CC 2019-05-14_08b Approval of CC Minutes_04.23.19ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, APRIL 23, 2019
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Pro Tem Barneich called the City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Lan George, Keith Storton, Jimmy Paulding, and
Mayor Pro Tem Kristen Barneich were present. Mayor Caren Ray
Russom was absent.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director
of Public Works Bill Robeson, Director of Community Development
Teresa McClish, Utilities Manager Shane Taylor, and Five Cities Fire
Authority Fire Chief Steve Lieberman.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mary Sansone, representing Arroyo Grande Rotary Club, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Mayor Pro Tem Barneich moved, Council Member George seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Presentation by San Luis Obispo Council of Governments/Rideshare Regarding
Bike Month - May 2019; Bike to School Day - May 8, 2019; and Bike to Work Day
- May 17, 2019.
Peter Williamson, Employer Outreach Coordinator, gave a presentation about planned events
during Rideshare Week to encourage alternative transportation to work and school.
6.b. Honorary Proclamation Declaring April 2019 as “Sexual Assault Awareness
Month”.
Mayor Pro Tem Barneich presented an Honorary Proclamation declaring the month of April
2019 as “Sexual Assault Awareness Month”. Sebony Campos and Janae Sargent,
representing RISE, accepted the Proclamation.
Item 8.b. - Page 1
Minutes: City Council Meeting Page 2
Tuesday, April 23, 2019
6.c. Honorary Proclamation Recognizing May 5-11, 2019 as “National Travel and
Tourism Week”.
Mayor Pro Tem Barneich presented an Honorary Proclamation recognizing the week of May
5-9, 2019 as “National Travel and Tourism Week”. Michael Wambolt, representing Visit
SLOCal, accepted the Proclamation.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Pro Tem Barneich invited public comment. No public comments were received.
8. CONSENT AGENDA
Council Member Storton requested that Items 8.g. and 8.h. be pulled for questions.
Mayor Pro Tem Barneich invited public comment on the remaining consent agenda items.
No public comments were received.
City Attorney Whitham read the full title of the Ordinance Item 8.d. as follows: “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING
CHAPTER 8.08 OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO THE
DISCHARGE OF SAFE AND SANE FIREWORKS”.
Action: Council Member Storton moved, and Council Member George seconded the motion
to approve Consent Agenda Items 8.a. through 8.l., with the exception of Items 8.g. and 8.h.,
with the recommended courses of action. The motion passed on the following roll-call vote:
AYES: Storton, George, Paulding, Barneich
NOES: None
ABSENT: Ray Russom
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period April 1, 2019 through
April 15, 2019.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing of investment deposits of the City of
Arroyo Grande, as of March 31, 2019, as required by Government Code Section
53646(b).
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of April 9, 2019,
as submitted.
8.d. Consideration of Adoption of an Ordinance Amending Chapter 8.08 of Title 8 of
the Arroyo Grande Municipal Code Regarding Fireworks.
Action: Adopted an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 8.08 OF THE ARROYO
GRANDE MUNICIPAL CODE RELATING TO THE DISCHARGE OF SAFE AND SANE
FIREWORKS”.
Item 8.b. - Page 2
Minutes: City Council Meeting Page 3
Tuesday, April 23, 2019
8.e. Consideration of the Purchase of Replacement Radio Equipment for the Police
Department.
Action: Approved the purchase of new replacement handheld radios for the Police
Department funded through the C.O.P.S. Grant Program.
8.f. Consideration of Adoption of Resolutions Ordering the Preparation and Filing
of Annual Engineer’s Reports for the Parkside Village Assessment District,
Grace Lane Assessment District, and Landscaping and Lighting District No. 1,
within Tract 1769, for Fiscal Year 2019-2020.
Action: Adopted Resolutions entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE ORDERING THE PREPARATION AND FILING OF
THE ANNUAL ENGINEER’S REPORT FOR THE PARKSIDE VILLAGE ASSESSMENT
DISTRICT FOR FISCAL YEAR 2019-2020”, “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE ORDERING THE PREPARATION AND FILING
OF THE ANNUAL ENGINEER’S REPORT FOR THE GRACE LANE ASSESSMENT
DISTRICT FOR FISCAL YEAR 2019-2020” and “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ORDERING THE PREPARATION AND
FILING OF THE ANNUAL ENGINEERS REPORT FOR THE ARROYO GRANDE
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN TRACT
1769, FOR FISCAL YEAR 2019-2020”.
8.i. Consideration of a Resolution to Adopt Projects to be Funded by the Road
Repair and Accountability Act of 2017 (SB1) Funding for Fiscal Year 2019/20.
Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE ADOPTING A LIST OF PROJECTS TO BE
FUNDED BY SB1 IN FISCAL YEAR 2019/20”; and 2) Authorized the Director of
Administrative Services to submit the list of projects to the California Transportation
Commission (CTC).
8.j. Consideration of Request from Architectural Review Committee Member Lori
Hall for Consecutive Absences from Architectural Review Committee Meetings.
Action: Consented to three consecutive absences by Architectural Review Committee
Member Lori Hall.
8.k. Consideration of Temporary Use Permit 19-003; Authorization for the Sale of
Beer and Wine at the 2019 Heritage Square Park Summer Concert Series Events
and Application Fee Waiver; Location – Heritage Square Park; Applicant –
Arroyo Grande Rotary Club; Representative – Mary Sansone and Paul Provence.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY OF ARROYO
GRANDE APPROVING TEMPORARY USE PERMIT NO. 19-003 AND APPROVING A
WAIVER OF FEES; AUTHORIZATION FOR THE SALE OF BEER AND WINE AT THE
2019 HERITAGE SQUARE PARK SUMMER CONCERT SERIES; APPLIED FOR BY
THE ARROYO GRANDE ROTARY CLUB AND THE SOUTH COUNTY HISTORICAL
SOCIETY”, and approved the request for an application fee waiver.
8.l. Consideration of a Resolution Approving the Installation of Two (2) Domestic
Wells on Property Zoned Residential Estate; Location – 747 Printz Road;
Applicant – Billy Kilmer.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING THE INSTALLATION OF TWO (2)
NEW DOMESTIC SUPPLY WELLS ON PROPERTY ZONED RESIDENTIAL ESTATE;
LOCATED AT 747 PRINTZ ROAD; APPLIED FOR BY BILLY KILMER”.
Item 8.b. - Page 3
Minutes: City Council Meeting Page 4
Tuesday, April 23, 2019
ITEMS PULLED FROM CONSENT AGENDA
8.g. Consideration to Approve Construction Plans & Specifications and
Environmental Exemption for the 2019 Concrete Repairs Project, PW 2019-02.
Recommended Action: 1) Approve the construction plans & specifications for the
2019 Concrete Repairs Project, PW 2019-02; 2) Authorize the City Clerk to advertise
for construction bids; 3) Find that the project is categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and 4)
Direct the City Clerk to file a Notice of Exemption.
In response to questions by Council Member Storton, Director of Public Works Robeson
explained how the planned concrete repairs would be coordinated with the Halcyon Complete
Streets Plan project. He also explained that concrete repairs near the proposed residential
development project at Fair Oaks and S. Halcyon Road would be limited to areas needing
immediate repair due to high pedestrian traffic near the elementary school and that other
sidewalk work would be performed by the project developer. Brief discussion ensued
regarding tree removal and replacement and ensuring the City’s approved street tree list is
current.
Mayor Pro Tem Barneich invited public comment. No public comments were received.
8.h. Consideration of an Award of Contract to Sancon Technologies, Inc. for the
Huasna Road/Oro Drive Corrugated Metal Pipe (CMP) and Woodland Drive
Sewer Lining Project, PW 2018-01.
Recommended Action: 1) Award a contract for the Huasna Road/Oro Drive CMP
and Woodland Drive Sewer Lining Project to Sancon Technologies, Inc. in the amount
of $242,061; and 2) Authorize the City Manager to approve change orders for 10% of
the contract amount, $24,206, for unanticipated costs during the construction phase
of the project.
In response to questions by Council Member Storton regarding the bid evaluation and award
process, Director of Public Works Robeson explained that the bid specifications state that the
contract is awarded based on the lowest responsive base bid, and that bid alternates are
added based on available funding for the project.
Mayor Pro Tem Barneich invited public comment. No public comments were received.
Action: Council Member Storton moved, and Council Member Paulding seconded the motion
to approve Consent Agenda Items Items 8.g. and 8.h., with the recommended courses of
action. The motion passed on the following roll-call vote:
AYES: Storton, Paulding, George, Barneich
NOES: None
ABSENT: Ray Russom
9. PUBLIC HEARINGS
None.
Item 8.b. - Page 4
Minutes: City Council Meeting Page 5
Tuesday, April 23, 2019
10. OLD BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Annual Report and Adoption of Resolution of Intention for
Levy of Annual Assessment for Arroyo Grande Tourism Business Improvement
District.
City Manager Bergman provided a brief overview of the staff report which recommended that
the Council 1) Receive and approve the annual report of the Arroyo Grande Tourism Business
Improvement District (AGTBID) Advisory Board; 2) Adopt a Resolution of Intention to levy
and collect assessments within the AGTBID area for Fiscal Year 2019-20 at the same rate
as in Fiscal Year 2018-19; and 3) Set the date for the public hearing for May 28, 2019. He
then introduced Jocelyn Brennan, President/CEO of the South County Chambers of
Commerce.
Ms. Brennan provided an overview of the Advisory Board’s activities over the past year to
market Arroyo Grande as a travel destination and increase lodging stays in the City. She
then turned it over to Verdin Marketing representatives Ashley Akers, Chelsea Modlin, and
Lisa Campolmi, who presented the AGTBID Annual Report and responded to questions from
Council.
Mayor Pro Tem Barneich invited public comment. No public comments were received.
Council comments ensued in support of the AGTBID. Mayor Pro Tem Barneich referred to
the number of vacation rentals that are being advertised in the City of Arroyo Grande and
suggested the Council consider allocating a portion of future TBID funds for enforcement of
unpermitted vacation rentals. City Manager Bergman noted that the proposed AGTBID
Budget for FY 19-20 would be coming to Council in May and the Council could consider
setting aside funding in the budget at that time.
Action: Council Member George moved to approve staff’s recommendations including
adoption of a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING ITS INTENTION TO CONTINUE THE ARROYO GRANDE
TOURISM BUSINESS IMPROVEMENT DISTRICT, TO CONTINUE THE BASIS FOR AND TO
LEVY THE ASSESSMENT FOR THE DISTRICT, AND TO SET A DATE FOR THE PUBLIC
HEARING ON THE DISTRICT AND THE ASSESSMENT FOR THE 2019-20 FISCAL YEAR”,
and setting May 28, 2019 as the date for the public hearing. Mayor Pro Tem Barneich
seconded, and the motion passed on following roll call vote:
AYES: George, Barneich, Paulding, Storton
NOES: None
ABSENT: Ray Russom
Item 8.b. - Page 5
Minutes: City Council Meeting Page 6
Tuesday, April 23, 2019
11.b. Consideration of a Resolution Amending the 2012 Water System Master Plan to
Include a Future Water Well Project at Strother Park.
Public Works Director Robeson and Utilities Manager Taylor presented the staff report which
recommended that the Council: 1) Receive and file the Well Siting Study report dated March
6, 2019 by Cleath-Harris Geologists, Inc.; and 2) Adopt a Resolution amending the 2012
Water System Master Plan to include a future water well project at Strother Park.
Utilities Manager Taylor introduced Tim Cleath, Cleath-Harris Geologists, Inc., who presented
the Well Siting Study. Mr. Cleath and Utilities Manager Taylor responded to questions from
Council.
Mayor Pro Tem Barneich invited public comment. No public comments were received.
Action: Mayor Pro Tem Barneich moved to receive and file the Well Siting Study report dated
March 6, 2019 by Cleath-Harris Geologists, Inc., and to adopt a Resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE
2012 WATER SYSTEM MASTER PLAN TO INCLUDE A FUTURE WATER WELL PROJECT
AT STROTHER PARK”. Council Member Storton seconded, and the motion passed on
following roll call vote:
AYES: Barneich, Storton, Paulding, George
NOES: None
ABSENT: Ray Russom
11.c. Monthly Water Supply and Demand Update and Two-Year Water Supply and
Demand Projections.
Director of Public Works Robeson provided introductory comments. Utilities Manager Taylor
provided an overview of the monthly Water Supply and Demand Report and presented two-
year Water Supply and Demand projections. Utilities Manager Taylor responded to questions
from Council.
Mayor Pro Tem Barneich invited public comment. No public comments were received.
Action: Mayor Pro Tem Barneich moved to receive and file the monthly Water Supply and
Demand Report and two-year Water Supply and Demand projections. Council Member
Paulding seconded, and the motion passed on following roll call vote:
AYES: Barneich, Paulding, Storton, George
NOES: None
ABSENT: Ray Russom
11.d. Consideration of Selection of City Council Representatives for Regional Water
Initiatives.
Community Development Director McClish presented the staff report and recommended the
Council appoint one Council Member and one alternate to serve as a representative for
Item 8.b. - Page 6
Minutes: City Council Meeting Page 7
Tuesday, April 23, 2019
regional water initiatives, including Central Coast Blue. Community Development Director
McClish responded to questions from Council and provided a brief update on the Central
Coast Blue project.
Mayor Pro Tem Barneich invited public comment. No public comments were received.
Action: Mayor Pro Tem Barneich moved to appoint Council Member George to serve as the
representative for regional water initiatives, and to appoint Council Member Paulding as the
alternate. Council Member Storton seconded, and the motion passed unanimously by voice
vote.
12. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they attended as the City’s
appointed representative.
(a) MAYOR RAY RUSSOM: (ABSENT)
(1) California Joint Powers Insurance Authority (CJPIA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Tourism Business Improvement District Advisory Board
(b) MAYOR PRO TEM BARNEICH:
(1) Homeless Services Oversight Council (HSOC)
(2) South County Homeless Taskforce
(3) Zone 3 Water Advisory Board
(c) COUNCIL MEMBER PAULDING:
(1) Air Pollution Control District (APCD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
(4) South County Transit (SCT)
(d) COUNCIL MEMBER STORTON:
(1) Brisco/Halcyon Interchange Subcommittee
(2) Five Cities Fire Authority (FCFA)
(3) Integrated Waste Management Authority Board (IWMA)
(e) COUNCIL MEMBER GEORGE:
(1) Community Action Partnership San Luis Obispo (CAPSLO)
(2) County Water Resources Advisory Committee (WRAC)
(3) Visit SLO CAL Advisory Board
13. COUNCIL COMMUNICATIONS
None.
14. CLOSED SESSION
None.
Item 8.b. - Page 7
Minutes: City Council Meeting Page 8
Tuesday, April 23, 2019
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem Barneich
adjourned the meeting at 8:30 p.m.
__________________________________
Caren Ray Russom, Mayor
ATTEST:
__________________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ______________)
Item 8.b. - Page 8