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ARC Minutes 2016-05-02ACTION MINUTES REGULAR MEETING OF THE ARCHITECTURAL REVIEW COMMITTEE MONDAY, MAY 2, 2016 CITY HALL SECOND FLOOR CONFERENCE ROOM, 300 EAST BRANCH STREET ARROYO GRANDE, CA 1. CALL TO ORDER Chair Hoag called the Regular Architectural Review Committee meeting to order at 2:30 p.m. 2. ROLL CALL ARC Members: Committee Members Warren Hoag, Michael Peachey, Mary Hertel, John Rubatzky, and Bruce Berlin were present. City Staff Present: Community Development Director Teresa McClish, Planning Manager Matt Downing and Planning Interns Patrick Holub and Sam Anderson were present. 3. FLAG SALUTE Michael Peachey led the Flag Salute. 4. COMMUNITY COMMENTS AND SUGGESTIONS The Committee agreed to move items 6.b. and 6.c. ahead of item 6.a. 5. APPROVAL OF MINUTES Mary Hertel made a motion, seconded by Michael Peachey, to approve the minutes of April 18, 2016 with the following modification: Page 2, eighth paragraph, should read, "1. Shift the new house towards the rear of the lot five feet (6) as long as this does not harm the Oak tree at the rear of the property; 2. Reduce the width of the driveway along the existing house in order to increase landscaping." The motion passed on a 3-0-2 voice vote with Bruce Berlin and John Rubatzky abstaining. 6. PROJECTS 6.b. CONSIDERATION OF DESIGN GUIDELINES FOR TENTATIVE TRACT MAP 01-001 FIFTEEN (15) NEW SINGLE-FAMILY, RESIDENCES AT TRACT -1998 (MEADOWS AT RANCHO GRANDE), LOCATION — TERMINUS OF NEW ROAD — BLOSSOM VALLEY ROAD OFF LA CANADA, APPLICANT —'DON RITTER (Anderson) Michael Peachey recused himself at 2:47 p.m. Planning Intern Anderson presented the project. Minutes: ARC Monday, May 2, 2096 PAGE 2 Planning Intern Anderson responded to questions from the Committee regarding page number references and landscaping. Don Ritter, applicant, and Jason Tyra, representative, spoke in support of the project and responded to questions from the Committee regarding landscape structures, view corridors, and floor area ratio calculations. The Committee provided comments on the project regarding using_ consistent map scales, increasing detailing on rear building elevations, and showing compliance with State Model Water Efficient Landscape Ordinance. Warren Hoag made a motion, seconded by Bruce Berlin, to recommend approval of the Design Manual to the Community Development Director with the following considerations: 1. Reconsider the use of fescues in favor of more drought -tolerant grasses or lawn alternatives. 2. Ensure consistency throughout the document in regards to Engineer's (1:10) scale. 3. Encourage the use of a variety of garage door details. 4. Increase detailing at rear building elevations. 5. Clarify the difference between floor area ratio and building size and how the two are calculated. 6. Ensure and demonstrate compliance with State Model Water Efficient Landscape Ordinance. The motion carried on a 4-0-1 voice vote with Michael Peachey recused. Chair Hoag called for a break at 4:04 p.m. The Committee reconvened at 4:07 p.m. Michael Peachey returned to the Committee at 4:07 p.m. 6.c. CONSIDERATION OF ADMINISTRATIVE SIGN PERMIT 16-013; NEW SIGNS FOR A NEW BUSINESS; LOCATION — 103 EAST BRANCH STREET; APPLICANT — LANCE GONZALEZ (Holub) Planning Intern Holub presented the project. Planning Intern Holub responded to questions from the Committee regarding previous signage. Lance Gonzalez, applicant, spoke in support of the project and responded to questions from the Committee. The Committee provided comments in support of the project regarding bordering and color schemes. Bruce Berlin made a motion, seconded by John Rubatzky, to recommend approval of the project to the Community Development Director with the following consideration: Minutes: ARC Monday, May 2, 2016 PAGE 3 1. The applicant shall add a dimensional border to the Medium -density Overlay (MDO) sign on the eastern wall. The motion carried on a 5-0 voice vote. Chair Hoag called for a break at 4:27 p.m. The Committee reconvened at 4:31 p.m. 6.a. CONTINUED CONSIDERATION OF STAFF PROJECT NO. 16003; EAST BRANCH STREETSCAPING PRELIMINARY ALTERNATIVES; LOCATION — EAST BRANCH STREET BETWEEN MASON STREET AND PAULDING_CIRCLE: APPLICANT — CITY OF ARROYO GRANDE (Downing) Planning Manager Downing presented the. project. Planning Manager Downing responded to questions from the Committee regarding the potential number of parking spaces that would be lost under each alternative. Chair Hoag opened the meeting to public comment. Duane DeBlauw spoke about the parking situation in the Village and the need to keep as many on -street parking spaces as possible. Hearing no further public comments, Chair Hoag closed the public comment period. The Committee provided comments in support of the project regarding fence design, tree wells, and sidewalk pavers. Mary Hertel made a motion, seconded by Bruce Berlin, to allow the meeting to continue past 5:00 p.m. per the ARC bylaws. The motion carried on a 5-0 voice vote. Mary Hertel made a motion, seconded by Bruce Berlin, to recommend approval of the project to the City Council with the following considerations: 1. Recommend Alternative 2 in order to maximize on -street parking. 2. Shorten the eastern end of the median to allow for left-handed turns from Paulding Circle. 3. Eliminate the bike lane east of the crosswalk to support on -street parking. 4. Recommend the use of the proposed sidewalk pavers. 5. Recommend alternatives to Kangaroo Paw and Day Lilies. 6. Encourage rainwater capture in bulb out. The motion carried on 5-0 voice vote. 7. DISCUSSION ITEMS 7.a. ELECTION OF OFFICERS Minutes: ARC Monday, May 2, 2016 PAGE 4 John Rubatzky made a motion, seconded by Bruce Berlin, to nominate Warren Hoag for the position of Chair of the Architectural Review Committee. Hearing no further nominations, the nomination period was closed. The motion carried on a 4-0-1 voice vote, with Warren Hoag abstaining. Bruce Berlin made a motion, seconded by Mary Hertel, to nominate Michael Peachey for the position of Vice Chair of the Architectural Review Committee. Michael Peachey made a motion to nominate Mary Hertel to the position of Vice Chair of the Architectural Review Committee. The motion to nominate Michael Peachey as Vice Chair carried on a 4-0-1 voice vote with Michael Peachey abstaining. Hearing no further nominations, the nomination period was closed. No further voting necessary due to Vice Chair being selected. John Rubatzky left the meeting at 5:32 p.m. 8. COMMITTEE COMMUNICATIONS Chair Hoag updated the Committee on the webinar that the Community Development Department sponsored regarding parking requirements. 9. STAFF COMMUNICATIONS Planning Manager Downing asked the Committee if they would be open to changing the start time of the second meeting each month. Community Development Director McClish informed the Committee of the promotion of Matt Downing to Planning Manager. 10. ADJOURNMENT The meeting was adjourned at 5:45 p.m. to a meeting on May 16, 2016 at 3:30 p.m. PATRICK HOLUB ADMINISTRATIVE INTERN (Approved at ARC Mtg 6/6/16) WARREN HOAG, CHAIR