PC 2016-12-20_7a 12-06-16 Draft Minutes
ACTION MINUTES
SPECIAL MEETING OF THE PLANNING COMMISSION
TUESDAY, DECEMBER 6, 2016
ARROYO GRANDE WOMAN’S CLUB AND COMMUNITY CENTER
211 VERNON STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Chair George called the Special Planning Commission meeting to order at 6:00 p.m.
2. ROLL CALL
Planning Commission: Commissioners Terry Fowler-Payne, John Mack, Glenn Martin, John
Keen, and Lan George were present.
Staff Present: Community Development Director Teresa McClish, Associate Planner
Kelly Heffernon, Planning Technician Sam Anderson, and Secretary
Debbie Weichinger were present.
3. FLAG SALUTE
Commissioner Fowler-Payne led the flag salute.
4. AGENDA REVIEW
None
5. COMMUNITY COMMENTS AND SUGGESTIONS
None
6. WRITTEN COMMUNICATIONS
The Commission received the following material after preparation of the agenda:
1. Memo from Community Development Director McClish dated December 6, 2016 regarding
additional correspondence for Agenda Item 8.a.
2. Memo from Community Development Director McClish dated December 6, 2016 regarding
additional correspondence for Agenda Item 9.a.
7. CONSENT AGENDA
7.a. Consideration of Approval of Minutes.
Recommended Action: Approve the minutes of the Special Planning Commission Meeting
of November 15, 2016 as submitted.
Action: Commissioner Keen moved to approve the minutes of the Special Planning Commission
Meeting of November 15, 2016, as submitted. Commissioner Martin seconded, and the motion
passed on a 5-0 voice vote.
8. PUBLIC HEARINGS
8.a. CONSIDERATION OF CONDITIONAL USE PERMIT 16-006; ESTABLISHMENT OF A NEW
WINE TASTING ROOM; LOCATION – 225 EAST BRANCH STREET; APPLICANT
– TIMBRE WINERY; REPRESENTATIVE – GREG CRABTREE, TEN OVER STUDIO (Anderson)
Planning Technician Anderson presented the staff report recommending the Planning
Commission adopt a Resolution approving Condition Use Permit 16-006. Mr. Anderson stated
staff received a letter in support of the project. Mr. Anderson responded to questions from the
Commission regarding the previous use of the site; counts towards square footage for parking;
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DECEMBER 6, 2016
if there is public access to the restroom; the path for patrons going from parking lot to the
building; and ADA access through the building/doors.
Greg Crabtree, representative, responded to questions from the Commission regarding the number
of patrons; food being served; the maximum amount of tasting; handicap/access through the
kitchen; and stated he will work with the Building Official on the handicap requirements.
Chair George opened the public hearing.
Shirley Gibson, Halcyon, spoke in support of the project.
Upon hearing no further comments, Chair George closed the public hearing.
Commissioner Mack stated the use is compatible; ADA needs to be throughout the building; and is
in support of the project.
In answer to Commission questions, Mr. Crabtree stated there are two parking spaces, 1 handicap
and one regular; and there will be no shared parking.
Commissioner Keen stated there should be some sort of signage stating location of parking and
signage that states Handicap parking in the rear. Mr. Crabtree stated a sign will be posted on the
front of the building.
Action: Commissioner Martin moved to adopt a resolution entitled “A RESOLUTION OF
THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING
CONDITIONAL USE PERMIT 16-006; ESTABLISHMENT OF A WINE TASTING ROOM
IN AN EXISTING COMMERCIAL STRUCTURE; LOCATED AT 225 EAST BRANCH
STREET; APPLIED FOR BY TIMBRE WINERY”, with the following Conditions of
Approval: 1) The applicant shall ensure compliance with all interior ADA requirements; and
2) A sign shall be posted near the entrance to the driveway stating that ADA compliant
parking is available at the rear of the property. Commissioner Mack seconded and the
motion passed on the following roll call vote:
AYES: Martin, Mack, Fowler-Payne, Keen, George
NOES: None
ABSENT: None
9. NON-PUBLIC HEARING ITEM
9.a. CONSIDERATION OF PRE-APPLICATION NO. 16-002; LOCATION – 207 PILGRIM WAY;
APPLICANT – FIRST ASSEMBLY OF GOD CHURCH; REPRESENTATIVE HAMRICK
ASSOCIATES, INC.
Associate Planner Heffernon presented the staff report for review of the conceptual plans and
requested the Commission provide comments to the applicant.
Pastor Kevin Gotchal presented his project and responded to questions from the Commission
regarding when the site was last used to play softball, the abandoned well, use of the existing gym,
parking for the housing, the reason for constructing apartments, the owner of the church, who will
manage the housing, use of the church, definition of transitional living as managed by the church,
details regarding the soccer field, setback requirement for the transitional living from the public and
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DECEMBER 6, 2016
school, and potential flooding issues.
Ms. Heffernon addressed questions from the Commission regarding the drainage channel,
California Fish and Wildlife jurisdiction, and the definition of assisted living facility for seniors.
Chair George opened the meeting for public comment.
Cindy Naber, Director of Facilities, and Linda Pierce, Director of Student Services, Lucia Mar
Unified School District, read a letter from Raynee J. Daley, Ed.D., Superintendent of the District,
opposing the project.
Shirley Gibson, Halcyon, stated the proposed project is under parked and over built and expressed
concern with traffic.
Frank Loversky, S. Via Belmonte Ct., stated the design is not compatible with the surrounding
neighborhood, the density is an issue, there will be traffic problems, the water usage is critical, and
parking is inadequate for the sports facility.
Bob Larson, stated the Teen Challenge has substance abuse issues and would be too close to the
school.
Patty Welsh, asked if the surrounding neighborhood was notified, stated she does not agree that
the project would be no cost to the City, is concerned about sewer lines, believes the land is not
zoned for residential, is concerned with the lack of water and capacity with the Sanitation District,
believes more traffic will be added to Fair Oaks Blvd., has concern about impacts to adjacent
property owners and there is inadequate parking.
Kate Carson, N. Via Frenze Ct. opposed the transitional living adjacent to the high school and
suggested to use the land for what it is zoned for.
Rob Keim, Pastor of St. Barnabas Church, commended Pastor Gotchal and spoke in support of the
proposed project.
LeAnn Akins, Cornwall, spoke in support of the proposed project.
Jane Rattery, East Cherry, expressed concern with traffic and parking and is opposed to the
project.
April McLaughlin, expressed concern with traffic and water.
Pastor Gotchal stated the land is offered to the community, he would like a conceptual approval and
wants what is best for the community.
Hearing no further comment, Chair George closed the public comment period.
Commissioner Keen provided the following comments: concern with the transitional housing –
eliminate; in support of senior and workforce housing; reduce to two story buildings; it is a benefit to
the community; the traffic study will show traffic patterns; and supports proceeding and coming back
with a formal project.
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Commissioner Mack provided the following comments: the density will work itself out through the
environmental review process; in support of the Peoples’ Self Help Housing component of the
project; does not support the transitional housing component; supports the soccer field; suggested
a building be for counseling and have less units; and suggested a review how the fields will be used
in relation to parking.
Commissioner Martin provided the following comments: workshops and meetings will be held for
the formal application; housing is a priority; traffic and parking will need to be dealt with; concern
with stormwater; and would like the community included in the workshops and evaluation.
Commissioner Fowler-Payne provided the following comments: the water needs to be re-
evaluated; suggested holding study session/workshop before spending money on plans; notify
residents over the 300’ requirement; supports the sports field; not good for families due to the
density; support senior housing complex; does not support the three story buildings; and is opposed
to the transitional housing as it is too close to the school.
Chair George provided the following comments: there is a need for transitional housing; suggested
reaching out to the School Board for their feedback; traffic and water are issues; and questioned
how closing Diablo Canyon will affect housing.
10. NOTICE OF ADMINISTRATIVE DECISIONS SINCE NOVEMBER 15, 2016
This is a notice of administrative decision for Minor Use Permits, including any approvals, denials
or referrals by the Community Development Director. An administrative decision must be appealed
or called up for review by the Planning Commission by a majority vote.
Case No.
Applicant Address Description Action Planner
PPR 16-017 Grand & Elm
Properties
1221 East
Grand Avenue
Establishment of a new
urgent care facility
A S.
Anderson
PPR 16-020 Robert Montaño 1470 Sierra
Drive
Establishment of a
vacation rental in a
residential district
A S.
Anderson
In response to Commissioner Fowler-Payne’s questions, Director McClish gave a brief report on the
vacation rentals, and explained the HOA versus City rules for vacation rentals.
Commissioner Keen expressed concern with the steep driveway at the vacation rental (PPR 16-
020).
11. COMMISSION COMMUNICATIONS
In response to Fowler-Payne’s question, Director McClish stated there will be a Planning
Commission meeting on December 20, 2016.
In answer to Commissioner Mack’s question, Director McClish stated the Public Works Director will
attend the January 17, 2017 meeting to present the tree issue at 1029 Ash Street.
In response to Fowler-Payne’s question, Director McClish stated a project could be stopped if the
Conditions of Approval are not met.
12. STAFF COMMUNICATIONS
Director McClish reported there will be a Bridge Street Bridge Stakeholders meeting on December
7, 2016 and said the project is coming along well.
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Director McClish gave a brief update on the Parking Study.
13. ADJOURNMENT
On motion by Chair George, seconded by Commissioner Keen and unanimously carried, the
meeting adjourned at 8:09 p.m.
ATTEST:
DEBBIE WEICHINGER LAN GEORGE, CHAIR
SECRETARY TO THE PLANNING COMMISSION
(Approved at PC Meeting ______________)