CC 2019-04-09_08c Cancellation of the July 9 CC MeetingMEMORANDUM
TO: CITY COUNCIL
FROM: JAMES A. BERGMAN, CITY MANAGER
SUBJECT: CONSIDERATION OF CANCELLATION OF JULY 9, 2019 CITY
COUNCIL MEETING
DATE: APRIL 9, 2019
SUMMARY OF ACTION:
Cancellation of the July 9, 2019 City Council meeting.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is minimal cost savings due to reduced staff time associated with agenda and
meeting preparation.
RECOMMENDATION:
It is recommended the Council cancel the regularly scheduled Council meeting of July 9,
2019.
BACKGROUND:
On August 14, 2007, the City Council considered the concept of establishing a policy of
designating a summer month for cancellation of Council meetings. The purpose was to
designate a month “dark” from Council meetings in the summer so the City Council and
staff could coordinate their vacations during this period. Staff recommended the month
of July because it was the only full month in which school is not in session and it includes
the July 4th holiday.
ANALYSIS OF ISSUES:
The City Council meets twice a month on the second and fourth Tuesdays. When the
Council considered the policy of designating a summer month for cancellation, concerns
were expressed regarding the impact on other meeting agendas and potential delays to
important items. Therefore, it was suggested that one meeting be cancelled in July as a
compromise. The City Council concurred and a policy was established to cancel the first
meeting in July of each year. It is recommended this year to observe the policy by
cancelling the July 9th meeting.
Item 8.c. - Page 1
CITY COUNCIL
CONSIDERATION OF CANCELLATION OF JULY 9, 2019 CITY COUNCIL MEETING
APRIL 9, 2019
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Cancel the July 9, 2019 City Council Meeting;
2. Cancel the July 23, 2019 City Council Meeting;
3. Direct staff to make changes to the current policy; or
4. Provide other direction to staff.
ADVANTAGES:
Cancelling the July 9, 2019 meeting provides the City Council and staff an opportunity to
plan a vacation during the summer months without being absent from a meeting or being
concerned about missing an item that is important for their vote or input.
DISADVANTAGES:
Cancellation of a regular meeting may result in heavier agendas at the prior and following
meetings.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted in front of City Hall and on the City website in accordance with
Government Code Section 54954.2.
Item 8.c. - Page 2