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PC 09.a. Capital improvement Program Fiscal Year 2015-16 and 2016-17MEMORANDUM TO: PLANNING COMMISSION FROM: *"\nkk TERESA MCCLISH, DIRECTOR OF COMMUNITY DEVELOPMENT BY: MATT HORN, CITY ENGINEER SUBJECT: CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN DATE: MAY 19,2015 RECOMMENDATION: It is recommended the Planning Commission find the Capital lmprovement Program consistent with the General Plan. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Implementation of the Capital lmprovement Plan will require staff and financial resources in conformance with the City Council approved budget. BACKGROUND: Government Code Section 65103(c) requires each planning agency to annually review a Capital lmprovement Program (CIP) for consistency with the agency's General Plan. Section 65103 states as follows: Each planning agency shall perform all of the following functions: (a) Prepare, periodically review, and revise, as necessary, the general plan. (b) Implement the general plan through actions including, but not limited to, the administration of specific plans and zoning and subdivision ordinances. fc) Annually review the capital improvement proqram of the city or county and the local public works projects of other local agencies for their consistency with the qeneral plan, pursuant to Article 7 (commencinq wifh Section 65400). (d) Endeavor to oromote oublic interest in. comment on. and undersfanding of the general plan, and regulationsrelating to it. (e) Consult and advise with public officials and agencies, public utility companies, civic, educational, professional, and other organizations, and citizens generally concerning implementation of the general plan. lfl Promofe the coordination of local ~lans and aroarams with the olans , - grid programs of other public agencies. (g) Perform other functions as the legislative body provides, including conducting studies and preparing plans other than those required or PLANNING COMMISSION CONSIDERATION OF CAPITAL [MPROVEMENT PROGRAM FOR FISCAL YEAR 2015-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN MAY 19,2015 PAGE 2 authorized by this title. Consistent with past practice, the City prepares a list of capital investment and capital maintenance projects over a five-year planning horizon. Although the City's budget is a two-year budget, capital needs often involve a multi-year approach, with design and survey work occurring in one year, followed by construction in the following year or two. Depending on complexity, capital projects can span several years. Utilizing a five-year plan, the City can identify and fund preliminary phases of a project with reasonable expectation that future years will fund subsequent project phases. However, simply because a project is identified in future years does not mean it will automatically be funded in those years. Each budget cycle all capital projects are reviewed and prioritized against current needs and available funding. The CIP budgeting document is the local agency's financial planning process for multi- year public infrastructure improvements. Local agencies typically leverage general funds, enterprise funds, debt financing or bonding, special funds, State and Federal grants to implement a sustainable maintenance and improvement program. The five- year CIP is a valuable tool for implementing the General Plan. The General Plan establishes policies for the direction, intensity and rate of future growth. The City's General Plan includes the seven mandatory elements: Land Use, Circulation, Housing, Conservation, Open Space, Noise and Safety; as well as three optional elements; Economic Development, Agriculture and Recreation. The CIP includes public improvements that help implement policies and development as well as maintaining existing infrastructure to support continued use. In 2006 the voters of the City of Arroyo Grande approved a half-cent sales tax increase and certain advisory measures intended to supplement and support areas of the CIP. In 2007, the City Council approved a 10-year strategic plan to help focus local efforts and expenditures on the more immediate needs of the community, including infrastructure improvements. The City Council considered the draft CIP program at their meeting of May 12, 2015. The Council made comments regarding prioritization and timing of projects including moving up the Le Point St. parking lot property acquisition, delaying for a short period the Elm Street Recreation facility project, reprogramming the Hoosgow Stairway project, downsizing the Council Chambers upgrade project, and modifying sales tax programming for equipment purchase for the Five Cities Fire Authority. Final budget recommendations, including the those pertaining to the Capital Improvement Program, will be considered by the City Council on June 9, 2015. ANALYSIS OF ISSUES: Capital Proiects Overview With the exception of the 2016-17 fiscal year, the five-year CIP averages about $5 million per year. In FY 2016-17, the budget includes $16.3 million for the Brisco RdIHalcyon RdlHighway 101 interchange project, funded through a combination of grants, Transportation Impact Fees and debt financing. The following chart provides a summary of proposed funding by fiscal year for the 5-year period. PLANNING COMMISSION CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN MAY 19,2015 PAGE 3 Capital Improvement Plan Funding Summary Major projects proposed during the five-year period include the previously mentioned Brisco interchange, continuation of the pavement management program, investing in sidewalk and street safety programs, rehabilitating bridges, addressing several sewer pipeline rehabilitation projects, protecting the water reservoirs, and providing for facility needs for the Corporation Yard and Recreation Services. Revenue plans for future water Recycling projects will be brought forward once feasibility studies are completed. A full list of proposed projects is included as Attachment 1. Significant projects are discussed in more detail in this report. Corporation Yard Upqrade - Phase II On October 22, 2013, the Council approved conceptual design plans for the renovation of the Corporation Yard. The proiect goals included: * segregated men's and wome?s changing rooms and restrooms; Adequate office space for administrative staff; A dedicated document storage area; * A suitable break room and training room facility; Upgrade existing restroom facilities to conform with ADA requirements; And to extend the useful life of the current structure. Due to the costs to complete the project, staff took a two-phased approach; Phase I constructed a new administration building and Phase II includes the remodel of the existing building to complete the items mentioned above. The project budget of $165,000 will be allocated between the Water Fund, Sewer Fund and Sales Tax Fund. Elm Street Community Center Upqrade Recreation Services facility needs have been an ongoing goal for a number of years. A development agreement with the Five Cities Community Foundation was adopted in 2010 to build a new multi-functional facility on West Branch Street. At the same time, the City is in need of facility upgrades to the Elm Street building currently servicing the Recreation Services Department. There has been discussion of the possibility of co- locating the Recreation Services Department at the facility on West Branch, upon completion of the construction of the new facility. There are several critical-path issues currently in development with the Foundation, including funding issues, and staff recommends waiting until their plans are finalized before making a final PLANNING COMMISSION CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN MAY 19,2015 PAGE 4 recommendation for the Elm Street facility. A recent assessment of the condition of the current Elm Street building indicates that delaying the replacement of this building is feasible; however, the facility will probably require replacement before a new facility on West Branch could be built. The proposed plan would replace the existing Elm Street facility with a prefabricated, modular building of similar size at a cost of $500,000. Staff would recommend financing this over a two-year period, most likely with internal borrowing. Upon completion of the facility on West Branch, the Recreation Services Department could be located at the new facility and the City could either sell the modular unit at Elm Street or could retain it, leasing it to another organization or retaining it for use for conferences, training, special interest classes, or other purposes. Council Chambers The Council Chambers, located at 204 East Branch Street needs to be renovated and u~araded. Proiect s~ecifications include redesign of Council Chamber lavout, - . segregated men and'women's restroom facilities, renovation of conference rooms, ADA improvements as well as an audio and video upgrade. The audio and video upgrade will include the installation of a remotely controlled camera system for the cable casting of City Council and Planning Commission meetings. The project is funded through the Sales Tax Fund ($250,000) and through cable television public, education and government access (PEG) fees ($160,000) for a total budget of $41 0,000. Citwide Solar Panel Project Staff is recommending the design and installation of solar panels at the following City locations: Soto Sports Complex (including both Recreation and Public Works facilities); Police Station; City Council Chambers; Fire Station, and Woman's Club Community Center. The $14,000 budget includes time for consultants and staff to work with solar providers on the proposed facilities feasibility, sizing, and financing alternatives. Staff will present findings to Council for consideration of construction once estimated costs have been determined. Funding is provided by impact fees, Sewer Fund, Water Fund and Sales Tax Fund. Wireless Internet Access Proiect Due to an increase in mobile technoloav and collaboration with outside aaencies. requests for wireless internet access th%ughout the City occur on a regul& basis: Beginning with City Hall and the Council Chambers, this project will design and install wireless infrastructure to provide secure access for both City staff and 3rd party vendors, as necessary. Council and City administrators began utilizing iPad tablets in 2012 and have come to rely heavily on the internet for access to meeting agenda packets, calendars and emails. In addition, media representatives, vendors, and contractors commonly request access during various City meetings. The total cost of the project is estimated to be $32,450 funded by the Sales Tax Fund. PLANNING COMMISSION CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN MAY 19,2015 PAGE 5 lnformation Technoloqv Firewall Replacement The existing City Hall firewall device will be six (6) years old by the end of the 2016 fiscal year. While a typical replacement cycle is seven (7) years, the current device is becoming more vulnerable due to increased threats from hackers around the world. This represents a vulnerability to the City's critical lnformation Technology infrastructure. The proposed Palo Alto firewall device is much more resilient against outside attacks due to an extensive Intrusion Protections System that provides policy granularity and better protection from outside threats. The Palo Alto firewall device will also provide increased data transfer rate to support a growing dependency on internet usage. This project will cost approximately $30,000 and will be funded by the Sales Tax Fund. Financial Manaqement Software The Eden Financial Management system program was installed in January 2003. Upgrading and replacing the current system is critical to the effectiveness and efficiency of the Administrative Services department. A new Financial Management System will upgrade the functions including utility billing, payroll, receivables, accounts payables and receipting system. Staff is requesting this purchase be made in fiscal year 2018-19, 16- years since it was last updated. Costs include implementation of new software and equipment as well as temporary staffing needs during the transition. Total project costs are estimated at $300,000 and will be allocated between the Sewer Fund, Water Fund and Sales Tax Fund. Don Roberts Field Liqhtinq The project includes the design and installation of lighting at Don Roberts Field located on the Southwest aortion of the Soto Saorts Comalex. Oriainallv included in the Biennial Budget for ~iscal Years 2007-08 and 2008-09, the ~on~oderts Field Lighting Project has completed preliminary engineering design and environmental determination. Energy efficient LED lighting is available and can meet the City's lighting standards. Project costs include a topographic survey, electrical engineering, and related construction work. East Grand Ave Sidewalk Improvements The project includes removal and replacement of sidewalk and curb ramps along East Grand Ave over the US 101 highway. The proiect is proposed to be phased over two years, FY 2016-17 and FY 2017- 18, completing one side of the street in each fiscal year. The $200,000 cost will be funded from the Sales Tax Fund. Sewer Fund The Sewer Fund is projected to generate just over $1 million in revenues each year of the biennial budget. CIP projects are programmed at $367,500 in the first year and $201,500 in the second year and primarily reflect pipeline maintenance projects. In addition, the Sewer Fund shares in the cost of several other projects previously discussed in this report. PLANNING COMMISSION CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2025-16 AND 2016-17 CONSISTENCY WITH GENERAL PLAN MAY 19,2015 PAGE 6 Water Fund The Water Fund is projected to generate approximately $6.4 million in revenues each year. CIP projects are programmed at $949,600 in the first year and $339,100 in the second year. This reflects the coating and seismic evaluation of Reservoirs 3 and 4 in the first year at a cost of $638,800, with additional reservoir and pipeline maintenance projects as well as the Water Fund share of previously discussed projects. Compliance with General Plan Staff has reviewed the CIP for fiscal year 201512016 and 201612017 and evaluated the proiects for compliance with the General Plan. Applicable General Plan policies and . . objectives are included in the attached ~esolution: 'staff has determined that the CIP program is consistent with the City's General Plan and programs available funding sources based on Planning Commission and City Council established priorities. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff recommendation; * Do not approve staff recommendation; or Provide direction to staff. ADVANTAGES: Finding the Capital lmprovement Program consistent with the General Plan will allow City Council to approve the budget and staff to implement the program. Capital lmprovement Program implementation will allow continued use and maintenance of existing infrastructure as well as provide for community improvements. DISADVANTAGES: None known at this time. ENVIRONMENTAL REVIEW: The determination of conformity with the General Plan is exempt from environmental review as a Statutory Exemption pursuant to CEQA Guidelines Section 15262, Feasibility and Planning Studies. Each project listed as part of the CIP will need future authorization and environmental review prior to actual funding and construction. PUBLIC NOTlFlCATlON AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, May 14, 2015. The Agenda and staff report were posted on the City's website on Friday, May 15, 2015. No public comments were received. Attachment 1. List of Proposed Projects RESOLUTlON NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE ClTY OF ARROYO GRANDE FINDING THAT THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS I 2015/2016-2016/2017 IS CONSISTENT WITH THE CITY GENERAL PLAN WHEREAS, Government Code Section 65103 requires each planning agency to annually review a Capital lmprovement Program (CIP) for consistency with the agency's General Plan; and WHEREAS, the City has prepared a five-year Capital lmprovement Program and reviewed and prioritized it against current needs and available funding for the 201512016-201612017 Budget; and WHEREAS, the Planning Commission determined that the finding of Capital lmprovement Plan conformity with the General Plan is exempt from environmental review as a Statutory Exemption pursuant to CEQA Guidelines Section 15262, Feasibility and Planning Studies. Each project listed as part of the CIP will need future authorization and environmental review prior to actual funding and construction; and WHEREAS, on May 19, 2015 the Planning Commission reviewed and considered all factors relating to General Plan consistency for the Capital lmprovement Program for Fiscal Year 201512016 - 201612017. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Arroyo Grande that the proposed action is consistent with the General Plan because projects listed under the fiscal year 201512016 - 201612017 Capital lmprovement Plan are consistent the following General Plan objectives and policies: * CT3. Maintain and improvc existing "multi-modal" circulation and transportation systems and facilities, to maximize alternatives to new street and highway constsuction. CT4. Ensure compatibility and complementary relationships between the circulation/transportation system and existing and planned land uses, promoting environmental objectives such as safe and un-congested neighborhoods, energy conservation, reduction of air and noise pollution, transit, bike and pedestrian friendly characteristics. m CT4-2 Utilize the circulation system as a positive element of community design, including street trees and landscaped parkways and medians, special streetscape features in Mixed Use corridors and Village Core, undergrounding of utilities, particularly along major streets. * CT5. Coordinate circulation and transportation planning and funding of collector and arterial street and highway improvements with other local, County, SLOCOG, State and federal agencies. Request County contribution to major street improvement projects. ED3- 1: Encourage adequate infrastructure to support business expai~sions, redevelopment, and new development. ED5-2: Continue to enhance connectivity and increase retail utilization of the East Grand Avenue corridor, the Village Core, and the Traffic Way and El Camino Real mixed-use corridors. ED5-1.2: Implement comprehensive design guidelines pertaining to both public and private improvements, including, but not limited to, building faqade restoration, landscaping, street furniture installation; undergrounding of utilities, historic district character, and the development of parking facilities. ED5-1.4: Incorporate infrastructure projects into the City's Capital Iinprovement Program that address deficiencies in commercial corridors that include major street reconstruction, provision of fiber-optic cable, storm drain and sewer improvements, water capacity improvements, underground utility projects, public parking General Plan Economic Development Eleinent RetailICominercial Services 10 improvements, improvements to park facilities, recreation areas, comn~unity facilities, and other public buildings. ED8: Support and encourage a sustainable local economy LU5-7 Plan for a revitalized East Grand Avenue Mixed-Use corridor that has less of a strip-commercial aspect and more coordinated, mixed-use boulevard ambiance with distinct activity subareas including "Gateway, Midway and FIighwayn districts. LU5-9 All revitalization. redevelovment and new develovment vroiects in Mixed Use A " conidors shall include appropriate site planning and urban design amenities to encourage pedestrian travel and encourage bike and transit access as well as automotive. - LU5-11.5 Develop phased implementation programs for streetscape iinprovement along Mixed Use Corridors, including financing strategies, which provide for elements such as landscape, street furniture, signage and pedestrian-scaled lighting LU6 The historic Village Core (VC) area shall be sustained, enhanced and expanded as the symbolic, functional and unique business center of the City, with diverse mixed uses emphasizing pedestrian-oriented activities and providing for the needs of residents and tourists. LU6-7 All revitalization, redevelopment and new development projects in the Village Core shall include appropriate site planning and urban design amenities to encourage pedestiian travel. LU6-9.1 Maintain a distinctive visual and physical environment for the southern gateway streetscape in accordance with the Design Guidclines for the Arroyo Grande Village. These include tl~e use of consistent street trees, landscape (planters), street furniture (benches, hash receptacles, news racks, etc.), street and crosswalk paving, curb, sidewalk and lai~dscape bulbouts, pedestrian-scaled lighting, identification and directional signage, and other appropriate pedestrian scale elements. LU6-9.2 Link individual buildings with each other through the use of walkways, in addition to sidewalks and encourage shared or commoil parking. LU6-9.3 Integrate in~provements into the design of individual sites and public streetscape that facilitate transit access to the Village Core, such as bus shelters and recessed turnouts consistent with historic character and particular location. LU9 Provide for appropriate maintenance, development and placement of Community Facilities (CF) relative to existing and planned land uses. e Lull-3.6 Ensure that adequate sewer service capacity exists or will be available in a timely manner for a proposed development. e LUI 1-4 Ensure that all extensions of services and utilities to facilitate land use changes are accomplisl~ed in a manner consistent with the provisions and intent of the Arroyo Grande General Plan LU12-7 Enhance pedestrian level activity within residential and cominercial areas. LU12-7.1 Utilize "street furniture" (planters, benches, drinking fountains, newspaper racks, bike racks, trash receptacles) to create and enhance urban open spaces within commercial areas and to emphasize historical and rural architectural themes. LU12-8.4 Coordinate landscape design with drainage plans for individual projects to maximize percolation of surface water from the site. Employ swale designs in landscaped and turf areas to slow down runoff and maximize percolation. LU12-8.5 Emphasize the use of native and drought tolerant plantings in area landscaping. Objective PR2 The City should supplement existing park, recreation and cultural facilities when needed and economically feasible and cooperate with Lucia Mar Unified School District, the County and adjoining Cities of Pisino Beach, Grover Beach and Oceano CSD to provide for operation and maintenance and to develop additional facilities and services. Objective PR4 A network of recreational trails, bicycle lanes and bikeways should be established for use by local residents and visitors to the Arroyo Grande Valley. Objective PR5 The City will consider all available financing and acquisition techniques in the development and maintenance of park and recreation facilities. Policy PR5-2 The City will cooperate with San Luis Obispo County, the Lucia Mar Unified School District, other public agencies, and private interests to combine efforts of improvement, expansion or construction of new recreation facilities. Policy S1-4 Infonnation Systems and Research Expand and keep current the database of safety related information. Knowledge about disasters and the area we live in is growing. New information must be made available to the public and decision makers. Regularly update the County's geographic information system (GIS) as new information becomes available. Policy S1-5 Risk Assessment Continue investigations and prograins that reduce or eliminate long-term risks. Ensure that new development in the City is designed to withstand natural and manmade hazards to acceptable levels of risk. Risk assessment activities, effectively canied out, can improve the efficiency and reduce the cost of response and recovery from disasters. On a motion by Commissioner , seconded by Commissioner , and by the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 19" day of May 2015. ATTEST: DEBBIE WEICHINGER SECRETARY TO THE COMMlSSlON AS TO CONTENT: TERESA MCCLISH DIRECTOR OF COMMUNITY DEVELOPMENT LAN GEORGE, CHAIR CITY OF ARROYO GRAND€ CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget INTRODUCTION The Capital Improvement Program (CIP) is a capital investment plan that supports the quality of life in the City of Arroyo Grande by providing for the design, construction and renovation of major capital projects that benefit a broad segment of the community. The Program is designed to protect, preserve, and enhance the City's infrastructure, extend useful life of public facilities, and improve and enhance the delivery of City services. The CIP is presented as a revolvingfive-year program that acts as a guide for identifyirlg current and future fiscal requirements. The current year acts as the City's annual capital budget. Projects in the CIP typically include: e Improvements that are debt-financed; e Acquisition of land; e Construction of new buildings, parks, improvements or facilities including engineering, design, and other pre-construction costs; whose estimated cost exceeds $15,000; e Major equipment or furnishings required for new buildings. Preparation of the CIP is a coordinated process that includes working with City staff and commissions to compile and prioritize a list of discretionary projects, develop associated cost estimates and identify potential funding sources. The City Council reviews and approves the draft five-year CIP following a series of public study sessions and a public hearing. Approval of the CIP includes appropriating funding for the current fiscal year. A number of criteria and/or considerations are applied in determining the appropriateness of each CIP project, including: * Consistency with the City's General Plan, Water and Wastewater Master Plans, and/or applicable adopted and established City policies; Benefit to the broader public good and positive benefit to cost ratio; Potential impact upon City operating expenditures; * The need to meet State, Federal or other legal mandates and requirements; The need to mitigate an identified health or safety problem; r Consideration of geographic equity in providing improvements and facilities throughout the City; and The need to balance project design, management, and inspection with available CIP staffing. Summary Tables A five-year summary of all projects, funding sources and expenditures is presented within the following tables and charts: Table A: Status of existing CIP projects Table 8: Summary of Recommended Projects for the Fiscal Years 2015-16 through 2019-20 Table C: Summary of Recommended Capital Maintenance Projects for the Fiscal Years 2015-16 through 2019- 20 Table D: Summary of Appropriations by Funding Source for the Fiscal Years 2015-16 through 2019-20 Table E: Summary of Recommended Projects in the Sales Tax Fund for the Fiscal Years 2015-16 through 2019- 20 Table F: Summary of Unfunded Capital Projects CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget CIP Projects Potential CIP projects are classified into one of six categories: Miscellaneous, Parks, Streets, Drainage, Sewer and Water. Each project is presented on a dedicated project page that summarizes: Project name and number * Description, rationale and location e Estimated cost, funding sources and prior expenditures Project costs are escalated (where appropriate) to indicate the impact of inflation on construction costs in future years, based upon a CPI rate of inflation (unless more specific information was available). Cost escalation ensures that adequate funding is identified at the time the project is approved. Project appropriations reflect funding amounts and sources allocated through formal City Council action; project cost estimates summarize prior, current and future year expenditures. Funding Sources CIP projects are funded and financed through a variety of general purpose (unrestricted), grant and special purpose revenue sources. These include: Impact Fees: Recreation Center lmpact Fee -This impact fee is collected for recreation facilities in order to maintain the adopted level of service of recreation/community center facilities of 542 square feet. Park Improvement lmpact Fee -This impact fee is collected for park improvements that will be used to maintain the adopted level of service for neighborhood and community parks of 4.0 acres per thousand in population. Park Development lmpact Fee -The City's park-in-lieu or park development fee allows the City to acquire the dedication of land, or the payment of a fee in lieu of land to be used for the purchase (or development) of park property. * Traffic Signalization lmpact Fee -This impact fee is required of development for purposes of providing the actual or estimated costs of construction for regional traffic signalization improvements. These funds may be used only for the construction of traffic signals within the City. Transportation Facility lmpact Fee -This impact fee is required from developers for transportation system improvements as a condition of approval by the City. Sewer Facility lmpact Fee - This impact fee is required by developers to pay for the future cost of expansion of sewer services for new development. Water Facility lmpact Fee - This impact fee is required by developers to pay for the future cost of expansion of water services for new development. Water Availability lmpact Fee - This impact fee is collected to mitigate future water requirements. Police lmpact Fee - This impact fee is required by developers to pay for the expansion of police facilities in order to serve future development. Charges for Services: e Public Access Television Fee (PEG) - This revenue source was collected from Charter Communications for the support of public, education, and government access programming and equipment. PEG fees are no longer collected by the City and as a result no further revenue is expected to be received once the available fund balance has been spent. Downtown Parking Assessment Fee - This assessment is charged to the merchants within the Village of Arroyo Grande. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget The purpose of this revenue source is to provide parking maintenance and expansion in the Downtown Village area. Special Sales Tax -This revenue source is provided by the X local sales tax increase approved by voters in November 2006. e Sewer Fees - This revenue source is provided by users of the sewer system and is the portion related to future sewer infrastructure-related improvements. . Water Fees - This revenue source is provided by users of the water system and is the portion related to future water infrastructure-related improvements. Intergovernmental and Grant Revenues: . General Fund -This is general purpose revenue received by the City (mainly through property taxes) that has no restrictions and is typically expended on any project or improvement deems appropriate and necessary by City Council. e Community Development Block Grant -This revenue source is provided by the annual appropriation of the CDBG program. Funds are required to be used within a broad range of functional area such as ADA improvements. e Transportation Fund -This revenue source is provided by the San Luis Obispo County of Government's (SLOCOG) Local Transportation Fund (LTF). This annual appropriation is restricted to the use of street and road maintenance. e Highway Safety Improvement Program (HSIP) -This revenue is federal funds for projects that achieve a significant reduction in traffic fatalities and serious injuries on all public roads, including nondtate owned public roads and roads on tribal lands. Regional State Highway Account (RSHA) - This revenue is competitive State grant funding distributed through SLOCOG for transportation projects of regional significance throughout the County. Urban State Highway Account (USHA) - This revenue is the annual State funding apportionment based on population distributed to each jurisdiction in the County through SLOCOG. Highway Bridge Program (HBP Funds) -This revenue is federal funds that assist the States to improve the condition of their highway bridges through replacement, rehabilitation, and systematic preventative maintenance. Other Revenue: Expense Recovery - Funds received from various sources to pay for specific expenditures (i.e., the sale of plans and specifications to contractors which pay for the cost of reproduction). Donations - Funds received from various community members and groups to help finance a variety of City projects. Developer In-Lieu Fees - Funds received from developers to mitigate measures required as a result of the developer's project. SERVICE PRIORITIES The City of Arroyo Grande is dedicated to providing an exceptional quality of life for its citizens. Service levels and programs in the Biennial Budget for the fiscal years 2015-16 and 2016-17 are based upon priorities established by the both the City Council and the voter advisory measures approved with the Local Sales tax in 2006. These include maintaining and promoting: * Public safety and disaster preparedness; City infrastructure; including water and sewer pipes and lines, city facilities, streets and drainage improvements; * Transportation; including streetscapes and intersection improvements; And City facilities. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget FISCAL STRATEGIES The City of Arroyo Grande is committed to maintaining long-term fiscal sustainability. The City has avoided the noticeable impacts and service level reductions experienced by most California cities through operating an effective, cost efficient local government. Municipal services continue to address high priority needs. This program is designed to identify and develop projects using a long-term vision; to provide a realistic look forward over a five year planning period and set priorities for each need identified. It should be noted that because this is a five-year outlook, needs and priorities may change. As such, the development of the Capital Improvement Program and budget allows the opportunity to review and revise the needs of the City. While this comprehensive program is not limited to projects for which funding has been identified and is available, projects for which there is funding are presented in more detail. FISCAL YEAR 2014-15 COMPLETED CIP PROJECTS 5420 -Police Station Rehabilitation Proiect The police department did not have adequate space for all personnel to .~.~~ ~p~ . ~ ......... ..~~ -~p~~ ~ ....... perform necessary funct~ons The pol~ce Funding Sources statlon, located at 211 center (in the event of a citywide disaster), evidence storage, computer equipment storage, the dispatch center, employee parking and locker room area as well as ADA requirements. The City placed a bond measure on both the June 2010 and June 2012 ballots in hopes of funding a new police station located on West Branch Street. Both measures were unsuccessful in obtaining the required voter approval. On April 23, 2013, City Council approved a two phase plan to address the police station facility needs. The first phase was to remodel the existing building to address the highest priority immediate facility needs. The second phase is to revisit the need for a new facility in the next 5-10 year period when long-term needs and financial resources are determined. Relocation of the police station to its temporary location at the Woman's Center occurred in the beginning of 2014 and completion of the project occurred in the middle of 2015. The cost of the project, including initial studies conducted in 2008 and relocation costs totaled approximately $3.2 million. The funding allocation is presented above. 5443 -Old Ranch Rd Property Improvements - On February 12, 2013, the C~tv Counc~l Funding Sources - approved Final Tract North Halcyon Road. 22%- Map 3018, subd~v~dlng 5 was acquired from the phone company in 1973 and was last expanded in 1989. There was needed space for the detective unit, emergency operations aSaler Tax Fund acrc,5 of iacanl ILIIILI 'it , % t, .JP f ,3, 4.. 18% tt)r$ norlhyl~?,l cornrr of 18% ~,,?v,, r r.4, st, West Hr;~!icn Srrzet .rnd r4ll Olu tl.itirh Read ,ntu .\.,,,~'l ,,. t, fodr >~ti~:I. fatrll \ I ..cl 1 re> ~Ietit1.11 101s :lnd oo(! 1I1c flllt, I %.iff CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget developed a capital improvement project to provide utility improvements improvements. The work was completed by a combination of private (water, sewer, stormwater, gas, electric, cable and telephone) to the three contractors, City staff, Arroyo Grande in Bloom volunteers and the Five northern lots in order to expedite the sale of the properties. Cities Rotary Club. The total cost of the project was $166,710 and was funded by the three The total cost of the sources presented on the previous page. The City has successfully sold the project was just under three lots for a total of $806,817 and was just over $100,000 more than $120,000. A portion of I initially budgeted. The remaining revenue derived from selling these lots the funding was went directly to financing improvements towards the Police Station Rehabilitation project. 5444-VolP Phone Svstem Proiect During preparation of the Biennial Budget for the fiscal year 2013-14 and 2014-15, funding was approved for a new citywide phone system upgrade to a Voiceover Internet Protocol (VolP) phone system. The intent of this project was to enhance customer service and proved a centralized horeTel' management of the Citv's communication . . environment. The new phone system was launched for the police department in March of 2014 and citywide in February 2015. Total cost of the project was just under $120,000 and funded through the City's General Fund. 5546 -Hoosegow Park Improvements On January 14, 2014, the Council approved a conceptual plan for the Hoosegow Park ADA improvements involving accessibility and landscaping improvements with costs shared from various groups in the form of volunteer labor, material donations, and cash funds. The project scope of work involved the construction of a concrete ADA ramp to access the park at Le Point Street, retaining walls, concrete pathways and minor drainage provided by a donation from the Howard Mankins Family in the amount of $50,000. However, this project wouldn't have been Funding Sources reMankini Donation successful without the help and dedication of the Arroyo Grande in Bloom, the Five Cities-Pismo Beach Rotary Club and the South County Historical Society. Staff is recommending additional improvements at this park location called, Hoosegow Park lmprovements - Phase II and is presented in the proposed projects in the following pages. 5694 - Larchmont Drive Rehabilitation Proiect Larchmont Drive, located behind the Bank of America building between Vernon Street and Wesley Street, was one of the worst road conditions in the City. This project completely rehabilitated the road and included grinding of the existing pavement surface, isolated pavement repairs to failing roadway sections, connection of existing drain lines to an existing interceptor drain system, the installation of paving fabric, and replacement of asphalt curbing at the roadway edges. The total cost of the project was just under $200,000 funded completely by the Sales Tax Fund. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7- FY 2015-16/FY 2016-17 Biennial Budget 5697 - Eastad Ave Underground Utility Project - Phase II Phase II of the East Grand Ave Underground Utility Project included undergrounding utility lines on East Grand Ave from Oak Park Boulevard to Elrn Street. Most public undergrounding utility projects are funded through Rule 2OA credits, which are issued by PG & E each year to municipal agencies and are derived from an electric tariff filed with the Public Utilities Commission. Funding was created to purchase additional Rule 20A credits from the County of San Luis Obispo in the amount of $150,000 for approximately $3 million Rule 2OA credits. Phase I1 was completed in February of 2015. 5807 - Crown TerraceILe Point Street Sewer Rehabilitation - from Le Point -- Street to Crown Hill and from Crown Terrace to McKinley Street Priority A-l and A-2 in the City's Sewer Master Plan, Crown Terrace Sewer Rehabilitation Project was needed to remedy the structural deficiencies in the sewer inspection reports. The project included a cured-in-place pipe rehabilitation along the entire length of pipe in order to reduce infiltration, root intrusion and maintenance requirements. Additional construction was also needed on one segment of the project since the entire pipe replacement was necessary. The total cost of this project was approximately $153,000 and paid by the Sewer Fund. 5818 - The Pike Sewer Rehabilitation - from South Halcvon..to South Elm - Priority A-l and A-2 in the City's Sewer Master Plan, The Pike Sewer Rehabilitation Project was needed to remedy the structural deficiencies in the sewer inspection reports. The project included a cured-in-place pipe rehabilitation along the entire length of pipe in order to reduce infiltration, root intrusion and maintenance requirements. The total cost of this project was approximately $156,000 and paid by the Sewer Fund. 5828 - Eman Court Sewgr Rehabilitation - Easement from Eman Court.& Newman DL& Priority A-2 in the City's Sewer Master Plan, the Eman Court Sewer Rehabilitation Project was needed to remedy the structural deficiencies in the sewer inspection reports. The project included a cured-in-place pipe rehabilitation along the entire length of pipe in order to reduce infiltration, root intrusion and maintenance requirements. The total cost of this project was approximately $30,000 and paid by the Sewer Fund. 5947- Leanna Drive Waterline Creek Crossing This project was identified in the Water Master plan as the highest priority project. The existing 8-inch cast iron pipe encased in concrete was installed in 1960 under the Arroyo Grande Creek bed. The water main encasement was exposed to creek flow and was subject to cracking and failure. The project scope of work involved the abandonment of the existing 8" water main and installation of a new 12-inch high-density polyethylene pipe. In addition, 160 feet of 6-inch waterline was installed to tie in the existing connection along the east bank of the Arroyo Grande Creek. The total project cost was approximately $235,000 and was $250,000 under budget. This project was funded 64% by the water fund and 36% by the water facilitv fund. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget TABLE A - STATUS OF EXISTING PROJECTS funding- Expenditures Estimated Project to-Date -to-Date Carryover Status Comments The next phase of the project is to purchase the land on which a portion of the parking lot currently exists. Council has approved to set aside approximately $100,000 per year of Sales Tax Revenues Postponed due towards purchasing the property. At this to lnadequate current rate, staff anticipates adequate 5437 - Let There Be Lights lights by the creek next to the Heritage Postponed due Museum. Outside the initial design that to Inadequate war performed in FY 2011, there has been 6,000 1,500 4,500 Funding no development in this project. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget Funding- Expenditures Estimated Project to-Date -to-Date Carryover Status Comments M~~liorieo~? IJr~~jf?~r~- i(JoI,,luc'u Majority of the project is coniplete. All departments are utillzlng electronic scanning for most of their documents. The rema~ning plece of this project is Near getting the Engineering Dlvision flies 5438 -City Hall Document lmaginlng Project 100.000 92.454 7,546 Complet~on properly scanned and indexed. 5446 - Police Department Serve8 Virtualization Approved by Council on February 24, 2015, this project will provide IT redundancy and Disaster Recovery Near throughout the City's network 50,000 39,929 10,071 Completion infrastructure. 5548 - Soto Sports Complex ADA Improvements Phase II On October 14, 2014, Council approved reallocating CDBG funds that were previously earmarked for fagade improvements to ADA Program and Retrofit. City has identified a project at the Soto Sports Complex which will add ADA accessibility to Santos Baseball field 83,712 In Design as well as Campbell and Pilg fields. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget Funding- Expenditures Estimated Project to-Date -to-Date Carryover Status Comments Traffic Signal Fundsfor this project will be returned to fund balance and will re-appropriate, if necessary. Originally appropriated for the signalization at Traffic Way and Fair Oaks. However, with planned development, this Postponed due project is postponed until the impact of to Development the Cherry Lane project is determined. llru1110g~~ Prol~cih Public works is preparing plans and 5757 - Platino Ln at Oro Or Intersection spec~fications and is targeting complet~on Improvcmt'nts 50,000 50,000 In B~dding in mid-summer 7015 5780 -Corporation Yard Stormwater Public Works is designing and constructing improvements at the Corporation Yard to assist with water board stormwater Iinprovzl~~el~t\ 25,395 4,155 ? 1.8.10 O~l-i;o,rig ina~id?res Previous included in Project 5778 - Drainage Improvements, the Corbctt 5781 -Clark Propertics Drainage Canyon Floodplain piece of the project Improvenicnts 77.600 13,963 58.637 On-going has been ded~cated to its own project. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget TABLE B - SUMMARY OF RECOMMENED PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20 Total FY FY 2015-16 2015-16 Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Total Pork Projects - . 163.066 . . . . . - 200,034 363,100 . . . .- . . . . - - . . . . . . CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget Total FY FY 2015-16 2015-16 Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 5rfc er P#o.dg> 5618 - Casttllo Del Mar at Valley Road Improvcrnents 591,441 100,000 691,441 5601- Fair Oaks Ave at Orchard Ave CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget Total FY FY 2015-16 2015-16 Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 5851 A41 S~rert 40.000 .. . .- - Totol Scwer ReI~oDilitotion I'rojects 1'5.85s . .. 246,900 . 262,755 201,512 146,427 180,006 - . . . . . . . .- . . . . . . . . .. - . . . . . .- . . . . . . . Other Sewer Projects Total All Sewer Projects 104,289 309,646 201,512 219,427 562,006 143,600 ---L-- 413,935 -- --- CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget Total FY FY 2015-16 2015-16 Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget PROJECT DETAIL OF RECOMMENED PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20 5423 -Elm Street Community Center Upgrade The City owed facility located at 1221 Ash St currently holds the administration of the City's Recreation Services Department as well as the Preschool Program. The temporary building is over 50-years old and was purchased from Lucia Mar School District. Improvements to this building have been delayed due to the Community Center project proposed near the Woman's Center on West Branch Street. Due to the uncertainty of the Community Center and the timing of the completion of the project, major renovation is needed at this site. Staff is proposing a complete demolition of the existing building and replacing it with a new modular building. Should the Community Center project cause the relocation of the Recreation Department, staff is incorporating into the plans a design that will allow for the rental and use of this new building for but not limited to: conferences, training, special interest classes, etc. Carryover N 15-16 FY 16-17 ~ Total ~ Fundina Source - 4816 -Debt Financing 300,000 300,000 4906 -Community Center Impact Fees 14,676 25,324 40.000 4950 -Sales Tax 160,000 160,000 Total 14,676 25,324 460,000 500,000 Expense Detail 7001 -Construction 450,000 450,000 7201 -Contingency 10.000 10.000 7301 -Contract Admin 25,324 25,324 7501 -Design & Survey 14,676 14,676 Total - 14,676 25,324 460,000 500,000 Staff is recommending paying for the debt payments through the Sales Tax Fund in the amount of $165,000 in both fiscal years 2017-18 and 2018-19. Staff recommends continuing to set aside $75,000 towards the operating efforts for the new Recreation operations in fiscal year 2019-20. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5434- PauldinF: Wall Extension The Paulding Wall, located on the north side of East Branch Street below Paulding Middle School, needs to be extended east to Huasna Road in order to retain the hillside area and maintain adequate pedestrian and bicycle area adjacent to the roadway. In addition to this effort, the 5-Cities Men's Club is also pursuing a similar project to repair a deteriorating section of the wall. Staff recommends using Sales Tax funding for the traffic control costs and, if funds remain, reallocate to extend the other side of the wall. Carryover FY 15-16 Total Funding Source 4950 -Sales Tax 25,000 50,000 75,000 Expense Detail 7001 -Construction 25,000 50,000 75,000 5441 -Police Firing Range A full cleanup of the past lead waste will eventually need to be completed when the range has shut down operations there. The new owners have renewed the lease on the property and have indicated they have no problem with continued range operations there. FY 19-20 Funding Source 4950 -Sales Tax 120,000 Expense Detail 7001 -Construction 120,000 5442 -Council Chambers U~grade The Council Chambers, located at 204 East Branch Street needs to be renovated and upgraded. Project specifications include redesign of Council Chamber layout, segregated men and women's restroom facilities, renovation of conference rooms, ADA improvements as well as an audio and video upgrade. The audio and video upgrade will include the installation of remotely controlled camera system for the cable casting of City Council and Planning Commission meetings. Carryover FY 15-16 -- Total Funding Source 4950 -Sales Tax 25,000 225,000 250,000 4954 -PEG Fees 50,000 110,000 160,000 -- Total 75,000 335,000 410,000 -- --- Expense Detail 6201 -Equipment 50,000 110,000 160,000 7001 -Construction 25,000 225,000 250,000 Total 75,000 335,000 -- 410,000 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5445 -Woman's Center Kitchen Renovation Project scope includes the remodel and renovation of the kitchen at the Woman's Center. The renovating has been requested by the Woman's club. This is a $100,000 remodel with 80% of the funds raised through donation by the Woman's Club. The City has agreed to contribute $20,000 towards this project and had appropriated funds in Fiscal Year 2013-14. Carryover FY 16-17 Total Funding Source 4809 - Donations 80,000 80,000 4906 - Communitv Center lmpact Fees Total Expense Detail 5447 -Citywide Solar Panel Proiect Staff is investigating the feasibility for the design and installation of solar panels at the following City locations: Soto Sports Complex (including Recreation and Public Works facilities); Police Station; City Council Chambers; Fire Station; and Woman's Club Community Center. I he u~ngcatt-d cull tti~i~d~s tlrne for cot~~ull i~ir\ dtid st;lff to worn wirl~ so'.lr ptov dcr, on propo,t:C f.iclllt~~.s ft..h~o 111" I. ,~nrl f nanr~ti:: Itrt. St;iff $1 I it f.nd,nds ro Couri(tl for coni~drrdt~o~i of C011,11L.~tlOll 01lC<! ,!StllllJtell to<ts li.i~,a b~i-~t (t~'t~~r,!l~rted. Funding Source 4921 -Park Development lmpact Fees 4930 -Sewer Fund 4940 -Water Fund 4950 -Sales Tax 4955 -Police lmpact Fees Total Expense Detail 7001 -Construction 7201 -Contingency 7301 -Contract Admin 7501 -Design &Survey Total CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5449 -Wireless Internet Access Project Due to an increase in mobile technology and collaboration with outside agencies, requests for wireless internet access throughout the City occur on a regular basis. Beginning with City Hall and the Council Chambers, this project will design and install wireless infrastructure to provide secure access for both City staff and 3rd party vendors, as necessary. Council and City administrators began utilizing iPad tablets in 2012 and have come to rely heavily on the internet for access to meeting agenda packets, calendars and emails. In addition, media representatives, vendors, and contractors commonly request access during various City meetings. The total cost of the project is estimated to be 532,450funded by the Sales Tax Fund revenue. 5450- Corporation Yard Upgrade - Phase II On October 22, 2013, the Council approved conceptual design plans for the renovation of the Corporation Yard. The project goals included: e Segregated men's and women's changing rooms and restrooms; Adequate office space for administrative staff; A dedicated document storage area; A suitable break room and training room facility; e Upgrade existing restroom facilities to conform with ADA requirements; . And to extend the useful life of the current structure. Due to the costs to complete the project, staff took a two-phased approach; Phase I (currently project no. 5416) constructed a new administration building and Phase II (being requested) includes the remodel of the existing building to complete the items mentioned above as well as roof repairs and recoating. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5450- Corporation Yard Upgrade - Phase II - continued Funding for this project will be spilt 3-ways as follows: FY 15-16 -. Funding Source 4930 -Sewer Fund 55,000 4940 -Water Fund 55,000 4950 -Sales Tax - Total ~- Expense Detail 7001 - Constructton 155,000 7201 - Contingency 7301 -Contract Admtn 5,000 7501 - Destgn & Survey 5,000 -- Total 165,000 .- 5451 Electric Vehicle Charging Statio? FY 18-19 -. Funding Source 44XX - Local Grant 15,000 4950 -Sales Tax 5,000 Total 20,000 Expense Detail The City secured a 7001 -construction grant that allows for - 5452 - Information Technology Firewall Replacem The existing City Hall Watchguard firewall device will be six (6) years old by the end of the 2016 fiscal year. While a typical replacement cycle is seven (7) years, the current device is becoming more vulnerable due to increased threats from hackers around the world. The proposed Palo Alto firewall device is much more resilient against outside attacks due to an extensive Intrusion Protections System that provides policy granularity and better protection from outside threats. The Palo Alto firewall device will also provide increased data transfer rate to support a growing dependency on internet usage. FY 16-17 Funding Source 4950 -Sales Tax 30,000 Expense Detail 6201- Equlprnent 23,000 7001 - Construct~on 7,000 -- Total 30,000 the installation of an electric vehicle charging station in the Le Point Street parking lot. The grant requires a local match of $5,000 to be funded by the Sales Tax Fund. The total cost for project is estimated to be $20,000. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16IFY 2016.17 Biennial Budget 5453 -Financial Management Software The Eden Financial Management system program was installed in January 2003. Upgrading and replacing the current system is critical to the effectiveness and efficiency of the Administrative Services department. A new Financial Management System will upgrade the functions including utility billing, payroll, receivables, accounts payable8 and receipting system. Staff is requested this purchase be made in fiscal year 2018-19, 16-years since it was last updated. Costs include implementation of new software, equipment as well as temporary staffing needs during the transition. FY 18-19 Funding Source 4930 -Sewer Fund 50,000 4940 -Water Fund 50,000 4950 -Sales Tax Total Expense Detail 5303 -Contractual Services 80,000 6103 -Software 200,000 7201 -Contingency -. 20,000 Total 300,000 5532 -Don Roberts Field Lichting Originally included in the Biennial Budget for Fiscal Years 2007-08 and 2008- 09, the Don Robert Field Lighting Project has completed preliminary engineering design and environmental determination. Energy efficient LED lighting is now available and can meet City lighting standards is proposed for the project. An additional $170,000 is requested for this lighting and for an increase in costs for the project since it was originally proposed. The project includes the design and installation of lighting at Don Robert Field located on the Southwest portion of the Soto Sports Complex. Project will cover a topographic survey, electrical engineering, and related construction work. Carryover FY 15-16 Total Funding Source 4921 -Park Development Impact Fees 163,066 170,034 333,100 Expense Detail 7001 -Construction 152,316 129,284 281,600 7301 -Contract Admin 20,500 20,500 7401 test in^ 2.750 3.250 6.000 7501 - Des~gn &Survey 8,000 17,000 25,000 Total 163,066 170,034 333,100- - 5550 - Hoosegow Park Staircase Project Construct staircase at Howard Mankin's Hoosegow Park. This staircase was in the initial design plan approved by Council and has been requested by the adjoining property owners. Project costs are estimated to be $30,000 funded as followed: FY 15-16 Funding Source 4914- Park Improvement Impact Fees 26,733 4923 -Construction Impact Fees 3,267 Total 30,000 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5601 - Fair Oaks Ave at Orchard Ave Intersection Improvements The primary objective of the project is to address circulation and pedestrian/cyclist safety issues involving htgh school traffic. The City has requested $3.6 million in RSTP and/or CMAQ funding for operational improvements on Fair Oaks Avenue. The project proposes FY 15-16 the installation of a Funding Source roundabout at the US- 4950 - Sales Tax 50,000 101 southbound off- Expense Detail ramp at Fair Oaks 7701- conceptual Study 50,000 Avenue and Orchard Avenue intersection; reconfiguration of Fair Oaks Avenue from four (4) travel lanes to three (3) travel lanes and adding bicycle lanes and a center left turn lane; installation of a bus turnout on Fair Oaks in front of the Arroyo Grande High School; and installation of a buffer area designed to remove mud and cake-soil from the tires of farm machinery to avoid transporting it onto Fair Oaks Avenue. A feasibility study evaluating these concepts and potential alternatives needs to be completed first. The funding requested addresses this initial need. The total estimated cost of the project is estimated to be $1 million and is listed as an unfunded project in Table F. 5602 - Halcvon Road Complete Street Plan This project will produce a ~ -. -. "Complete ---- Streets Funding Source Blueprint" for the Halcyon 4486 - USHA 150,000 Road corridor that lies 4950- Sales Tax 19,500 within the City of Arroyo Total 169,500 Grande and the County of San Luis Obispo. Halcyon Road conrlects U.S. Route 101 and State Route 1, and serves as a City major arterial and a significant County arterial connecting the City of Arroyo Grande and the unincorporated Nipomo Mesa area. The project will develop a plan to improve safety, mobility and accessibility for all users. The project will include an aggressive public outreach component to actively engage stakeholders. 5604-Traffic Way Bridge Improvement Proiect Scour is the hole left behind when sediment such as sand and rocks is washed away from around a bridge's abutments (supports at each end of a bridge) or piers (pillars supporting a bridge). Scour may undermine bridge foundations or remove the protection from the abutment slopes thereby compromising the integrity of the structure. In the case of the Traffic Way Bridge, scour is occurring along the middle piers where the bottom of the channel is significantly lower than when the bridge was constructed in 1932, and runoff at the abutments is causing erosion of the abutment embankments. Caltrans performs bi-annual inspections of all bridges throughout California. In a letter accompanying the 2006 inspection report for the Traffic Way Bridge, it was noted that Caltrans had identified the Traffic Way Bridge as being scour critical and that a Plan of Action should be established. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5604 -Traffic Way Bridge Scour - continued A grant application requesting funding to repair the damage caused by scour and to mitigate the scour problem by constructing scour countermeasures was submitted by the City to Caltrans in January 2012. As a result, the project is currently programmed for 88.53% funding for both Preliminary Engineering ($75,000) and Construction ($420,000). Based on future analysis, scour countermeasure may be recommended for installation or depending on costlbenefit; a bridge replacement may be recommended. Preliminary Engineering work includes environmental studies, NEPA approval, final design, and other related work including the cost of advertising leading to physical construction of a project. Construction work includes the actual cost to construct the project itself, construction engineering, and administrative settlement of cost for contract claims. Carryover FY 15-16 FY 17-18 Total Funding Source 4487 -HBP Grant 61.923 65.435 371.800 499,158 4950-Sales Tax _____, 4,170 8,500 48,200 60,870 .- Total 66,093 7%935 420,000 560,028 -- Expense Detail 7001 - Constructiori 375,000 375,000 7201 -Contingency 7301 -Contract Adrnin 6,656 8,685 45.000 60,341 7501 -Design & Survey 59,437 65,250 124,687 Total 66,093 73,935 420,000 560,028 5605 - E Grand Ave Sidewalk Improvements Remove and replace sidewalk and curb ramps along East Grand Ave over the US 101 highway. The project is proposed to be phased over two years period; completing one side of the street in each fiscal year. FY 16-17 FY 17-18 Total Funding Source 4950 -Sales Tax 100,000 100,000 200,000 Expense Detail 7001 -Construction 90,000 100,000 190,000 7501 -Design & Survey 10.000 10.000 Total 100,000 100,000 200,000 .- 5608 -Bridge Street Bridge Improvement Protect The City is proposing to rehabilitate or replace the existing historic Bridget Street Bridge. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5608 - Bridge Street Bridge Improvement Project - continued Project is broken out in three phases; Phase I is to refine feasible alternatives, provide visual displays, conduct public review and perform necessary engineering and environmental studies; Phase II is to prepare plans, specifications and estimates for the preferred alternative. Phase Ill is the actual construction of bridge. 100% of the funding has been secured through the Highway Bridge Program (HBP) grant funds. Funding Source 4487 - HBP Grant Expense Detail 7001 -Construction 7201 -Contingency 7301 -Contract Admin 7501 -Design & Survey 7701 -Concept Studies Total Carryover FY 18-19 Total 5642 - Brisco Road Interchange This project began in 2001 when a project study reportfproject development support was completed to discuss to options in approving the operation of the Brisco Road/Halcyon Road/U.S. 101 Interchange. Due to highly constrained site conditions, numerous design alternatives have been reviewed by Cal Trans. Currently two alternative projects are scheduled to be evaluated in the project approval/environmental determination phase in 2015. When selected, it is estimated the construction of the project be approximately $16 million. 5642 - Brisco Road Interchange -continued The purpose of this project is to provide congestion relief, alleviate queuing, and improve the traffic operations of the regional and local street system in the vicinity of US 101. The purpose is also to continue to accommodate access to existing and planned development. Staff is recommending paying for the debt payments through the Sales Tax Fund in the amount of $250,000 per year and through the Transportation Facility Impact Fees in the amount of $100,000 per year for the next 30- years. Carryover FY 15-16 FY 16-17 Total ~ Funding Source 4482 - RSHA 30,000 30,000 4490-STIP-RIP AC 6,624,000 6,624,000 4816 -Debt Financing 9,093,520 9,093,520 4926 -Trans Facility Impact Fees 778.374 870,000 400,000 2,048,374 200,000 200,000 4950 - 5a'esTax -------- Total 808,374 870,000 16,317,520 17,995,894 Expense Detail 7001Constructian 700,000 870,000 14,330,020 15,900,020 7201 -Contingency 500,000 500,000 7301 -Contract Admin 1,190,000 1,190,000 7401 -Testing 297,500 297,500 7501 - Desi~n & Survey 108,374 108,374 Total 808,374 870,000 16,317,520 17,995,894 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7- FY 2015-16/FY 2016-17 Biennial Budget 5665 ADA Ramos at Mid-Block Crosswalk On March 10, 2015, Council approved allocating $59,194 to assist in Americans with Disabilities Act (ADA) improvements by removing architectural barriers within the public right-of-way with Community Development Block Grant funds. FY 15-16 Funding Source 4907 - CDBG 59,194 Expense Detail 7001 -Construction 45,000 7301 -Contract Admin 4,994 7501 -Design & Survey 9,200 Total 59,194 The Curb Ramp Installation Project will involve the installation of accessibility curb ramps. The new curb ramps will be located throughout the City's commercial areas as well as areas around schools, parks and public facilities. Priority will be given to locations where mid-block crosswalks exist that do not currently have curb ramps. This funding is important to assist the City in achieving compliance with ADA requirements. It is estimated that there are currently 225 locations within the City that do not have an existing curb ramp. The estimated cost of construction, excluding design costs, is $1,144,000 to install all 225 curb ramps. Given the City's annual allocation of CDBG funds and local sales tax funds appropriated to ADA improvements (total for both is about $75,000), and not adjusting for inflation, it will take the City roughly 20 years to complete these curb ramps. The City also has an estimated 600 locations where there are existing but non-ADA compliant curb ramps. The approximate cost to fix these curb ramps is $4,200,000. There are also other ADA improvements needed at various City-owned facilities and parks. 5671 -East Branch Street Streetscape Carryover FY 15-16 N 16-17 Total Fundine Source " 44XX - RSTPI CMAQ 390,400 390,400 49505aleslax 10,000 20,000 97,600 167,600 Total 50,000 20,000 488,000 558,000 - Expense Detail 7001 -Construction 488,000 488,000 7501 -Design & Survey 45,000 20,000 65,000 7701 -Canceot The project proposes installation of landscaped bulb-outs and medians, bicycle lanes, sidewalk infill, crosswalk enhancements, new street furniture, street trees, and ADA accessible ramps on a section of East Branch Street from Mason Street to East of Paulding Circle. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5678 - Castillo Del Mar at Valley Road Improvements This project is to construct, widen and improve drainage associated with the extension of Castillo Del Mar Road from Orchard Street to Valley Road. 5781 - Vard Loomis Properties Drainage Improvements This project will design and fund repairs to a deteriorating corrugated metal pipe (CMP) behind the residences on Lard Loomis Lane. Carryover FY 15-16 Total - Funding Source 4825 - Developer Contributions 541,441 541,441 4950 -Sales Tax Total Expense Detail 7001 -Construction 467,985 100,000 567,985 7201 -Contingency 42,000 42,000 7301 -Contract Admin 21,237 21,237 7401 -Testing 5,500 5,500 7501 - Design & Survey 54,719 54,719 Total 591,441 100,000 691,441 FY 15-16 FY 16-17 Total Funding Source 4950 -Sales Tax 25,000 25,000 50,000 .- Expense Detail 7001 -Construction 25,000 25,000 50,000 7201 -Contingency - Total 25,000 25,000 50,000- CIN OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget Sewer Rehabilitation Proiects -- Video inspection reports have identified that the numerous sections of sewer main require rehabilitation. Listed in the City's Wastewater Master Plan as a priority A-l and A-2, the following locations are proposed to employ a cured-in-place pipe rehabilitation along the entire length of the section mentioned below to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure. e Parallel to the AG Creek from Huasna Road to North Mason * Alder Street from Fair Oaks Avenue to Farroll Avenue Street Backyard sewer west of Wood Place South Alpine Street from Eman Court to Cerro Vista Lane Tally Ho Creek Crossing * Woodland Drive from Fair Oaks Avenue to Olive Street Cameron Court South Halcyon Road from Farroll Avenue to Sandalwood Avenue Ash Street from Alder Street Vernon Street from Larchmont Drive to West Branch Street Carryover FY 15-16 FY 16-17 FY 17-18 FY 18-19 -- Total Funding Source 4825 -Developer Contrlbutlons 15,855 15,855 4930 -Sewer Fund Total Project Location 5841 -Arroyo Grande Creek 5821 -South Alpine Street 5826 -Woodland Drive 5842 -South Halcyon Road 5843 -Vernon Street 5817 -Alder Street 5820 -Wood Place 5822 -Tally Ho Creek Crossing 5833 -Cameron Court 5851 -Ash Street Total CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16IFY 2016-17 Biennial Budget 5845 -Lift Station No. 1 Force Main Replacement - The Lift Station 1 force main is in poor condition. The 8-inch cast iron force main carrying flow leaving Lift Station No. 1, was installed in about 1973, making the force main 41 years old. City staff report that there has been one major and one minor break in the force main in recent years, an indicator that the force main has exceeded its useful life. Carryover FY 17-18 FY 18-19 FY 19-20 Total Funding Source 4825 -Developer Contributions 41.180 41.180 4930 -Sewer Fund 73,000 382,000 143,600 598,600 Total 41,180 73,000 382,000 143,600 639,780 Exoense Detail 7001 -Construction 41,180 - 282,000 143,600 466,780 7201 -Contingency 50,000 50,000 7301 -Contract Admin 50,000 50,000 7801 -Design &Survey -- 73,000....p. - 73E Total 41,180 73,000 382,000 143.600 639,780 -~ ~ ~ It is recommended that the City replace the existing 8-inch cast iron force main with an 8-inch PVC force main. The length of the force main is approximately 3,070-linear feet (LT). Because of the complexity and cost of the project, staff recommends funding this project over the course of three (3) years beginning in fiscal year 2017-18 and completing in fiscal year 2019-20. Listed in the City's Wastewater Master Plan as priority B-1. 5849 -Manhole Rehabilitation The City's collection system currently contains numerous manholes that have deteriorated and/or experienced structural fatigue. Various physical factors, such as subsidence from traffic loading, shifting and expanding soils, temperature variations and cyclic groundwater levels can lead to the weakening of manholes. Additionally, the environmental conditions within the collection system can cause microbial induced corrosion. Microbial induced corrosion can rapidly destroy concrete-based materials in the collection system. Structurally compromised or deteriorated manholes can lead to increased infiltration and/or leakage of wastewater into the ground. Listed in the City's Wastewater Master Plan as priority C-l this project includes the sections located on El Camino Real and the Arroyo Grande Cemetery. Several locations throughout the City are required to be repaired and will be an on-going capital maintenance project. Carryover FY 15-16 Total - -- Funding Source 4825 -Developer Contr~but~ons 47,254 47.254 4930 -Sewer Fund 62,746 62,746 . Total 47,254 62,746 110,000 p~~ Expense Detail 7001 -Construction 47,254 37,746 85,000 7201 -Contingency 10,000 10,000 7301-Contract Admin 5,000 5,000 7501 -Design & Survey 10,000 10.000 Total 47,254 62,746 110,000 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5911 -Water Well No 11 Facilities On May 12, 2012, Taos Holding Corporation dedicated Well No. 11 and an easement to the City as required by a condition of approval for Tract 1998 to help mitigate impacts of the project on the City's water supply. The project involves the conversion of the well to residential water quality standards. The scope of work includes the construction of a well pump building equipped with water quality treatment equipment, a 240 foot waterline to connect the well to the treatment facility, and waterline to directly connect the new facility into the City's water main on La Canada Street. A sewer line will also be installed to route all flushing water and the building floor to drain into the City's sewer main. The project is currently pending a State permit which needs to be received prior to bidding the project. According to the engineers estimate, approximately $350,000 will be needed to complete the project. Funding Source 4943 -Water Availability Expense Detail 7001 -Construction 7201 -Contingency 7301 -Contract Admin 7501 -Design & Survey Total 5924- LC Point Area Water Main Umads The City's has experienced numerous recent breaks in the 4-inch cast iron distribution mains in the Le Point area: (1) Crown Terrace from Crown Hill to LC Point, (2) LC Point from Crown Terrace to Hwy 227, and (3) McKinley from Le Point to Crown Hill. Additionally, pipe coupons show that the cast iron pipe in the City's distribution system is in poor condition. The water mains in the LC Point Area are made of cast iron, and were installed in 1938, making them 74 years old. Cast iron pipe is estimated to have an expected useful life of 50 to 100 years. The recent main breaks signal that the cast iron pipe in the Le Point area has reached the end of its useful life. In addition, coupons from representative cast iron sections show signs of significant tuberculation. Tuberculation is the irregular buildup of corrosion scale and associated biofilm inside a cast iron pipe over time leading to decreased pipeline capacity, increased use of chlorine residual, and potential water quality complaints. Carryover FY ~ 15-16 Total As discussed in the City's Water Master Plan as priority 8-7, it is recommended that the City replace the following mains with 8-inch PVC 177,832 172,168 350,000 pipe. 161,547 172,168 333,715 FY 15-16 FY 16-17 Total - - - - 16,285 16,285 Funding Source 4940 -Water Fund 38,000 304,050 342,050 - - 4942 -Water Facility Impact 177,832 172,168 350,000 - --- Fees Total Expense Detail 7001 - Construct~on 508,100 508,100 7201 -Contingency 50,000 50,000 7301- Contract Adm~n 50,000 50,000 7501 - Des~gn & Survey 76,000 76,000 - -- -- -- Total 76,000 608,100 684,100 - -- --- CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7- FY 2015-16/FY 2016-17 Biennial Budget 5942 - Reservoir No. 7 The existing storage in estimated build-out storage require- ments. Also, additional storage is needed in the Rancho Grande Zone to allow Reservoir 5 to be taken out of service in order to recoat the the Rancho Grande zone is not sufficient to me Funding Source 4940 -Water Fund 286,800 4942 -Water Facility Impact Fees Total Expense Detail 7001 -Construction 662,800 5948 - Reservoir No. 3 & 4 Exterior Recoating and Seismic Evaluation On October 28, 2014 City FY 15-16 Council accepted the first Fundingsource phase of this project which 4940- Water Fund 638,800 included the removal and Expense Detail disposal of potential lead 7001...Construction 458,600 based paint, minor surface 7201 - Contingency 51,500 repairs and painting of the 7301- contract Admin 51,500 existing 250,000 gallon 7501 - ~~~i~~ &survey 77,200 - above ground steel water Total 638,800 Reservoir No. 3. located at tank interior and 7201 -Contingency 64,000 805 Stagecoach Road. The Next segment of this project would be to do perform ,,,tine 7301 -Contract Admin 64,000 similar work to the Reservoir No. 4. cleaning and 7501 -Design & Survey 96,000 maintenance. Total 886,800 Reservoir No. 4 was built in 1982, and has not been coated since its initial coating was applied when it was built. The existing interior coating is coal It is recommended that the City Construct a new steel storage reservoir with a nominal value of 500,000 gallons to serve the Rancho Grande zone. The overflow elevation of the new storage reservoir should be equivalent to Reservoir 5 (overflow elevation 432'). which also serves the Rancho Grande zone. Reservoir 7 should be equipped with an internal mixing system relying on inlet velocity and inletfoutlet configuration to keep the tank mixed. tar enamel and the existing exterior coating is enamel paint. In 2003, both the interior and exterior were inspected. The 2003 inspection found the internal and external coating to be in good condition. In 2007, the City inspected Reservoir No. 4 again and identified cracks in the coating that resulted from an earthquake. In addition, Reservoir No. 3 and 4 are not equipped with a seismic restraint system. Although not legally required to, the City has elected to perform retrofits for public safety reasons. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5965 - Reservoir No. 5 Recoating 5966- Coach Road &Garden Street Pipe Bridges Evaluations continued The interior and exterior coating on Reservoir 5 show signs of failure. A new It is recommended that the City solicit a structural engineer to perform a coating system needs to be applied to each reservoir to preserve the steel comprehensive structural analysis of the steel pipe bridges crossing the tanks and protect water quality. The last coating was applied to Reservoir Arroyo Grande Creek from Coach Road and from Garden Street. Using the No. 5 in 1986, when the tank was constructed. results of the structural analysis, the City can determine whether rehabilitation or upgrade of one or both of the pipe bridges is required. FY 15-16 FY 18-19 Total -. Funding Source 4940 Water Fund 125,000 277,200 402,200 Expense Detail 7001 - Construction 90,000 207,900 297,900 7201 -Contingency 9,000 20,800 29,800 7301 -Contract Adm~n 9,000 20,800 29,800 7501 - Design &Survey 17,000 27,700 44,700 Total 125,000 277,200 402,200 In addition, it is recommended that the City select an environmental permitting consultant to prepare a permitting strategy memorandum, to aid the City with the decision to rehabilitate or replace the pipe bridges. The permitting strategy memorandum will help guide the City through any required environmental permitting procedures such as California Environmental Quality Act (CEQA) compliance, the U.S. Army Corps of Engineers (e.g. 404 Permit), and/or the California Department of Fish and Game (e.g. Streambed Alteration Agreement). To correspond with a potential telecommunication cellular site, it is recommended that the City apply a new coat to the exterior of Reservoir No. 5 with an appropriate coating system such as a high solids epoxy in fiscal year 2015-16. The interior of the tank will then be completed in the fiscal year 2018-19. Listed in the City's Water Master Plan as Priority B-1. 5966- Coach Road &Garden Street Pipe Bridges Evaluation The existing steel pipe bridges crossing the FY 19-20 Arroyo Grande Creek Funding Source from Coach Road and 4940-Water Fund 68,500 from Garden Street Expense Detail were constructed in 7201 -Contingency 6,500 1964 shown 7501 - Design & Survey 62,000 evidence of corrosion Total 68,500 and coatings that require rehabilitation. Listed in the City's Water Master Plan as a priority B-2 project. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5967 - Highwav 101 Crossing Water Upgrade -West Cherry Avenue FY 19.20 The cast iron main -. Funding Source crossing Highway 101 4940 -Water Fund 370,600 along West Cherry Avenue Expense Detail is expected to be nearing 7001 -Construction 276,600 the end of its useful life 7201 -Contingency 27,000 and is a critical connection 7301 -Contract Admin 27,000 for the distribution system 7501 - Design &Survey 40,000 across Highway 101. -. Total 370,600 This section of main was installed in 1958, making it 54 years old. Cast iron pipe is estimated to have an expected useful life of 50 to 100 years. The main is expected to be nearing the end of its useful life. It is recommended that the City upgrade the Highway 101 crossing along West Cherry Avenue to a 12-inch ductile iron pipe. Listed as priority B-5 in the City's Water Master Plan. 5968 - Reservoir No. 2 Roof Repair After an inspection of the FY 15-16 -- roof of Reservoir No. 2, ~~~,ji~~ source located on Hillcrest Drive, 4940-Water ~~~d 80,000 the roof is in need of ~~~~~~~~~t~il repair and repainting. The 7001 -~~~~~~~~~i~~ 65,000 roof was last painted in 7201 -contingency 8,000 1998 and was not listed in 7301 -contract ~d~i~ 2,000 the City's Water Master 7501 - ~~~i~~ & survey 5,000 Plan. Savings from the ~~~~l 80,000 Leanna Creek Drive Waterline Project is expected to fund this capital maintenance project. 5969 -Reservoir Nitrification Reduction The use of chloramines for disinfection of our potable water can contribute to nitrification in our water distribution system. This leads to a loss of disinfection residual. This project will help control the NO2 formation by installing mixers and sodium hypochlorite injection at Reservoirs 1, 2, 4 & 5. FY 15-16 Funding Source 4940 -Water Fund 100,000 Expense Detail 6201 -Equipment 55,000 7001 -Construction 45,000 Total 100,000 This project will be conducted in-house and will only require the outsourcing of the electrical portion of the project. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget TABLE C - SUMMARY OF RECOMMENED CAPITAL MAINTENANCE PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20 Total FY FY 2015-16 2015-16 Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 5515 -Various Park Improvements and Total 264.040 1.238.000 1.502.040 1.272.500 1.327.500 1.416.500 1.451.500 5448 - Facilitv Maintenance & Upgrades The City has delayed many maintenance activities due to lack of available funding. One of the goals of the City Council was to establish an annual amount of funding dedicated to the upkeep, upgrade and maintenance of City facilities. Funded by the Sales Tax, staff is recommending allocating $25,000 per year towards this effort. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5515 -Various Park Im~~vements -- Since the 7009-10 fiscal year, the City has been diligent in allocating funding towards park improvements throughout the City including: installation and replacement of benches, picnic tables, trash and recycle containers and play equipment; replacement of irrigation systems; and turf renovations. Approximately $20,000 per year has been allocated towards this on-going maintenance through park improvement impact fees. Beginning in fiscal year 2015-16, staff is recommending $25,000 per year of the Sales Tax revenue be allocated towards this program for the next five years. The additional funding will be used to expand the program to include replacement of machinery and equipment utilized by the Maintenance Workers as well as play structures and equipment. FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 .. Funding Source 4914- Park imoact Fees 20.000 20.000 20.000 20,000 20,000 4950- Sales Tax .. 25,000 25,000 25,000 25,000 25,000 Total 45,000 ~~~. 45,000 - 45,000 45,000 45,000 ~~ .....p..p Ex~ense Detail 5605 -Park Maintenance 20,000 20,000 20,000 20,000 20,000 6201Equipment 20,000 20,000 20,000 20,000 20,000 7201 -Contingency -.- 5.000 ~~. 5,000 5,000 5.000 ___-..-~ 5,OQy Total .. 45,000 45,000 45,000 .. 45,000 ~ 45,000 5602 -Street Tree Trimming The City receives periodic requests from residents to remove street trees that are causing damage to sidewalks. If the damage is limited to pavement that can be addressed through root pruning, staff has required the presewation of the tree. In previous fiscal years, staff has been able to absorb these costs through their operating budget; however, the on-going costs and the proper treatment for each case has increased more than what the operating budget can handle. As a result, staff is recommending a portion of the Sales Tax revenue be allocated towards this program in the amount of $25,000 per year. The annual allocation will be paid through an awarded contract with a 3rd party vendor. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7- FY 2015-16/FY 2016-17 Biennial Budget 5638 - Pavement Management Program The City of Arroyo Grande's Pavement Management Program provides maintenance history and pavement condition index (PCI) for all public streets in Arroyo Grande. The City annually performs pavement maintenance on public streets to the extent that funds are available. Streets are selected based on pavement condition, location, and the type of maintenance application. Maintenance applications are slurry seals, chip seals, and pavement overlays. Slurry and chip seals are thin applications of liquid asphalt mixed with sand or rock chips. Asphalt overlays are 1 to 4-inch thick layers of hot asphalt applied to the road surface. Crack sealing and repair of damaged roadway often precedes the maintenance operation. FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 -. Funding Source 4928 LTF 200.000 200.000 200.000 200000 200.000 4950 -Local Sales Tax 675,000 700,000 725,000 750,000 775,000 -. Totai 875.000 900,000 9z.000 950,000 975,000 - ExDense Detail 7201 -Contingency 50,000 50,000 50,000 50,000 50.000 7501 Design &Survey - 25,000 25,000 25,000 25,000 25,000 ~~ Total 875,000 900,000 925,000 950,000--, 915,000 Streets with the same type of maintenance application are grouped together in a pavement maintenance project. This helps to reduce the cost of the project and confines the project's impact to a smaller area of the neighborhood. Streets are also selected based on the PCI. The PC1 is determined by field inspection of the actual pavement condition. New streets start at 100 and, as streets age, the rating drops. The City Council's goal is maintain some sort of maintenance treatment on every street on a seven (7) year cycle. The minimum annual expenditure of $1,000,000 is set based on the availability of funds for pavement operations; however, with limited resources, the City can only afford approximately $900,000. As shown in the funding source chart, funding increasing by $25,000 each year. Also to note, the LTF funding are not committed amounts and are based revenues historically received by the City. It is subject to change based on the approved allocation received from SLOCOG. Pavement Maintenance Projects to be completed in Fiscal Year 2015/16 The following streets are some of the streets expected to receive pavement maintenance during the 2015/16 fiscal year: Mercedes Lane from Rodeo Dr to Old Ranch Rd Mercedes Lane from Old Ranch Rd to end of cul-de-sac Old Ranch Rd from W Branch St to Mercedes Ln Alpine St from E Grand Ave to Faeh Ave Bell St from E Grand Ave to El Camino Real Bennett Ave from Halcyon Rd to El Camino Real Cornwall Ave from N Rena St to El Camino Real Faeh Ave from Halcyon Rd to El Camino Real Oak St from E Grand Ave to El Camino Real Rena St from E Grand Ave to Bennett Ave Crown Hill from E Branch St to Corbett Canyon Rd Crown Terrace from Le Point St to end of street Crown Terrace from Crown Hill to Le Point St Le Point Terrace from Crown Hill to end of street Le Point Terrace from E Branch St to Crown Hill Le Point St from Crown Terrace to Route 227 May St from Crown Terrace to McKinley St McKinley St from Crown Hill to May St Paso St from May St to Route 227 Miller Cir from Miller Way to end of cul-de-sac Miller Way from Le Point St to end of street Montego St from Newport Ave to end of cul-de-sac Brisco Rd from El Camino Real to W Branch St CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5658 -Various Striping and Sidew-rr Beginning in fiscal year 2008-09, the City has been diligent in allocating funding towards sidewalk improvements throughout the City including upgrades and repairs to street striping, crosswalks, sidewalks and cross- gutters. Staff is recommending a slight change in this program and to remove the crosswalk function from this program and add a new dedicated program that handles specifically crosswalks (see project 5659 -Crosswalk Safety Program for further detail). The City has been allocating approximately $80,000 towards this effort. Staff is recommending increasing this funding to $100,000 in fiscal year 2015-16 and increasing by $5,000 thereafter. However, in fiscal years 2016- 17 and 2017-18, staff recommends moving $50,000 from this program to assist in funding the project no. 5605 - East Grand Ave Sidewalk lmorovements at US 101. 5659 -Safety Improvement Program - A newly recommended program, staff is requestinn a dedicated funding source - - specifically for crosswalk improvements including installing rapid flashing beacons and the maintenance and replacement needed for those flashing lights, including those lights located on the crosswalk in the Village on East Grand Ave. Staff is requesting an annual appropriation from the Sales Tax Fund in the amount of $22,500 which will fund approximately two flashing beacons, curb ramps and all design specifications required. 5664- Americans with Disabilities Act (ADA) Program & Retrofits This program's funding began in the last biennial cycle; however, no actual costs have been incurred (with the exception of the CDBG audit finding that was presented to Council on October 14, 2014). This program has not been utilized due to the increase funding in the Community Development Block Grants (CDBG) which has allocated . approximately $50,000 per year towards ADA improvements. However, staff is still recommending Sales Tax funding to upgrade and provide ADA accommodations on sidewalks throughout the City. FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20- Fundlne Source " 4907 - CDBG 50,000 50,000 50,000 50,000 4950 -Sales Tax 75,000 55,000 60,000 . sE!E 70,000 Total - 75,000 105,000 110,000 115,000 .. 120,000 Please note that the amounts funded by the CDBG program are not committed funds. The annual allotment of $50,000 is estimated based on historical amounts allocated towards ADA and the amount may increase or decrease depending on Council's direction when final resolution approving projects is approved. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget 5778-Various Drainage Improv-8 This program was originally created for drainage and sediment control improvenlents for projects at Tally Ho, Newsom Springs, and a retention overflow basin at Arroyo Grande Creek near the City entrance. Since then the Program has expanded to include all drainage and stormwater-related expenses and improvements, not just the improvements near the creek. Because of the complexity of each function, staff is either creating its own project identification number for a project that is identified, retaining non- capital related expenses in the operating budget, and further studies in the current program. As shown below, Vard Loomis Drainage Project has been identified as its own project, marketing and annual stormwater permits will accounted for in the Sales Tax Fund's operating budget. Detailed below shows all drainage funding: FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 -~ Re~orted in the CIP Bud~et - 5778 -Various Drainage 35,677 60,000 85,000 84,000 84,000 25,000 25,000 5/82 Vard Loomis ~L:..pL Total 60,677 85,000 85,000 84,000 84,000 Repatted in the Operating Budget . 5303 -Stormwater Annual Permit 9,500 10.000 10.000 10,500 10,500 Total 14,500 ~, 15.000 35,000 16,000 16,000 5946 -Galvanized Service Re~_lacements Water services installed prior to 1980 were primarily constructed of galvanized steel. The useful life of galvanized steel ranges from approximately 40 to 50 years depending on soil properties. The City reports that an increasing number of galvanized services are failing; this indicates that the City's galvanized services have exceeded their useful life. The failed services show evidence of significant corrosion. The City expects that additional failures will occur. It is recommended that the City plan and implement the replacement of all services installed prior to 1980 with new PVC services within the next 10 years. It is estimated that approximately 2,000 services will need to be replaced. Staff is requesting allocating $35,000 per year towards this effort and will be funded solely from the Water Enterprise Fund. Grand Total 15,177, 100.000 100.000 100,000 100,000 -~.-- .. -. ~. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget TABLE D - FIVE YEAR SUMMARY BY FUNDING SOURCE Total FY FY 2015-16 2015-16 Project Carry Over New Funding Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget TABLE E - SALES TAX FUNDED PROJECTS Total FY FY 2015-16 2015-16 5638 -Pavement Management Program 675,000 675,000 700,000 725,000 750,000 775 000 SG/8 - C'I~II lo Orl M.ir Dr.i~ti.io,~ Impro\einc~ir 50 000 100 000 100 000 5778 - Var~ous Dramage lmprovemcnts 60,000 35,500 95,500 60,000 85,000 84,000 84,000 5782 - Vard Loomis Drainaee lmorovements 25 000 75 000 75 onn - . .,. . ~~ . . , . . . . .- Total .. . TBD . .- 1,657,450 . ... 1,711,~~50 . .. 1:680,100 - .. 1,690,700 .- .- 1,826,500 . . 1,691,500'- . . . . . !O r, \ ,,>,'. ,LC>' ,c,, ,r ;,,I ., , ., .,,r , ., CL f, .<I> CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016.17 Biennial Budget cost of 54XX- Fiber O~tic Infrastructure an invested interest in this project and could attract businesses and reduce the cost from leasing fiber from Charter Communications. It could also generate additional revenue by 100.000 leasine the fiber to outside aeencies. Phase Ill of the underground utility on Grand Avenue includes the undergrounding from Halcyon Road to Elm Street. Most public undergrounding utility projects are funded through Rule 20.4 credits, which are issued by PG & E each year to municipal agencies and are derived from an electric tariff filed with the Public Utilities Commission. $40,000 is needed to composite plan preparation which will include combined design plans from various utility this program has been assisted with the Community Development Block Grant and the project 5664 -ADA Program & Retrofit Program 100,000 scope will be adjusted to meet the available funding. CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 - FY 2015-16/FY 2016-17 Biennial Budget ~ , ,. .~~~ Estimated Cost of Funding was reduced to balance the Sales Tax Fund. A newly created on-going capital maintenance program, these funds will be used to assist in the maintenance and up-keep of City trees. Initial funding included an increase of $5,000 per year, however, with limited