEMBER 11, 2018 PAGE 2 regional and local boards and committees is attached for the Council’s review, which sets forth existing appointees, as well as vacancies that have occurred due to the election. Most of the regional agencies listed require the appointment of a primary representative and an alternate representative to its board or committee. There are a few exceptions in which the Mayor is required to serve as the primary representative on the board. The appointments list identifies the specific board/committee, the frequency of meetings, the day, time, and location of the respective meetings, the staff representative (if applicable), and any requirements regarding the appointment. Additionally, the list contains existing committee assignments that include current members of the Council in case the Council determines any changes are desired, as well as those that are vacant and need new representation. A description of each committee or board is included in Attachment 2. Due to the existing vacancy on the Council, the Council may wish to consider appointing an alternate representative to certain committees and leave the primary representative vacant until such time the vacant Council seat is filled and the new Council Member can be formally appointed as the primary representative to that committee. Alternatively, the Council may wish to make all committee appointments at this time and then review/revisit the entire appointments list after the vacant City Council seat is filled. It is necessary to make the appointments now rather than waiting until the Council vacancy is filled as there are upcoming meetings for which the City does not currently have a designated council member to attend. Once all primary and alternate appointments are made, it is recommended the Council authorize the City Clerk to update the FPPC Form 806, which is used to report additional compensation that public officials receive when appointing themselves to positions on committees or boards of a public agency. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Make the various appointments, reappointments, and/or reassignments; 2. Make selected appointments and provide direction to staff regarding unfilled boards/committees/subcommittees; or 3. Provide direction to staff. ADVANTAGES: These appointments will provide City representation on the various regional and local boards and committees that are currently listed on the appointments list. The proposed appointments are consistent with past practice. Item 11.b. - Page 2 CITY COUNCIL CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO REGIONAL AND LOCAL BOARDS ANDCOMMITTEES DECEMBER 11, 2018 PAGE 3 DISADVANTAGES: No disadvantages are identified. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in accordance with Government Code Section 54954.2. Attachment: 1. Appointments List 2. Council Committees and Boards Item 11.b. - Page 3 CITY OF ARROYO GRANDE  CITY COUNCIL APPOINTMENTS  TO REGIONAL AND LOCAL BOARDS AND COMMITTEES  DECEMBER 11, 2018  Page 1  CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE  Air Pollution Control District (APCD)  Meetings held 4th Wednesday of odd numbered months;   9:00 am; Board of Supervisors Chambers, County Government  Center  Staff Representative: City Manager  Audit Committee  Meets twice a year before and after Audit;   Meeting time varies; AG Council Chambers Conference Room;   Staff Representative: Administrative Services Director  Caren Ray Brisco/Halcyon Interchange Subcommittee  (Two members)  Meets as needed; time varies; Council Chambers Conference  Room  Staff Representative: Community Development Director  N/A  California Joint Powers Insurance Authority (CJPIA)  Meets in July for Annual Board Meeting in La Palma, CA  Staff Representatives: City Manager,  Human Resources  Manager  Caren Ray City Selection Committee (Mayors)  (Enabling legislation requires the Mayor to be the primary  representative)  Meets as needed; time varies; Board of Supervisors Chambers,  County Government Center  Staff Representative: Not applicable  Caren Ray N/A  Community Action Partnership San Luis Obispo (CAPSLO)  Meetings held 3rd Thursday of each month, 5:15 pm;  Classrooms 1 & 2, 1030 Southwood Drive, San Luis Obispo  Staff Representative: Not applicable  Caren Ray Council of Governments/Regional Transit Authority  (SLOCOG/SLORTA)  Meetings held 1st Wednesday of each month (SLOCOG and RTA  meetings are scheduled in alternating months); 8:30 am; Board  of Supervisors Chambers, County Government Center  Staff Representative: Community Development Director  ATTACHMENT 1 Item 11.b. - Page 4 CITY OF ARROYO GRANDE  CITY COUNCIL APPOINTMENTS  TO REGIONAL AND LOCAL BOARDS AND COMMITTEES  DECEMBER 11, 2018  Page 2  CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE  County Water Resources Advisory Committee (WRAC)  Meetings held 1st  Wednesday of each month;  1:30 pm  City/County Library Community Room, San Luis Obispo  Staff Representative: Community Development Director   Kristen Barneich  Five Cities Fire Authority  Meetings held 3rd Friday of each month; 10:00 am  Grover Beach Council Chamber  154 S. 8th Street, Grover Beach  Staff Representative: City Manager      Homeless Services Oversight Council (HSOC)  Meetings held 3rd Wednesd ay of odd‐numbered months;  1:00 – 3:00 pm; SLO Veterans Hall, 801 Grand Avenue, SLO  Staff Representative: City Manager  Kristen Barneich   Integrated Waste Management Authority Board (IWMA)  Meetings held 2nd Wednesday of odd‐numbered months;   1:30 pm; Board of Supervisors Chamber (Enabling legislation  requires the Mayor to be the primary representative)  Meets as needed; time varies; Board of Supervisors Chamber  Staff Representative: Not applicable     South County Transit (SCT)  Meetings held Quarterly on the 3rd Wednesday; 1:30 pm;   Arroyo Grande Council Chambers  Staff Representative: City Manager  Caren Ray Kristen Barneich   South San Luis Obispo County Sanitation District  (Enabling legislation requires the Mayor to be the primary  representative)  Meetings held 1st  and 3rd Wednesday of each month;  6:00 pm  Rotates Arroyo Grande & Grover Beach Council Chambers  Staff Representative: Public Works Director  Caren Ray   Tourism Business Improvement District Advisory Board  Meetings held 4th Monday of each month; 3:30 pm  South County Regional Center Conference Room  Staff Representative: City Manager  Caren Ray Kristen Barneich  Item 11.b. - Page 5 CITY OF ARROYO GRANDE  CITY COUNCIL APPOINTMENTS  TO REGIONAL AND LOCAL BOARDS AND COMMITTEES  DECEMBER 11, 2018  Page 3    CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE  Visit SLO CAL Advisory Board  Meetings held semi‐annually;  Location varies  Staff Representative: City Manager      Zone 3 Water Advisory Board  Meetings held 3rd Thursday of odd‐numbered months;  6:30 pm; Rotates between South County agencies  Staff Representative: Public Works Director  Kristen Barneich   Item 11.b. - Page 6 Page 1  CITY OF ARROYO GRANDE  COUNCIL COMMITTEES & BOARDS  Air Pollution Control District Board (APCD)  The San Luis Obispo County Air Pollution Control District (APCD) is the local agency working to  protect the health of county residents by preserving good air quality. By partnering with the local  communities and businesses, the APCD Board implements regulations and programs to reduce  air pollution and assist the county in reaching all outdoor air quality standards. The Board is  comprised of all five County Supervisors and an elected official from each of the seven  incorporated cities.  Audit Committee  In order to comply with the Statement of Auditing Standards (SAS) No. 114, the City of Arroyo  Grande has established an Audit Committee.  Brisco/Halcyon Interchange Subcommittee  This is a City Council subcommittee to coordinate with staff and report back to City Council  regarding efforts related to the Brisco/Halcyon Road Route 101 Interchange improvement  project.  California Joint Powers Insurance Authority (CJPIA)   The CJPIA is governed by a Board of Directors, consisting of one elected official appointed by each  Member Agency. The Board elects a President, Vice President and seven Members of the  Executive Committee, which meets monthly to supervise and conduct CJPIA affairs. The Executive  Committee has an advisory City Managers Committee that meets monthly and a Finance Officers  Committee, which meets quarterly.  The CJPIA Board of Directors meets annually at the CJPIA  offices in La Palma. The Board Director must be an elected official. The Alternate(s) may be either  an elected official or staff and may serve as the Voting Delegate in the Director's absence. Staff  recommends appointing the City Manager and Human Resources Manager, along with one  Council Member, as Alternates to ensure that a staff representative is available to attend the  annual meeting if the Council representatives are unable to attend.  City Selection Committee  The City Selection Committee is comprised of the Mayor of each of the seven incorporated cities.  The City Selection Committee makes appointments to the Airport Land Use Commission,  California ID System Advisory Board, Local Agency Formation Commission (LAFCO), and  Supplemental Law Enforcement Oversight Committee.  Community Action Partnership San Luis Obispo (CAPSLO)  CAPSLO is governed by a Board of Directors with equal representation from the business  community, local government, and low‐income residents.   CAPSLO is a nonprofit agency that is  committed to eliminating the causes of poverty in the County by empowering low‐income  individuals and families to achieve self‐sufficiency through a wide array of community‐based  collaborations and programs to help participants secure and retain employment; maintain  ATTACHMENT 2 Item 11.b. - Page 7 Page 2    adequate housing; receive medical services; obtain energy and utility subsidies and minor home  repairs; and provide childcare and pre‐school education.   Council of Governments/Regional Transit Authority (SLOCOG/RTA)   SLOCOG is a regional governing body organized through a joint powers agreement that has  responsibility for regional transportation planning, preparing the Regional Housing Needs  Allocation and the Sustainable Communities Strategy as part of the Regional Transportation Plan.  The Board is comprised of all five County Supervisors and an elected official from each of the  seven incorporated cities.  RTA is operated through a joint powers agreement with SLOCOG  responsible for regional rideshare programs and outreach activities offering alternative modes  of transportation. SLOCOG and the RTA share the same board of directors and trade off meeting  times every month.     County Water Resources Advisory Committee (WRAC)  This organization is involved with water supplies and availability of water on a Countywide basis.   The purpose is to advise the County Board of Supervisors concerning all policy decisions relating  to water resources of the SLO County Flood Control & Water Conservation District, to  recommend specific water resource programs, and to recommend methods of financing water  resource programs. (*Appointed representatives to the Committee need not be a Council  Member, but do need to be individuals knowledgeable regarding water issues.  According to  WRAC staff, cities may appoint a Council Member as the lead representative who would be  available when policy issues are discussed, with a staff member as the alternate for attending  most of the meetings.)  Note: Council appointed representatives require approval by the Board of  Supervisors.    Five Cities Fire Authority  Provision of fire protection services provided through a joint powers agreement with the Cities  of Grover Beach and Arroyo Grande and the Oceano Community Services District.  The Authority  Board consists of an elected official from each member agency. The Fire Chief serves as the  Executive Officer of the Authority.    Homeless Services Oversight Council (HSOC)  The HSOC was created by the San Luis Obispo County Board of Supervisors in 2009 and its  purpose is to lead, facilitate, and provide oversight for implementation of the 10‐Year Plan to End  Homelessness. The HSOC is an advisory committee that discusses the Countywide approach to  homelessness and services for the homeless, including both housing and supportive services.   Membership is comprised of a broad spectrum of representatives from the County Board of  Supervisors, each City, certain County government departments (health, planning, social  services, veteran services, and probation), law enforcement, business organizations, academic  institution, faith community, as well as interested community members.    Integrated Waste Management Authority Board (IWMA)  The San Luis Obispo County Integrated Waste Management Authority (IWMA) combines the  powers of the member agencies to achieve State‐mandated waste diversion goals, satisfy the  requirements of the Integrated Waste Management Act, and develop waste management  Item 11.b. - Page 8 Page 3    facilities for the benefit of the County and all its cities and special districts. The Board is comprised  of all five County Supervisors, an elected official from each of the seven incorporated cities, and  one representative from all authorized Community Service Districts. (Note: Approval by the Board  of Supervisors is not required for these assigned representatives.)  South County Transit (SCT)  This Joint Powers Authority is responsible for providing a regional rapid transit system for the  Five Cities Area and a connector for the Countywide rapid transit system.    South San Luis Obispo County Sanitation District (SSLOCSD)  The City contracts with the Sanitation District for wastewater collection and treatment.  The  District is governed by a Board of Directors composed of the presiding officer from the Cities of  Grover Beach and Arroyo Grande and the Oceano Community Services District, or their respective  alternates (per Memorandum of Understanding between the City and the Sanitation District, as  well as Health and Safety Code sections 4730‐4735).    Tourism Business Improvement District (TBID) Advisory Board  The Arroyo Grande TBID was formed to provide revenue through an assessment levied on all  lodging businesses within the District to promote scenic, recreational, cultural and other  attractions in the District as a tourist destination. The Advisory Board makes recommendations  to the City Council on the expenditure of the revenues derived from the assessments for the  purpose of tourism marketing and promotional efforts.  The Council representative does not sit  on this Board; however, the representative attends the Advisory Board meetings in order to  provide the Council with monthly updates on the activities of the Board.    Visit SLO CAL Advisory Committee   Visit SLO CAL promotes Countywide tourism opportunities and complements the efforts of local  communities and organizations. It is a private, non‐profit organization with membership  comprised of local businesses, chambers of commerce, County government, and most  incorporated cities in the County. The Visit SLO CAL Advisory Committee is comprised of elected  officials and city managers, who participate in semi‐annual meetings and liaise back to the  communities they represent with programming updates and overall metrics demonstrating the  impacts of the Tourism Marketing District on the County and cities.    Zone 3 Water Advisory Board  This is a County organized committee to handle the operation of Lopez Lake for both recreation  and water facilities.  The Advisory Committee works closely with the Zone 3 Technical Advisory  Committee.  Note: Council‐appointed representatives require final approval by the Board of  Supervisors.            Item 11.b. - 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