CC 2019-05-14_08k Amend Contract_Plumbing Retrofit Program
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: SHANE TAYLOR, UTILITIES MANAGER
SUBJECT: CONSIDERATION OF A SECOND AND FINAL TIME EXTENSION TO
THE CONTRACT WITH WATERBOYS PLUMBING, INC. FOR THE
PLUMBING RETROFIT PROGRAM
DATE: MAY 14, 2019
BACKGROUND:
The City Council adopted a Water Conservation Program on May 13, 2003. Phase I of
the program began in April of 2004 and was focused on retrofitting existing residential
plumbing with low flow fixtures. Over the last 14 years, a total of 2,150 single family
homes, 547 apartment units, 246 mobile homes, 260 motel units, 10 church facilities, 165
commercial establishments, and 7 public facilities have been retrofitted. A total of 5,367
toilets, 4,197 faucet aerators, 1,942 showerheads, and 432 pressure regulators were
installed. The total cost to date for Phase I is $1,408,471.33.
BACKGROUND:
The City Council adopted a Water Conservation Program on May 13, 2003. Phase I of
the program began in April of 2004 and was focused on retrofitting existing residential
plumbing with low flow fixtures. Over the last 15 years a total of 2,181 single family
homes, 547 apartment units, 247 mobile homes, 260 motel units, 10 church facilities, 167
commercial establishments, and 7 public facilities have been retrofitted. A total of 5,421
toilets, 4,217 faucet aerators, 1,952 showerheads, and 438 pressure regulators were
installed. The total cost to date for Phase I is $1,424,159.33.
SUMMARY OF ACTION:
Approving the time extension request will ensure the continuance of the Plumbing Retrofit
Program.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
A contract in the amount of $90,695.00 was awarded to Waterboys Plumbing, Inc. on
March 28, 2017. The funds were allocated in the Water Neutralization Fund for the
Plumbing Retrofit Program in the FY 2017/18 budget. On April 10, 2018, the City Council
approved the first of two, 1-year time extensions in the amount of $76,895. Of that
amount, $61,207.00 remains on the current Purchase Order. The cost to extend the
contract for the final one-year extension is $51,170. The program will continue to be
administered by the Public Works Department. Approximately 200 hours per year are
required to continue the program.
RECOMMENDATION:
It is recommended the City Council:
1. Approve the Second Amendment to the Contract for the Plumbing Retrofit
Program with Waterboys Plumbing, Inc. in the amount of $51,170.00; and
2. Authorize the Mayor to execute the Second Amendment.
Item 8.k. - Page 1
CITY COUNCIL
CONSIDERATION OF A SECOND AND FINAL TIME EXTENSION TO THE
CONTRACT WITH WATERBOYS PLUMBING, INC. FOR THE PLUMBING RETROFIT
PROGRAM
MAY 14, 2019
PAGE 2
In 2005, the City adopted a program requiring mandatory retrofit upon change of
ownership of real property (reference Arroyo Grande Municipal Code Chapter 13.06). A
total of 1,530 properties have been issued Water Conservation Certificates pursuant to
AGMC Section 13.06.040 indicating that these residences comply with these
requirements. An estimated 68 million gallons of water per year has been conserved due
to the Plumbing Retrofit Program.
On March 28, 2017, Waterboys Plumbing, Inc. was awarded a one-year contract, which
included an option for two, one year extensions. This is the second and final time
extension request. During the period of their contract, extending over ten years,
Waterboys Plumbing, Inc. has performed to a satisfactory level and the City has received
many favorable comments regarding the quality of workmanship and product.
ANALYSIS OF ISSUES:
Indoor water conservation using retrofitting (Phase I) has proven to be very reliable and
consistent. The per capita consumption for 2018 was 112 gallons per day per person
compared to 194 gallons per day per person in 2007. Phase II programs, which consisted
of washing machine rebates, cash for grass, and large landscape audits, have also
contributed to water conservation in the City. Phase I and II are ongoing, indoor water
conservation retrofits, residential and commercial washing machine rebates are still
available; however, City of Arroyo Grande cash for grass and landscape audits are not
because funding was exhausted. The California State cash for grass program continues
to be available at $2.00 per square foot.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve the second amendment to contract for the Plumbing Retrofit Program;
2. Modify as appropriate and approve the second amendment to contract;
3. Do not approve the second amendment to contract; or
4. Provide direction to staff.
ADVANTAGES:
Every single family residential property retrofitted conserves approximately 12,000
gallons of water per year. Qualified property owners may still take advantage of the
program and receive free retrofitting to comply with the Arroyo Grande Municipal Code
requirements for mandatory retrofit upon change of ownership.
DISADVANTAGES:
Approving the extension to the contract will deplete funds available for Phase II of the
Water Conservation Program by up to $51,170.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
Item 8.k. - Page 2
CITY COUNCIL
CONSIDERATION OF A SECOND AND FINAL TIME EXTENSION TO THE
CONTRACT WITH WATERBOYS PLUMBING, INC. FOR THE PLUMBING RETROFIT
PROGRAM
MAY 14, 2019
PAGE 3
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 8.k. - Page 3
SECOND AMENDMENT TO CONTRACT FOR
CITY OF ARROYO GRANDE PLUMBING RETROFIT PROGRAM
This SECOND AMENDMENT TO CONTRACT (“Second Amendment”) is made and
entered into this 14th day of May, 2019, by and between the CITY OF ARROYO
GRANDE, a California Municipal Corporation (“City”) and WATERBOYS PLUMBING
INC., a California Corporation (“Contractor”). The City and Contractor are sometimes
referred to herein as the “Parties”.
WHEREAS, on March 30, 2017, the City and Contractor entered into a Contract for the
City of Arroyo Grande’s Plumbing Retrofit Program (“Contract”) wherein Contractor
agreed to provide City with plumbing services subject to the terms and conditions set forth
in the Contract. A true and correct copy of the Contract is on file with the Public Works
Department; and
WHEREAS, the Contract includes two (2) one (1) year options to extend; and
WHEREAS, on April 10, 2018, the City Council approved a First Amendment which
extended the Contract for the first of two (2) one (1) year options; and
WHEREAS, the Parties now desire to approve the second and final one (1) year option
to extend the contract.
NOW THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, the Parties agree as follows:
1. The above recitals are true and correct and are incorporated herein by this
reference.
2. Article 1 of the Contract shall be amended in its entirety as follows:
ARTICLE I. For and in consideration of the payments and agreements
hereinafter mentioned to be made and performed by City, Contractor agrees
with City to furnish all materials, equipment and labor and construct facilities
for City, and to perform and complete in a good and workmanlike manner
all the work pertaining thereto shown on the plans and described in the
specifications hereto attached, and to furnish at his own proper cost and
expense all tools, equipment, labor, and materials necessary therefore,
except such materials as in the said specifications are stipulated to be
furnished by City, and to do everything required by this Contract and the
said specifications and plans, and the requirements of the Engineer under
them, to wit:
Item 8.k. - Page 4
CONTRACT SCHEDULE OF COSTS
ITEM
NO.
QTY
UNIT
DESCRIPTION
UNIT
PRICE
AMOUNT
1 100 EA 1.28 gpm Flush Toilet – 12” Rough $240.00 $24,000.00
2 50 EA 1.28 gpm Flush Toilet – 10” Rough $290.00 $14,500.00
3 150 EA Toilet Seat and Cover $16.00 $2,400.00
4 100 EA 1.5 gpm Faucet Aerator $5.00 $500.00
5 25 EA 1.5 gpm Shower Head $18.00 $450.00
6 200 EA Water Pressure Determination $10.00 $2,000.00
7 20 EA Adjust Existing Water Pressure
Regulating Valve $5.00 $100.00
8 20 EA Replace Existing 3/4" Water Pressure
Regulating Valve $1.00 $20.00
9 20 EA Replace Existing 1” Water Pressure
Regulating Valve $2.00 $40.00
10 20 EA Install New 3/4" Water Pressure
Regulating Valve
$169.00 $3,380.00
11 20 EA Install New 1” Water Pressure
Regulating Valve
$189.00 $3,780.00
TOTAL CONTRACT PRICE
$51,170.00
3. The Parties agree to amend the Contract amount to $51,170.00. The term
is extended for an additional one year pursuant to Special Provisions,
Section 11.D and shall expire on March 29, 2020.
4. Except as modified herein, all other terms and conditions of the Contract
shall remain in full force and effect.
IN WITNESS WHEREOF, this First Amendment has been duly executed as of the date
first set forth above.
CITY OF ARROYO GRANDE WATERBOYS PLUMBING, INC.
____________________________ ___________________________
CAREN RAY RUSSOM, MAYOR THOMAS POTTER, OWNER
ATTEST:
_____________________________
KELLY WETMORE, CITY CLERK
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