R 4909 RESOLUTION NO. 4909
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO.
18-026; AUTHORIZING THE USE OF CITY PROPERTY AND
CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO
GRANDE STRAWBERRY FESTIVAL AND STAMPEDE ON MAY 25
AND 26, 2019; APPLIED FOR BY THE ARROYO GRANDE
VILLAGE IMPROVEMENT ASSOCIATION
WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA), organizers of the
Arroyo Grande Strawberry Festival, have requested closure of certain City streets and the use
of City property as outlined below, for the purpose of craft exhibits, displays, food booths and
entertainment, and similar activities; and
WHEREAS, the Strawberry Festival and other events undertaken by the AGVIA benefit the
citizens of Arroyo Grande, attract tourism and generate significant amounts of sales and use
tax; and
WHEREAS, in conjunction with the AGVIA, the Kiwanis Club of Greater Pismo Beach,
organizers of the Strawberry Stampede, have requested closure of certain City streets and the
use of City property as outlined below, for the purpose of a run/walk.
WHEREAS, the City Council finds, after due study and deliberation, the following circumstances
exist:
Temporary Use Permit Findings:
1. The operation of the requested use at the location proposed and within the time period
specified will not jeopardize, endanger, or otherwise constitute a menace to the public
health, safety, or general welfare.
The use of City property and closure of City streets for the annual Arroyo Grande Strawberry
Festival and Stampede will not endanger public health, safety, or general welfare due to the
event complying with conditions of approval specifically developed to protect public health
and safety.
2. The proposed site is adequate in size and shape to accommodate the temporary use without
material detriment to the use and enjoyment of other properties located adjacent to and in
the vicinity of the site.
The property and streets identified for the temporary use are of adequate size and shape for
the event and conditions of approval developed for the project will ensure the use is not a
detriment to the use of other properties located adjacent to and in the vicinity of the event.
RESOLUTION NO. 4909
PAGE 2
3. The proposed site is adequately served by streets or highways having sufficient width and
improvements to accommodate the kind and quantity of traffic that the temporary use will or
could reasonably be expected to generate.
The property and streets identified for the temporary use are adequately served by streets to
accommodate the kind and quantity of traffic anticipated for the event, will be closed in a
safe manner to protect event participants and motorists, and detour routes will continue to
serve areas surrounding the events.
4. Adequate temporary parking to accommodate vehicular traffic to be generated by the use
will be available either on-site or at alternate locations acceptable to the City Council.
Adequate temporary parking is provided by the event organizers to accommodate the
vehicular traffic to be generated by the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby approves Temporary Use Permit 18-026 with the above findings and subject to the
conditions as set forth in Exhibit "A", and directs that the following streets shall be closed and
the Arroyo Grande Village Improvement Association is hereby granted the use of certain City
streets and property as follows:
Strawberry Festival —Saturday & Sunday, May 25 & 26, 2019
1. The closure of Branch Street from Traffic Way to Mason Street from 5 am to 7 pm on
Saturday, May 25th and 5 am to 6 pm on Sunday, May 26tH
2. The closure of Short Street from East Branch Street to Olohan Alley from 1 pm Friday,
May 24th until 6 pm, Sunday, May 26tH
3. The closure of Bridge Street from Branch Street to Traffic Way from 5 am Saturday,
May 25th until 7 pm, Sunday, May 26tH
4. The closure of Nelson Street from Mason Street to Traffic Way from 5 am Saturday,
May 25th to 7 pm Sunday, May 26tH
5. The use of parking spaces in Olohan Alley from Mason Street to Bridge Street from 1
pm Friday, May 24th through 9 pm Sunday, May 26th
6. The use of the Car Corral from 10 pm Friday, May 24th to 7 pm, Sunday, May 26th
7. The use of the parking area from the Car Corral to and including the Brisco parking lot
and the Le Point Street parking lot from 10 pm Friday, May 24th to 7 pm Sunday, May
26th.
8. The use of lawns at Heritage Square from 1 pm Friday, May 24th until 9 pm Sunday,
May 26tH
RESOLUTION NO. 4909
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9. The use of the Hart-Collette Park between Bridge Street and Traffic Way from 5 am
Saturday, May 25th to 7 pm on Sunday, May 26th
10. The use of the five-acre lot next to the Woman's Club on West Branch Street for
festival attendee parking on Saturday, May 25th and Sunday, May 26th
11. The all day use of the dirt lot at Rodeo Drive and West Branch Street for festival
attendee parking on Saturday, May 25th and Sunday, May 26th
12. The all day use of the City Hall parking lot at 300 E. Branch Street on Saturday, May
25th and Sunday, May 26th
13. The use of the parking area along the creek fence on the south side of Olohan Alley
directly behind Salon 132, and four parking spaces on the north side of the lot in the
Car Corral adjacent to Nevada Street from 6 am Thursday, May 23rd until 6 pm
Monday, May 27th to accommodate trash roll-off placement.
14.The use of the last four (4) parking spaces on Bridge Street approaching Traffic Way
on the west side of the street from 8 am Friday, May 24th to 11 am Monday, May 27th
to accommodate a refrigerator truck.
15.The use of two (2) parking spaces on the southeast corner of Traffic Way and Poole
Street from 8 am Friday, May 24th to 5 pm Monday, May 27th to accommodate an
electric detour sign.
In order to operate the Strawberry Festival, the VIA has requested the following "No Parking"
areas:
16."No Parking" for the first forty (40) feet along the south curbline of E. Branch Street
immediately east of Mason Street from 5 am to 7 pm on Saturday, May 25th and
Sunday, May 26th
17."No Parking" on the north side of Poole Street between Mason Street and Traffic Way
from 5 am to 7 pm on Saturday, May 25th and Sunday, May 26th
18."No Parking" on the south side of Allen Street between Mason Street and Traffic Way
from 5 am to 7 pm on Saturday, May 25th and Sunday, May 26th due to vehicular
"detour" while streets are closed.
19."No Parking" on the north side of East Branch Street from Mason Street to Crown Hill
Street from 5 am on Saturday, May 25th until 7 pm on Sunday, May 26tH
20."No Parking" on Nevada Street, "No Parking" on the west side of Miller way between
Le Point Street and Miller Circle, "No Parking" on Crown Terrace between Le Point
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Street and Crown Hill Street, "No Parking" on East Branch Street from Garden Street
to Huasna Road from 5 am to 7 pm on Saturday, May 25th and Sunday, May 26tH
21."No Parking" on Short Street from Nelson Street to the Swinging Bridge from 5 am on
Saturday, May 25th to 7 pm on Sunday, May 26tH
22."No Parking" on Mason Street from Le Point Street to Poole Street from 5 am to 7 pm
on Saturday, May 25th and Sunday, May 26tH
23."No Parking" on the north side of Allen Street for the first four (4) parking spaces east
of Traffic Way, and for the first two (2) parking spaces east and west of Mason Street.
24."No Parking" on Wesley Street from Larchmont Drive to the entrance to the camp on
the west side from 5 am to 7 pm on Saturday, May 25th and Sunday, May 26tH
25."No Parking" on West Branch Street from the entrance to the Bank of America parking
lot to Vernon Street from 5 am to 7 pm on Saturday, May 25th and Sunday, May 26tH
26."No Parking" on the west side of Bridge Street from Traffic Way to Nelson Street from
8 am on Friday, May 24th to 11 am Monday, May 27th
27."No Parking" in Olohan Alley for the thirteen (13) parking spaces adjacent to the
sidewalk adjacent to the creek from 10 am on Wednesday, May 22nd to 7 pm on
Monday, May 27tH
28."Right Turn Only" from Poole Street onto Traffic Way while streets are closed.
On motion of Council Member Storton, seconded by Council Member Barneich, and on the
following roll call vote, to wit:
AYES: Council Members Storton, Barneich, George, Paulding, and Mayor Ray Russom
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 26th day of March, 2019.
RESOLUTION NO. QOq
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/ i7 I
CAREN RAY 11 S.OM, MAYOR
ATTEST:
KELLY WET ,RE, CITY CLERK
APPROVED AS TO CONTENT:
1110`-
JAMES A.1ei • N, CITY MANAGER
APPROVED AS TO FORM:
1/Gp1::
H THER K.WHITHAM, CITY ATTORNEY
RESOLUTION NO. 4909
PAGE 6
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 18-026
This approval authorizes the use of City property and the closure of City streets for the
annual Arroyo Grande Strawberry Festival and the annual Strawberry Stampede on May 25
and 26, 2019.
General Conditions
1. The Arroyo Grande Village Improvement Association (AGVIA) shall ascertain and
comply with all State, County and City requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on file
in the Community Development Department office.
3. The AGVIA shall comply with all the conditions of the City Council Resolution adopted
on March 26, 2019.
4. The AGVIA shall agree to defend, indemnify and hold harmless the City, its agents,
officers, and employees harmless, at its sole expense from any action brought against
the City, its agents, officers, or employees because of said approval, or in the
alternative, to relinquish such approval. The AGVIA shall reimburse the City, its
agents, officers, or employees, for any court costs and attorney's fees which the City,
its agents, officers, or employees may be required by a court to pay as a result of such
action. The City may, at its sole discretion, participate at its own expense in the
defense of any such action but such participation shall not relieve the AGVIA of his/her
obligations under this condition.
Public Works Department Conditions
5. The AGVIA is responsible for providing trash bags and restroom supplies for the
festival. Any supplies the Public Works Department may need to provide must be
reimbursed by the AGVIA.
6. The AGVIA shall have an individual designated to periodically inspect the restrooms
and areas around food vendors and waste containers. That individual shall be
responsible for maintaining the cleanliness of these areas and gathering and disposing
of all debris.
7. The AGVIA shall remove any tape placed on streets and parking areas after the event.
Engineering Division Conditions
8. Restroom facilities, barricades, signing and detour routes shall be provided by the
AGVIA as required.
9. The AGVIA shall place an advertisement in The Tribune just prior to the event to
advise residents of street closures.
10. The AGVIA shall provide a $1,000,000.00 comprehensive general liability insurance
policy naming the City as additional insured by May 1, 2019.
11. The AGVIA shall reimburse the City for the costs of Engineering Division services and
any other City services required for this event.
RESOLUTION NO. 4909
PAGE 7
Building and Life Safety Division Conditions
12. All food booths must comply with the Fire Department guidelines, and must have
County Health Department approval. The AGVIA will inform booth applicants of Fire
Department guidelines, and will ensure total compliance of booth operators. The
AGVIA will not allow non-compliant booths to operate.
13. The project shall comply with the most recent edition of the California State Fire and
Building Codes and the Uniform Building and Fire Codes as adopted by the City of
Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C. must be
met.
14. The Building and Life Safety Division must inspect all food booths, generators and
temporary electrical service prior to the opening of the event. In lieu of requiring a
building permit for temporary electrical service, The AGVIA will collect a fee of $15 per
every booth utilizing an electrical connection. This fee will be itemized by booth
number and submitted to the Building and Life Safety Division within 15 days of the
end of the Festival.
15. Emergency access must be maintained to the satisfaction of the Building Official and
Fire Chief. A detailed chart or map will be provided to Building and Life Safety Division
and Fire Department for approval prior to the event, showing placement of all booths,
to include actual dimensions of access pathways for fire apparatus and emergency
vehicles.
16. Per the approval of the Fire Chief, there will be ambulance service dedicated to the
event.
17. The use of generators must be reviewed and approved by the Building Official.
18. All fire lanes must be posted and enforced in accordance with Police and Fire
Department guidelines. Fire lanes and access must be approved by the Fire Chief.
19. The AGVIA shall identify an individual to act as liaison with the Fire Department for the
purpose of maintaining life and safety.
20. Prior to opening the event, the fire access road shall be posted. AGVIA shall provide
continuous enforcement of the fire access road during the event.
21. The AGVIA will coordinate with and be responsible for costs associated with San Luis
Ambulance to provide standby personnel and equipment for Bike Medic and golf cart
transport for entire duration of Festival.
22. The AGVIA shall pay the Five Cities Fire Authority for members and equipment
assigned to the event.
Police Department Conditions
23. Notification of all streets subject to closure must be posted a minimum of 48 hours
prior to closure, stating the dates and times of closures.
24. Security personnel will be provided by the AGVIA, to the satisfaction of the Chief of
Police. Minimum required security is one (1) volunteer officer stationed at Nelson &
Bridge Street, two (2) volunteer officers assigned to the Swinging Bridge, and one (1)
volunteer officer for patrol throughout the evening hours on Saturday, May 25, 2019.
25. Failure to provide private licensed security will result in AGPD Officers being assigned
with expenses billed to the AGVIA.
26. The AGVIA shall provide and place all barricades, signs, and arrow boards.
RESOLUTION NO. 4909
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27. The AGVIA shall replace all delineators that are stolen, misplaced, or vandalized.
28. Traffic signal operation shall be conducted as directed by the Police Department.
29. The AGVIA shall reimburse the City for the cost of Police Department personnel
assigned to the event.
Special Conditions
30. Additional event themed signage by local businesses is permitted for the duration of
the event.
31. The AGVIA shall distribute State Board of Equalization forms to all vendors to report
the sales tax collected during the Festival, and shall notify them that a list of vendors
will be supplied to the City to verify payment of sales tax.
32. The AGVIA shall provide to the City's Administrative Services Department a list of all
vendors participating in the festival. The list will be used to verify that sales tax was
collected and reported as earned in Arroyo Grande.
33. The AGVIA and the Kiwanis Club of Greater Pismo Beach shall mail or hand deliver
notification of street closure to all affected residents one week before the event,
including residents on Allen Street due to the street closures.
34. The AGVIA and Kiwanis Club of Greater Pismo Beach shall place an advertisement in
The Tribune prior to the event to advise the public of street closures.
35. There shall be no parking on the north side of Poole Street and south side of Allen
Street from Mason Street to Traffic Way from 6:00 am to 6:00 pm Saturday, May 25
and Sunday, May 26, 2019.
36. There shall be no parking on the north side of E. Branch Street from Mason Street to
Crown Hill Street from 5:00 am on Saturday, May 25, 2019 until 7 pm Sunday, May 26,
2019.
37. The left turn lane for vehicles traveling west on E. Branch Street at Mason Street shall
be blocked to allow for larger vehicles to make right turns onto E. Branch Street from
Mason Street.
1
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4909 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 26th day of March, 2019.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 28th day of
March, 2019.
4. L
KELL WE MORE, CITY CLERK