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PC 7.a. 05-19-15 Minutes Draft DRAFT ACTION MINUTES REGULAR MEETING OF THE PLANNING COMMISSION TUESDAY, MAY 19, 2015 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Chair George called the Regular Planning Commission meeting to order at 6:00 p.m. 2. ROLL CALL Planning Commission: Commissioners Terry Fowler-Payne, John Keen, John Mack, Glenn Martin, and Chair Lan George were present. Staff Present: Community Development Director Teresa McClish, Associate Planner Aileen Nygaard, Capital Projects Engineer Mike Linn, and Secretary Debbie Weichinger were present. 3. FLAG SALUTE Commissioner Fowler-Payne led the Flag Salute. 4. AGENDA REVIEW None 5. COMMUNITY COMMENTS AND SUGGESTIONS None 6. WRITTEN COMMUNICATIONS None 7. CONSENT AGENDA 7.a. Consideration of Approval of Minutes. Recommended Action: Approve the minutes of the Regular Planning Commission Meeting of May 5, 2015, as submitted. Action: Commissioner Mack moved and Commissioner Keen seconded the motion to approve the minutes of the Regular Planning Commission Meeting of May 5, 2015, as submitted. The motion passed on the following roll call vote: AYES: Mack, Keen, Fowler-Payne, Martin, George NOES: None ABSENT: None 8. PUBLIC HEARINGS 8.a. CONSIDERATION OF APPEAL TO PLANNING COMMISSION CASE NO. 15 -001; MINOR EXCEPTION 15 -003; LOCATION – 257 LA CRESTA DRIVE; APPELLANT – KRISTIN HAMMOND Associate Planner Nygaard presented the staff report and recommended that the Planning Commission adopt a Resolution denying Appeal Case No. 15-001; and upholding approval of Minor Exception 15-003. PLANNING COMMISSION PAGE 2 MINUTES MAY 19, 2015 Associate Planner Nygaard and Community Development Director McClish responded to questions from the Commission regarding the proposed project. Chair George opened the public hearing. Kristin Hammond, appellant, Pradera Court, presented six pictures showing the new deck platform in her back yard and indicated she is opposed to the Minor Exception for the fence as it will block her view from the deck and answered questions from the Commission. Frank Gandolfo, applicant for Minor Exception, La Cresta, stated he is asking for approval of the fence for his privacy and answered questions from the Commission. The following people spoke in favor of the Minor Exception for the fence: -Mike McConville, East Branch Street -William Ashley, Fair View Drive -Susan Flores, East Branch Street -Scott Shepard, Gularte Road -Tyler Brown, Rodeo Drive The following people spoke in opposition of the Minor Exception for the fence: -Don Rogers, La Cresta Drive -Jim Doyle, Oro Drive -Patty Welsh, Pradera Court Don Rogers, La Cresta Drive, presented a letter to the Commission opposing the fence. Patty Welsh, Pradera Court, presented a letter (with addresses) regarding homes that look down on other properties yards. Commissioner Fowler-Payne suggested doing a landscape buffer instead of a fence. Commissioner Martin stated he agrees with privacy but cannot support the 8’ fence and there are other alternatives that can be taken. Commissioner Keen stated the 8’ fence will not benefit anybody and suggested compromising building a 7’ fence gradually going down to a 6’ fence. Commissioner Mack cannot support one person exercising their property right when it affects someone else’s property and stated we should all have the right of privacy and views, and suggested to handle with landscaping. Commissioner George stated the 8’ fence would not offer any more privacy than a 6’ fence. Action: Commissioner George moved not to adopt the resolution and to take tentative action to approve the Appeal Case No. 15-001 and provide direction to staff to return with an appropriate resolution and findings for denial for the MEX Case No. 15-003. Commissioner Keen seconded and the motion passed on the following roll call note: AYES: George, Keen, Fowler-Payne, Mack, Martin NOES: None ABSENT: None PLANNING COMMISSION PAGE 3 MINUTES MAY 19, 2015 9. NON-PUBLIC HEARING ITEM 9.a. CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015 -16 AND 2016 -17 CONSISTENCY WITH GENERAL PLAN Capital Projects Engineer Linn presented the Capital Improvement Program for Fiscal Year 2015-16 and 2016-17 consistency with the General Plan and responded to questions from the Commission. Action: Commissioner Keen, moved to adopt a resolution entitled “A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE FINDING THAT THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2015-16 AND 2016-17 IS CONSISTENT WITH THE CITY GENERAL PLAN”. Commissioner Martin seconded and the motion passed on the following roll call vote: AYES: Keen, Martin, Fowler-Payne, Mack, George NOES: None ABSENT: None 9.b. ELECTION OF OFFICERS Community Development Director McClish presented the staff report and recommended that the Planning Commission elect a Chair and Vice Chair to hold office effective its first meeting in June 2015, and continuing until its second regular meeting in March 2016. Commissioner Martin nominated Lan George as Chair. Commissioner Fowler-Payne seconded the motion. Action: Upon hearing no further nominations, Commissioner George was elected as Chair upon the following roll call vote: AYES: Martin, Fowler-Payne, Keen, Mack, George NOES: None ABSENT: None Commissioner George nominated John Keen as Vice Chair. Commissioner Mack seconded the motion. Action: Upon hearing no further nominations, Commissioner Keen was elected as Vice Chair upon the following roll call vote: AYES: George, Mack, Fowler-Payne, Martin, Keen NOES: None ABSENT: None 10. NOTICE OF ADMINISTRATIVE DECISIONS SINCE MAY 5, 2015 This is a notice of administrative decision for Minor Use Permits, including any approvals, denials or referrals by the Community Development Director. An administrative decision must be appealed or called up for review by the Planning Commission by a majority vote. Case No. Applicant Address Description Action Planner TUP 15-008 Gospel Lighthouse Church Varies Cherry Stand fundraiser sale A H. King PPR 15-006 Five Cities Men’s Club East Branch St. at Paulding Middle School Repair of 245’ of the Paulding Wall A A. Nygaard PLANNING COMMISSION PAGE 4 MINUTES MAY 19, 2015 In response to Commissioner Mack’s question, Community Development Director McClish stated the PPR15-006 Repair of Paulding Wall, work is being done by the Five Cities Men’s Club and the City will be assisting with plan review and traffic control. In response to Commissioner Keen’s question, TUP 15-008, Community Development Director McClish reported the sales of cherry will be at the door entry of Walmart. 11. COMMISSION COMMUNICATIONS Chair George reported she heard from a few local merchants that the AMGEN Tour had a negative impact on their business. She asked if there are any numbers showing tourism brought in and what the positive benefits are; after the event coming through the Village several times, has the City considered another route instead of closing off East Branch Street? Community Development Director McClish said a Temporary Use Permit (TUP) is issued for the event, which takes a considerable amount of planning on part with the Police and Public Works Departments; it is a rolling closure so the streets are not closed for very long. Staff does not have any numbers in terms of a spike/decline in tourism. Staff does receive complaints for some events where a street has to be closed. She indicated that next year the TUP could be bought before the Commission for recommendation to Council. Chair George suggested using a different route that does not require road closure in the Village; and stated that the merchants were not notified of the road being closed. 12. STAFF COMMUNICATIONS Community Development Director McClish stated the City is holding a workshop on how Strawberry Festival impacted the Village, the Commission will be notified of the date of the workshop, and the workshop will be open to the public. 13. ADJOURNMENT On motion by Commissioner Keen, seconded by Commissioner George and unanimously carried, the meeting adjourned 7:55 p.m. ATTEST: DEBBIE WEICHINGER LAN GEORGE, CHAIR SECRETARY TO THE PLANNING COMMISSION (Approved______________)