PC 09.a. Capital improvement Program Fiscal Year 2015-16 and 2016-17MEMORANDUM
TO: PLANNING COMMISSION
FROM:
*"\nkk
TERESA MCCLISH, DIRECTOR OF COMMUNITY DEVELOPMENT
BY: MATT HORN, CITY ENGINEER
SUBJECT: CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEAR 2015-16 AND 2016-17 CONSISTENCY WITH GENERAL
PLAN
DATE: MAY 19,2015
RECOMMENDATION:
It is recommended the Planning Commission find the Capital lmprovement Program
consistent with the General Plan.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Implementation of the Capital lmprovement Plan will require staff and financial
resources in conformance with the City Council approved budget.
BACKGROUND:
Government Code Section 65103(c) requires each planning agency to annually review
a Capital lmprovement Program (CIP) for consistency with the agency's General Plan.
Section 65103 states as follows:
Each planning agency shall perform all of the following functions:
(a) Prepare, periodically review, and revise, as necessary, the general
plan.
(b) Implement the general plan through actions including, but not limited
to, the administration of specific plans and zoning and subdivision
ordinances.
fc) Annually review the capital improvement proqram of the city or county
and the local public works projects of other local agencies for their
consistency with the qeneral plan, pursuant to Article 7 (commencinq wifh
Section 65400).
(d) Endeavor to oromote oublic interest in. comment on. and
undersfanding of the general plan, and regulationsrelating to it.
(e) Consult and advise with public officials and agencies, public utility
companies, civic, educational, professional, and other organizations, and
citizens generally concerning implementation of the general plan.
lfl Promofe the coordination of local ~lans and aroarams with the olans , - grid programs of other public agencies.
(g) Perform other functions as the legislative body provides, including
conducting studies and preparing plans other than those required or
PLANNING COMMISSION
CONSIDERATION OF CAPITAL [MPROVEMENT PROGRAM FOR FISCAL YEAR
2015-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN
MAY 19,2015
PAGE 2
authorized by this title.
Consistent with past practice, the City prepares a list of capital investment and capital
maintenance projects over a five-year planning horizon. Although the City's budget is a
two-year budget, capital needs often involve a multi-year approach, with design and
survey work occurring in one year, followed by construction in the following year or two.
Depending on complexity, capital projects can span several years. Utilizing a five-year
plan, the City can identify and fund preliminary phases of a project with reasonable
expectation that future years will fund subsequent project phases. However, simply
because a project is identified in future years does not mean it will automatically be
funded in those years. Each budget cycle all capital projects are reviewed and
prioritized against current needs and available funding.
The CIP budgeting document is the local agency's financial planning process for multi-
year public infrastructure improvements. Local agencies typically leverage general
funds, enterprise funds, debt financing or bonding, special funds, State and Federal
grants to implement a sustainable maintenance and improvement program. The five-
year CIP is a valuable tool for implementing the General Plan. The General Plan
establishes policies for the direction, intensity and rate of future growth. The City's
General Plan includes the seven mandatory elements: Land Use, Circulation, Housing,
Conservation, Open Space, Noise and Safety; as well as three optional elements;
Economic Development, Agriculture and Recreation. The CIP includes public
improvements that help implement policies and development as well as maintaining
existing infrastructure to support continued use.
In 2006 the voters of the City of Arroyo Grande approved a half-cent sales tax increase
and certain advisory measures intended to supplement and support areas of the CIP.
In 2007, the City Council approved a 10-year strategic plan to help focus local efforts
and expenditures on the more immediate needs of the community, including
infrastructure improvements.
The City Council considered the draft CIP program at their meeting of May 12, 2015.
The Council made comments regarding prioritization and timing of projects including
moving up the Le Point St. parking lot property acquisition, delaying for a short period
the Elm Street Recreation facility project, reprogramming the Hoosgow Stairway
project, downsizing the Council Chambers upgrade project, and modifying sales tax
programming for equipment purchase for the Five Cities Fire Authority. Final budget
recommendations, including the those pertaining to the Capital Improvement Program,
will be considered by the City Council on June 9, 2015.
ANALYSIS OF ISSUES:
Capital Proiects Overview
With the exception of the 2016-17 fiscal year, the five-year CIP averages about $5
million per year. In FY 2016-17, the budget includes $16.3 million for the Brisco
RdIHalcyon RdlHighway 101 interchange project, funded through a combination of
grants, Transportation Impact Fees and debt financing. The following chart provides a
summary of proposed funding by fiscal year for the 5-year period.
PLANNING COMMISSION
CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR
2015-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN
MAY 19,2015
PAGE 3
Capital Improvement Plan Funding Summary
Major projects proposed during the five-year period include the previously mentioned
Brisco interchange, continuation of the pavement management program, investing in
sidewalk and street safety programs, rehabilitating bridges, addressing several sewer
pipeline rehabilitation projects, protecting the water reservoirs, and providing for facility
needs for the Corporation Yard and Recreation Services. Revenue plans for future
water Recycling projects will be brought forward once feasibility studies are completed.
A full list of proposed projects is included as Attachment 1. Significant projects are
discussed in more detail in this report.
Corporation Yard Upqrade - Phase II
On October 22, 2013, the Council approved conceptual design plans for the renovation
of the Corporation Yard. The proiect goals included:
* segregated men's and wome?s changing rooms and restrooms;
Adequate office space for administrative staff;
A dedicated document storage area;
* A suitable break room and training room facility;
Upgrade existing restroom facilities to conform with ADA requirements;
And to extend the useful life of the current structure.
Due to the costs to complete the project, staff took a two-phased approach; Phase I
constructed a new administration building and Phase II includes the remodel of the
existing building to complete the items mentioned above. The project budget of
$165,000 will be allocated between the Water Fund, Sewer Fund and Sales Tax Fund.
Elm Street Community Center Upqrade
Recreation Services facility needs have been an ongoing goal for a number of years. A
development agreement with the Five Cities Community Foundation was adopted in
2010 to build a new multi-functional facility on West Branch Street. At the same time,
the City is in need of facility upgrades to the Elm Street building currently servicing the
Recreation Services Department. There has been discussion of the possibility of co-
locating the Recreation Services Department at the facility on West Branch, upon
completion of the construction of the new facility. There are several critical-path issues
currently in development with the Foundation, including funding issues, and staff
recommends waiting until their plans are finalized before making a final
PLANNING COMMISSION
CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR
2015-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN
MAY 19,2015
PAGE 4
recommendation for the Elm Street facility. A recent assessment of the condition of the
current Elm Street building indicates that delaying the replacement of this building is
feasible; however, the facility will probably require replacement before a new facility on
West Branch could be built.
The proposed plan would replace the existing Elm Street facility with a prefabricated,
modular building of similar size at a cost of $500,000. Staff would recommend
financing this over a two-year period, most likely with internal borrowing. Upon
completion of the facility on West Branch, the Recreation Services Department could
be located at the new facility and the City could either sell the modular unit at Elm
Street or could retain it, leasing it to another organization or retaining it for use for
conferences, training, special interest classes, or other purposes.
Council Chambers
The Council Chambers, located at 204 East Branch Street needs to be renovated and
u~araded. Proiect s~ecifications include redesign of Council Chamber lavout, - .
segregated men and'women's restroom facilities, renovation of conference rooms,
ADA improvements as well as an audio and video upgrade. The audio and video
upgrade will include the installation of a remotely controlled camera system for the
cable casting of City Council and Planning Commission meetings. The project is
funded through the Sales Tax Fund ($250,000) and through cable television public,
education and government access (PEG) fees ($160,000) for a total budget of
$41 0,000.
Citwide Solar Panel Project
Staff is recommending the design and installation of solar panels at the following City
locations: Soto Sports Complex (including both Recreation and Public Works facilities);
Police Station; City Council Chambers; Fire Station, and Woman's Club Community
Center. The $14,000 budget includes time for consultants and staff to work with solar
providers on the proposed facilities feasibility, sizing, and financing alternatives. Staff
will present findings to Council for consideration of construction once estimated costs
have been determined. Funding is provided by impact fees, Sewer Fund, Water Fund
and Sales Tax Fund.
Wireless Internet Access Proiect
Due to an increase in mobile technoloav and collaboration with outside aaencies.
requests for wireless internet access th%ughout the City occur on a regul& basis:
Beginning with City Hall and the Council Chambers, this project will design and install
wireless infrastructure to provide secure access for both City staff and 3rd party
vendors, as necessary. Council and City administrators began utilizing iPad tablets in
2012 and have come to rely heavily on the internet for access to meeting agenda
packets, calendars and emails. In addition, media representatives, vendors, and
contractors commonly request access during various City meetings. The total cost of
the project is estimated to be $32,450 funded by the Sales Tax Fund.
PLANNING COMMISSION
CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR
2015-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN
MAY 19,2015
PAGE 5
lnformation Technoloqv Firewall Replacement
The existing City Hall firewall device will be six (6) years old by the end of the 2016
fiscal year. While a typical replacement cycle is seven (7) years, the current device is
becoming more vulnerable due to increased threats from hackers around the world.
This represents a vulnerability to the City's critical lnformation Technology
infrastructure. The proposed Palo Alto firewall device is much more resilient against
outside attacks due to an extensive Intrusion Protections System that provides policy
granularity and better protection from outside threats. The Palo Alto firewall device will
also provide increased data transfer rate to support a growing dependency on internet
usage. This project will cost approximately $30,000 and will be funded by the Sales
Tax Fund.
Financial Manaqement Software
The Eden Financial Management system program was installed in January 2003.
Upgrading and replacing the current system is critical to the effectiveness and
efficiency of the Administrative Services department. A new Financial Management
System will upgrade the functions including utility billing, payroll, receivables, accounts
payables and receipting system. Staff is requesting this purchase be made in fiscal
year 2018-19, 16- years since it was last updated. Costs include implementation of
new software and equipment as well as temporary staffing needs during the transition.
Total project costs are estimated at $300,000 and will be allocated between the Sewer
Fund, Water Fund and Sales Tax Fund.
Don Roberts Field Liqhtinq
The project includes the design and installation of lighting at Don Roberts Field located
on the Southwest aortion of the Soto Saorts Comalex. Oriainallv included in the
Biennial Budget for ~iscal Years 2007-08 and 2008-09, the ~on~oderts Field Lighting
Project has completed preliminary engineering design and environmental
determination. Energy efficient LED lighting is available and can meet the City's lighting
standards. Project costs include a topographic survey, electrical engineering, and
related construction work.
East Grand Ave Sidewalk Improvements
The project includes removal and replacement of sidewalk and curb ramps along East
Grand Ave over the US 101 highway. The proiect is proposed to be phased over two
years, FY 2016-17 and FY 2017- 18, completing one side of the street in each fiscal
year. The $200,000 cost will be funded from the Sales Tax Fund.
Sewer Fund
The Sewer Fund is projected to generate just over $1 million in revenues each year of
the biennial budget. CIP projects are programmed at $367,500 in the first year and
$201,500 in the second year and primarily reflect pipeline maintenance projects. In
addition, the Sewer Fund shares in the cost of several other projects previously
discussed in this report.
PLANNING COMMISSION
CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR
2025-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN
MAY 19,2015
PAGE 6
Water Fund
The Water Fund is projected to generate approximately $6.4 million in revenues each
year. CIP projects are programmed at $949,600 in the first year and $339,100 in the
second year. This reflects the coating and seismic evaluation of Reservoirs 3 and 4 in
the first year at a cost of $638,800, with additional reservoir and pipeline maintenance
projects as well as the Water Fund share of previously discussed projects.
Compliance with General Plan
Staff has reviewed the CIP for fiscal year 201512016 and 201612017 and evaluated the
proiects for compliance with the General Plan. Applicable General Plan policies and . .
objectives are included in the attached ~esolution: 'staff has determined that the CIP
program is consistent with the City's General Plan and programs available funding
sources based on Planning Commission and City Council established priorities.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration: . Approve staff recommendation;
* Do not approve staff recommendation; or
Provide direction to staff.
ADVANTAGES:
Finding the Capital lmprovement Program consistent with the General Plan will allow
City Council to approve the budget and staff to implement the program. Capital
lmprovement Program implementation will allow continued use and maintenance of
existing infrastructure as well as provide for community improvements.
DISADVANTAGES:
None known at this time.
ENVIRONMENTAL REVIEW:
The determination of conformity with the General Plan is exempt from environmental
review as a Statutory Exemption pursuant to CEQA Guidelines Section 15262,
Feasibility and Planning Studies. Each project listed as part of the CIP will need future
authorization and environmental review prior to actual funding and construction.
PUBLIC NOTlFlCATlON AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, May 14, 2015. The Agenda
and staff report were posted on the City's website on Friday, May 15, 2015. No public
comments were received.
Attachment
1. List of Proposed Projects
RESOLUTlON NO.
A RESOLUTION OF THE PLANNING COMMISSION OF THE
ClTY OF ARROYO GRANDE FINDING THAT THE CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS
I 2015/2016-2016/2017 IS CONSISTENT WITH THE CITY
GENERAL PLAN
WHEREAS, Government Code Section 65103 requires each planning agency to
annually review a Capital lmprovement Program (CIP) for consistency with the agency's
General Plan; and
WHEREAS, the City has prepared a five-year Capital lmprovement Program and
reviewed and prioritized it against current needs and available funding for the
201512016-201612017 Budget; and
WHEREAS, the Planning Commission determined that the finding of Capital
lmprovement Plan conformity with the General Plan is exempt from environmental review
as a Statutory Exemption pursuant to CEQA Guidelines Section 15262, Feasibility and
Planning Studies. Each project listed as part of the CIP will need future authorization and
environmental review prior to actual funding and construction; and
WHEREAS, on May 19, 2015 the Planning Commission reviewed and considered all
factors relating to General Plan consistency for the Capital lmprovement Program for
Fiscal Year 201512016 - 201612017.
NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of
Arroyo Grande that the proposed action is consistent with the General Plan because
projects listed under the fiscal year 201512016 - 201612017 Capital lmprovement Plan
are consistent the following General Plan objectives and policies:
* CT3. Maintain and improvc existing "multi-modal" circulation and transportation
systems and facilities, to maximize alternatives to new street and highway constsuction.
CT4. Ensure compatibility and complementary relationships between the
circulation/transportation system and existing and planned land uses, promoting
environmental objectives such as safe and un-congested neighborhoods, energy
conservation, reduction of air and noise pollution, transit, bike and pedestrian friendly
characteristics.
m CT4-2 Utilize the circulation system as a positive element of community design, including
street trees and landscaped parkways and medians, special streetscape features in Mixed
Use corridors and Village Core, undergrounding of utilities, particularly along major
streets.
* CT5. Coordinate circulation and transportation planning and funding of collector and
arterial street and highway improvements with other local, County, SLOCOG, State and
federal agencies. Request County contribution to major street improvement projects.
ED3- 1: Encourage adequate infrastructure to support business expai~sions, redevelopment,
and new development.
ED5-2: Continue to enhance connectivity and increase retail utilization of the East Grand
Avenue corridor, the Village Core, and the Traffic Way and El Camino Real mixed-use
corridors.
ED5-1.2: Implement comprehensive design guidelines pertaining to both public and
private improvements, including, but not limited to, building faqade restoration,
landscaping, street furniture installation; undergrounding of utilities, historic district
character, and the development of parking facilities.
ED5-1.4: Incorporate infrastructure projects into the City's Capital Iinprovement Program
that address deficiencies in commercial corridors that include major street reconstruction,
provision of fiber-optic cable, storm drain and sewer improvements, water capacity
improvements, underground utility projects, public parking General Plan Economic
Development Eleinent RetailICominercial Services 10 improvements, improvements to
park facilities, recreation areas, comn~unity facilities, and other public buildings.
ED8: Support and encourage a sustainable local economy
LU5-7 Plan for a revitalized East Grand Avenue Mixed-Use corridor that has less of a
strip-commercial aspect and more coordinated, mixed-use boulevard ambiance with
distinct activity subareas including "Gateway, Midway and FIighwayn districts.
LU5-9 All revitalization. redevelovment and new develovment vroiects in Mixed Use A "
conidors shall include appropriate site planning and urban design amenities to encourage
pedestrian travel and encourage bike and transit access as well as automotive. -
LU5-11.5 Develop phased implementation programs for streetscape iinprovement along
Mixed Use Corridors, including financing strategies, which provide for elements such as
landscape, street furniture, signage and pedestrian-scaled lighting
LU6 The historic Village Core (VC) area shall be sustained, enhanced and expanded as the
symbolic, functional and unique business center of the City, with diverse mixed uses
emphasizing pedestrian-oriented activities and providing for the needs of residents and
tourists.
LU6-7 All revitalization, redevelopment and new development projects in the Village Core
shall include appropriate site planning and urban design amenities to encourage pedestiian
travel.
LU6-9.1 Maintain a distinctive visual and physical environment for the southern gateway
streetscape in accordance with the Design Guidclines for the Arroyo Grande Village.
These include tl~e use of consistent street trees, landscape (planters), street furniture
(benches, hash receptacles, news racks, etc.), street and crosswalk paving, curb, sidewalk
and lai~dscape bulbouts, pedestrian-scaled lighting, identification and directional signage,
and other appropriate pedestrian scale elements.
LU6-9.2 Link individual buildings with each other through the use of walkways, in
addition to sidewalks and encourage shared or commoil parking.
LU6-9.3 Integrate in~provements into the design of individual sites and public streetscape
that facilitate transit access to the Village Core, such as bus shelters and recessed turnouts
consistent with historic character and particular location.
LU9 Provide for appropriate maintenance, development and placement of Community
Facilities (CF) relative to existing and planned land uses.
e Lull-3.6 Ensure that adequate sewer service capacity exists or will be available in a
timely manner for a proposed development.
e LUI 1-4 Ensure that all extensions of services and utilities to facilitate land use changes are
accomplisl~ed in a manner consistent with the provisions and intent of the Arroyo Grande
General Plan
LU12-7 Enhance pedestrian level activity within residential and cominercial areas.
LU12-7.1 Utilize "street furniture" (planters, benches, drinking fountains, newspaper
racks, bike racks, trash receptacles) to create and enhance urban open spaces within
commercial areas and to emphasize historical and rural architectural themes.
LU12-8.4 Coordinate landscape design with drainage plans for individual projects to
maximize percolation of surface water from the site. Employ swale designs in landscaped
and turf areas to slow down runoff and maximize percolation.
LU12-8.5 Emphasize the use of native and drought tolerant plantings in area landscaping.
Objective PR2 The City should supplement existing park, recreation and cultural facilities
when needed and economically feasible and cooperate with Lucia Mar Unified School
District, the County and adjoining Cities of Pisino Beach, Grover Beach and Oceano CSD
to provide for operation and maintenance and to develop additional facilities and services.
Objective PR4 A network of recreational trails, bicycle lanes and bikeways should be
established for use by local residents and visitors to the Arroyo Grande Valley.
Objective PR5 The City will consider all available financing and acquisition techniques in
the development and maintenance of park and recreation facilities.
Policy PR5-2 The City will cooperate with San Luis Obispo County, the Lucia Mar Unified
School District, other public agencies, and private interests to combine efforts of
improvement, expansion or construction of new recreation facilities.
Policy S1-4 Infonnation Systems and Research Expand and keep current the database of
safety related information. Knowledge about disasters and the area we live in is growing.
New information must be made available to the public and decision makers. Regularly
update the County's geographic information system (GIS) as new information becomes
available.
Policy S1-5 Risk Assessment Continue investigations and prograins that reduce or
eliminate long-term risks. Ensure that new development in the City is designed to
withstand natural and manmade hazards to acceptable levels of risk. Risk assessment
activities, effectively canied out, can improve the efficiency and reduce the cost of
response and recovery from disasters.
On a motion by Commissioner , seconded by Commissioner
, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 19" day of May 2015.
ATTEST:
DEBBIE WEICHINGER
SECRETARY TO THE COMMlSSlON
AS TO CONTENT:
TERESA MCCLISH
DIRECTOR OF COMMUNITY DEVELOPMENT
LAN GEORGE, CHAIR
CITY OF ARROYO GRAND€
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
INTRODUCTION
The Capital Improvement Program (CIP) is a capital investment plan that
supports the quality of life in the City of Arroyo Grande by providing for the
design, construction and renovation of major capital projects that benefit a
broad segment of the community. The Program is designed to protect,
preserve, and enhance the City's infrastructure, extend useful life of public
facilities, and improve and enhance the delivery of City services.
The CIP is presented as a revolvingfive-year program that acts as a guide for
identifyirlg current and future fiscal requirements. The current year acts as
the City's annual capital budget.
Projects in the CIP typically include:
e Improvements that are debt-financed;
e Acquisition of land;
e Construction of new buildings, parks, improvements or facilities
including engineering, design, and other pre-construction costs;
whose estimated cost exceeds $15,000;
e Major equipment or furnishings required for new buildings.
Preparation of the CIP is a coordinated process that includes working with
City staff and commissions to compile and prioritize a list of discretionary
projects, develop associated cost estimates and identify potential funding
sources.
The City Council reviews and approves the draft five-year CIP following a
series of public study sessions and a public hearing. Approval of the CIP
includes appropriating funding for the current fiscal year.
A number of criteria and/or considerations are applied in determining the
appropriateness of each CIP project, including:
* Consistency with the City's General Plan, Water and
Wastewater Master Plans, and/or applicable adopted and
established City policies;
Benefit to the broader public good and positive benefit to cost
ratio;
Potential impact upon City operating expenditures;
* The need to meet State, Federal or other legal mandates and
requirements;
The need to mitigate an identified health or safety problem;
r Consideration of geographic equity in providing improvements
and facilities throughout the City; and
The need to balance project design, management, and
inspection with available CIP staffing.
Summary Tables
A five-year summary of all projects, funding sources and expenditures is
presented within the following tables and charts:
Table A: Status of existing CIP projects
Table 8: Summary of Recommended Projects for the Fiscal
Years 2015-16 through 2019-20
Table C: Summary of Recommended Capital Maintenance
Projects for the Fiscal Years 2015-16 through 2019-
20
Table D: Summary of Appropriations by Funding Source for
the Fiscal Years 2015-16 through 2019-20
Table E: Summary of Recommended Projects in the Sales
Tax Fund for the Fiscal Years 2015-16 through 2019-
20
Table F: Summary of Unfunded Capital Projects
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
CIP Projects
Potential CIP projects are classified into one of six categories:
Miscellaneous, Parks, Streets, Drainage, Sewer and Water.
Each project is presented on a dedicated project page that summarizes:
Project name and number
* Description, rationale and location
e Estimated cost, funding sources and prior expenditures
Project costs are escalated (where appropriate) to indicate the impact of
inflation on construction costs in future years, based upon a CPI rate of
inflation (unless more specific information was available). Cost escalation
ensures that adequate funding is identified at the time the project is
approved.
Project appropriations reflect funding amounts and sources allocated
through formal City Council action; project cost estimates summarize prior,
current and future year expenditures.
Funding Sources
CIP projects are funded and financed through a variety of general purpose
(unrestricted), grant and special purpose revenue sources. These include:
Impact Fees:
Recreation Center lmpact Fee -This impact fee is collected for
recreation facilities in order to maintain the adopted level of
service of recreation/community center facilities of 542 square
feet.
Park Improvement lmpact Fee -This impact fee is collected for
park improvements that will be used to maintain the adopted
level of service for neighborhood and community parks of 4.0
acres per thousand in population.
Park Development lmpact Fee -The City's park-in-lieu or park
development fee allows the City to acquire the dedication of
land, or the payment of a fee in lieu of land to be used for the
purchase (or development) of park property.
* Traffic Signalization lmpact Fee -This impact fee is required of
development for purposes of providing the actual or estimated
costs of construction for regional traffic signalization
improvements. These funds may be used only for the
construction of traffic signals within the City.
Transportation Facility lmpact Fee -This impact fee is required
from developers for transportation system improvements as a
condition of approval by the City.
Sewer Facility lmpact Fee - This impact fee is required by
developers to pay for the future cost of expansion of sewer
services for new development.
Water Facility lmpact Fee - This impact fee is required by
developers to pay for the future cost of expansion of water
services for new development.
Water Availability lmpact Fee - This impact fee is collected to
mitigate future water requirements.
Police lmpact Fee - This impact fee is required by developers to
pay for the expansion of police facilities in order to serve future
development.
Charges for Services:
e Public Access Television Fee (PEG) - This revenue source was
collected from Charter Communications for the support of
public, education, and government access programming and
equipment. PEG fees are no longer collected by the City and as
a result no further revenue is expected to be received once the
available fund balance has been spent.
Downtown Parking Assessment Fee - This assessment is
charged to the merchants within the Village of Arroyo Grande.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
The purpose of this revenue source is to provide parking
maintenance and expansion in the Downtown Village area.
Special Sales Tax -This revenue source is provided by the X
local sales tax increase approved by voters in November 2006.
e Sewer Fees - This revenue source is provided by users of the
sewer system and is the portion related to future sewer
infrastructure-related improvements. . Water Fees - This revenue source is provided by users of the
water system and is the portion related to future water
infrastructure-related improvements.
Intergovernmental and Grant Revenues: . General Fund -This is general purpose revenue received by the
City (mainly through property taxes) that has no restrictions and
is typically expended on any project or improvement deems
appropriate and necessary by City Council.
e Community Development Block Grant -This revenue source is
provided by the annual appropriation of the CDBG program.
Funds are required to be used within a broad range of
functional area such as ADA improvements.
e Transportation Fund -This revenue source is provided by the
San Luis Obispo County of Government's (SLOCOG) Local
Transportation Fund (LTF). This annual appropriation is
restricted to the use of street and road maintenance.
e Highway Safety Improvement Program (HSIP) -This revenue is
federal funds for projects that achieve a significant reduction in
traffic fatalities and serious injuries on all public roads, including
nondtate owned public roads and roads on tribal lands.
Regional State Highway Account (RSHA) - This revenue is
competitive State grant funding distributed through SLOCOG for
transportation projects of regional significance throughout the
County.
Urban State Highway Account (USHA) - This revenue is the
annual State funding apportionment based on population
distributed to each jurisdiction in the County through SLOCOG.
Highway Bridge Program (HBP Funds) -This revenue is federal
funds that assist the States to improve the condition of their
highway bridges through replacement, rehabilitation, and
systematic preventative maintenance.
Other Revenue:
Expense Recovery - Funds received from various sources to pay
for specific expenditures (i.e., the sale of plans and
specifications to contractors which pay for the cost of
reproduction).
Donations - Funds received from various community members
and groups to help finance a variety of City projects.
Developer In-Lieu Fees - Funds received from developers to
mitigate measures required as a result of the developer's
project.
SERVICE PRIORITIES
The City of Arroyo Grande is dedicated to providing an exceptional quality of
life for its citizens. Service levels and programs in the Biennial Budget for
the fiscal years 2015-16 and 2016-17 are based upon priorities established
by the both the City Council and the voter advisory measures approved with
the Local Sales tax in 2006. These include maintaining and promoting:
* Public safety and disaster preparedness;
City infrastructure; including water and sewer pipes and lines,
city facilities, streets and drainage improvements;
* Transportation; including streetscapes and intersection
improvements;
And City facilities.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
FISCAL STRATEGIES
The City of Arroyo Grande is committed to maintaining long-term fiscal
sustainability. The City has avoided the noticeable impacts and service level
reductions experienced by most California cities through operating an
effective, cost efficient local government. Municipal services continue to
address high priority needs. This program is designed to identify and
develop projects using a long-term vision; to provide a realistic look forward
over a five year planning period and set priorities for each need identified.
It should be noted that because this is a five-year outlook, needs and
priorities may change. As such, the development of the Capital
Improvement Program and budget allows the opportunity to review and
revise the needs of the City.
While this comprehensive program is not limited to projects for which
funding has been identified and is available, projects for which there is
funding are presented in more detail.
FISCAL YEAR 2014-15 COMPLETED CIP PROJECTS
5420 -Police Station Rehabilitation Proiect
The police department did not have adequate space for all personnel to .~.~~ ~p~ . ~ ......... ..~~ -~p~~ ~ .......
perform necessary
funct~ons The pol~ce Funding Sources
statlon, located at 211
center (in the event of a citywide disaster), evidence storage, computer
equipment storage, the dispatch center, employee parking and locker room
area as well as ADA requirements.
The City placed a bond measure on both the June 2010 and June 2012
ballots in hopes of funding a new police station located on West Branch
Street. Both measures were unsuccessful in obtaining the required voter
approval.
On April 23, 2013, City Council approved a two phase plan to address the
police station facility needs. The first phase was to remodel the existing
building to address the highest priority immediate facility needs. The
second phase is to revisit the need for a new facility in the next 5-10 year
period when long-term needs and financial resources are determined.
Relocation of the police station to its temporary location at the Woman's
Center occurred in the beginning of 2014 and completion of the project
occurred in the middle of 2015. The cost of the project, including initial
studies conducted in 2008 and relocation costs totaled approximately $3.2
million. The funding allocation is presented above.
5443 -Old Ranch Rd Property Improvements -
On February 12, 2013,
the C~tv Counc~l Funding Sources -
approved Final Tract
North Halcyon Road. 22%- Map 3018, subd~v~dlng 5
was acquired from the
phone company in 1973
and was last expanded
in 1989. There was
needed space for the
detective unit,
emergency operations
aSaler Tax Fund acrc,5 of iacanl ILIIILI 'it , % t, .JP f ,3, 4..
18% tt)r$ norlhyl~?,l cornrr of 18% ~,,?v,, r r.4, st,
West Hr;~!icn Srrzet .rnd r4ll
Olu tl.itirh Read ,ntu
.\.,,,~'l ,,. t,
fodr >~ti~:I. fatrll \ I ..cl 1
re> ~Ietit1.11 101s :lnd oo(!
1I1c flllt, I %.iff
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
developed a capital improvement project to provide utility improvements improvements. The work was completed by a combination of private
(water, sewer, stormwater, gas, electric, cable and telephone) to the three contractors, City staff, Arroyo Grande in Bloom volunteers and the Five
northern lots in order to expedite the sale of the properties. Cities Rotary Club.
The total cost of the project was $166,710 and was funded by the three The total cost of the
sources presented on the previous page. The City has successfully sold the project was just under
three lots for a total of $806,817 and was just over $100,000 more than $120,000. A portion of I
initially budgeted. The remaining revenue derived from selling these lots the funding was
went directly to financing improvements towards the Police Station
Rehabilitation project.
5444-VolP Phone Svstem Proiect
During preparation of the Biennial Budget for the fiscal year 2013-14 and
2014-15, funding was approved for a new citywide phone system upgrade
to a Voiceover Internet Protocol (VolP) phone system. The intent of this
project was to
enhance customer
service and proved a
centralized
horeTel'
management of the
Citv's communication . .
environment. The new phone system was launched for the police
department in March of 2014 and citywide in February 2015. Total cost of
the project was just under $120,000 and funded through the City's General
Fund.
5546 -Hoosegow Park Improvements
On January 14, 2014, the Council approved a conceptual plan for the
Hoosegow Park ADA improvements involving accessibility and landscaping
improvements with costs shared from various groups in the form of
volunteer labor, material donations, and cash funds. The project scope of
work involved the construction of a concrete ADA ramp to access the park
at Le Point Street, retaining walls, concrete pathways and minor drainage
provided by a donation
from the Howard
Mankins Family in the
amount of $50,000.
However, this project
wouldn't have been
Funding Sources
reMankini Donation
successful without the
help and dedication of the Arroyo Grande in Bloom, the Five Cities-Pismo
Beach Rotary Club and the South County Historical Society.
Staff is recommending additional improvements at this park location called,
Hoosegow Park lmprovements - Phase II and is presented in the proposed
projects in the following pages.
5694 - Larchmont Drive Rehabilitation Proiect
Larchmont Drive, located behind the Bank of America building between
Vernon Street and Wesley Street, was one of the worst road conditions in
the City. This project completely rehabilitated the road and included
grinding of the existing pavement surface, isolated pavement repairs to
failing roadway sections, connection of existing drain lines to an existing
interceptor drain system, the installation of paving fabric, and replacement
of asphalt curbing at the roadway edges. The total cost of the project was
just under $200,000 funded completely by the Sales Tax Fund.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7- FY 2015-16/FY 2016-17 Biennial Budget
5697 - Eastad Ave Underground Utility Project - Phase II
Phase II of the East Grand Ave Underground Utility Project included
undergrounding utility lines on East Grand Ave from Oak Park Boulevard to
Elrn Street. Most public undergrounding utility projects are funded through
Rule 2OA credits, which are issued by PG & E each year to municipal
agencies and are derived from an electric tariff filed with the Public Utilities
Commission. Funding was created to purchase additional Rule 20A credits
from the County of San Luis Obispo in the amount of $150,000 for
approximately $3 million Rule 2OA credits. Phase I1 was completed in
February of 2015.
5807 - Crown TerraceILe Point Street Sewer Rehabilitation - from Le Point --
Street to Crown Hill and from Crown Terrace to McKinley Street
Priority A-l and A-2 in the City's Sewer Master Plan, Crown Terrace Sewer
Rehabilitation Project was needed to remedy the structural deficiencies in
the sewer inspection reports. The project included a cured-in-place pipe
rehabilitation along the entire length of pipe in order to reduce infiltration,
root intrusion and maintenance requirements. Additional construction was
also needed on one segment of the project since the entire pipe
replacement was necessary. The total cost of this project was
approximately $153,000 and paid by the Sewer Fund.
5818 - The Pike Sewer Rehabilitation - from South Halcvon..to South Elm -
Priority A-l and A-2 in the City's Sewer Master Plan, The Pike Sewer
Rehabilitation Project was needed to remedy the structural deficiencies in
the sewer inspection reports. The project included a cured-in-place pipe
rehabilitation along the entire length of pipe in order to reduce infiltration,
root intrusion and maintenance requirements. The total cost of this project
was approximately $156,000 and paid by the Sewer Fund.
5828 - Eman Court Sewgr Rehabilitation - Easement from Eman Court.&
Newman DL&
Priority A-2 in the City's Sewer Master Plan, the Eman Court Sewer
Rehabilitation Project was needed to remedy the structural deficiencies in
the sewer inspection reports. The project included a cured-in-place pipe
rehabilitation along the entire length of pipe in order to reduce infiltration,
root intrusion and maintenance requirements. The total cost of this project
was approximately $30,000 and paid by the Sewer Fund.
5947- Leanna Drive Waterline Creek Crossing
This project was identified in the Water Master plan as the highest priority
project. The existing 8-inch cast iron pipe encased in concrete was installed
in 1960 under the Arroyo Grande Creek bed. The water main encasement
was exposed to creek flow and was subject to cracking and failure. The
project scope of work involved the abandonment of the existing 8" water
main and installation of a new 12-inch high-density polyethylene pipe. In
addition, 160 feet of 6-inch waterline was installed to tie in the existing
connection along the east bank of the Arroyo Grande Creek. The total
project cost was approximately $235,000 and was $250,000 under budget.
This project was funded 64% by the water fund and 36% by the water
facilitv fund.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
TABLE A - STATUS OF EXISTING PROJECTS
funding- Expenditures Estimated
Project to-Date -to-Date Carryover Status Comments
The next phase of the project is to
purchase the land on which a portion of
the parking lot currently exists. Council
has approved to set aside approximately
$100,000 per year of Sales Tax Revenues
Postponed due towards purchasing the property. At this
to lnadequate current rate, staff anticipates adequate
5437 - Let There Be Lights
lights by the creek next to the Heritage
Postponed due Museum. Outside the initial design that
to Inadequate war performed in FY 2011, there has been
6,000 1,500 4,500 Funding no development in this project.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
Funding- Expenditures Estimated
Project to-Date -to-Date Carryover Status Comments
M~~liorieo~? IJr~~jf?~r~- i(JoI,,luc'u
Majority of the project is coniplete. All
departments are utillzlng electronic
scanning for most of their documents.
The rema~ning plece of this project is
Near getting the Engineering Dlvision flies
5438 -City Hall Document lmaginlng Project 100.000 92.454 7,546 Complet~on properly scanned and indexed.
5446 - Police Department Serve8
Virtualization
Approved by Council on February 24,
2015, this project will provide IT
redundancy and Disaster Recovery
Near throughout the City's network
50,000 39,929 10,071 Completion infrastructure.
5548 - Soto Sports Complex ADA
Improvements Phase II
On October 14, 2014, Council approved
reallocating CDBG funds that were
previously earmarked for fagade
improvements to ADA Program and
Retrofit. City has identified a project at
the Soto Sports Complex which will add
ADA accessibility to Santos Baseball field
83,712 In Design as well as Campbell and Pilg fields.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
Funding- Expenditures Estimated
Project to-Date -to-Date Carryover Status Comments
Traffic Signal
Fundsfor this project will be returned to
fund balance and will re-appropriate, if
necessary. Originally appropriated for the
signalization at Traffic Way and Fair Oaks.
However, with planned development, this
Postponed due project is postponed until the impact of
to Development the Cherry Lane project is determined.
llru1110g~~ Prol~cih
Public works is preparing plans and
5757 - Platino Ln at Oro Or Intersection spec~fications and is targeting complet~on
Improvcmt'nts 50,000 50,000 In B~dding in mid-summer 7015
5780 -Corporation Yard Stormwater
Public Works is designing and constructing
improvements at the Corporation Yard to
assist with water board stormwater
Iinprovzl~~el~t\ 25,395 4,155 ? 1.8.10 O~l-i;o,rig ina~id?res
Previous included in Project 5778 -
Drainage Improvements, the Corbctt
5781 -Clark Propertics Drainage Canyon Floodplain piece of the project
Improvenicnts 77.600 13,963 58.637 On-going has been ded~cated to its own project.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
TABLE B - SUMMARY OF RECOMMENED PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20
Total FY
FY 2015-16 2015-16
Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
Total Pork Projects - . 163.066 . . . . . - 200,034 363,100 . . . .- . . . . - - . . . . . .
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
Total FY
FY 2015-16 2015-16
Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
5rfc er P#o.dg>
5618 - Casttllo Del Mar at Valley Road
Improvcrnents 591,441 100,000 691,441
5601- Fair Oaks Ave at Orchard Ave
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
Total FY
FY 2015-16 2015-16
Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
5851 A41 S~rert 40.000 .. . .- -
Totol Scwer ReI~oDilitotion I'rojects 1'5.85s . .. 246,900 . 262,755 201,512 146,427 180,006 - . . . . . . . .- . . . . . . . . .. - . . . . . .- . . . . . . .
Other Sewer Projects
Total All Sewer Projects 104,289 309,646 201,512 219,427 562,006 143,600
---L--
413,935 -- ---
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
Total FY
FY 2015-16 2015-16
Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
PROJECT DETAIL OF RECOMMENED PROJECTS FOR THE FISCAL YEARS
2015-16 THOUGH 2019-20
5423 -Elm Street Community Center Upgrade
The City owed facility located at 1221 Ash St currently holds the
administration of the City's Recreation Services Department as well as the
Preschool Program. The temporary building is over 50-years old and was
purchased from Lucia Mar School District. Improvements to this building
have been delayed due to the Community Center project proposed near the
Woman's Center on West Branch Street. Due to the uncertainty of the
Community Center and the timing of the completion of the project, major
renovation is needed at this site. Staff is proposing a complete demolition
of the existing building and replacing it with a new modular building. Should
the Community Center project cause the relocation of the Recreation
Department, staff is incorporating into the plans a design that will allow for
the rental and use of this new building for but not limited to: conferences,
training, special interest classes, etc.
Carryover N 15-16 FY 16-17 ~ Total
~
Fundina Source -
4816 -Debt Financing 300,000 300,000
4906 -Community
Center Impact Fees 14,676 25,324 40.000
4950 -Sales Tax 160,000 160,000
Total 14,676 25,324 460,000 500,000
Expense Detail
7001 -Construction 450,000 450,000
7201 -Contingency 10.000 10.000
7301 -Contract
Admin 25,324 25,324
7501 -Design &
Survey 14,676 14,676
Total - 14,676 25,324 460,000 500,000
Staff is recommending paying for the debt payments through the Sales Tax
Fund in the amount of $165,000 in both fiscal years 2017-18 and 2018-19.
Staff recommends continuing to set aside $75,000 towards the operating
efforts for the new Recreation operations in fiscal year 2019-20.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5434- PauldinF: Wall Extension
The Paulding Wall, located on the north side of East Branch Street below
Paulding Middle School, needs to be extended east to Huasna Road in order
to retain the hillside area and maintain adequate pedestrian and bicycle
area adjacent to the roadway. In addition to this effort, the 5-Cities Men's
Club is also pursuing a similar project to repair a deteriorating section of the
wall. Staff recommends using Sales Tax funding for the traffic control costs
and, if funds remain, reallocate to extend the other side of the wall.
Carryover FY 15-16 Total
Funding Source
4950 -Sales Tax 25,000 50,000 75,000
Expense Detail
7001 -Construction 25,000 50,000 75,000
5441 -Police Firing Range
A full cleanup of the past lead waste will eventually need to be completed
when the range has shut down operations there. The new owners have
renewed the lease on the property and have indicated they have no
problem with continued range operations there.
FY 19-20
Funding Source
4950 -Sales Tax 120,000
Expense Detail
7001 -Construction 120,000
5442 -Council Chambers U~grade
The Council Chambers, located at 204 East Branch Street needs to be
renovated and upgraded. Project specifications include redesign of Council
Chamber layout, segregated men and women's restroom facilities,
renovation of conference rooms, ADA improvements as well as an audio
and video upgrade. The audio and video upgrade will include the
installation of remotely controlled camera system for the cable casting of
City Council and Planning Commission meetings.
Carryover FY 15-16 -- Total
Funding Source
4950 -Sales Tax 25,000 225,000 250,000
4954 -PEG Fees 50,000 110,000 160,000 --
Total 75,000 335,000 410,000 -- ---
Expense Detail
6201 -Equipment 50,000 110,000 160,000
7001 -Construction 25,000 225,000 250,000
Total 75,000 335,000 -- 410,000
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5445 -Woman's Center Kitchen Renovation
Project scope includes the remodel and renovation of the kitchen at the
Woman's Center. The renovating has been requested by the Woman's club.
This is a $100,000 remodel with 80% of the funds raised through donation
by the Woman's Club. The City has agreed to contribute $20,000 towards
this project and had appropriated funds in Fiscal Year 2013-14.
Carryover FY 16-17 Total
Funding Source
4809 - Donations 80,000 80,000
4906 - Communitv Center
lmpact Fees
Total
Expense Detail
5447 -Citywide Solar Panel Proiect
Staff is investigating the feasibility for the design and installation of solar
panels at the following City locations: Soto Sports Complex (including
Recreation and Public Works facilities); Police Station; City Council
Chambers; Fire Station; and Woman's Club Community Center.
I he u~ngcatt-d cull tti~i~d~s
tlrne for cot~~ull i~ir\ dtid st;lff
to worn wirl~ so'.lr ptov dcr,
on propo,t:C f.iclllt~~.s
ft..h~o 111" I. ,~nrl
f nanr~ti:: Itrt. St;iff
$1 I it f.nd,nds ro
Couri(tl for coni~drrdt~o~i of
C011,11L.~tlOll 01lC<! ,!StllllJtell
to<ts li.i~,a b~i-~t (t~'t~~r,!l~rted.
Funding Source
4921 -Park Development lmpact Fees
4930 -Sewer Fund
4940 -Water Fund
4950 -Sales Tax
4955 -Police lmpact Fees
Total
Expense Detail
7001 -Construction
7201 -Contingency
7301 -Contract Admin
7501 -Design &Survey
Total
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5449 -Wireless Internet Access Project
Due to an increase in mobile technology and
collaboration with outside agencies, requests for
wireless internet access throughout the City occur
on a regular basis. Beginning with City Hall and the
Council Chambers, this project will design and
install wireless infrastructure to provide secure
access for both City staff and 3rd party vendors, as
necessary. Council and City administrators began
utilizing iPad tablets in 2012 and have come to rely
heavily on the internet for access to meeting
agenda packets, calendars and emails. In addition,
media representatives, vendors, and contractors commonly request access
during various City meetings. The total cost of the project is estimated to be
532,450funded by the Sales Tax Fund revenue.
5450- Corporation Yard Upgrade - Phase II
On October 22, 2013, the Council approved conceptual design plans for the
renovation of the Corporation Yard. The project goals included:
e Segregated men's and women's changing rooms and restrooms;
Adequate office space for administrative staff;
A dedicated document storage area;
A suitable break room and training room facility;
e Upgrade existing restroom facilities to conform with ADA
requirements; . And to extend the useful life of the current structure.
Due to the costs to complete the project, staff took a two-phased approach;
Phase I (currently project no. 5416) constructed a new administration
building and Phase II (being requested) includes the remodel of the existing
building to complete the items mentioned above as well as roof repairs and
recoating.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5450- Corporation Yard Upgrade - Phase II - continued
Funding for this project will be spilt 3-ways as follows:
FY 15-16 -.
Funding Source
4930 -Sewer Fund 55,000
4940 -Water Fund 55,000
4950 -Sales Tax -
Total ~-
Expense Detail
7001 - Constructton 155,000
7201 - Contingency
7301 -Contract Admtn 5,000
7501 - Destgn & Survey 5,000 --
Total 165,000 .-
5451 Electric Vehicle Charging Statio?
FY 18-19 -.
Funding Source
44XX - Local Grant 15,000
4950 -Sales Tax 5,000
Total 20,000
Expense Detail
The City secured a 7001 -construction
grant that allows for -
5452 - Information Technology Firewall Replacem
The existing City Hall Watchguard firewall device will be six (6) years old by
the end of the 2016 fiscal year. While a typical replacement cycle is seven
(7) years, the current device is
becoming more vulnerable
due to increased threats from
hackers around the world.
The proposed Palo Alto
firewall device is much more
resilient against outside
attacks due to an extensive
Intrusion Protections System
that provides policy
granularity and better
protection from outside
threats. The Palo Alto firewall device will also provide increased data
transfer rate to support a growing dependency on internet usage.
FY 16-17
Funding Source
4950 -Sales Tax 30,000
Expense Detail
6201- Equlprnent 23,000
7001 - Construct~on 7,000 --
Total 30,000
the installation of an electric vehicle charging station in the Le Point Street
parking lot. The grant requires a local match of $5,000 to be funded by the
Sales Tax Fund. The total cost for project is estimated to be $20,000.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16IFY 2016.17 Biennial Budget
5453 -Financial Management Software
The Eden Financial Management
system program was installed in
January 2003. Upgrading and
replacing the current system is
critical to the effectiveness and
efficiency of the Administrative
Services department. A new
Financial Management System will
upgrade the functions including
utility billing, payroll, receivables,
accounts payable8 and receipting system. Staff is requested this purchase
be made in fiscal year 2018-19, 16-years since it was last updated. Costs
include implementation of new software, equipment as well as temporary
staffing needs during the transition.
FY 18-19
Funding Source
4930 -Sewer Fund 50,000
4940 -Water Fund 50,000
4950 -Sales Tax
Total
Expense Detail
5303 -Contractual Services 80,000
6103 -Software 200,000
7201 -Contingency -. 20,000
Total 300,000
5532 -Don Roberts Field Lichting
Originally included in the Biennial Budget for Fiscal Years 2007-08 and 2008-
09, the Don Robert Field Lighting Project has completed preliminary
engineering design and environmental determination. Energy efficient LED
lighting is now available and can meet City lighting standards is proposed for
the project. An additional $170,000 is requested for this lighting and for an
increase in costs for the project since it was originally proposed. The project
includes the design and installation of lighting at Don Robert Field located
on the Southwest portion of the Soto Sports Complex. Project will cover a
topographic survey, electrical engineering, and related construction work.
Carryover FY 15-16 Total
Funding Source
4921 -Park Development
Impact Fees 163,066 170,034 333,100
Expense Detail
7001 -Construction 152,316 129,284 281,600
7301 -Contract Admin 20,500 20,500
7401 test in^ 2.750 3.250 6.000
7501 - Des~gn &Survey 8,000 17,000 25,000
Total 163,066 170,034 333,100- -
5550 - Hoosegow Park Staircase Project
Construct staircase at Howard Mankin's Hoosegow Park. This staircase was
in the initial design plan approved by Council and has been requested by the
adjoining property owners. Project costs are estimated to be $30,000
funded as followed:
FY 15-16
Funding Source
4914- Park Improvement Impact Fees 26,733
4923 -Construction Impact Fees 3,267
Total 30,000
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5601 - Fair Oaks Ave at Orchard Ave Intersection Improvements
The primary objective of the project is to address circulation and
pedestrian/cyclist safety issues involving htgh school traffic. The City has
requested $3.6 million in RSTP and/or CMAQ funding for operational
improvements on Fair Oaks Avenue.
The project proposes FY 15-16
the installation of a Funding Source
roundabout at the US- 4950 - Sales Tax 50,000
101 southbound off- Expense Detail
ramp at Fair Oaks 7701- conceptual Study 50,000
Avenue and Orchard
Avenue intersection; reconfiguration of Fair Oaks Avenue from four (4)
travel lanes to three (3) travel lanes and adding bicycle lanes and a center
left turn lane; installation of a bus turnout on Fair Oaks in front of the
Arroyo Grande High School; and installation of a buffer area designed to
remove mud and cake-soil from the tires of farm machinery to avoid
transporting it onto Fair Oaks Avenue.
A feasibility study evaluating these concepts and potential alternatives
needs to be completed first. The funding requested addresses this initial
need. The total estimated cost of the project is estimated to be $1 million
and is listed as an unfunded project in Table F.
5602 - Halcvon Road Complete Street Plan
This project will produce a
~ -. -.
"Complete ----
Streets Funding Source
Blueprint" for the Halcyon 4486 - USHA 150,000
Road corridor that lies 4950- Sales Tax 19,500
within the City of Arroyo Total 169,500 Grande and the County of
San Luis Obispo. Halcyon Road conrlects U.S. Route 101 and State Route 1,
and serves as a City major arterial and a significant County arterial
connecting the City of Arroyo Grande and the unincorporated Nipomo Mesa
area. The project will develop a plan to improve safety, mobility and
accessibility for all users. The project will include an aggressive public
outreach component to actively engage stakeholders.
5604-Traffic Way Bridge Improvement Proiect
Scour is the hole left behind when sediment such as sand and rocks is
washed away from around a bridge's abutments (supports at each end of a
bridge) or piers (pillars supporting a bridge). Scour may undermine bridge
foundations or remove the protection from the abutment slopes thereby
compromising the integrity of the structure. In the case of the Traffic Way
Bridge, scour is occurring along the middle piers where the bottom of the
channel is significantly lower than when the bridge was constructed in 1932,
and runoff at the abutments is causing erosion of the abutment
embankments.
Caltrans performs bi-annual inspections of all bridges throughout California.
In a letter accompanying the 2006 inspection report for the Traffic Way
Bridge, it was noted that Caltrans had identified the Traffic Way Bridge as
being scour critical and that a Plan of Action should be established.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5604 -Traffic Way Bridge Scour - continued
A grant application requesting funding to repair the damage caused by
scour and to mitigate the scour problem by constructing scour
countermeasures was submitted by the City to Caltrans in January 2012. As
a result, the project is currently programmed for 88.53% funding for both
Preliminary Engineering ($75,000) and Construction ($420,000). Based on
future analysis, scour countermeasure may be recommended for
installation or depending on costlbenefit; a bridge replacement may be
recommended. Preliminary Engineering work includes environmental
studies, NEPA approval, final design, and other related work including the
cost of advertising leading to physical construction of a project.
Construction work includes the actual cost to construct the project itself,
construction engineering, and administrative settlement of cost for contract
claims.
Carryover FY 15-16 FY 17-18 Total
Funding Source
4487 -HBP Grant 61.923 65.435 371.800 499,158
4950-Sales Tax _____, 4,170 8,500 48,200 60,870 .-
Total 66,093 7%935 420,000 560,028 --
Expense Detail
7001 - Constructiori 375,000 375,000
7201 -Contingency
7301 -Contract
Adrnin 6,656 8,685 45.000 60,341
7501 -Design &
Survey 59,437 65,250 124,687
Total 66,093 73,935 420,000 560,028
5605 - E Grand Ave Sidewalk Improvements
Remove and replace sidewalk and curb ramps along East Grand Ave over
the US 101 highway. The project is proposed to be phased over two years
period; completing one side of the street in each fiscal year.
FY 16-17 FY 17-18 Total
Funding Source
4950 -Sales Tax 100,000 100,000 200,000
Expense Detail
7001 -Construction 90,000 100,000 190,000
7501 -Design & Survey 10.000 10.000
Total 100,000 100,000 200,000 .-
5608 -Bridge Street Bridge Improvement Protect
The City is proposing to rehabilitate or replace the existing historic Bridget
Street Bridge.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5608 - Bridge Street Bridge Improvement Project - continued
Project is broken out in three phases; Phase I is to refine feasible
alternatives, provide visual displays, conduct public review and perform
necessary engineering and environmental studies; Phase II is to prepare
plans, specifications and estimates for the preferred alternative. Phase Ill is
the actual construction of bridge. 100% of the funding has been secured
through the Highway Bridge Program (HBP) grant funds.
Funding Source
4487 - HBP Grant
Expense Detail
7001 -Construction
7201 -Contingency
7301 -Contract Admin
7501 -Design & Survey
7701 -Concept Studies
Total
Carryover FY 18-19 Total
5642 - Brisco Road Interchange
This project began in 2001 when a project study reportfproject
development support was completed to discuss to options in approving the
operation of the Brisco Road/Halcyon Road/U.S. 101 Interchange. Due to
highly constrained site conditions, numerous design alternatives have been
reviewed by Cal Trans. Currently two alternative projects are scheduled to
be evaluated in the project approval/environmental determination phase in
2015. When selected, it is estimated the construction of the project be
approximately $16 million.
5642 - Brisco Road Interchange -continued
The purpose of this project is to provide congestion relief, alleviate queuing,
and improve the traffic operations of the regional and local street system in
the vicinity of US 101. The purpose is also to continue to accommodate
access to existing and planned development.
Staff is recommending paying for the debt payments through the Sales Tax
Fund in the amount of $250,000 per year and through the Transportation
Facility Impact Fees in the amount of $100,000 per year for the next 30-
years.
Carryover FY 15-16 FY 16-17 Total
~
Funding Source
4482 - RSHA 30,000 30,000
4490-STIP-RIP AC 6,624,000 6,624,000
4816 -Debt Financing 9,093,520 9,093,520
4926 -Trans Facility
Impact Fees 778.374 870,000 400,000 2,048,374
200,000 200,000 4950 - 5a'esTax --------
Total 808,374 870,000 16,317,520 17,995,894
Expense Detail
7001Constructian 700,000 870,000 14,330,020 15,900,020
7201 -Contingency 500,000 500,000
7301 -Contract
Admin 1,190,000 1,190,000
7401 -Testing 297,500 297,500
7501 - Desi~n &
Survey 108,374 108,374
Total 808,374 870,000 16,317,520 17,995,894
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7- FY 2015-16/FY 2016-17 Biennial Budget
5665 ADA Ramos at Mid-Block Crosswalk
On March 10, 2015, Council approved allocating $59,194 to assist in
Americans with Disabilities Act (ADA) improvements by removing
architectural barriers within the public right-of-way with Community
Development Block Grant funds.
FY 15-16
Funding Source
4907 - CDBG 59,194
Expense Detail
7001 -Construction 45,000
7301 -Contract Admin 4,994
7501 -Design & Survey 9,200
Total 59,194
The Curb Ramp Installation Project will involve the installation of
accessibility curb ramps. The new curb ramps will be located throughout the
City's commercial areas as well as areas around schools, parks and public
facilities. Priority will be given to locations where mid-block crosswalks exist
that do not currently have curb ramps. This funding is important to assist
the City in achieving compliance with ADA requirements. It is estimated that
there are currently 225 locations within the City that do not have an existing
curb ramp. The estimated cost of construction, excluding design costs, is
$1,144,000 to install all 225 curb ramps. Given the City's annual allocation of
CDBG funds and local sales tax funds appropriated to ADA improvements
(total for both is about $75,000), and not adjusting for inflation, it will take
the City roughly 20 years to complete these curb ramps. The City also has an
estimated 600 locations where there are existing but non-ADA compliant
curb ramps. The approximate cost to fix these curb ramps is $4,200,000.
There are also other ADA improvements needed at various City-owned
facilities and parks.
5671 -East Branch Street Streetscape
Carryover FY 15-16 N 16-17 Total
Fundine Source "
44XX - RSTPI CMAQ 390,400 390,400
49505aleslax 10,000 20,000 97,600 167,600
Total 50,000 20,000 488,000 558,000 -
Expense Detail
7001 -Construction 488,000 488,000
7501 -Design &
Survey 45,000 20,000 65,000
7701 -Canceot
The project proposes installation of landscaped bulb-outs and medians,
bicycle lanes, sidewalk infill, crosswalk enhancements, new street furniture,
street trees, and ADA accessible ramps on a section of East Branch Street
from Mason Street to East of Paulding Circle.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5678 - Castillo Del Mar at Valley Road Improvements
This project is to construct, widen and improve drainage associated with the
extension of Castillo Del Mar Road from Orchard Street to Valley Road.
5781 - Vard Loomis Properties Drainage Improvements
This project will design and fund repairs to a deteriorating corrugated metal
pipe (CMP) behind the residences on Lard Loomis Lane.
Carryover FY 15-16 Total -
Funding Source
4825 - Developer
Contributions 541,441 541,441
4950 -Sales Tax
Total
Expense Detail
7001 -Construction 467,985 100,000 567,985
7201 -Contingency 42,000 42,000
7301 -Contract Admin 21,237 21,237
7401 -Testing 5,500 5,500
7501 - Design & Survey 54,719 54,719
Total 591,441 100,000 691,441
FY 15-16 FY 16-17 Total
Funding Source
4950 -Sales Tax 25,000 25,000 50,000 .-
Expense Detail
7001 -Construction 25,000 25,000 50,000
7201 -Contingency -
Total 25,000 25,000 50,000-
CIN OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
Sewer Rehabilitation Proiects --
Video inspection reports have identified that the numerous sections of sewer main require rehabilitation. Listed in the City's Wastewater Master Plan as a
priority A-l and A-2, the following locations are proposed to employ a cured-in-place pipe rehabilitation along the entire length of the section mentioned below
to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure.
e Parallel to the AG Creek from Huasna Road to North Mason * Alder Street from Fair Oaks Avenue to Farroll Avenue
Street Backyard sewer west of Wood Place
South Alpine Street from Eman Court to Cerro Vista Lane Tally Ho Creek Crossing
* Woodland Drive from Fair Oaks Avenue to Olive Street Cameron Court
South Halcyon Road from Farroll Avenue to Sandalwood Avenue Ash Street from Alder Street
Vernon Street from Larchmont Drive to West Branch Street
Carryover FY 15-16 FY 16-17 FY 17-18 FY 18-19 -- Total
Funding Source
4825 -Developer Contrlbutlons 15,855 15,855
4930 -Sewer Fund
Total
Project Location
5841 -Arroyo Grande Creek
5821 -South Alpine Street
5826 -Woodland Drive
5842 -South Halcyon Road
5843 -Vernon Street
5817 -Alder Street
5820 -Wood Place
5822 -Tally Ho Creek Crossing
5833 -Cameron Court
5851 -Ash Street
Total
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16IFY 2016-17 Biennial Budget
5845 -Lift Station No. 1 Force Main Replacement -
The Lift Station 1 force main is in poor condition. The 8-inch cast iron force
main carrying flow leaving Lift Station No. 1, was installed in about 1973,
making the force main 41 years old. City staff report that there has been
one major and one minor break in the force main in recent years, an
indicator that the force main has exceeded its useful life.
Carryover FY 17-18 FY 18-19 FY 19-20 Total
Funding Source
4825 -Developer
Contributions 41.180 41.180
4930 -Sewer Fund 73,000 382,000 143,600 598,600
Total 41,180 73,000 382,000 143,600 639,780
Exoense Detail
7001 -Construction 41,180 - 282,000 143,600 466,780
7201 -Contingency 50,000 50,000
7301 -Contract Admin 50,000 50,000
7801 -Design &Survey -- 73,000....p. - 73E
Total 41,180 73,000 382,000 143.600 639,780 -~ ~ ~
It is recommended that the City replace the existing 8-inch cast iron force
main with an 8-inch PVC force main. The length of the force main is
approximately 3,070-linear feet (LT).
Because of the complexity and cost of the project, staff recommends
funding this project over the course of three (3) years beginning in fiscal
year 2017-18 and completing in fiscal year 2019-20. Listed in the City's
Wastewater Master Plan as priority B-1.
5849 -Manhole Rehabilitation
The City's collection system currently contains numerous manholes that
have deteriorated and/or experienced structural fatigue. Various physical
factors, such as subsidence from traffic loading, shifting and expanding soils,
temperature variations and cyclic groundwater levels can lead to the
weakening of manholes. Additionally, the environmental conditions within
the collection system can cause microbial induced corrosion. Microbial
induced corrosion can rapidly destroy concrete-based materials in the
collection system. Structurally compromised or deteriorated manholes can
lead to increased infiltration and/or leakage of wastewater into the ground.
Listed in the City's Wastewater Master Plan as priority C-l this project
includes the sections located on El Camino Real and the Arroyo Grande
Cemetery. Several locations throughout the City are required to be repaired
and will be an on-going capital maintenance project.
Carryover FY 15-16 Total - --
Funding Source
4825 -Developer
Contr~but~ons 47,254 47.254
4930 -Sewer Fund 62,746 62,746 .
Total 47,254 62,746 110,000
p~~
Expense Detail
7001 -Construction 47,254 37,746 85,000
7201 -Contingency 10,000 10,000
7301-Contract Admin 5,000 5,000
7501 -Design & Survey 10,000 10.000
Total 47,254 62,746 110,000
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5911 -Water Well No 11 Facilities
On May 12, 2012, Taos Holding Corporation dedicated Well No. 11 and an
easement to the City as required by a condition of approval for Tract 1998
to help mitigate impacts of the project on the City's water supply.
The project involves the conversion of the well to residential water quality
standards. The scope of work includes the construction of a well pump
building equipped with water quality treatment equipment, a 240 foot
waterline to connect the well to the treatment facility, and waterline to
directly connect the new facility into the City's water main on La Canada
Street. A sewer line will also be installed to route all flushing water and the
building floor to drain into the City's sewer main.
The project is currently pending a State permit which needs to be received
prior to bidding the project. According to the engineers estimate,
approximately $350,000 will be needed to complete the project.
Funding Source
4943 -Water Availability
Expense Detail
7001 -Construction
7201 -Contingency
7301 -Contract Admin
7501 -Design & Survey
Total
5924- LC Point Area Water Main Umads
The City's has experienced numerous recent breaks in the 4-inch cast iron
distribution mains in the Le Point area: (1) Crown Terrace from Crown Hill to
LC Point, (2) LC Point from Crown Terrace to Hwy 227, and (3) McKinley
from Le Point to Crown Hill. Additionally, pipe coupons show that the cast
iron pipe in the City's distribution system is in poor condition.
The water mains in the LC Point Area are made of cast iron, and were
installed in 1938, making them 74 years old. Cast iron pipe is estimated to
have an expected useful life of 50 to 100 years. The recent main breaks
signal that the cast iron pipe in the Le Point area has reached the end of its
useful life. In addition, coupons from representative cast iron sections show
signs of significant tuberculation. Tuberculation is the irregular buildup of
corrosion scale and associated biofilm inside a cast iron pipe over time
leading to decreased pipeline capacity, increased use of chlorine residual,
and potential water quality complaints.
Carryover FY ~ 15-16 Total As discussed in the City's Water Master Plan as priority 8-7, it is
recommended that the City replace the following mains with 8-inch PVC
177,832 172,168 350,000 pipe.
161,547 172,168 333,715 FY 15-16 FY 16-17 Total - - - -
16,285 16,285 Funding Source
4940 -Water Fund 38,000 304,050 342,050
- - 4942 -Water Facility Impact
177,832 172,168 350,000 - --- Fees
Total
Expense Detail
7001 - Construct~on 508,100 508,100
7201 -Contingency 50,000 50,000
7301- Contract Adm~n 50,000 50,000
7501 - Des~gn & Survey 76,000 76,000 - -- -- --
Total 76,000 608,100 684,100 - -- ---
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7- FY 2015-16/FY 2016-17 Biennial Budget
5942 - Reservoir No. 7
The existing storage in
estimated build-out
storage require-
ments. Also,
additional storage is
needed in the Rancho
Grande Zone to allow
Reservoir 5 to be
taken out of service in
order to recoat the
the Rancho Grande zone is not sufficient to me
Funding Source
4940 -Water Fund 286,800
4942 -Water Facility Impact
Fees
Total
Expense Detail
7001 -Construction 662,800
5948 - Reservoir No. 3 & 4 Exterior Recoating and Seismic Evaluation
On October 28, 2014 City FY 15-16
Council accepted the first Fundingsource
phase of this project which 4940- Water Fund 638,800
included the removal and Expense Detail
disposal of potential lead 7001...Construction 458,600
based paint, minor surface 7201 - Contingency 51,500
repairs and painting of the 7301- contract Admin 51,500
existing 250,000 gallon 7501 - ~~~i~~ &survey 77,200 - above ground steel water Total 638,800
Reservoir No. 3. located at
tank interior and 7201 -Contingency 64,000 805 Stagecoach Road. The Next segment of this project would be to do
perform ,,,tine 7301 -Contract Admin 64,000 similar work to the Reservoir No. 4.
cleaning and 7501 -Design & Survey 96,000
maintenance. Total 886,800 Reservoir No. 4 was built in 1982, and has not been coated since its initial
coating was applied when it was built. The existing interior coating is coal
It is recommended that the City
Construct a new steel storage reservoir
with a nominal value of 500,000 gallons
to serve the Rancho Grande zone. The
overflow elevation of the new storage
reservoir should be equivalent to
Reservoir 5 (overflow elevation 432').
which also serves the Rancho Grande
zone. Reservoir 7 should be equipped
with an internal mixing system relying
on inlet velocity and inletfoutlet
configuration to keep the tank mixed.
tar enamel and the existing exterior
coating is enamel paint. In 2003, both
the interior and exterior were inspected.
The 2003 inspection found the internal
and external coating to be in good
condition. In 2007, the City inspected
Reservoir No. 4 again and identified
cracks in the coating that resulted from
an earthquake.
In addition, Reservoir No. 3 and 4 are
not equipped with a seismic restraint
system. Although not legally required
to, the City has elected to perform
retrofits for public safety reasons.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5965 - Reservoir No. 5 Recoating 5966- Coach Road &Garden Street Pipe Bridges Evaluations continued
The interior and exterior coating on Reservoir 5 show signs of failure. A new It is recommended that the City solicit a structural engineer to perform a
coating system needs to be applied to each reservoir to preserve the steel comprehensive structural analysis of the steel pipe bridges crossing the
tanks and protect water quality. The last coating was applied to Reservoir Arroyo Grande Creek from Coach Road and from Garden Street. Using the
No. 5 in 1986, when the tank was constructed. results of the structural analysis, the City can determine whether
rehabilitation or upgrade of one or both of the pipe bridges is required.
FY 15-16 FY 18-19 Total -.
Funding Source
4940 Water Fund 125,000 277,200 402,200
Expense Detail
7001 - Construction 90,000 207,900 297,900
7201 -Contingency 9,000 20,800 29,800
7301 -Contract Adm~n 9,000 20,800 29,800
7501 - Design &Survey 17,000 27,700 44,700
Total 125,000 277,200 402,200
In addition, it is recommended that the City select an environmental
permitting consultant to prepare a permitting strategy memorandum, to aid
the City with the decision to rehabilitate or replace the pipe bridges. The
permitting strategy memorandum will help guide the City through any
required environmental permitting procedures such as California
Environmental Quality Act (CEQA) compliance, the U.S. Army Corps of
Engineers (e.g. 404 Permit), and/or the California Department of Fish and
Game (e.g. Streambed Alteration Agreement).
To correspond with a potential telecommunication cellular site, it is
recommended that the City apply a new coat to the exterior of Reservoir
No. 5 with an appropriate coating system such as a high solids epoxy in fiscal
year 2015-16. The interior of the tank will then be completed in the fiscal
year 2018-19. Listed in the City's Water Master Plan as Priority B-1.
5966- Coach Road &Garden Street Pipe Bridges Evaluation
The existing steel pipe
bridges crossing the FY 19-20
Arroyo Grande Creek Funding Source
from Coach Road and 4940-Water Fund 68,500
from Garden Street Expense Detail
were constructed in 7201 -Contingency 6,500
1964 shown 7501 - Design & Survey 62,000
evidence of corrosion Total 68,500
and coatings that require rehabilitation.
Listed in the City's Water Master Plan as a priority B-2 project.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5967 - Highwav 101 Crossing Water Upgrade -West Cherry Avenue
FY 19.20 The cast iron main
-.
Funding Source crossing Highway 101
4940 -Water Fund 370,600 along West Cherry Avenue
Expense Detail is expected to be nearing
7001 -Construction 276,600 the end of its useful life
7201 -Contingency 27,000 and is a critical connection
7301 -Contract Admin 27,000 for the distribution system
7501 - Design &Survey 40,000 across Highway 101.
-.
Total 370,600
This section of main was
installed in 1958, making it 54 years old. Cast iron pipe is estimated to have
an expected useful life of 50 to 100 years. The main is expected to be
nearing the end of its useful life.
It is recommended that the City upgrade the Highway 101 crossing along
West Cherry Avenue to a 12-inch ductile iron pipe. Listed as priority B-5 in
the City's Water Master Plan.
5968 - Reservoir No. 2 Roof Repair
After an inspection of the FY 15-16 --
roof of Reservoir No. 2, ~~~,ji~~ source
located on Hillcrest Drive, 4940-Water ~~~d 80,000
the roof is in need of ~~~~~~~~~t~il
repair and repainting. The 7001 -~~~~~~~~~i~~ 65,000
roof was last painted in 7201 -contingency 8,000
1998 and was not listed in 7301 -contract ~d~i~ 2,000
the City's Water Master 7501 - ~~~i~~ & survey 5,000
Plan. Savings from the ~~~~l 80,000
Leanna Creek Drive
Waterline Project is expected to fund this capital maintenance project.
5969 -Reservoir Nitrification Reduction
The use of chloramines for disinfection of our potable water can contribute
to nitrification in our water distribution system. This leads to a loss of
disinfection residual. This project will help control the NO2 formation by
installing mixers and sodium hypochlorite injection at Reservoirs 1, 2, 4 & 5.
FY 15-16
Funding Source
4940 -Water Fund 100,000
Expense Detail
6201 -Equipment 55,000
7001 -Construction 45,000
Total 100,000
This project will be conducted in-house and will only require the
outsourcing of the electrical portion of the project.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
TABLE C - SUMMARY OF RECOMMENED CAPITAL MAINTENANCE PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20
Total FY
FY 2015-16 2015-16
Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
5515 -Various Park Improvements and
Total 264.040 1.238.000 1.502.040 1.272.500 1.327.500 1.416.500 1.451.500
5448 - Facilitv Maintenance & Upgrades
The City has delayed many maintenance activities due to lack of available
funding. One of the goals of the City Council was to establish an annual
amount of funding dedicated to the upkeep, upgrade and maintenance of
City facilities. Funded by the Sales Tax, staff is recommending allocating
$25,000 per year towards this effort.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5515 -Various Park Im~~vements --
Since the 7009-10 fiscal year, the City has been diligent in allocating funding
towards park improvements throughout the City including: installation and
replacement of benches, picnic tables, trash and recycle containers and play
equipment; replacement of irrigation systems; and turf renovations.
Approximately $20,000 per year has been allocated towards this on-going
maintenance through park improvement impact fees.
Beginning in fiscal year 2015-16, staff is recommending $25,000 per year of
the Sales Tax revenue be allocated towards this program for the next five
years. The additional funding will be used to expand the program to include
replacement of machinery and equipment utilized by the Maintenance
Workers as well as play structures and equipment.
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 ..
Funding Source
4914- Park imoact Fees 20.000 20.000 20.000 20,000 20,000
4950- Sales Tax .. 25,000 25,000 25,000 25,000 25,000
Total 45,000 ~~~. 45,000 - 45,000 45,000 45,000 ~~ .....p..p
Ex~ense Detail
5605 -Park
Maintenance 20,000 20,000 20,000 20,000 20,000
6201Equipment 20,000 20,000 20,000 20,000 20,000
7201 -Contingency -.- 5.000 ~~. 5,000 5,000 5.000 ___-..-~ 5,OQy
Total .. 45,000 45,000 45,000 .. 45,000 ~ 45,000
5602 -Street Tree Trimming
The City receives periodic requests from residents to remove street trees
that are causing damage to sidewalks. If the damage is limited to pavement
that can be addressed through root pruning, staff has required the
presewation of the tree. In previous fiscal years, staff has been able to
absorb these costs through their operating budget; however, the on-going
costs and the proper treatment for each case has increased more than what
the operating budget can handle. As a result, staff is recommending a
portion of the Sales Tax revenue be allocated towards this program in the
amount of $25,000 per year. The annual allocation will be paid through an
awarded contract with a 3rd party vendor.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7- FY 2015-16/FY 2016-17 Biennial Budget
5638 - Pavement Management Program
The City of Arroyo Grande's Pavement Management Program provides
maintenance history and pavement condition index (PCI) for all public
streets in Arroyo Grande.
The City annually performs pavement maintenance on public streets to the
extent that funds are available. Streets are selected based on pavement
condition, location, and the type of maintenance application. Maintenance
applications are slurry seals, chip seals, and pavement overlays. Slurry and
chip seals are thin applications of liquid asphalt mixed with sand or rock
chips. Asphalt overlays are 1 to 4-inch thick layers of hot asphalt applied to
the road surface. Crack sealing and repair of damaged roadway often
precedes the maintenance operation.
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 -.
Funding Source
4928 LTF 200.000 200.000 200.000 200000 200.000
4950 -Local Sales Tax 675,000 700,000 725,000 750,000 775,000 -.
Totai 875.000 900,000 9z.000 950,000 975,000 -
ExDense Detail
7201 -Contingency 50,000 50,000 50,000 50,000 50.000
7501 Design &Survey - 25,000 25,000 25,000 25,000 25,000
~~
Total 875,000 900,000 925,000 950,000--, 915,000
Streets with the same type of maintenance application are grouped
together in a pavement maintenance project. This helps to reduce the cost
of the project and confines the project's impact to a smaller area of the
neighborhood. Streets are also selected based on the PCI. The PC1 is
determined by field inspection of the actual pavement condition. New
streets start at 100 and, as streets age, the rating drops. The City Council's
goal is maintain some sort of maintenance treatment on every street on a
seven (7) year cycle. The minimum annual expenditure of $1,000,000 is set
based on the availability of funds for pavement operations; however, with
limited resources, the City can only afford approximately $900,000. As
shown in the funding source chart, funding increasing by $25,000 each year.
Also to note, the LTF funding are not committed amounts and are based
revenues historically received by the City. It is subject to change based on
the approved allocation received from SLOCOG.
Pavement Maintenance Projects to be completed in Fiscal Year 2015/16
The following streets are some of the streets expected to receive pavement
maintenance during the 2015/16 fiscal year:
Mercedes Lane from Rodeo Dr to Old Ranch Rd
Mercedes Lane from Old Ranch Rd to end of cul-de-sac
Old Ranch Rd from W Branch St to Mercedes Ln
Alpine St from E Grand Ave to Faeh Ave
Bell St from E Grand Ave to El Camino Real
Bennett Ave from Halcyon Rd to El Camino Real
Cornwall Ave from N Rena St to El Camino Real
Faeh Ave from Halcyon Rd to El Camino Real
Oak St from E Grand Ave to El Camino Real
Rena St from E Grand Ave to Bennett Ave
Crown Hill from E Branch St to Corbett Canyon Rd
Crown Terrace from Le Point St to end of street
Crown Terrace from Crown Hill to Le Point St
Le Point Terrace from Crown Hill to end of street
Le Point Terrace from E Branch St to Crown Hill
Le Point St from Crown Terrace to Route 227
May St from Crown Terrace to McKinley St
McKinley St from Crown Hill to May St
Paso St from May St to Route 227
Miller Cir from Miller Way to end of cul-de-sac
Miller Way from Le Point St to end of street
Montego St from Newport Ave to end of cul-de-sac
Brisco Rd from El Camino Real to W Branch St
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5658 -Various Striping and Sidew-rr
Beginning in fiscal year 2008-09, the City has been diligent in allocating
funding towards sidewalk improvements throughout the City including
upgrades and repairs to street striping, crosswalks, sidewalks and cross-
gutters. Staff is recommending a slight change in this program and to
remove the crosswalk function from this program and add a new dedicated
program that handles specifically crosswalks (see project 5659 -Crosswalk
Safety Program for further detail).
The City has been allocating approximately $80,000 towards this effort.
Staff is recommending increasing this funding to $100,000 in fiscal year
2015-16 and increasing by $5,000 thereafter. However, in fiscal years 2016-
17 and 2017-18, staff recommends moving $50,000 from this program to
assist in funding the project no. 5605 - East Grand Ave Sidewalk
lmorovements at US 101.
5659 -Safety Improvement Program -
A newly recommended program, staff is
requestinn a dedicated funding source - -
specifically for crosswalk improvements
including installing rapid flashing beacons
and the maintenance and replacement
needed for those flashing lights, including
those lights located on the crosswalk in the
Village on East Grand Ave. Staff is requesting
an annual appropriation from the Sales Tax
Fund in the amount of $22,500 which will
fund approximately two flashing beacons,
curb ramps and all design specifications
required.
5664- Americans with Disabilities Act (ADA) Program & Retrofits
This program's funding began in
the last biennial cycle; however, no
actual costs have been incurred
(with the exception of the CDBG
audit finding that was presented to
Council on October 14, 2014). This
program has not been utilized due
to the increase funding in the
Community Development Block
Grants (CDBG) which has allocated .
approximately $50,000 per year
towards ADA improvements.
However, staff is still
recommending Sales Tax funding to upgrade and provide ADA
accommodations on sidewalks throughout the City.
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20-
Fundlne Source "
4907 - CDBG 50,000 50,000 50,000 50,000
4950 -Sales Tax 75,000 55,000 60,000 . sE!E 70,000
Total - 75,000 105,000 110,000 115,000 .. 120,000
Please note that the amounts funded by the CDBG program are not
committed funds. The annual allotment of $50,000 is estimated based on
historical amounts allocated towards ADA and the amount may increase or
decrease depending on Council's direction when final resolution approving
projects is approved.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
5778-Various Drainage Improv-8
This program was originally created for drainage and sediment control
improvenlents for projects at Tally Ho, Newsom Springs, and a retention
overflow basin at Arroyo Grande Creek near the City entrance. Since then
the Program has expanded to include all drainage and stormwater-related
expenses and improvements, not just the improvements near the creek.
Because of the complexity of each function, staff is either creating its own
project identification number for a project that is identified, retaining non-
capital related expenses in the operating budget, and further studies in the
current program. As shown below, Vard Loomis Drainage Project has been
identified as its own project, marketing and annual stormwater permits will
accounted for in the Sales Tax Fund's operating budget. Detailed below
shows all drainage funding:
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 -~
Re~orted in the CIP Bud~et -
5778 -Various Drainage 35,677 60,000 85,000 84,000 84,000
25,000 25,000 5/82 Vard Loomis ~L:..pL
Total 60,677 85,000 85,000 84,000 84,000
Repatted in the Operating Budget
.
5303 -Stormwater
Annual Permit 9,500 10.000 10.000 10,500 10,500
Total 14,500 ~, 15.000 35,000 16,000 16,000
5946 -Galvanized Service Re~_lacements
Water services installed prior to 1980 were primarily constructed of
galvanized steel. The useful life of galvanized steel ranges from
approximately 40 to 50 years depending on soil properties. The City reports
that an increasing number of galvanized services are failing; this indicates
that the City's galvanized services have exceeded their useful life. The failed
services show evidence of significant corrosion. The City expects that
additional failures will occur.
It is recommended that the City plan and implement the replacement of all
services installed prior to 1980 with new PVC services within the next 10
years. It is estimated that approximately 2,000 services will need to be
replaced.
Staff is requesting allocating $35,000 per year towards this effort and will be
funded solely from the Water Enterprise Fund.
Grand Total 15,177, 100.000 100.000 100,000 100,000 -~.-- .. -. ~.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
TABLE D - FIVE YEAR SUMMARY BY FUNDING SOURCE
Total FY
FY 2015-16 2015-16
Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
TABLE E - SALES TAX FUNDED PROJECTS
Total FY
FY 2015-16 2015-16
5638 -Pavement Management Program 675,000 675,000 700,000 725,000 750,000 775 000
SG/8 - C'I~II lo Orl M.ir Dr.i~ti.io,~ Impro\einc~ir 50 000 100 000 100 000
5778 - Var~ous Dramage lmprovemcnts 60,000 35,500 95,500 60,000 85,000 84,000 84,000
5782 - Vard Loomis Drainaee lmorovements 25 000 75 000 75 onn - . .,. . ~~ . . , . . . . .-
Total .. . TBD . .- 1,657,450 . ... 1,711,~~50 . .. 1:680,100 - .. 1,690,700 .- .- 1,826,500 . . 1,691,500'- . . . . .
!O r, \ ,,>,'. ,LC>' ,c,, ,r ;,,I ., , ., .,,r , ., CL f, .<I>
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016.17 Biennial Budget
cost of
54XX- Fiber O~tic Infrastructure
an invested interest in this project and could attract businesses and reduce the cost from
leasing fiber from Charter Communications. It could also generate additional revenue by
100.000 leasine the fiber to outside aeencies.
Phase Ill of the underground utility on Grand Avenue includes the undergrounding from
Halcyon Road to Elm Street. Most public undergrounding utility projects are funded through
Rule 20.4 credits, which are issued by PG & E each year to municipal agencies and are derived
from an electric tariff filed with the Public Utilities Commission. $40,000 is needed to
composite plan preparation which will include combined design plans from various utility
this program has been assisted with the Community Development Block Grant and the project
5664 -ADA Program & Retrofit Program 100,000 scope will be adjusted to meet the available funding.
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 - FY 2015-16/FY 2016-17 Biennial Budget
~ , ,. .~~~
Estimated
Cost of
Funding was reduced to balance the Sales Tax Fund. A newly created on-going capital
maintenance program, these funds will be used to assist in the maintenance and up-keep of
City trees. Initial funding included an increase of $5,000 per year, however, with limited