Agenda Packet 2001-06-12
CITY COUNCIL B"&PI'
AGENDA ~d~
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tern Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member
NOTICE OF SPECIAL MEETING
CITY COUNCIL
AGENDA SUMMARY
TUESDAY, JUNE 12, 2001
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 6:00 P.M.
2. ROLL CALL:
3. FLAG SALUTE
4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS on Special
Meeting Agenda Items. Members of the public wishing to address the
Council on any item described in this Notice may do so when recognized
by the Presiding Officer.
5. PRESENTATION BY CAL POL Y CITY AND REGIONAL PLANNING OF
EAST GRAND A VENUE MASTER PLAN
The City Council will receive a presentation to review the East Grand
Avenue Master Plan concepts prepared by the Cal Poly City and Regional
Planning Department.
6. ADJOURNMENT to Regular City Council Meeting of Tuesday, June 12,
2001 at 7:00 p.m. in the Council Chambers, 215 East Branch Street.
CITY COUNCIL B"&PI'
AGENDA ~/l'~
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tern Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, JUNE 12, 2001
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL COUNCIURDA
3. FLAG SALUTE: ROTARY CLUB OF ARROYO GRANDE
4. INVOCATION: PASTOR JIM SHIELDS, OAK PARK
CHRISTIAN CHURCH, GROVER BEACH
5. SPECIAL PRESENTATIONS:
5.a. Proclamation - Mid-State Bank & Trust "40th Anniversary"
5.b. Proclamations - Attained the Rank of Eaale Scout: Peter Macv. Daniel
Mannon. Todd Vansteenwvk. Jacob Weintraub
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
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AGENDA SUMMARY - JUNE 12,2001
PAGE 2
7. CITIZENS'INPUT, COMMENTS, AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
May 16, 2001 through May 31,2001.
8.b. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment
deposits as of May 31, 2001.
8.c. Award of Contract to DMG-Maximus for Mandated Cost Recovery
(SNODGRASS)
Recommended Action: Adopt Resolution authorizing the City Manager to enter
into a binding agreement with DMG-MAXIMUS for mandated cost recovery
services.
8.d. Mileaae Reimbursement Rate for Employees and Volunteers (SNODGRASS)
[COUNCIURDA]
Recommended Action: Establish 34.5~ per mile as the employee/volunteer
mileage reimbursement rate for FY 2001-02.
8.e. Approval of Minutes (WETMORE)
Recommended Action: Approve minutes as submitted for Special City Council
Meeting of May 31, 2001; Special City Council Meeting of May 22, 2001; and
Regular City Council/Redevelopment Agency Meeting of May 22, 2001.
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AGENDA SUMMARY - JUNE 12,2001
PAGE 3
8. CONSENT AGENDA (continued):
8.f. Adoption of Ordinance Modifyina the California Public Employees'
Retirement System (CaIPERS) Contract (SNODGRASS)
Recommended Action: Adopt Ordinance No. 526 C.S. amending the contract
with California Public Employees' Retirement System.
8.g. Confirmation of Assessments (SNODGRASS)
Recommended Action: 1) Adopt Resolution confirming landscaping
assessments of forty dollars ($40) for all parcels within Tract 1158; and 2) Adopt
Resolution confirming landscaping and lighting assessments of one hundred
dollars ($100) for all parcels within Tract 1769.
8.h. Consideration of Salary/Benefit Adiustments for Manaaement and Part-time
Employees (ADAMS)
Recommended Action: Adopt Resolutions approving salary and benefit
adjustments for management employees for FY 2001-02; salary and benefit
adjustments for part-time employees for FY 2001-02; adjusting the pay rate for
the Fire Department's Fire Mechanic; and establishing two new engineering
position classifications.
8.L The Scenic Creekside Walk Throuah the Historic Villaae of Arroyo Grande -
Phase II, Proaress Payment No.5 (SPAGNOLO)
Recommended Action: Authorize progress payment in the amount of
$100,260.94 to R. Simons Company, Inc. for work completed on the project.
8.j. Award of Contract for the Pauldina Middle School Bicycle Lanes Proiect,
City Proiect No. PW-2001-2 (SPAGNOLO)
Recommended Action: 1) Award the construction contract for the Paulding
Middle School Bicycle Lanes project to R. Burke Corporation in the amount of
$41,736.50; 2) Authorize the City manage to approve change orders not to
exceed the contingency of $4,200 for use only if needed for unanticipated costs
during the construction phase of the project; and 3) Direct staff to issue the
Notice of Award and Notice to Proceed with other necessary contract documents.
9. PUBLIC HEARING:
9.a. Conditional Use Permit Case No. 99-013 to Construct Five (5) Professional
Office Buildinas, and Variance Case No. 01-001 to Deviate from the
Maximum Wall Heiaht Reauirement: Northwest Corner of Camino Mercado
and West Branch Street: Stephen Cool and Gary White (McCANTS)
Recommended Action: It is recommended the City Council continue this item to
the Regular City Council Meeting of July 10, 2001.
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AGENDA SUMMARY - JUNE 12,2001
PAGE 4
10. CONTINUED BUSINESS:
10.a. Adoption of Fiscal Year 2001-02 Budaet (ADAMS)
[COUNCIURDA]
Recommended Action: Adopt Resolution approving the FY 2001-02 Annual
Budget.
11. NEW BUSINESS:
11.a. Reauest to Waive Water and Sewer Connection Fees for the Clark Center
for the Performina Arts (SPAGNOLO)
Recommended Action: Deny the request by Lucia Mar Unified School District
and the Clark Center to waive the water and sewer connection fees related to the
Clark Center for the Performing Arts.
11.b. Leaaue of California Cities Ballot on Grassroots Network (ADAMS)
Recommended Action: Approve the addition of Article XVI to the League of
California Cities by-laws relating to the establishment of a League Grassroots
Network and direct the City Manager to submit the ballot to the League of
California Cities with the "yes" vote.
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would
like to receive feedback, direct staff to prepare information, and/or request a
formal agenda report be prepared and the item placed on a future agenda. No
formal action can be taken.
(a) Consideration of 4/5 City Council vote requirement for major land use
changes and prior City Council direction to refer the matter to the Planning
Commission (Lady).
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can
be taken.
(a) Scheduling of pilot telecasts of City Council meetings
(b) East Branch and East Grand SLOCOG Streetscape Funding Requests
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
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AGENDA SUMMARY - JUNE 12,2001
PAGE 5
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
16. ADJOURNMENT
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473-
5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www.arrovoqrande.orq
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CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08lO4lOO
A Agricultural Preserve
AB Assembly Bill LAFCO Local Agency Formation Commission
ADA Americans with Disabilities Act LOCC League of California Cities
AG General Agriculture LLA Lot Line Adjustment
AGMC Arroyo Grande Municipal Code LUE Land Use Element
AGPOA Arroyo Grande Police Officers' Association MER Lot Merger
APN Assessor's Parcel Number MF Condominium/Townhouse
APCB Air Pollution Control Board MFA Apartments
APCD Air Pollution Control District MHP Mobile Home Parks
ARC Architectural Review Committee 0 Office Professional
ASCE American Society Civil Engineers OCSD Oceano CommUnity Services DIstrict
ASD Administrative Services Department OSCE Open Space and Conservation Element
AWWA American Water Works Association PC Planning Commission
BD Building Division PD Police Department
CA City Attorney PF Public/Quasi Public
CC City Council PPR Plot Plan Review
CCC California Conservation Corps PRD Parks & Recreation Department
CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-application
CD Community Development PSHHC Peoples' Self-Help Housing Corp.
CDBG Community Development Block Grant PSP Planned Sign Program
CE Circulation Element PUD Planned Unit Development
CEC California Energy Commission PW Public Works Department
CECA California Environmental Quality Act RDA Redevelopment AQeooy
CIP Capitallmprovernent Program RE Residential Estate
CIWMP California Integrated Waste Management Plan RFP Request for PropouIa
CM City Manager's Office RFQ Request for Qualifications
cue California Men's Colony RH HUlslde Residential
CMP Congestion Management Plan RHNP Regional HousIng Needs Plan
COC CertIficate of Compliance RR Rural Residential
CPI ConsLmer Price Index RS Suburban ResidentIal
CUP Conditional Use Pennit RTA Reversion to Acreage
DARE Drug Abuse Resistance Education RWacB Regional Water Quality Control Board
DC Development Code SAC Staff AdvIsory Committee
DEA Drug Enforcement Administration SB Senate BUI
E.C. Bection Code SCAT South County Area Transit
EDD Economic Development Department SEIU ServIce Employees International Union
EDU Equivalent Dwelling Unit SF Single Family
EIR Environmental Impact Report SLO San Luis ObIspo
EIS Environmental Impact Statement SLOCOG San Luis Obispo Council of Govemrnents
EOC Economic Opportunity Commission SLOHA San Luis ObIspo HousIng Authority
EVC Economic Vitality Corporation SLONTF San Luis Obispo Narc0tic8 Task Force
FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority
FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory
FDAA Federal Disaster Assistance Administration Committee
FEMA Federal Emergency Management Agency SR Senior Housing
FID Financial Sarvices Department SSLOCOWA South San Luis Obispo County Water A880ciation
FPPC Fair Political Practices Commission SSLOCSD South San Luis ObIspo County SanItation District
FTA Federal Transit Administration SRRE Source Reduction & RecyctIng Element
FY FI8caI Year SWRCD State Water Re8oufoee Control Board
G.C. Government Code TPM Tentative Parcel Map
GC General Commercial TT Tentative Tract Map
GF General Fund TTAC Transportation Technical Advisory Committee
GP General Plan TUP Temporary Use Pennit
GPA General Plan Amendment UBC Unifonn Building Code
HCD California Department of Housing and Community UFC Unifonn fire Code
Development USA . Underground ServIce Alert
HOP Home Occupancy Pennit VAR Variance
HUD Housing and Urban Development Dept. VC Village CommercIal
I Industrial and Business Park VCB SLO County VI8ItonI & Conference Bureau
ISTEA Intermodal Surface Transportation VSR View Shed Review
JPA Joint Powers Authority ZONE 3 San Luis Obispo County Flood Control and Water
Conservation Di8trIct - Zone 3 (Lopez Project)
.~--_..-
Honorary Proclamation Recognlzlllg
Mld-8tate Bank & Trust
40th Anniversary
WHEREAS, Mid-State Bank & Trust started in Arroyo (!rande on June 12, 1961;
and
WHEREAS, Mid-State Bank & Trust has grown to 34 offices from Paso Robles to
Oxnard with $1.4 billion in assets; and
WHEREAS, Mid-State Bank & Trust is the leading private sector employer in
Arroyo Grande with 250 employees based here; and
WHEREAS, Mid-State Bank & Trust is a charter member of the Arroyo Grande
ChamberofConunerce;and
WHEREAS, Mid-State Bank & Trust has raised nearly half a million dollars in the
local March of Dimes WalkAmerica since 1983; and
WHEREAS, Mid-State Bank & Trust strives to be a partner in the community,
cleaning up Highway 101 through Arroyo Grande every month as part of the
Adopt-A-Highway program; and
WHEREAS, Mid-State Bank & Trust also supports efforts to put computers into the
hands of local underprivileged children, and supports Junior Achievement
programs at local schools; and
WHEREAS, Mid-State Bank & Trust sponsors numerous local youth sporting and
academic events, and allows time for its employees to participate in numerous local
service organizations and serve as volunteers for conununity non-profit, such as,
Special Olympics.
NOW THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the
City of Arroyo Grande, on behalf of the City Council, do hereby congratulate and
proudly recognize Mid-State Bank & Trust for its 40 years of providing outstanding
conununity service to the City of Arroyo Grande, it citizens, and the entire South
County by being "Partners in Our Community" .
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the Seal of the City of Arroyo Grande to
be affixed this 12th day of June, 2001.
MICHAEL A. LADY, MAYOR
--~-_._- -~,-------- --
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,
I
I ~. .~~~; tllora~ Proclamation R
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;~,,~.~~;f\.~).\'. PETER MACY"
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, ~,....~'
:,~~i~~;;.~;~ l.or' Attaining th.
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'~, :,:~~/:'/'~I.,~, ank 0" Eagle Scoft
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-fl;. ~ --;...-. "- "," ",Y'V..~:$f~i?
,,;~~~~~he ~oy. Scouts ~f ~erica, ~~ce its fo~~g in 1910 has been ~e
~~,.W~~!~,!-1.91\~amzatton for mstilling positive values m Its youth membership;
." . !~,... '.' .,~, '~r #
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.)Yt'!?~~'t~pproximately two percent of all Boy Scouts nationwide a~~!~'
the ~Ei~1C,;of"E~e'Scout. and " .~f :;t;t;;'~: ,.J.
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.'.~: \. ~;J'.~[.e;~:::" \ ..~:i.." '~~(~~~VW:7~:~'
~~~'~g;QQd Citizenship, Character Development, Physi~t:fj~~~~1ffi.t~~:~;~'
Sei'v!~~\:~~.~~~~:, are ~alities pro~oted by the Boy Scout~~~-t~f~~':t~~t~
demo~~~~e~m both attitude and action of Eagle Scout,s; an~~r;...::,~g~;, . '.. ,
,~,'::"/:,v>, .' I '. < '. .~;';ft{;~~~';:;,~~,;t;~.+*i"j~{:~.~i. '. ~..
WI[ERQA$, )'r.oop 413 of Arroyo Grande', _C~i{onua'i'~s'~p6j( "+~e-:of.:'itsj~,~?;'
ve" own jfienibers - PETER MACY" who Jms.~iiftfi~atHe~ . 6' ,-, .'iif'i~AGtE"-;
J;y . . ." "~'''Y''''"""~ . , "', ',""
SC'OUT . ." ',;. .."o~~~, .' ".~r ;':':~~i',';~'. .,..~iLt,">'; :. .
," , , ..' .... y,.".".. "~"}'" .... "5t'~~',., .',. .
,. . .,~,j ..... '..... + ,. ...."~f:}~.!i~ts~~~~1~~;1;:~~(:!j~"',~}'::.;~~;~~:o;~. ' ,;~:t..~
NOW; TIl1JilEF{)l!.E/i!JE;;n;1lEso1;/ijjJ;i, ~lli~tj,Mi~a~J1\.~';'Ladji'l'~:ayor of
~,-. '", ":.:;"_. f;~;~.,..".,,~-,:::.t_,:~ ':',.._..../,:."....;. :!,~-',t:.-i:>';',;'~,-- .:;' -":,~'"c,~..,.~; ...".;f.~-_....-'; ":--/" .
the qi~..o~~Atiolg..Qt't~d~:,;\pn;~1J.F~a.1f.:tof,ij1e. ,City' ~C6unci1, do hereby
congra~a~~~J3~~Jli:,~~Y\for ~~.~~'the rank of. EAGLE ~~OUT, and
take this .tOl!ep!Y:::t~.,,:recOgntZ~.PETER'S commttment, diligence, and
dedication in r~d completing his Eagle Scout Project. The outcome
of w:1Uch re~lIi~.gn ani! construction of a Contemplation brick patio
withla~~e ;X:,:~~rtheS~Lu1s .~~ispo Women's Shelter.
. - ";.,,1.,,,.< . ..... ....... . Ii ~~
IN ~~'#d~'~)Iia~~tQ set my hand and caused the Seal of .
the City .of Arro;.fuide>i5~e;': !'\', ta this 12th day of June , 2001. .'
. 'It" .~...\;
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MICHAEL A. LADY, MAy<tk. f
;, Hlora~Proclamation Ree . .
. .~ -
DANIEL MANNON
, . . .' .
A":'
:ff -for Attalnlngth.'
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~Rank o-f Eagle Beot_
....,~ .
. y. .( ., .:. ': . '. ',,::",:\~i:1,:~ . .
">WHq~S;The Boy Scouts of America, since its founding in 1910 has been the
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pree,l'iirieJit o~ganization for instilling positive values in its youth membership;
, ..... '1\< " .
and ;.- . -. "'.",. , ,
..t, ""}%~~;":"~:>' .<.... . J
""WIiE.JtEA5, . Approximately two percent of all Boy Scouts nationwide ilttai~r~
the rank ofEaite-,Scout. and' . .,;~'r:.';,i~; .
" ...... ", .. , ~.:-' ',/ ,'!~~:ij,1~~1 /..,~'I/
WHERQ~ G~od Citizenship, Character Development, Physi~a.1~~:Fil~~~~:~.~:',i
Service to ,~ers, are ~ties prW?oted by the Boy SCO~,~jc:/"
demonstrate,d mboth attitude and action of Eagle Scout~; ~,,>pr .:,,.1i,;..,;.~,; t;:~~'!0t.'"
..~t.~~"-' '.' s. .... .., -
~_ .~;:;!~~:(~~\~~~~: ",;"'-",,~-- -;,'-::: >~~:-,; -"i:-~k.-~~':'~:-:".:.,. " . ~
WHEREAS; TJ;,Qop 413 of Arroyo Grande,Califo'inia,-:,j~.~1i"o:d~d~g..~i;t.e'Qf~its~\5':'
very o-wnmembers - DANIEL MANNON, ,~}v~g~J!~'~iJ.d 'ti1e~,~:a:~.1i"~f>'
EAGLE SCOUT "'," <.,;:~~;;~;:.~<;)j;;X'".;i,ta~ '.' ;f".'''~;\?'i."
. . '. .~~l:~,',.;,:,:~',.'.::~~-.~~~~r{:'~t~::':<::J;~~~::t., ._:,'-,>>~.~_: _~#':~~" "j; '1r::'t>/
.':~.. ". ......,Xi,.~;~.,;;~~..~...~..~~~~;. ..., ,/p::s,>'~:: ./~;.>/
NOW; THEREFORE, JiE.fI' RESOf,mp,:.lliat:'I, Michael1\.; -taity. Mayor of
t." , ,: ~ ,,',_ ' ~', ._ '-.:'-..- "'."'" _,":,"', ,'" ',", '.: , " ",' " _, _ " ''-._' .', ,,',
the cl,~ '. of:.j:A:troy()~~de~. on:i:4b~half:: of ,tJte CitY"Counci1, do hereby
congratuIi~e~DANIEL;~ON fo~,a~J1i.eVing the rank of EAGLE SCOUT,
-- ":-.'-"~;",- :u'--~''''''~~:1k'~Mt'''~r:><,-;,-\S;-,'\, .,' ,:...-::,;.-z
and take this 'tpPP:Q~~:to recognIze .DJ\NIEL'S commitment, diligence, and
dedication in;miI.?#'~idWg~~d completing his Eagle Scout Project. The outcome
of Which resUttet;1n t4~:{'esign and construction of a beautiful, high-quality
'. .' ... "',., 't~' . \.
redwood trellis/arbor for the San Luis Obispo Women's Shelter.
1':;~. . ... ".::.. <'I if.;! .
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IN WITNESS ~t!lj:fYJ.OFj1I~aveher.eunto set my hand and caused the. Seal of
the City" of ArroYdIGHinde to'be adixed this 12th day' of JUne, 2001., '.
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t1ji " ,~" " .:' .
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MICHAELA. LADY, MAY(j)R
,
~H P I af R I.
~~~\:~, ,~~ onora~ roc am Ion
:~}y~:,~;.~~~lt'~:. " .",
'} ,'Y'~,;,~,~,'1~,~:T~DD VANSTEENWYK
:.'..'.:....~:~. .'
i:~\r:t:;'/)4IcJi~', i to Att lith
~>,:..:~:~";,~~2;,' , ran ng, .
'~<;.~/\~~~~.!'~~.Rank of Eagle Scott
" :i \...:.. ,1~l~L;1:; '.
',,:,.'t!t~~f~:[he Boy Scouts of America, since its founding in 1910 has been the
.:::pt~en\f~en!\'9J:ganization for instilling positive values in its youth membership;
"'. ari()~:)~:~~~',;:!':~;: I
,..""',.-"..,, :.k"~' .,' "
r~~~~:}.",~,c";;,... . ..' "p
~J7fH.~!iP1:~ .:4pproximately two percent of all Boy Scouts nation~de~tt~~.r
~~ r~s2f E,:~~.Scout; and .~ ..i t!'~;' ~ .
;';'\'':'';,<~''':k';;~''~' "b/,'{;~:;:l1i~::,)' . .-,"
WHER!fAS,'Gopd Citizenship, Character Development, Physica1~~i.tD~~;~~4~,:j\J
Seryif;~..,toOthers, are qualities promoted by the Boy Scout ~~~~~'~~}t:~~~,
deniOnstrated in both attitude and action of Eagle SCOU~.and t~";'J~'~\\"~
'-,;oi:,;. c, '. .", . :'l~t;.'2ig{~~ ,)1': ,,:;.': ~ ':;'i;;I!':'i"\ (
Jf!fEREA~;"Troop 413 of Arroyo Gtande,C~i~Qr;qJ~;~A~~.;~~t;~~~of:.~t~t~: .
very own ft1~b~s - TODD V ANSTEE~,'~6~t~1!~~~8!d;tIi~J~1"~~f"'
EAGLE SCOUT . ~-': ''',''-,' ''''<'''':{'');'''~'~,t."",. '" ..."".,
. ,~.. '. ;.,~~'>' \, ",'~:~'.';:^~~~~;;'~~"":~.~~:t'\~.~~:'~:'~'
NOW; THEREFORE, BEIT,RESOL-vpp,that I., MichaeIA~"'Lady,':Mayor of
" ,...- "',' ,'\_'-"-':~~ ,-:",;.":'~~".'.~'''''.' -"',,.'-' ,,", ,~-:".,~ ,-,,-'--\' .
the C111.. of Nro:>:2 ....,G!@.D.de;:,on'tbe~~:of .the Clty,.Qounci1, do hereby
congrattq$te'f:TQJ?D:?'Y~STEENWYK. .;:for achieving the rank of EAGLE
SCOUT ,';"'an~,~,;:~~~~;@~>~,~pportuJJ.tty to recognize TODD'S . commitment,
diligence, ana~tt,<;c1!c~~c;w~ in undertaking and completing his Eagle Scout
~-,--- '.:-_.,y,.'i_'~' ~',"~' ,~~-
Project. -~he ~utc.gJD.e'of.;;which respIted in the construction of a new foundation
and..walkway~fQri:the clijiaren's pJ~yroom at the San Luis Obispo Women's
Sh It.- . tI:~~r'ti' : ,"", ;,: ?' 'i,
e er." ~~:,;J, ;<;'/'$~!
/~~; .w''''(':''."',:+~ ,\ '.
IN WITNESS JilH~iiEOF,'tIhave~efeunto set my hand and caused the Seal of
the City of Arr~y~lBlride to~~~~e~,this 12th day of June, 2001. .
~.,. ,f,'';' ,.-
'~~':. .~ ":r;~' "'. .
'~~y' ~ " .
t- i 1t-.
MICHAEL A. LADY, MAYOR,
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,---_._---~- _I
'~~9Ira~ Proclamation lee ... ..... I I
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.J~COB WEINTRAPB
':~f}~' ('for Attaining the
." _,....c. # .
'.. \!B-nk of' Eagle Scott:
);;~~'}~';;~r-';
~4~.the Boy Scouts of America, since its founding in 1910 has been the
"pr~~111in~nt()fganization for instilling positive values in its youth membership;
.-....-.,....,' ,-" -..- ... "
. ~tlj~:.i.>!~.,,.~;:,~5,t~~~: .;l
",~,,,>.::,,,,.. " , .iA:
JfH.f~~"~pproximately two percent of all Boy Scouts nation~de ~d.'-
the r~:;.~" ~~~$cout; and ':.:,." .,!';~.~J~ ,,:'
, '. .:'" ", ... ..... .; r.;;~. .:/ic!~~#i~,~i\;" ,A'"~;"
WHEll!J.1:~ '~~{>>d Citizenship, Character Development, Physi9J1~!i~~~l~~4,)~'W',
Service to O~ets, are qualities promoted by the Boy Scout Pr,j '~~~[~4a.tr ".,;t' .
'.~ .:-'. .. ",- ,.,-."" " ~-';'~""'~-:~:,'~"'''?._<';::_-'''''<"':-:~'''' - "';~:,'_:- .
demoDs~~ted. in both attitude and action of Eagle Scout~;,~~..'..' 0 ~:"~~~1~~:'~2};~~~"~.jf~~
. . '.' ....... .~~4 .... ,."..""'.. ." ..'
__ ,/~ : ,_:,..., '. ,:. ~~.__.,. '--'.'t-, ,~j~../::t~~,~~!~;~{ , ,,;-:j:\::"~::,:.,_~_ ':>~. .. ..~;~~ ~ ~~ . _..,:':',~~~;,~,.J'
WHEREA~.T!oop 413 of Arroyo Grande;:iC:~~i.f9~~"f~~lh~DJ ..~~..,tJg.;i!'.}.if;~"
very own members - JACOB WEINTRAUBf;,who..jtii\~)ia.. 'i1l\e!~'ffhe'"" .' \7,of .
EAGLE scouT' '.;;.<;';~~~t*~i,t€ii$~~~'''~ ",,:j;r~;{:.c
. . ~ ;.~ittt"J'~i1;"""W"~~"~'..T"~~~~i',,,~ "'.' . , . . ",.~,",.':.,.,~:.,''t.. 'I'
.<...... .... ,.' ..... .,~"-:;.;:t.~N,'~'.~;(Q<J_.,~;,C'i;-::,;;F.~'~.:,.,c,:'~'~,;/t~',~
NOwt THEilEFOilE, i:ll.EffRES6i~Y!iO/ffiat:'I/Michaei.X.'.iiclr{1\I~yor of
.'c. 4.,"" ~'f, ' '." '.;'.\,.{",~ y--lt ~ '",', '. ' ,... " '. .:'...., .
the City of.;ArroYQGij;Ulde,;'i'on~:,~~:I;1alf-:ofthe,,'Cityo;Gounci1, do hereby
,~",;,,~_,.,.,u., .,' ._..,,_,,\.,;_.~e.,_f'T,,~, ".-":'"'~J~:~\-~' _,_'._ _ "'., _
congranu~t~,,,lAQQB,~INTRAUBfor achieving the rank of EAGLE SCOUT,
..,-.-, :>,:,_~:-,-,,"_---:'-M~_I;-"'~,~",",q, :""<J._"_',,",~
and take thiS:'Jm~9$n1ty"'to recognize ,JACOB'S commitment, diligence, and
dedication in ~l~#i"k.i~,~~d compieting his Eagle Scout iProject. JACOB'S
project W~ t6~.bUi1d a~peOnanent ~BQ structure for the Arroyo Grande High
School Boost!'r16iib. 'Rt'created "and coordinated all the efforts needed to
. "''''1_:', '"..:C:,
. . .," .... . '. . '.1 :'
complete thisNCt,.!Jef!.~,'~:;" -~,~...t\'
. J._ '. :~. . :;-;~.:;.. ~ ,,~,' '_'" _ >~ ":.~':
IN ~ :~:'.V1'j9~a:1~o set my hand and caused the Seal of
the City of Arroyo~de~O b~~, ,. . ,~~Jthis 12th day of June, 2001.
~ ?'}1~~> ..
,,;; I}"
J"J' .... ;
,~~"
MICHAELA. LADY, MAYOR
8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
JANET M. HUWALDT, ACCOUNTING SUPERVISOqlt'
BY:
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: JUNE 12, 2001
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period May 16 - May 31, 2001.
FUNDING:
There is a $700,754.15 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - May 18, 2001 Accounts Payable Check Register
ATTACHMENT 3 - May 18, 2001 Payroll Checks and Benefit Checks
ATTACHMENT 4 - May 25,2001 Accounts Payable Check Register
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of May 15 Through May 31, 2001
June 12, 2001
Presented are the cash disbursements issued by the Department of Financial Services for
the period May 15 to May 31, 2001. Shown are cash disbursements by week of occurrence
and type of payment.
May 18, 2001
Accounts Payable Cks 100734-100824 2 239,045.94
Payroll Checks and Benefit Checks 3 252,303.42
491,349.36
May 25, 2001
Accounts Payable Cks 100846-100935 4 398,130.39
Less Payroll Cks included in Attachment 3 (188,725.60)
209,404.79
Two Week Total $ 700.754.15
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPEGAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - Administrative Services Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Funds
4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272)
4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271)
4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274)
Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279)
4201 - Police Redevelopment Agency ( Fund 284)
4211 - Fire 4103 - Redevelopment Administration
4212 - Building & Safety ENTERPRISE FUNDS
Public Works (Fund 010) Sewer Fund (Fund 612)
4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance
4303 - Street/Bridge Maintenance Water Fund (Fund 640)
4304 - Street Lighting 4710 - Water Administration
4305 - Automotive Shop 4711 - Water Production
Parks & Recreation (Fund 010) 4712 - Water Distribution
4420 - Parks Lopez Administration (Fund 641)
4421 - Recreation 4750 - Lopez Administration
4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350)
4423 - Pre-School Program 5501-5599 - Park Projects
4424 - Recreation-Special Programs 5601-5699 - Streets Projects
4425 - Children in Motion 5701-5799 - Drainage Projects
4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects
4430 - Soto Sport Complex 5901-5999 - Water Projects
4213 - Government Buildings
4460 - Parkway Maintenance
Dept. Index for CounciI.xl.
--"--_.._--
ATTACHMENT 2
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
05/16/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
389 05/10/01 088296 UNITED STATES POSTMASTE POSTAGE BY PHONE 010.4145.5201 2,000.00 2,000.00
100734 05/18/01 000468 A T & T-L/DIST SVC. L/DIST FAX-473-0386 010.4145.5403 30.63
100734 05/18/01 000468 A T & T-L/DIST SVC. L/DIST.FAX-FIRE 010.4211.5403 23.49 54.12
100735 05/18/01 100994 ADMINISTRATIVE FIRE SER REGIS-AFSS QTLY MEETING-HAGLUN 010.4211.5501 20.00 20.00
100736 05/18/01 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GAS 010.4305.5303 50.13
100736 05/18/01 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GAS 640.4712.5610 50.12 100.25
100737 05/18/01 003120 AMERICAN INDUSTRIAL SUP LATEX GLOVES/LEATHER GLOVES 612.4610.5255 58.64 58.64
100738 05/18/01 100897 AMERICAN TEMPS RHINEHART SVCS-4/28 220.4303.5303 703.20
100738 05/18/01 100897 AMERICAN TEMPS RHINEHART SVCS-5/5 220.4303.5303 703.20 1,406.40
100739 05/18/01 009750 BRENDA BARROW REIMB.SUPPLIES-BARROW 010.4424.5252 22.89 22.89
100740 05/18/01 102278 MICAH BENEVEDO B/BALL LGE.SCORER-BENEVEDO 010.4424.5352 15.00 15.00
100741 05/18/01 101074 JOY BREHM B/BALL LGE.OFFICIAL-J.BREHM 010.4424.5352 16.00 16.00
100742 05/18/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5604 98.00 98.00
100743 05/18/01 101619 ROB BURT B/BALL LGE.OFFICIAL-ROB BURT 010.4424.5352 48.00 48.00
100744 05/18/01 102373 C.CALIF.METRO SOFTBALL UMPIRE REGIS 010.4424.5257 270.00 270.00
100745 05/18/01 016692 CALIF. PEACE OFFICER'S A LEGISLATIVE DIGEST SVCS TO JAN 010.4201. 5503 120.00 120.00
100746 05/18/01 102378 VICKI CANDELARIO REF. PARK DEP-CANDELARIO 010.0000.4354 25.00 25.00
100747 05/18/01 102377 CHELE'S FOOD & SPIRITS VOLUNTEER APPRECIATION DINNER 010.4201. 5504 45.61 45.61
100748 05/18/01 023322 CHRISTIANSON CHEVROLET SIGNALS 010.4301. 5603 74.14 74.14
100749 05/18/01 024832 COMMUNICATION SOLUTIONS PUMP STATION REVIEW 640.4712.5303 180.00
100749 05/18/01 024832 COMMUNICATION SOLUTIONS REPL.LEVEL TRANSDUCER 612.4610.5610 753.78
100749 05/18/01 024832 COMMUNICATION SOLUTIONS REPL.ANTENNA 612.4610.5610 264.69 1,198.47
100750 05/18/01 102263 MARCUS CONAWAY B/BALL LGE.SCORER-CONAWAY 010.4424.5352 7.50 7.50
100751 05/18/01 025428 CONSOLIDATED ELECTRICAL MOTOR 010.4420.5605 73.75 73.75
100752 05/18/01 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 15.00 15.00
100753 05/18/01 101585 CSFA 2001 FIRE SVCS DIRECTORIES 010.4211.5503 60.00 60.00
100754 05/18/01 027144 L.N CURTIS & SONS FIRE TENT SHELTER 010.4211.5272 1,910.34 1,910.34
100755 05/18/01 027534 D.G.REPAIR REPL. CLUTCH 010.4301. 5601 564.82
100755 05/18/01 027534 D.G.REPAIR VALVE COVER GASKET 010.4301.5603 47.98 612.80
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
05/16/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
100756 05/18/0,1 102380 DE BLAUW BUILDERS REF.L/SCAPE BOND-580 JENNY 010.0000.2210 1,200.00 1,200.00
100757 05/18/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 48.00 48.00
100758 05/18/01 101255 DORFMAN HOMES,INC. REF.L/SCAPE-132 ANDRE DR 010.0000.2210 1,200.00 1,200.00
100759 05/18/01 030584 DEBI DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 15.00 15.00
100760 05/18/01 033424 FENCE FACTORY CEDAR SPLIT RAIL POSTS 350.5607.7001 203.18 203.18
100761 05/18/01 101379 FERGUSON ENTERPRISES,IN SERVICE SADDLES 640.4712.5610 378.79
100761 05/18/01 101379 FERGUSON ENTERPRISES,IN IRRIGATION METER SUPPLIES 640.4712.5610 533.13 911.92
100762 05/18/01 102084 FIRE SERVICE SPECIFlCAT FIRE HOSE 010.4211.6201 1,381.01
100762 05/18/01 102084 FIRE SERVICE SPECIFICAT RESCUE TOOL 010.4211.6201 9,259.78 10,640.79
100763 05/18/01 100691 FIVE CITIES-TIMES LEGAL #89416 010.4130.5301 46.50 46.50
100764 05/18/01 036114 FULTON FIRE ENGR. INC. REVIEW F.SPRINK-VILLAGE CREEK 010.4212.5303 330.00 330.00
100765 05/18/01 102320 JOSH GOTTLIEB S/BALL LEAGUE UMPIRE-GOTTLIEB 010.4424.5352 64.00 64.00
100766 05/18/01 038532 GRAND PERFORMANCE MUSIC SVCS CALL-SOUND SYSTEM 010.4002.5602 45.00 45.00
100767 05/18/01 101036 GUIDANCE SOFTWARE,INC ENCASE V1/V2 UPGRADES 272 .4201. 6201 1,671. 61 1,671.61
100768 05/18/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 197.92 197.92
100769 05/18/01 100348 JAMIE HEINZE B/BALL LGE.SCORER-HEINZE 010.4424.5352 7.50 7.50
100770 05/18/01 102384 MICHAEL HERNANDEZ REF.C/B.DEP-HERNANDEZ 010.0000.2206 250.00 250.00
100771 05/18/01 042174 HIGGINS & ASSOC,INC. CIRCULATION ELEMENT-GENERAL PL 010.4130.5318 17,208.00
100771 05/18/01 042174 HIGGINS & ASSOC, INC. CIRCULATION ELEMENT-GENERAL PL 010.4130.5318 3,684.00 20,892.00
100772 05/18/01 100325 KEVIN HUNSTAD REF.L/SCAPE BOND-438 STAGECOAC 010.0000.2210 1,200.00 1,200.00
100773 05/18/01 102375 DAN HUTCHINSON REF.L/SCAPE BOND-585 JENNY 010.0000.2210 1,200.00 1,200.00
100774 05/18/01 102260 BRYCEN IKEDA B/BALL LGE.SCORER-lKEDA 010.4424.5352 15.00 15.00
100775 05/18/01 046176 J J'S FOOD COMPANY VOLUNTEER DINNER SUPPLIES 010.4201.5504 17.62
100775 05/18/01 046176 J J'S FOOD COMPANY VOLUNTEER DINNER SUPPLIES 010.4201. 5504 8.54 26.16
100776 05/18/01 100380 KING'S WAY LIFE CENTER REF. PARK DEPOSIT-KING'S WAY 010.0000.4354 25.00 25.00
100777 05/18/01 100985 DOUG LINTNER B/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 32.00
100777 05/18/01 100985 DOUG LINTNER S/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 32.00 64.00
100778 05/18/01 053118 LUCIA MAR UN.SCH.DIST. CUSTODIAL CHARGES-2/10/01 010.4426.5553 162.47 162.47
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
05/16/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
100779 05/18/01 053390 M & M LOCK & KEY RE-KEY CITY HALL 010.4213.5303 516.95 516.95
100780 05/18/01 102261 KIMBERLY MARSALEK B/BALL LGE.SCORER-MARSALEK 010.4424.5352 15.00 15.00
100781 05/18/01 056580 MID STATE BANK ACH DISTRIB-5/07/01 010.4145.5555 57.55 57.55
100782 05/18/01 056394 MIDAS MUFFLER & BRAKE REPR.WASHER/LUBE/OIL/FILTER 010.4301. 5255 101.12
100782 05/18/01 056394 MIDAS MUFFLER & BRAKE REPR.BRAKE LIGHT 010.4301.5603 136.88 238.00
100783 05/18/01 057096 MINER'S ACE HARDWARE STRAPS/KITCHEN SUPPLIES 010.4211.5255 31. 02
100783 05/18/01 057096 MINER'S ACE HARDWARE BROOMS/DUSTPANS 010.4420.5605 34.20
100783 05/18/01 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4420.5605 17.93
100783 05/18/01 057096 MINER'S ACE HARDWARE HARDWARE 010.4211.5255 57.74
100783 05/18/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4201.5605 16.35
100783 05/18/01 057096 MINER'S ACE HARDWARE PAINTING 010.4201.5605 46.00
100783 05/18/01 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 010.4420.5605 8.52
100783 05/18/01 057096 MINER'S ACE HARDWARE SPRAYPAINT 010.4211.5601 6.39
100783 05/18/01 057096 MINER'S ACE HARDWARE MENDER HOSE 010.4420.5605 7.67
100783 05/18/01 057096 MINER'S ACE HARDWARE BOLTS 010.4420.5605 4.69
100783 05/18/01 057096 MINER'S ACE HARDWARE DRAIN CLEANER 640.4712.5604 2.64
100783 05/18/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 640.4712.5610 8.61
100783 05/18/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 640.4712.5603 18.56
100783 05/18/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES/HOLE SAW 010.4211.5601 17.39
100783 05/18/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4213.5604 44.16
100783 05/18/01 057096 MINER'S ACE HARDWARE AA BATTERIES 640.4712.5255 6.73
100783 05/18/01 057096 MINER'S ACE HARDWARE MURIATIC ACID/CLEANER 612.4610.5255 11. 09
100783 05/18/01 057096 MINER'S ACE HARDWARE BUBBLERS 010.4420.5605 14.96 354.65
100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 4.95
100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4425.5255 24.58
100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4420.5201 27.29
100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421.5201 19.31
100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 130.55
100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 9.92
100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 19.24
100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4420.5201 46.87
100784 05/18/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421. 5201 180.78 463.49
100785 05/18/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5303 53.90 53.90
100786 05/18/01 102262 KATHRYN MONTGOMERY B/BALL LGE.SCORER-MONTGOMERY 010.4424.5352 15.00 15.00
100787 05/18/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 64.00 64.00
100788 05/18/01 062712 ORCHARD SUPPLY HARDWARE URINAL KIT 010.4420.5605 14.97 14.97
I
100789 05/18/01 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 37.50 37.50 ,
100548 I
100790 05/18/01 066924 PLAQUE SHAQUE TROPHIES FOR ADULT B/BALL LGE 010.4424.5257 331.70 331. 70
100791 05/18/01 067548 POOR RICHARD'S PRESS COPIES OF BIKE LANE PROJECT 350.5643.7001 166.44
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
05/16/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
100791 05/18/01 067548 POOR RICHARD'S PRESS TYPESET BUSINESS CARDS 010.4102.5306 19.80 186.24
100792 05/18/01 102385 JOHNNIE REINHARDT REF. PARK DEPOSIT-REINHARDT 010.0000.4354 25.00 25.00
100793 05/18/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 32.00 32.00
100794 05/18/01 075660 SAN LUIS PAINTS PAINT SUPPLIES 010.4213.5604 51. 69
100794 05/18/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT/MISC TOOLS 010.4430.5255 62.23
100794 05/18/01 075660 SAN LUIS PAINTS PAINT 010.4420.5605 18.13
100794 05/18/01 075660 SAN LUIS PAINTS PAINT/PAINTING SUPPLIES 010.4213.5604 46.28
100794 05/18/01 075660 SAN LUIS PAINTS FIELDMARKING PAINT 010.4430.5605 143.94
100794 05/18/01 075660 SAN LUIS PAINTS PAINT 010.4213.5604 35.24 357.51
100795 05/18/01 076128 CITY OF SANTA BARBARA CC DIV.QTLY MEETING-FERRARA 010.4001. 5501 25.00 25.00
100796 05/18/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 82.50 82.50
100797 05/18/01 102381 TIMOTHY SCHENBERG RE O/PMT-163 BRISCO RD #F 640.0000.4751 59.91 59.91
100798 05/18/01 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4212.5608 235.47 235.47
100799 05/18/01 101621 TOM SHIFFRAR B/BALL LGE.OFFICIAL-SHIFFRAR 010.4424.5352 32.00 32.00
100800 05/18/01 102216 R. SIMONS COMPANY,INC. SCENIC CREEKSIDE WALK#4 350.5607.7001 41,986.39 41,986.39
100801 05/18/01 101039 SLO CNTY FIRE DEPARTMEN REGIS-WHITNEY/MALONEY 010.4211.5501 1,350.00
100801 05/18/01 101039 SLO CNTY FIRE DEPARTMEN HAND BOOKS 010.4211.5501 128.00
100801 05/18/01 101039 SLO CNTY FIRE DEPARTMEN REGIS FEE-PALM 010.4211.5501 225.00 1,703.00
100802 05/18/01 074880 SLO CNTY TAX COLLECTOR PROP. TAX #007,890,043-RES#5 010.4145.5551 340.59 340.59
100803 05/18/01 101223 SLO CO. FIRE TRAINING URBAN INTERFACE REGIS-FIBICH 010.4211.5501 20.00 20.00
100804 05/18/01 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-4/01 760.0000.2304 59,596.55
100804 05/18/01 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-4/01 760.0000.2305 24,000.00
100804 05/18/01 080808 SOUTH SLO COUNTY SANIT 4-1 SAN.DIST-203 N.RENA 010.4145.5401 13.47
100804 05/18/01 080808 SOUTH SLO COUNTY SANIT 4-1 SAN.DIST-ASH R/RM 010.4145.5401 13.47 83,623.49
100805 05/18/01 080886 SOUTHERN AUTO SUPPLY SAE 30W OIL 010.4305.5603 4.67 4.67
100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 150.93
100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 292.66
100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 10.19
100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 78.60
100806 05/18/0J., 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 232.65 I
100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 69.96
100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 94.11
100806 05/18/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 71. 05 1,000.15
100807 05/18/01 081432 BOB SPEAR B/BALL LEAGUE OFFICIAL-SPEAR 010.4424.5352 32.00 32.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
05/16/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
100808 05/18/01 102376 MICHELE STEARNS REIMB.VOL.APPRECIATION DINNER 010.4201. 5504 191.88 191.88
100809 05/18/01 102171 STRONG PLANNING SVCS, IN GENERAL PLAN UPDATE-EIR 010.4130.5318 14,965.00 14,965.00
100810 05/18/01 084278 TEE'S PLUS 2001 DARE TEES/MEDALLION 010.4201.5504 144.73 144.73
100811 05/18/01 084474 TELEGRAM TRIBUNE T/T SUBSCR TO 9/01/01 010.4120.5503 40.50 40.50
100812 05/18/01 084900 THOMA ELECTRIC CO. ELECTRIC LABOR/MATERIALS 272.4201.6101 815.00 815.00
100813 05/18/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 64.00 64.00
100814 05/18/01 102383 KIM TOMASKO REF. PARK DEPOSIT-TOMASKO 010.0000.4354 25.00 25.00
100815 05/18/01 086346 TROESH READY MIX SAND SLURRY 640.4712.5610 259.66 259.66
100816 05/18/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 165.83 165.83
100817 05/18/01 088084 UNITED GREEN MARK,INC. COMBO STUB WRENCH 010.4420.5605 3.52 3.52
100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-F.CHIEF 010.4211. 5403 19.74
100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-INESS 010.4305.5403 49.08
100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-TAYLOR 640.4710.5403 53.04
100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-SPAGNOLO 010.4301. 5403 31.12
100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-EXTRA 010.4301. 5403 39.99
100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-INSPECTOR 010.4301. 5403 39.99
100818 05/18/01 102007 VERIZON WIRELESS CELL PHONE-STREET SUPER 220.4303.5403 37.41 270.37
100819 05/18/01 101866 VERIZON WIRELESS MESSAG GOV'T BUILDING PAGERS 010.4213.5303 23.71 23.71
100820 05/18/01 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING SVCS 010.4301. 5303 11,007.10
100820 05/18/01 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH 350.5607.7301 3,297.50
100820 05/18/01 090246 JOHN WALLACE & ASSOC. OAK PARK BLVD. WIDENING 350.5609.7301 2,033.50
100820 05/18/01 090246 JOHN WALLACE & ASSOC. PAVEMENT MANAGEMENT SYSTEM 350.5613.7701 1,273.75
100820 05/18/01 090246 JOHN WALLACE & ASSOC. BRISCO/101 INTERCHANGE ALTS 350.5615.7301 162.50
100820 05/18/01 090246 JOHN WALLACE & ASSOC. EL CAMPO/101 INTERCHANGE ALTS 350.5616.7301 293.00
100820 05/18/01 090246 JOHN WALLACE & ASSOC. ROUTE 227 RELINQUISHMENT STUDY 350.5628.7701 286.81
100820 05/18/01 090246 JOHN WALLACE & ASSOC. TALLY HO RECON/227 TO LEPOINT 350.5631.7301 185.00
100820 05/18/01 090246 JOHN WALLACE & ASSOC. FAIR OAKS/VALLEY RD TRAFFIC 350.5636.7301 32.50
100820 05/18/01 090246 JOHN WALLACE & ASSOC. SPRUCE STREET SIDEWALK 350.5641.7501 65.00
100820 05/18/01 090246 JOHN WALLACE & ASSOC. BIKEWAY ONE,PHASES 11 & 111 350.5643.7501 3,961.40
100820 05/18/01 090246 JOHN WALLACE & ASSOC. HUASNA RD OVERLAY 350. 5j45. 7501 689.75
100820 05/18/01 090246 JOHN WALLACE & ASSOC. NEWSOM SPRINGS 350.5754.7501 402.50
100820 05/18/01 090246 JOHN WALLACE & ASSOC. GRAND RECON/PH 3 ELM/OAK PARK 350.5812.7501 88.75
100820 05/18/01 090246 JOHN WALLACE & ASSOC. SEWER MASTER PLAN 350.5814.7701 14,832.79
100820 05/18/01 090246 JOHN WALLACE & ASSOC. RESERVIOR NO.1 DESIGN 350.5903.7501 748.17
100820 05/18/01 090246 JOHN WALLACE & ASSOC. LIERLY LN/MYRTLE WATER MAIN 350.5906.7501 1,603.75 40,963.77
100821 05/18/01 092274 STEVE WHITNEY REIMB.TRAVEL-OES ENGINE 010.4211.5501 134.48 134.48
100822 05/18/01 100290 WILDERNESS OUTFITTERS HELMET 010.4211. 5272 42.56 I
I
I
i
----- I
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
05/16/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
100822 05/18/01 100290 WILDERNESS OUTFITTERS HIP BOOTS 010.4211.5272 199.34 241. 90
100823 05/18/01 092976 WITMER-TYSON IMPORTS K-9 MAINT.TRAINING-APRIL 010.4201. 5322 135.00 135.00
100824 05/18/01 102379 SANDRA ZARATE REF. PARK DEPOSIT-ZARATE 010.0000.4354 25.00 25.00
TOTAL CHECKS 239,045.94
--~-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
05/16/01 08:39 VOUCHER/CHECK REGISTER
FOR PERIOD 11
FUND TITLE AMOUNT
010 GENERAL FUND 76,043.44
220 STREETS FUND 1,807.56
272 CA LAW ENFORCMT TCHNLGY EQUIP. 2,486.61
350 CAPITAL IMPROVEMENT FUND 72,312.68
612 SEWER FUND 1,247.91
640 WATER FUND 1,551.19
760 SANITATION DISTRIBUTION FUND 83,596.55
TOTAL 239,045.94
i
I
i
----- --..---.- I
ATTACID-1ENT 3
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 4/271 TO 5/10/01
05/18/01
FUND 010 222,654.19 Salaries Full time 153,366.39
FUND 220 9,457.89 Salaries Part-Time 20,611.25
FUND 284 4,776.01 Salaries Over-Time 12,221.54
FUND 612 4,643.03 Holiday Pay 529.96
FUND 640 10,772.30 Sick Pay 3,275.88
252,303.42 Annual Leave Pay -
Vacation Buyback -
Sick Leave Buyback -
Vacation Pay 2,643.33
Compo Pay 3,361.63
Annual Leave Pay 969.42
PERS Retirement 14,878.87
Social Security 14,023.14
PARS Retirement 223.38
State Disability Ins. 653.85
Health Insurance 19,390.76
Dental Insurance 3,367.53
Vision Insurance 719.46
Life Insurance 542.50 I
I
Long Term Disability 779.81 I
Uniform Allowance -
Car Allowance 400.00
Council Expense -
Employee Assistance 244.72
Uniform Allowance -
Motor Pay 100.00
Total: 252,303.42
----.~- '--
ATTACHMENT 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
OS/23/01 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
390 05/17/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.5-10-01 P/R 011.0000.1015 188,725.60 188,725.60
100846 OS/25/01 000234 A & R WELDING SUPPLY CYLINDER RENTAL 010.4211.5601 14.00 14.00
100847 OS/25/01 102360 SHIREEN ALFARO REF.C/B.DEPOSIT-ALFARO 010.0000.2206 250.00 250.00
100848 OS/25/01 004134 AMERICAN WATER WORKS AS AWWA STANDARDS REVISIONS 640.4710.5503 335.00 335.00
100849 OS/25/01 102372 AQUA LAB INDUSTRIES, INC AIR BOTTLE SVCS 010.4211. 5303 16.00
100849 OS/25/01 102372 AQUA LAB INDUSTRIES,INC AIR BOTTLE SVCS 010.4211. 5303 132.00 148.00
100850 OS/25/01 100287 ARROYO GRANDE BAKERY REFRESHMENTS-LIEBERT/CASSIDY 010.4001. 5501 69.08 69.08
100851 OS/25/01 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 010.4001. 5501 9.05
100851 OS/25/01 101044 CITY OF ARROYO GRANDE TRAINING SUPPLIES 010.4001. 5501 20.50
100851 OS/25/01 101044 CITY OF ARROYO GRANDE SUPPLIES 010.4101. 5201 17.92
100851 OS/25/01 101044 CITY OF ARROYO GRANDE BREAKFAST SUPPLIES 284.4103.5505 6.99
100851 OS/25/01 101044 CITY OF ARROYO GRANDE TRAINING SUPPLIES 010.4001. 5501 13.00
100851 OS/25/01 101044 CITY OF ARROYO GRANDE CC MEETING SUPPLIES 010.4001. 5201 32.58
100851 OS/25/01 101044 CITY OF ARROYO GRANDE TRANS. FILM 010.4130.5201 22.46
100851 OS/25/01 101044 CITY OF ARROYO GRANDE MEETING SUPPLIES 284.4103.5505 7.00
100851 OS/25/01 101044 CITY OF ARROYO GRANDE CALBO PARKING 010.4212.5501 6.00
100851 OS/25/01 101044 CITY OF ARROYO GRANDE CSMFO MEETING SUPPLIES 010.4120.5501 24.87
100851 OS/25/01 101044 CITY OF ARROYO GRANDE TC MILEAGE/OFFICE SUPPLIES 010.4301.5201 17.01
100851 OS/25/01 101044 CITY OF ARROYO GRANDE TC MILEAGE/OFFICE SUPPLIES 010.4301. 5201 25.61
100851 OS/25/01 101044 CITY OF ARROYO GRANDE LOPEZ TECH SUPPLIES 010.4001. 5201 8.20
100851 OS/25/01 101044 CITY OF ARROYO GRANDE SUPPLIES 010.4101. 5201 15.76
100851 OS/25/01 101044 CITY OF ARROYO GRANDE CODE ENFORCEMENT PHOTO 010.4130.5201 8.08
100851 OS/25/01 101044 CITY OF ARROYO GRANDE BANDAIDS-OFFICE SUPPLIES 010.4120.5201 1. 07
100851 OS/25/01 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301. 5201 33.84 269.94
100852 OS/25/01 009008 BANKCARD CENTER CALED REGIS-DICKENS 010.4001.5501 480.00
100852 OS/25/01 009008 BANKCARD CENTER GASOLINE-WETMORE 010.4002.5501 24.49
100852 OS/25/01 009008 BANKCARD CENTER GASOLINE-WETMORE 010.4002.5501 43.21
100852 OS/25/01 009008 BANKCARD CENTER HOTEL-WETMORE 010.4002.5501 489.85
100852 OS/25/01 009008 BANKCARD CENTER HOTEL-SHEELEY 284.4103.5501 140.61
100852 OS/25/01 009008 BANKCARD CENTER HOTEL-DICKENS 010.4001. 5501 290.38
100852 OS/25/01 009008 BANKCARD CENTER MEETING SUPPLIES-DEPT. HEALTH 640.4712.5255 34.83
100852 OS/25/01 009008 BANKCARD CENTER OFFICE SUPPLIES 010.4301.5201 79.13
100852 OS/25/01 009008 BANKCARD CENTER ROOM/GASOLINE-SEMINAR 640.4710.5501 489.71
100852 OS/25/01 009008 BANKCARD CENTER COLOR PRINTER 010.4130.6001 630.19
100852 OS/25/01 009008 BANKCARD CENTER LGC SLIDE SHOW 010.4130.5201 55.00
100852 OS/25/01 009008 BANKCARD CENTER ROOM-MONTEREY 284.4103.5501 435.75
100852 OS/25/01 009008 BANKCARD CENTER AWWA SPRING CONF-TAYLOR 640.4712.5501 160.00
100852 OS/25/01 009008 BANKCARD CENTER GASOLINE 640.4712.5501 18.00
100852 OS/25/01 009008 BANKCARD CENTER GASOLINE 640.4712.5501 36.00
100852 OS/25/01 009008 BANKCARD CENTER UNIFORM BRASS 010.4211. 5272 16.56
100852 OS/25/01 009008 BANKCARD CENTER FUEL 010.4211.5324 27.50
100852 OS/25/01 009008 BANKCARD CENTER FUEL 010.4211.5324 27.40
100852 OS/25/01 009008 BANKCARD CENTER ROOM-FIBICH 010.4211. 5324 90.72
100852 OS/25/01 009008 BANKCARD CENTER REGIS-SCHMIDT/WIEGAND 010.4212.5255 290.00 3,859.33
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
OS/23/01 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
100853 OS/25/01 010412 ALBERT BEATTIE REIMB.BOOKS/TUITION-BEATTIE 010.4201.5502 33.07 33.07
100854 OS/25/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 89.00 89.00
100855 OS/25/01 013026 BRISCO MILL & LUMBER FENCE TOOL PLIERS 220.4303.5273 45.95
100855 OS/25/01 013026 BRISCO MILL & LUMBER KEEPER STRAPS/SPARK LIGHTER 220.4303.5613 5.85
100855 OS/25/01 013026 BRISCO MILL & LUMBER DUP.KEYS/KEY RINGS 220.4303.5255 14.87 66.67
100856 OS/25/01 101752 BSN/PASSON'S/GSC/CONLIN 1-4 WHEEL DRY LINE MARKER 010.4430.5605 238.00 238.00
100857 OS/25/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-MAY 1-14 225.4553.5507 1,788.00 1,788.00
100858 OS/25/01 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINTS-PD 010.4201.5324 127.00
100858 OS/25/01 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINTS-CITY 010.4425.5315 32.00 159.00
100859 OS/25/01 017628 CA. ST . EMERGENCY SERVI CE SEMS EXECUTIVE COURSE/LOCAL 278.4207.5255 4,500.00 4,500.00
100860 OS/25/01 014382 CAL POLY FOUNDATION FIXED PRICE AGREE-E.GRAND DESI 010.4130.5318 2,800.00 2,800.00
100861 OS/25/01 022464 CHAMPLAIN PLANNING PRES SUBSCRIPTION-PLANNING COMMISS 010.4130.5503 95.00 95.00
100862 OS/25/01 023010 RICHARD CHECANSKY PARKING/TUITION-CHECANSKY 010.4201.5502 103.50 103.50
100863 OS/25/01 102386 CHIEF SUPPLY RADIO BATTERIES 010.4201.5606 270.96 270.96
100864 0~/25/01 102282 CINGULAR WIRELESS CELL PHONE-CROCKETT 010.4130.5201 17.67 17 .67
100865 OS/25/01 023490 CITY NATIONAL BANK 97 LEASE PURCHASE 97-036-AF 010.4145.5803 57,895.56
100865 OS/25/01 023490 CITY NATIONAL BANK 97 LEASE PURCHASE 97-036-AF 612.4610.5803 45,379.04
100865 OS/25/01 023490 CITY NATIONAL BANK 97 LEASE PURCHASE 97-036-AF 640.4712.5803 27,669.50
100865 OS/25/01 023490 CITY NATIONAL BANK 97 LEASE PURCHASE 97-036-AF 220.4303.5803 2,210.37 133,154.47
100866 OS/25/01 024492 COLD CANYON LAND FILL AGPD TO DUMP 010.4420.5307 12.00 12.00
100867 OS/25/01 101528 COMPUTERLAND NETSHELTER STAND/WIRING/SWITCH 272 .4201. 6101 3,317.00
100867 OS/25/01 101528 COMPUTERLAND PANEL PATCH/BRKT/CORD 272.4201.6101 340.41
100867 OS/25/01 101528 COMPUTERLAND HUB TCOM OFC-SPED 8PT 10 272.4201.6101 116.63 3,774.04
100868 OS/25/01 101638 TYLER COON S/BALL LEAGUE SCORER-COON 010.4424.5352 37.50 37.50
100869 OS/25/01 100612 CRISTANDO HOUSE,INC. SUPER. MANAGEMENT-MCBRIDE 010.4201. 5501 203.00 203.00
100870 OS/25/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 35.00
100870 OS/25/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 21. 67
100870 OS/25/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101. 5201 21.67
100870 OS/25/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 21. 66 100.00
100871 OS/25/01 027534 D.G.REPAIR REPR.AIR CONDITIONING 010.4201.5601 426.24
100871 OS/25/01 027534 D.G.REPAIR REPR.DRlVE LINE 220.4303.5603 260.00 686.24
100872 OS/25/01 101369 KIMBERELY DEBLAUW REIMB.BOOKS/TUITION/EVAL FEE 010.4201.5502 552.48 552.48
----.-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
OS/23/01 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
100873 OS/25/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 48.00 48.00
100874 OS/25/01 030584 DEB I DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 15.00 15.00
100875 OS/25/01 101379 FERGUSON ENTERPRISES,IN BOLT SETS 640.4712.5610 29.70 29.70
100876 OS/25/01 033702 TERENCE FIBICH PARKING/FUEL-FIBICH 010.4211. 5255 34.85 34.85
100877 OS/25/01 101817 FIVE CITIES YOUTH BASKE REF. EXCESS B/BALL REVENUES 010.4426.5319 16,969.50 16,969.50
100878 OS/25/01 035802 FRANK'S LOCK & KEY INC REPL.IGNITION CYLINDER/KEY 010.4201. 5601 51.94 51.94
100879 OS/25/01 101763 BILLYE GIFFORD REF. PARK DEPOSIT-GIFFORD 010.0000.4354 25.00 25.00
100880 OS/25/01 102320 JOSH GO'ITLIEB S/BALL LEAGUE UMPIRE-GOTTLIEB 010.4424.5352 64.00 64.00
100881 OS/25/01 038376 GRAND AUTO PARTS OIL 010.4201.5601 29.40 29.40
100882 OS/25/01 101881 GREATAMERlCAN LEASING C PANASONIC COPIER LEASE 010.4130.5303 319.07 319.07
100883 OS/25/01 102357 CRAIG HENDRICKS REIMB.TUITION-MASTERS 010.4201. 5502 800.00
100883 OS/25/01 102357 CRAIG HENDRICKS REIMB.BOOKS-MASTERS 010.4201.5502 97.94 897.94'
100884 OS/25/01 044496 INFORMATION SERVICES DP ON LINE TRANS-APRIL 010.4201.5606 53.14 53.14
100885 OS/25/01 045708 INTOXlMETERS, INC. REPR.BREATHING MANIFOLD 010.4201.5255 138.57 138.57
100886 OS/25/01 046176 J J'S FOOD COMPANY CMC SODAS 220.4303.5613 45.71 45.71
100887 OS/25/01 046508 JACK'S REPAIR SERVICE REPL.BATTERY/SERVICE 010.4201. 5601 143.83 143.83
100888 OS/25/01 052270 LIGHTNING POWDER CO,INC NIK STICK #3 010.4201.5255 15.99 15.99
100889 OS/25/01 101557 LINEAR SYSTEMS LINEAR DIGITAL CAMERA KIT 272 .4201. 6201 1,657.60 1,657.60
100890 OS/25/01 100985 DOUG LINTNER S/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 48.00 48.00
100891 OS/25/01 101173 LONGS DRUG STORE PHOTO PROCESSING-APRIL 010.4201. 5255 23.79 23.79
100892 OS/25/01 053118 LUCIA MAR UN.SCH.DIST. TRANS.HARLOE & OCEAN VIEW 010.4425.5303 210.00 210.00
100893 OS/25/01 053274 LYON & CARMEL PROF.LEGAL SVCS-4/01 010.4003.5304 11,157.94 11,157.94
100894 OS/25/01 056394 MIDAS MUFFLER & BRAKE R/R BRAKE RELEASE CABLE 010.4420.5601 54.55 54.55
100895 OS/25/01 057096 MINER'S ACE HARDWARE PVC PIPE 010.4420.5605 2.13
100895 OS/25/01 057096 MINER'S ACE HARDWARE ELBOWS 010.4420.5605 6.29
100895 OS/25/01 057096 MINER'S ACE HARDWARE LADDER 010.4201. 5605 53.49
100895 OS/25/01 057096 MINER'S ACE HARDWARE HOOKS/CLEANER 010.4211.5255 12.81
100895 OS/25/01 057096 MINER'S ACE HARDWARE WALL PLATES 010.4213.5604 2.95
100895 OS/25/01 057096 MINER'S ACE HARDWARE KITCHEN SUPPLIES/CORD 010.4211. 5255 10.67
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
OS/23/01 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
100895 OS/25/01 057096 MINER'S ACE HARDWARE CONNECTOR 010.4211.5255 9.62
100895 OS/25/01 057096 MINER'S ACE HARDWARE HAMMERS 640.4712.5273 24.37
100895 OS/25/01 057096 MINER'S ACE HARDWARE PAINT SUPPLIES 640.4 712.5255 9.08
100895 OS/25/01 057096 MINER'S ACE HARDWARE COUPLERS/HEX BUSHING/ELBOWS 640.4712.5609 31.69
100895 OS/25/01 057096 MINER'S ACE HARDWARE ELBOWS/NIPPLE 640.4712.5609 5.75
100895 OS/25/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 640.4712.5609 2.23 171 . 08
100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 284.4103.5201 8.01
100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 62.83
100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 17.97
100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 23.90
100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 224.59
100896 OS/25/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 74.63 411.93
100897 OS/25/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 32.00 32.00
100898 OS/25/01 059124 MUSTANG TREE CARE PRUNE TREE-436 TANNER 010.4420.5303 487.50
100898 OS/25/01 059124 MUSTANG TREE CARE PRUNE TREE-437 TANNER 010.4420.5303 168.75
100898 OS/25/01 059124 MUSTANG TREE CARE PRUNE TREE-439 TANNER 010.4420.5303 356.25 1,012.50
100899 OS/25/01 101749 NAT'L ASSOC.WATCH/CLOCK REF.C/B.DEPOSIT-WATCH/CLOCK 010.0000.2206 250.00 250.00
100900 OS/25/01 062712 ORCHARD SUPPLY HARDWARE IRRIGATION SUPPLIES 640.4712.5609 168.39 168.39
100901 OS/25/01 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 185.77
100901 OS/25/01 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 33.34
100901 OS/25/01 063960 PACIFIC BELL ALARM 473-2041 010.4145.5403 18.44
100901 OS/25/01 063960 PACIFIC BELL PHONE 489-2345 010.4145.5403 34.64
100901 OS/25/01 063960 PACIFIC BELL SLO CLETS NET 021-2713 010.4145.5403 297.42
100901 OS/25/01 063960 PACIFIC BELL ALARM 841-3953 010.4211. 5403 31. 83
100901 0,5/25/01 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31. 83
100901 OS/25/01 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31. 83
100901 OS/25/01 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31. 83
100901 OS/25/01 063960 PACIFIC BELL ALARM 271-7480 010.4201. 5403 64.61
100901 OS/25/01 063960 PACIFIC BELL SLO CLETS NET 267-8633 010.4145.5403 97.08
100901 OS/25/01 063960 PACIFIC BELL PAY PHONE 479-9816 010.4145.5403 51.85
100901 OS/25/01 063960 PACIFIC BELL PAY PHONE 489-9867 010.4201. 5403 53.78 964.25
100902 OS/25/01 101598 PACIFIC GAS & ELECTRIC STREET LIGHT CONNECT. FEE-CREEK 350.5607.7001 440.00 440.00
100903 OS/25/01 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 37.50 37.50
100904 OS/25/01 066320 PIONEER EQUIPMENT CO. REPACK CURBSIDE STABILIZER 220.4303.5603 217.68 217.68
100905 OS/25/01 066690 PITNEY BOWES POSTAGE METER RIBBON CASS. 010.4201. 5201 56.46 56.46
100906 OS/25/01 066924 PLAQUE SHAQUE ACRYLIC BADGE PLAQUE 010.4201.5504 74.90
100906 OS/25/01 066924 PLAQUE SHAQUE ENGRAVED PLATES-DARE PLAQUES 010.4201.5504 21.40 96.30
100907 OS/25/01 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211.5206 17.43
100907 OS/25/01 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211.5206 19.11 36.54
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
OS/23/01 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
10'0908 OS/25/01 100686 PURCHASE POWER POSTAGE LATE FEES 010.4201.5201 33.25 33.25
100909 OS/25/01 069576 RADIO SHACK PHOTOLIT BATTERIES 220.4303.5255 10.69 10.69
100910 OS/25/01 100723 RON'S NURSERY PLANT 010.4420.5605 42.80 42.80
100911 OS/25/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 32.00 32.00
100912 OS/25/01 100200 RRM DESIGN GROUP PROF.SVCS-R.G.PK PLAN 350.5512.7501 8,215.89 8,215.89
100913 OS/25/01 099082 SAN JOSE STATE UNIV. REGIS-JIM WILLIAMS (ROBBERY) 010.4201. 5501 404 . 00 404 . 00
100914 OS/25/01 102388 SAN LUIS BAY INN REF. PARK DEPOSIT-SL BAY INN 010.0000.4354 25.00 25.00
100915 OS/25/01 075130 SAN LUIS OBISPO CNTY.NE CLASSIFIED AD-PARKS & REC 010.4421.5316 272.11 272.11
100916 OS/25/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 45.00 45.00
100917 OS/25/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,433.06 1,433.06
100918 OS/25/01 100124 SLO CNTY OFFICE OF EDUC LIVE SCAN FINGERPRINTS 010.4425.5315 12.00 12.00
100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY NO TOUCH TIRE CLEANER 010.4420.5603 17 .08
100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY FILTER 220.4303.5603 4.55
100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY FILTER/LITHIUM GREASE 010.4211.5601 60.65
100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY FUEL STABILIZER 010.4201.5601 2.42
100919 OS/25/01 080886 SOUTHERN AUTO SUPPLY TIRE CLEANER 010.4201.5601 22.44 107.14
100920 OS/25/01 102387 SOUTHERN CA. INSTITUTE 0 REIMB.TUITION-CHECANSKY 010.4201. 5502 2,085.00 2,085.00
100921 OS/25/01 081432 BOB SPEAR S/BALL LEAGUE UMPIRE-SPEAR 010.4424.5352 32.00 32.00
100922 OS/25/01 082134 STATEWIDE SAFETY & SIGN PAPER "NO PARKING" SIGNS 220.4303.5613 107.00 107.00
100923 OS/25/01 102376 MICHELE STEARNS REIMB.BAND-VOLUNTEER DINNER 010.4201. 5504 200.00 200.00
100924 OS/25/01 082328 STERLING COMMUNICATIONS RADIO SVC. AGREEMENT 010.4201.5606 995.00
100924 OS/25/01 082328 STERLING COMMUNICATIONS ANT VHF/CABLE ACCESSORIES 010.4211.5603 81.11 1,076.11
100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 145.40
100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.5601 13.95
100925 OS/25/01 083226 SUNSET NORTH CAR WASH, CAR WASHES 010.4420.5601 21. 95
100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4305.5601 13.95
100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 612.4610.5601 31. 90
100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 19.95
10092S OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201.5601 37.06-
100925 OS/25/01 083226 SUNSET NORTH CAR WASH CAR WASHES 612.4610.5601 29.76- 180.28
100926 OS/25/01 084084 TAYLOR'S TUNE-UP SHOP TUNE UP-PW24 612.4610.5601 258.25 258.25
100927 OS/25/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 32.00 32.00
_......_--_._~-_.- ----,
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
OS/23/01 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
100928 OS/25/01 085878 TRANS-KING TRANSMISSION FLUSH TRANS 612.4610.5601 126.61 126.61
100929 OS/25/01 102327 SHERI TRUPPA REF. PARK DEPOSIT-TRUPPA 010.0000.4354 25.00 25.00
100930 OS/25/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 294.26 294.26
100931 OS/25/01 088218 UNITED STATES POSTMASTE BULK PERMIT #37 POSTAGE-GRAND 284.4103.5501 700.00 700.00
100932 OS/25/01 101866 VERIZON WIRELESS MESSAG F.D. PAGER SVCS 010.4212.5403 76.74 76.74
100933 OS/25/01 102374 VETRONIX CORPORATION CRASH DATA RETRIEVAL UNIT 272 .4201. 6201 2,507.50 2,507.50
100934 OS/25/01 092430 JAMES WILLIAMS ROBBERY INVEST-WILLIAMS 010.4201.5501 757.00 757.00
100935 OS/25/01 092586 LEE WILSON ELECTRIC COM RELOCATE CONTROLLER 010.4213.5303 560.00
100935 OS/25/01 092586 LEE WILSON ELECTRIC COM AGPD RELOCATE CONTROLLER 010.4201. 5605 200.00 760.00
TOTAL CHECKS 398,130.39
--"-.--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
OS/23/01 08:28 VOUCHER/CHECK REGISTER
FOR PERIOD 11
FUND TITLE AMOUNT
010 GENERAL FUND 106,860.74
011 PAYROLL CLEARING FUND 188,725.60
220 STREETS FUND 3,268.71
225 TRANSPORTATION FUND 1,788.00
272 CA LAW ENFORCMT TCHNLGY EQUIP. 7,939.14
278 99-00 FED LOCAL LAW ENFORCE GT 4,500.00
284 REDEVELOPMENT AGENCY FUND 1,298.36
350 CAPITAL IMPROVEMENT FUND 8,655.89
612 SEWER FUND 46,014.53
640 WATER FUND 29,079.42
TOTAL 398,130.39
---~--- - ,,-
8.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 9
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR 91-
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: JUNE 12, 2001
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of May 31, 2001, as required by Government Code Section 53646 (b).
--.....-- ------
CITY OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
As of May 31, 2001
June 12, 2001
This report presents the City's investments as of May 31, 2001. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of May 31, 2001, the investment portfolio was in
compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of May 31, 2001 compared with the prior month
and the prior year.
Date: May 2001 April 2001 May 2000
Amount: $10,100,000 10,350,000 7,710,000
Interest Rate: 6.16% 6.16% 5.8%
B.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~
SUBJECT: AWARD CONTRACT TO DMG-MAXIMUS FOR
MANDATED COST RECOVERY SERVICES
DATE: JUNE 12, 2001
RECOMMENDATION:
It is recommended the City Council adopt a resolution authorizing the City Manager to
enter into a binding agreement with DMG-MAXIMUS for mandated cost recovery
services.
FUNDING:
Funding of a maximum of $5,550 for mandated cost recovery will be made from the
Non-departmental budget for contract services and from recovered costs.
DISCUSSION:
When the State of California mandates certain actions and procedures of local
government agencies, they are required to reimburse for costs incurred by the local
agencies to comply with these mandates. The firm of DMG-MAXIMUS specializes in
compiling the costs to carry out State mandates, completing required forms and
documentation, and filing the actual claims on behalf of local agencies.
The City of Arroyo Grande has contracted with DMG-MAXIMUS for mandated cost
recovery services during the last five years. During this five-year period the City has
received approximately $140,100 from the State of California for mandated cost while
paying DMG-MAXIMUS approximately $18,700, thus receiving a net benefit of
approximately $121,400. The following table reports the revenue and expenses by
fiscal year.
Fiscal State Consultant Net
Year Payments Fee Benefit
1996-97 $ 24,690.00 $ 2,700.00 $ 21,990.00
1997-98 30,904.00 3,322.00 27,582.00
1998-99 15,851.00 3,371.00 12,480.00
1999-00 25,531.00 3,386.00 22,145.00
2000-01 43,160.00 5,896.00 37,264.00
Total $ 140,136.00 $ 18,675.00 $ 121,461.00
- -.--- -- -'~'-'-'-~--
MANDATED COST RECOVERY
JUNE 12, 2001
PAGE 2
The contract is divided into two categories. The first category is called "Annual Fall
Claims" which includes business tax reporting, open meeting law claims, and
investment reporting claims. The cost to file these claims on behalf of the City will be a
fixed fee of $2,800. The second claim category is "New Claims", which will include
claims for new mandates approved by the State and claims previously funded but
unpaid by the State. The cost for new claim reporting will be on a contingent basis of
30% of recovered cost with a maximum fee of $2,750. In Fiscal Year 1999-00 the City
paid $2,550 for the Annual Fall Claims. Because the State did not remit monies for new
claims that year, the City was not obligated to pay DMG-MAXIMUS a contingent fee.
For Fiscal Year 2001-02 the City can expect to pay between the $2,800 minimum (Fall
Claim fee) and the $5,550 maximum ($2,800 plus $2,750).
The City has gained over $121,400 from previous contracts with DMG-MAXIMUS. At
worst, the minimum cost without matching revenues for the 2001-02 contract could be
$2,800 if the State denied all claims. However, it is likely that the City would receive
approximately $10,000 for open meeting law claims and business tax reporting claims.
Therefore, it is recommended that the City Council authorize the City Manager to
contract with DMG-MAXIMUS for continued mandated cost recovery services.
AL TERNA TIVES:
The following alternatives are presented for the City Council's consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AUTHORIZING A CONTRACT
WITH DMG-MAXIMUS FOR MANDATED COST
RECOVERY SERVICES
WHEREAS, City of Arroyo Grande ("City") is a duly authorized municipal corporation
existing under the laws of the State of California; and
WHEREAS, City desires to enter into agreements for the development, submission,
and negotiation of cost claims pertaining to state mandated programs; and
WHEREAS, DMG-MAXIMUS ("Corporation") has the resources, skill, and expertise to
provide City with mandated cost recovery services of the highest level.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Arroyo
Grande that the City Manager is hereby authorized in the name and on behalf of the
City to enter into binding agreements with the Corporation for mandated cost recovery
services, upon such terms as deemed to be advisable to said officer and to execute, as
agent for the City, all necessary agreements.
On motion of Council Member , seconded by Council Member
,and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
,-....-.---..--- ----,-,._---
Contract Number: 01F-233
Agreement to Provide
Mandated Cost Claiming Services
TillS AGREEMENT, entered into this day of , 2001 and
effective immediately by and between DMG-MAXIMUS (hereinafter "Consultant") and the City
of Arroyo Grande (hereinafter "City"),
WHEREAS, Article xum of the California State Constitution provides that cities may recover
costs associated with carrying out programs mandated by the State of California,
WHEREAS, the City desires to obtain maximum reimbursement for costs incurred in carrying out
State mandated programs, and has determined that engaging the Consultant to assist in the
mandated cost claim preparation process is the most economical and cost effective means for
preparing the City's state mandated cost claims; and
WHEREAS, the Consultant is staffed with personnel knowledgeable and experienced in
determining the costs of governmental programs and in the submission of cost claims to the State
of California, and
WHEREAS, the City desires to engage the Consultant to assist in developing, submitting, and
negotiating cost claims pertaining to state mandated programs.
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. Scone of Services
The Consultant shall prepare claims for reimbursable state mandated c9sts as provided
herein.
A. Annual State Mandated Cost Reimbursement Claims
The Consultant shall prepare and file applicable actual annual state mandated cost
reimbursement claims for the 2000-200 I fiscal year and estimated claims for the 2001-
2002 fiscal year. The fiscal year 2000-2001 actual.claims to be filed are claims that are
included in the State Controller's Claiming Instructions that provide for timely filed claims
to be submitted by January 15,2002.
B. All Other Claims for Which Claiming Instructions Are Issued in FY 2001-
2002
With the exception of the claims in Scope of Services I.A. above, the Consultant shall
prepare, submit and file on the City's behalf, all other eligible actual and estimated state
mandated cost reimbursement claims for which State Controller Claiming Instructions are
issued in the 2001-2002 fiscal year.
City of Arroyo Grande - 1 - Apri123,2001
" -".~.~ -~_.-.~
Contract Number: 01F-233
2. Consultant Claim Filine Reauirements
The Consultant shall file these claims to the extent that appropriate documentation is
available and verifiable and that claim amounts exceed $200 per claim.
3. Costs and Method of Compensation
A. Scope of Services 1.A. - Annual State Mandated Cost Reimbursement Claims
For the services provided pursuant to Scope of Services I.A., the City agrees to pay the
Consultant upon submission of the claims to the State Controller, a fixed fee of two
thousand eight hundred dollars ($ 2,800). The fee would be due in four equal installments:
Twenty-five percent (25%) or $ 700 of the fixed fee shall be due on September 1, 2001,
December 1,2001, March 1, 2002, and June 1,2002.
B. Scope of Services 1.B. - All Other New Claims for Which Claiming
Instructions are Issued in FY 2001-2002
For the services provided pursuant to Scope of Services l.B, the City agrees to pay the
Consultant a contingent fee of 30% of the amount claimed and paid, to a maximum of
two thousand seven hundred fifty dollars ($ 2,750). Payment shall be made from monies
actually received from the State resulting from the Consultant's efforts. Monies received
shall be defined as payments resulting from the Consultant's filing of cost claims in Scope
of Services I.B.
In the event that the total amount of claims paid by the State is less than one thousand six
hundred sixty-seven dollars ($1,667), the City shall pay the Consultant a fixed fee of five
hundred dollars ($500).
The fee, which in no case shall exceed the maximum amount, is due within four weeks of
City receipt of reimbursement from the State. I
Three-Year Option
The City may elect to secure a three-year contract pursuant to Scope of Services I.A. and
l.B. at a secured rate as follows with the fees structured as Costs and Method of
Compensation 3 above:
Annual Claims Other Claims
2001-2002 $ 2,800.00 $ 2,750.00
2002-2003 $ 2,950.00 $ 2,900.00
2003-2004 $ 3,100.00 $ 3,050.00
.
City of Arroyo Grande -2- Apri123,2001
-"~".._.- ._~ __~U"
Contract Number: 01F-233
Please check and initial here our choice for a three- ear contract:
DYes for three-year option o No for three-year option
(initials) (initials)
4. Services and Materials to be Furnished bv the City
The Consultant shall provide guidance to the City in determining the data required for
claims submission. The Consultant shall assume all data so provided to be correct. The
City further agrees to provide all specifically requested data, documentation and
information to the Consultant in a timely manner. Consultant shall make its best effort to
file claims in a timely manner pursuant to Scope of Services. Consultant shall not be liable
for claims that cannot be filed as a result of inadequate data or data provided in an
untimely manner.
F or purposes of this Agreement, data that is requested by the Consultant must be provided
within three weeks of the request, or three weeks prior to the filing deadline, whichever
would come first, to be deemed to have been received in a timely manner. It is the
responsibility of the City to provide the Consultant with payment information upon receipt
of disbursements from the State for any and all claims filed pursuant to this agreement.
5. Third Party Obiil!ations
The parties hereby agree that Consultant may assign, conveyor transfer its interest in this
Agreement to an affiliated company or its parent company which succeeds to substantially
all of the business of the Consultant.
6. Consultant Liabilitv if Audited
The Consultant will assume all financial and statistical information provided to the
Consultant by City employees or representatives is accurate and complete. Any
. subsequent disallowance of funds paid to the City under the claims for whatever reason is I
the sole responsibility of the City. I
f
I
City of Arroyo Grande -3- Apri123,2001
----"---.-----------
Contract Number: 01F-233
7. Indirect Costs
The cost claims to be submitted by the Consultant may consist of both direct and indirect
costs. The Consultant may either utilize the ten percent (10%) indirect cost rate allowed
by the State Controller or calculate a higher rate if City records support such a calculation.
The Consultant by this Agreement is not required to prepare a central service cost
allocation plan or departmental indirect cost rate proposals for the City.
8. Consultant Assistance if Audited
If audited, the Consultant shall make workpapers and other records available to the State
auditors. If requested by the City, the Consultant shall provide assistance to the City in
defending claims at the desk audit level if an audit results in a disallowance of at least
twenty percent (20%) or seven hundred fifty dollars ($750), whichever is greater.
Reductions of less than twenty percent (20%) or seven hundred fifty dollars ($750) shall
not be contested by the Consultant. Nothing in this section or any part of this Agreement
shall be construed to include Incorrect Reduction Claims preparation.
9. Insurance
Consultant shall acquire and maintain appropriate general liability insurance, workers'
compensation insurance, automobile insurance, and professional liability insurance.
10. Chane:es
The City may, from time to time, require changes in the scope of services of the
Consultant to be performed hereunder. Such changes, which are mutually agreed upon by
and between the City and the Consultant, shall be incorporated in written amendment to
this agreement.
11. Termination of Ae:reement
If, through any cause, the Consultant shall fail to fulfill in a timely and proper manner its
obligation under this agreement, the City shall thereupon have the right to terminate this
agreement by giving written notice to the Consultant of such termination and specifying
the effective date thereof, at least five (5) days before the effective date of such
termination.
City of Arroyo Grande -4- April 23, 2001
- _.._.._----'_..._~._-----_.
Contract Number: 01F-233
12. City Contact Person
The City designates the following individual as contact person for this contract:
Name: Telephone:
Title: Fax:
Address:
OFFER IS MADE BY CONSULTANT OFFER IS ACCEPTED BY CITY
By:
City Official
Date: April 23. 2001 Date:
City of Arroyo Grande -5- Apri123,2001
---...---
B.d.
MEMORANDUM
TO: CITY COUNCIL/REDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
SUBJECT: MILEAGE REIMBURSEMENT RATE FOR EMPLOYEES AND
VOLUNTEERS
DATE: JUNE 12, 2001
RECOMMENDATION:
It is recommended the City Council/Agency establish 34.5~ per mile as the
employee/volunteer mileage reimbursement rate for FY 2001-02.
FUNDING:
A minor fiscal impact will occur by increasing the reimbursement rate from 32.5~ to
34.5~ per mile. Sufficient funding is currently budgeted in respective Department
accounts for the increase.
DISCUSSION:
The City's Administrative Policy No. A-013, Mileage Reimbursement for Private
Vehicles, states that authorized expenses shall be reimbursed at the per-mile
reimbursement rate established by the City Council. Staff is proposing that the
Council/Board establish the mileage rate at 34.5~ per mile for FY 2001-02. Mileage is
currently being reimbursed, in most cases, at 32.5~ per mile in accordance with City
Council action of June 13, 2000. However, in certain instances involving training, the
Police Department reimburses using the Peace Officers Standards & Training (POST)
rate of 31 ~ per mile.
The change to 34.5~, from 32.5~, will bring the City into compliance with the Internal
Revenue Service rate.
AL TERNA TIVES:
The alternatives available to the City Council/RDA Board are as follows:
1. Establish the mileage reimbursement rate for employees at 34.5~ per mile for
FY 2001-02.
2. Establish the rate at a cost figure established by the City Council.
3. Provide direction to staff.
-_.~_._-
8.e.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
THURSDAY, MAY 31, 2001
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The City Council/Redevelopment Agency of the City of Arroyo Grande met in special
session at 6:30 p.m. to consider the Fiscal Year 2001-02 Preliminary Annual Budget, with
Mayor/Chair Michael A. Lady presiding.
2. ROLL CALL
Mayor/Chair Lady, Mayor Pro TemNice-Chair Ferrara, Council/Board Member Runels,
Council/Board Member Dickens, and Council/Board Member Lubin were present. Staff
members present were City Manager Adams, Chief of Police TerBorch, Director of
Administrative Services Wetmore, Director of Building and Fire Fibich, Public Works
Director Spagnolo, Parks, Recreation, and Facilities Director Hernandez, Community
Development Director McCants, Financial Services Director Snodgrass, and Economic
Development Director Sheeley.
3. FLAG SALUTE
Mayor/Chair Lady led the Pledge of Allegiance.
4. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS
Cari Brandt, President of the Arroyo Grande Firefighters' Association, spoke on behalf of
the Association and expressed support for the proposed funding for a3rd Fire Captain. He.
explained that this would result in full-time coverage at the Fire Station. He thanked the
Council for its continued support of the Department.
Jonni Biaggini, Executive Director, San Luis Obispo County Visitors and Conference
Bureau, acknowledged the City's support this past year and expressed appreciation for
the funding. She requested the Council consider an increase in funding next fiscal year to
support the SLOVCB's programs.
5. CONSIDERATION OF FISCAL YEAR 2001-02 PRELIMINARY ANNYAL BUDGET
City Manager Adams presented the FY 2001-02 Preliminary Budget to the City
Council/RDA Board Members. He explained the Budget presentation would include an
overview of goals and accomplishments, revenue projections, fund balances, expenditure
and service level recommendations, capital improvement program, and other issues. He
stated the total budget for 2001-02 was $15,095,853 (8.8% decrease); the General Fund
budget was $9,685,455 (1.9% increase), and the projected year-end available fund
balance in the Reserve Fund was $822,800, a $377,988 increase over the FY 2000-01
amended budget. City Manager Adams then gave a brief overview of issues facing the
---_.~--,,-_.._~---
SPECIAL CITY COUNCIURDA MEETING MINUTES
MAY 31,2001
PAGE 2
City; the overall budget process; budget priorities for FY 2001-02; accomplishments
during FY2000-01; and goals for FY 2001-02.
Financial Services Director Snodgrass presented an overview of projected 2001-02
Citywide Revenues and Transfers ($17,147,000); reviewed how revenue projections are
made; reviewed types of revenue sources; reviewed growth trend of Citywide revenue;
projected a 2% increase of General Fund revenues; reviewed recurring and one-time
revenues; and reviewed the trend of General Fund revenue growth over the past seven
years. Financial Services Director Snodgrass then reviewed the City's projected Fund
Balances for 2001-02, including General Fund ($1,183,100), Special Revenue Funds
($2,986,200), and Enterprise Funds ($5,927,100).
City Manager Adams gave an overview of City expenditures; methods to address
Redevelopment Agency operating shortfall; methods to increase City reserves; and
methods to address projected utility cost increases; plans for infrastructure maintenance;
proposed funding for the addition of one paid Fire Captain position as a result of the Fire
Department Needs Study; goals to address findings as a result of the City's Risk
Management Study; proposed funding for replacing outdated vehicles/equipment; and
proposed funding for other personnel and project-related items.
Director of Public Works Spagnolo gave an overview of the City's Five-Year Capital
Improvement Program (CIP). He stated that for FY 2001-02, there were 32capital projects
budgeted totaling $7,291,550, 66% of which are street projects. He gave a brief overview
of the major projects and projects that may be funded by future grant funding.
Director Spagnolo answered questions from Council regarding projects on The Pike,
Huasna Road, Rancho Grande Park, and for widening Oak Park Boulevard.
Council Member Dickens inquired about plans for improving the City's public restroom
facilities. Director of Parks, Recreation, and Facilities Hernandez responded that
American with Disabilities Act (ADA) retrofits at the public restrooms are funded by
Community Development Block Grant (CDBG) funds, and that staff would be pursuing
other funding mechanisms to accomplish further improvements to the City's public
restrooms.
Director Spagnolo continued with an overview of the FY 2001-02 CIP Proposed Funding
Sources, and FY 2001-02 CIP Expenditures by Project Type. He answered questions
from Council regarding the status of the Reservoir #1 project.
City Manager Adams concluded the budget presentation by reviewing other budget issues
that would require future Council direction, such as the City's financial system upgrade,
community organization request process, legal services budget recommendations, and
other City Council requests/issues.
SPECIAL CITY COUNCIURDA MEETING MINUTES
MAY 31, 2001
PAGE 3
Further Council questions and discussion ensued regarding the proposed financial system
upgrade/conversion; clarification on the three-year plan for replacing Police Department
vehicles; funding issues related to Redevelopment Agency projects; the placement of
various documents on the City's web site; the projected date the City could realistically
meet its reserve goal of 15%; the potential for upgrading the Council Chambers to
accommodate televised Council meetings in the future; and clarification on proposed
funds for Public Works contractual services as it relates to the Assistant City Engineer
position.
Mayor Lady opened up the item for public comment.
Dave Spaur, CEO, Economic Vitality Corporation, announced his last day as CEO would
be tomorrow. Ray Johnson has been appointed as interim CEO. He spoke in support of
the EVC's request for continued funding and relayed some of the EVC's goals for
improving better tracking and reporting of activities.
Jonni Biaggini, SLO County Visitors and Conference Bureau, spoke in support of their
funding request and requested that the funds not be taken from the Redevelopment
Agency budget. She requested that the funds be associated with the City's Transient
Occupancy Tax.
Mayor Pro Tem Ferrara indicated the City was looking into the potential for generating
additional revenue through a tourism assessment fee and the Council would be receiving
further information regarding the issue at a future meeting.
Hearing no further public comments, Mayor Lady closed the public comment period and
brought the issue back to Council for questions and discussion.
Mayor Pro Tern Ferrara referred to a typographical error to be corrected on page 71,
Department account 4426. He referred to page 247 and inquired how Public Works
positions are funded. Director Spagnolo responded that most of the engineering positions
are divided among the administration and enterprise funds in the Public Works budget.
Mayor Pro Tem Ferrara referred to page 280, CIP Project Summary by Type of Project,
and asked for a brief overview of the line item detail for the EI Campo PSR and 5-Cities
Center. Director Spagnolo responded that the funds for the EI Campo PSR are a
carryover from the previous budget year, and explained the account. for the 5-Cities
Center was an expenditure recovery account that is used for collecting reimbursements
from the developer for the project.
Mayor Pro Tern Ferrara referred to the population figure of 16,426 on page 323 and asked
the source of the figure and if the growth rate had been factored in.
SPECIAL CITY COUNCIURDA MEETING MINUTES
MAY 31, 2001
PAGE 4
There was further discussion regarding the population figure and Mayor Pro Tem Ferrara
suggested that for planning and budgeting purposes, the City should determine which
figure was going to be used.
There was no further discussion.
6. ADJOURNMENT to the next Regular Meeting on Tuesday, June 12, 2001 at 7:00p.m.
Time: 8:50 p.m.
Michael A. Lady, Mayor
ATTEST:
.
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
'-'-- -----...-. '. ,-~'"-,._-~"---~,------
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, MAY 22,2001
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 6:18 P.M. Mayor Pro Tem Ferrara, Council
Members Runels, Dickens and Lubin, City Manager Adams, Public Works Director Spag-
nolo and City Attorney Carmel were present.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
Mayor Lady announced that the Council was going to meet in closed session to discuss the
following matters:
a. PUBLIC EMPLOYMENT pursuant to Government Code Section 54957:
Title: Assistant City Engineer
b. PUBLIC EMPLOYEE PERFORMANCE EV ALUA TION pursuant to Govern-
ment Code Section 54957
Title: City Manager
3. CLOSED SESSION ANNOUNCEMENTS: .
Mayor Lady announced that there was no reportable action from the closed session.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 6:52 P.M. to the regular City Council meeting of May 22,
2001.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
-~-_. .._._-'_._'------~--".._-
MINUTES
REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, MAY 22,2001
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Runels, Dickens, Lubin, Mayor Pro Tem Ferrara,
and Mayor Lady were present.
Redevelopment
Agency: Board Members Runels, Dickens, Lubin, Vice-Chair Ferrara, and
Chair Lady were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Director of Financial Services
Snodgrass, Director of Public Works Spagnolo, Director of Parks,
Recreation & Facilities; Director of Community Development
McCants; Associate Planner Heffernon; Associate Planner McClish;
and Public Works Supervisor Taylor.
3. FLAG SALUTE
Representatives from the Arroyo Grande Lions Club led the Flag Salute.
4. INVOCATION
Pastor Robert Underwood, First United Methodist Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Proclamation - Public Work~ Week
Mayor Lady presented a proclamation to Public Works Director Don Spagnolo and staff
declaring the week of May 20, 2001 as "National Public Works Week ".
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Dickens moved, Mayor Pro Tem Ferrara seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
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CITY COUNCIL MINUTES
MAY 22, 2001
PAGE 2
7. CITIZENS' INPUT , COMMENTS, AND SUGGESTIONS
None.
8. CONSENT AGENDA
Council/Board Member Runels moved and Council/Board Member Lubin seconded the
motion to approve Consent Agenda Items 8.a. through 8.1., with the recommended
courses of action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period May 1, 2001
through May 15, 2001.
8.b. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility
Fund.
Action: Received and filed April 2001 Cash Report and approve the interfund
advance from the Water Facility Fund to cover cash deficits in other funds as of
April 30, 2001.
8.c. Fiscal Year 2000-01 Appropriation Limit.
Action: Adopted Resolution establishing the appropriation limit from tax
proceeds for Fiscal Year 2001-02.
8.d. Rejection of Claims Against City.
Action: Rejected claims submitted by R. Harris; F. Wolf; and Ride-On
Transportation.
8.e. Approval of Minutes.
Action: Approved minutes as submitted for the Special City Council Meeting of
May 8, 2001; Regular City Council Meeting of May 8, 2001; Adjoumed Regular
City Council Meeting of April 30, 2001; and Regular City Council Meeting of April
24, 2001.
8.f. Temporary Use Permit Case No. 01-010; Authorization to Close City
Streets, Use City Property, and Waive Fees for the "Arroyo Valley Car Sho"
on Saturday, July 28, 2001.
Action: Adopted Resolution authorizing the closure of City streets and the use of
City property; and authorize the waiver of permit and police services fees.
8.g. Professional Services Agreement for Interim Community Development
Director Services.
Action: Approved Agreement with Kerry McCants to provide professional
services as Interim Community Development Director through October 5, 2001.
8.h. Acceptance of Improvements. for Parcel Map AG 99-0246.
Action: Adopted Resolution accepting improvements, offers of dedication, and
easements within Parcel Map 99-0246 located at 1047 Maple Street.
8.i. Authorization to Solicit Bids - Huasna Road Pavement Overlay, Project No.
PW-2001-3.
Action: 1) Found that the capital improvement project is categorically exempt
from CEQA pursuant to Section 15301 (c) and direct the Administrative Services
Director to file a Notice of Exemption; and 2) Approved the construction plans
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CITY COUNCIL MINUTES
MAY 22, 2001
PAGE 3
and specifications and authorize the Public Works Department to solicit public
construction bids for the project.
8.j. Disadvantaged Enterprises Program (DBE) for FFY 2001-02.
Action: 1) Approved the submittal of the FFY 2001-02 DBE Program with
"proposed" Overall Annual DBE Goal to Caltrans by June 1, 2001; 2) Directed
the Director of Administrative Services to publish a public notice in accordance
with Section XIV of the Program; and 3) Directed staff to return to the Council
with a summary of public comments and approval to submit the FFY 2001-02
OBE Program with "established" Overall Annual DBE Goal to Caltrans by
September 1, 2001.
8.k. Communications Site Lease Agreements with Cox PCS Assets, LLC for FY
2001/02.
Action: Approved and authorized the Mayor to execute two (2) Lease
Agreements for use of approximately 288 square feet of property located at
Reservoir #2 and 288 square feet of property located at Reservoir #4 as well as
space on the water tank.
8.1. Award of Audit Service Contract.
[COUNCIURDA]
Action: Authorized the Mayor/Chair to enter into a three-year agreement, with
three one-year extensions based upon satisfactory performance, with the firm of
Moss, Levy & Hartzheim, Certified Public Accountants.
City Council
AYES: Runels, Lubin, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
RDA
AYES: Runels, Lubin, Dickens, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
9. PUBLIC HEARINGS:
9.a. Lot Line Adjustment Case No. 01-004 to Adjust Two Residential Lots at 823
and 841 Los Ciervos Street - Tract 1834, Applied for by Greg Slowinski.
Associate Planner McClish presented the staff report. She explained that the property
was located in the Highlands portion of Rancho Grande, consisting of two residential
lots totaling 1.3 acres, developed with two newly constructed single-family residences.
She stated the purpose of the lot line adjustment was to increase the size of Lot 26 by
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CITY COUNCIL MINUTES
MAY 22, 2001
PAGE 4
approximately 1,650 feet, providing more space between the residence and the eastern
property line.
Mayor Lady opened the public hearing.
Hearing no public comments, Mayor Lady closed the public hearing.
Mayor Pro T em Ferrara moved to adopt a Resolution conditionally approving Lot Line
Adjustment Case No. 01-004 for two (2) lots, located at 841 and 823 Los Ciervos Street,
applied for by Greg Slowinski. Council Member Lubin seconded the motion, and on the
following roll-call vote, to wit:
AYES: Ferrara, Lubin, Runels, Dickens, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
9.b. Conditional Use Permit Case No. 01-005 to. Construct a Medical Office and
Surgery Center and Lot Line Adjustment Case No. 01-001 to Reconfigure
Six Lots into Four; 880 Oak Park Blvd; Applicant: Russ Sheppel
Council Member Lubin announced that when the item came before the Council as a
pre-application review, he had stepped down due to a potential conflict of interest. He
stated he had since determined that he did not have a conflict of interest and would
participate in the item.
Associate Planner Heffernon presented the staff report. She explained that the project
site was located on the corner of James Way and Oak Park Boulevard ~n the Oak Park
Professional Plaza, which is approximately 3.7 acres in size. She stated the applicant
was proposing to develop the remaining 1.8 acres with a split-level, 25,000 square foot
medical office and surgery center with shared parking which meets the City's height,
parking, setbacks, lot coverage, and landscaping requirements. She gave a brief
overview of the environmental review process and stated mitigation measures have
been included in the conditions of approval.
Mayor Lady opened the public hearing.
Kim Hatch, Pultz & Associates, stated the applicant agreed with staffs comments and
recommendations and spoke in support of approving the project.
Hearing no further public comments, Mayor Lady closed the public hearing.
Following Council comments in support of the project, Mayor Pro T em Ferrara moved
to: 1) adopt a Resolution adopting a mitigated negative declaration, instructing the
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CITY COUNCIL MINUTES
MAY 22, 2001
PAGE 5
Director of Administrative Services to file a Notice of Determination, and approving
Conditional Use Permit Case No. 01-005, located at 880 Oak Park Boulevard, applied
for by Russell Sheppel; and 2) adopt a Resolution approving Lot Line Adjustment Case
No. 01-001, located at 880 Oak Park Boulevard, applied for by Russell Sheppel.
Council Member Dickens seconded the motion, and on the following roll call vote, to wit:
AYES: Ferrara, Dickens, Runels, Lubin, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
9.c. Urban Water Management Plan Update.
Director of Public Works Spagnolo presented the staff report. He explained that the
draft plan was presented to the Council on December 12, 2000 and that after the public
hearing and discussion, the Council requested that staff modify the plan to include an
updated population and projected growth rate. He stated that population projections
and growth rate information was provided by the City's General Plan consultant.
Director Spagnolo responded to questions from Council regarding future sources of
water supply; projected population growth; clarification on projections based on various
assumptions; and the importance of reconciling the plan with the City's Water Master .
Plan. In response to a question from Council Member Dickens regarding past water
use and projected water use as depicted in Tables 4 & 5 of the plan, Public Works
Supervisor Taylor explained that the water usage figures were reflective of past rainfall
and that water production was cut back due to the rain. Further Council and staff
discussion ensued regarding the City's use of water from Lopez and from City wells;
water usage for landscape irrigation; and various conservation measures.
Mayor Lady opened the public hearing.
Howard Mankins, 200 Hillcrest Drive, commented on the adjudication of the
groundwater basin; what affect that has on the City's Water Master Plan; pumping to
maintain the City's groundwater rights; and that the Council should consider an
application for State Water.
Patrick Williams, 2420 Brady, inquired whether water would be available to farmers
during a drought.
Hearing no further public comments, Mayor Lady closed the public hearing.
Council Member Runels spoke of drought conditions in the late 80's and early 90's
when the City used all of its water entitlement from Lopez. He addressed the
adjudication issue and stated the impact of the Santa Maria Valley water rights lawsuit
on the City was not yet known.
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CITY COUNCIL MINUTES
MAY 22, 2001
PAGE 6
Council Member Dickens addressed Mr. Mankins' comments regarding the adjudication
of the groundwater basin; commented on the use of surplus water from Lopez;
commented that the State has recognized that agriculture users have water rights over
municipalities; and commented on the Plan's assumptions, expressing concerns about
water availability over the next ten years with planned. development in the pipeline. He
stated these concerns should be addressed in the General Plan Update, and he would
support this document as presented.
Mayor Pro T em Ferrara agreed and referred to population statistics in the Plan. He
inquired how often the Urban Water Management Plan was updated. Director Spagnolo
responded every five years.
Mayor Pro Tem Ferrara commented it was important to monitor the City's growth rate so
that projections in the Plan were more accurate.
Council Member Dickens recommended updating the Urban Water Management Plan
and the Water Master Plan after the General Plan Update was complete.
Council Member Runels moved to adopt a Resolution approving the Urban Water
Management Plan Update. Council Member Dickens seconded the motion, and on the
following roll-call vote, to wit:
AYES: Runels, Dickens, Lubin, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Voter Approval of Major Land Use and General Plan Changes
Community Development Director McCants presented the staff report and
recommended the Council discuss the concept of requiring voter approval and/or a 4/5
vote of the City Council for General Plan Amendments and major land use changes and
provide direction to staff. He answered questions from Council regarding legislative
acts versus agency sponsored measures; provided clarification on CECA review
requirements; and provided clarification on the referenda process.
The following members of the public spoke regarding the matter:
Otis Page, 606 Myrtle; Lee Webb, 116 Visa Drive; Bob Blair, Arroyo Grande resident;
Don Fielding, 410 Spanish Moss Lane; Colleen Martin, 855 Martin; Frank Lintner; Nick
Alter, 354 Corbett Canyon Road; Jan Scott, 520 Via Vaquero; Nan Fowler, 630 Cerra
Vista; Don McHaney, 140 Ruth Ann Way; Stephanie Painter, 541 Mesa View Drive;
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CITY COUNCIL MINUTES
MAY 22,2001
PAGE 7
Tom Parsons, 1219 Montego; Hal Rosen, representing Affordable Homes; Mike
Frederick, President, ALC; Jack Hardy, 250 Estruary Way; Ella Honeycutt, 560 Oak Hill
Road; Howard Mankins, 200 Hillcrest Drive; Peggy Carmichael, 2041 Carriage Lane.
Council Member Lubin addressed some of the public comments and stated his role was
to try to represent all citizens of the City and not just one group, regardless of the issue.
He expressed concern about putting in place obstacles for future development, growth,
and progress and keeping it the same as it is. He stated that if this process were put to
a vote of the people, it would become a political process that was going to be controlled
largely by money. He commented that Councils go through philosophical changes
based on the people who are voted into office.
Council Member Runels stated there was already a process in place and addressed the
referenda process. He stated he viewed this issue as a no-growth proposition. He
spoke about the younger generation and the need for affordable housing. He stated he
was not in favor of changing the process currently in place.
Council Member Dickens stated the issue tonight was to discuss alternatives and
concepts. He stated he felt that comparisons to the SOAR initiative were inaccurate.
He spoke about SOAR being a Countywide initiative and that presumptions have been
made on its defeat. He responded to some of the public comments and stated it was
important to look at the best interest of the public. He felt the concepts presented had
value, and people should have a say in how resources are being affected. He indicated
he had spoken to a variety of people regarding the requirement for a 4/5 vote of the
Council on major land use issues and he received mixed responses. He recommended
that thresholds be determined and recommended including annexations, conversion of
agricultural land, and changes to the Village. He stated he was in favor of pursuing
further review and discussion of the issue.
Mayor Pro Tem Ferrara clarified that the issue was to review and discuss concepts and
he was not prepared to vote on any of the concepts. He agreed that criteria needed to
be developed and presented for public hearings. He talked about the General Plan
Update and its role as a supporting document.. He acknowledged letters submitted for
the record tonight opposing the issue. He expressed his commitment to the General
Plan and representative government and favored exploring the concepts further to
enhance representative government.
Mayor Lady commented that he did not want to do anything to divide the community;
however, taking the easy way out was not the answer. He spoke of the 4/5 vote
requirement and stated this option may be worthy of further public hearings. He said it
was the public's responsibility to be a part of local government and recommended the
issue be brought forth to the Planning Commission for determining specific criteria and
to obtain further public input on the matter.
CITY COUNCIL MINUTES
MAY 22,2001
PAGE 8
Following further discussion, there was majority consensus of the Council directing the
Planning Commission to conduct public hearings to obtain additional public input on a
potential 4/5 vote requirement for major land use changes and to provide
recommendations on the specific types of actions that should be included in the
requirement. Specific ones identified for consideration included conversion of land
currently zoned agricultural, annexations, and for projects in the Village.
10.b. Broadcasting City Council Meetings on Cable TV.
City Manager Adams presented the staff report and answered questions from Council
regarding how the Public, Education, and Government (PEG) Access Fund can be
implemented; how the PEG Access Funds could be used; and the approximate cost to
cable subscribers if the PEG Access Funds was activated.
Mayor Lady opened the discussion for public comment.
Hilding Larsen, Matrix Mobile Production, gave an overview of his experience televising
public meetings.
Steve Mathieu, A.G.P. Video, gave an overview of his experience televising public
meetings.
Jan Scott, 520 Via Vaquero, stated televising Council meetings was extremely
important. She spoke in favor of televising the meetings and supported the use of
manned cameras.
Ed Merrill, Charter Communications, spoke about PEG Access and his support of the
program, stating it was a great public service. He stated Charter was committed to
assisting cities with starting the process.
Colleen Martin, 855 Olive, responded to the 1 % charge to cable subscribers and spoke
in opposition.
Nan Fowler, 630 Cerro Vista, spoke in opposition.
John Keen, 298 N. Elm Street, spoke in opposition.
Hearing no further public comments, Mayor Lady brought the issue back to the Council
for discussion.
Council Member Lubin stated he was not in favor of charging people to watch Council
meetings; however, he liked the community calendar option. He expressed concerns
regarding costs.
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CITY COUNCIL MINUTES
MAY 22, 2001
PAGE 9
Council Member Dickens stated that access to local government was essential as there
was a segment of the population that does not go out at night. He stated this could be a
tool to be used in local schools. He addressed the issue from a technology standpoint
and stated the community bulletin board was an opportunity to reach more people about
City meetings and events. He expressed some concern about potential distractions
with manned cameras and the overall cost for implementing such a program. He spoke
in favor of moving forward and suggested conducting a test first. He stated he did not
favor the City purchasing the equipment. He supported activating the PEG Access
Fund.
Mayor Pro T em Ferrara expressed support in moving forward with trial runs to compare
televised meetings that are filmed with remote cameras versus those that are filmed
with manned cameras. He supported activating the PEG Access Fund. He stated this
. tool provides a medium to keep the people informed.
Mayor Lady stated there was a need in the community and supported moving forward.
Council Member Dickens moved to direct staff to work with the two broadcasting firms
to each film and broadcast one meeting on a pilot basis and to obtain sample tapes
from cities that use mounted cameras before Council decides on the preferred option for
televising the meetings; and further activate the PEG Access Fund with Charter
Communications. Mayor Pro T em Ferrara seconded the motion, and on the following
roll-call vote, to wit:
AYES: Runels, Dickens, Ferrara, Lady
NOES: Lubin
ABSENT: None
There being 4 A YES and 1 NO, the motion is hereby declared to be passed.
11. NEW BUSINESS
11.a. Authorization to Waive Application Fees for the Lighthouse Christian
School Cherry Sale.
Community Development Director McCants presented the staff report and
recommended the Council consider the request from Lighthouse Christian School to
waive the fees for a Temporary Use Permit to conduct a cherry sale.
Mayor Lady opened the discussion for public comment.
Colleen Martin, 855 Olive, spoke in opposition to approving the fee waiver request.
Hearing no further public comments, Mayor Lady brought the issue back to the Council
for consideration.
CITY COUNCIL MINUTES
MAY 22,2001
PAGE 10
Council Member Runels moved to adopt a Resolution authorizing the waiver of permit
application fees for the Lighthouse Christian School Cherry Sale. Mayor Pro Tem
Ferrara seconded the motion, and on the following roll-call vote, to wit:
AYES: Runels, Dickens, Lubin, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
11.b. Time Extension Case No. 01-001 for Conditional Use Permit Case No. 98-
570; Quarterdeck Restaurant Expansion; 1500 W. Branch Street.
Community Development Director McCants presented the staff report and
recommended the Council approve a one year time extension for Conditional Use
Permit Case No. 98-570.
Council Member Dickens moved to adopt a Resolution approving a one-year time
extension for Conditional Use Permit Case No. 98-570. Council Member Runels
seconded the motion, and on the following roll-call vote, to wit:
AYES: Dickens, Runels, Lubin, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
11.c. Third Quarter Budget Report.
Director of Financial Services Snodgrass presented the staff report and recommended
the Council approve detailed budget adjustments and recommendations as shown in
Schedule B; approve Schedules A through E included in the Third. Quarter Budget
Status Report; and approve or deny a donation request from Ocean View Elementary
School Destination Imagination Team.
Mayor Lady opened up the discussion for public comment.
Brent Mooney, 227 Fair View, spoke on behalf of Ocean View Elementary School's
request and requested the Council consider approving a donation for the Destination
Imagination Team.
Lee Beckstrom 1531 Hillcrest, spoke on behalf of Ocean View Elementary School's
request and requested the Council consider approving a donation for the Destination
Imagination Team.
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CITY COUNCIL MINUTES
MAY 22, 2001
PAGE 11
Council Member Dickens asked Mr. Beckstrom if the Lucia Mar School District
promotes the program and what kind of commitment the District has made to the Team.
Mr. Beckstrom replied that Destination Imagination was an extracurricular program at
Ocean V,ew School with no direct teacher involvement. He explained a parent coached
the Ocean View Team. He stated the School District has committed to paying 50% of
the Team's expenses to compete at the National level.
Colleen Martin, 855 Olive, spoke in opposition to the approval of a donation.
Hearing no further public comments, Mayor Lady closed the public comment period and
brought the issue back to the Council for consideration.
Council/Board Member Lubin moved to: 1) Approve detailed budget adjustments and
recommendations as shown on Schedule B; 2) Approve Schedules A through E
included in the Third Quarter Budget Status Report; and 3) Approve a $500 donation to
Ocean View Elementary School for the Destination Imagination Program~ CouncillBoard
Member Dickens seconded the motion, and on the following roll-call vote, to wit:
City Council
AYES: Dickens, Runels, Lubin, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
RDA
AYES: Dickens, Runels, Lubin, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS
Upon consensus, the City Council decided to postpone City Council reports until next
month, due to the late hour.
a. MAYOR MICHAEL LADY
(1) South San Luis Obispo County Sanitation District (SSLOCSD). No
report.
(2) Other. None.
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CITY COUNCIL MINUTES
MAY 22, 2001
PAGE 12
b. MAYOR PRO TEM TONY M. FERRARA
(1) Integrated Waste Management Authority Board (IWMA). No report.
(2) Air Pollution Control District (APCD). No report.
(3) Long Range Planning Committee (LRPC). No report.
(4) Other. No report.
c. COUNCIL MEMBER THOMAS A. RUNELS
(1) Zone 3 Advisory Board. No report.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other. None.
d. COUNCIL MEMBER JIM DICKENS
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORT A). No report.
(2) Community Recreation Center Subcommittee. No report.
(3) Economic Opportunity Commission (EOC). No report.
(4) South County Youth Coalition. No report.
(5) Other. None.
e. COUNCIL MEMBER SANDY LUBIN
(1) South County Area Transit (SCAT). No report.
(2) Economic Vitality Corporation. No report.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None.
15. COUNCIL COMMUNICATIONS
None.
16. STAFF COMMUNICATIONS
None.
17. ADJOURNMENT
Mayor Lady adjourned the meeting at 11 :43 p.m.
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CITY COUNCIL MINUTES
MAY 22, 2001
PAGE 13
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
-"-'-"'-"~-~
8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS. DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: ADOPTION OF ORDINANCE NO. 526 C.S. MODIFYING THE
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
(CaIPERS) CONTRACT
DATE: JUNE 12, 2001
RECOMMENDATION:
It is recommended the City Council adopt Ordinance No. 526 C.S. amending the
contract with California Public Employees' Retirement System.
FUNDING:
This modification will cause the City to incur $16,050 of additional costs during the
2001-02 Fiscal Year.
DISCUSSION:
The attached Ordinance was introduced, without modification, at the City Council
meeting of May 8, 2001. The ordinance and contract change increase retirement
benefits for police officers from 2% at age 50 to 3% (for each year worked) at age 55,
effective January 4, 2002.
As discussed at the May 8th City Council meeting, the City's annual contribution rate for
police officers will increase by 2.29%, or $32,100 per year ($16,050 with a 1/04/02
implementation date). The Arroyo Grande Police Officers Association has agreed to
reduce the maximum accrued compensatory time to help compensate for the increased
cost.
AL TERNA TIVES:
The following alternatives are presented for the City Council's consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
---'--~---_.'"._~---- ----
ORDINANCE NO. 526 C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AMENDING THE CONTRACT
BETWEEN THE CITY AND THE BOARD OF
ADMINISTRATION OF THE PUBLIC EMPLOYEES'
RETIREMENT SYSTEM
WHEREAS, the City of Arroyo Grande, County of San Luis Obispo, State of California
("City") is duly authorized and existing under the laws of said State; and
WHEREAS, the City of Arroyo Grande has contracted with the Board of Administration
of the California Public Employees' Retirement System to provide retirement benefits to
the employees; and
WHEREAS, the City of Arroyo Grande wishes to adopt the provisions of Section
21363.1 (3% @ 55 Modified formula) for local police members.
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Arroyo
Grande, as follows:
Section 1: That an amendment to the contract between the City Council of the City of
Arroyo Grande and the Board of Administration of the California Public Employees'
Retirement System is hereby authorized, a copy of said amendment being attached
hereto, marked "Exhibit", and by such reference made a part hereof as though herein
set out in full.
Section 2: The Mayor of the City of Arroyo Grande is hereby authorized, empowered,
and directed to execute said amendment for and on behalf of said City.
Section 3. This Ordinance shall take effect on January 4, 2002.
Section 4: Within fifteen (15) days after passage of this Ordinance, it shall be
published, together with the names of the Council Members voting thereon, in a
newspaper of general circulation within the City.
On motion of Council Member , seconded by Council Member
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was passed and adopted this day of 2001.
.
ORDINANCE NO. C.S.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~~
E N ADAMS, CITY MANAGER
APPROVED AS TO FORM:
~~~
TI THY RMEL, CITY ATTORNEY
"Exhibit"
A
CalPERS
California
Public Employees' Retirement System
.
AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of Arroyo Grande
.
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective July
10, 1964, and witnessed June 16, 1964, and as amended effective September 16,
1966, May 24, 1973, July 4, 1980, June 24, 1988, February 12, 1999, October 15, 1999
and September 28, 2000 which provides for participation of Public Agency in said
System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 12 are hereby stricken from said contract as executed
effective September 28, 2000, and hereby replaced by the following paragraphs
numbered 1 through 13 inclusive:
1. All words and terms used herein which are defined in the ,Public
Employees' Retirement Law shall have the meaning as defined therein
u.nless otherwise specifically provided. "Normal retirement age" shall
mean age 55 for local miscellaneous members; age 50 for local fire
members and age 55 for local police members.
.
2. Public Agency shall participate in the Public Employees' Retirement
System from and after July 10, 1964 making its employees as hereinafter
provided, members of said System subject to all provisions of the Public
Employees' Retirement Law except such as apply only on election of a
contracting agency and are not provided for herein and to all amendments
to said Law hereafter enacted except those, which by express provisions
thereof, apply only on the election of a contracting agency.
3. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety'members);
b. Local Police Officers (herein referred to as local safety members);
c. Employees other than local safety members (herein referred to as
local miscellaneous members).
4. In addition to the classes of employees excluded from membership by
said Retirement Law, the following classes of employees shall not become
members of said Retirement System:
a. EMPLOYEES COMPENSATED ON AN HOURLY BASIS; AND
b. ELECTED OFFICIALS.
5. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member shall
be determined in accordance with Section 21354 of said Retirement Law
subject to the reduction provided therein for Federal Social Security (2% at
age 55 Modified and Full).
6. The percentage of final compensation to be provided for each year of
credited prior and current service as a local fire member shall be
determined in accordance with Section 21362 of said Retirement Law
subject to the reduction provided therein for Federal Social Security (2% at
age 50 Modified).
7. The percentage of final compensation to be provided for each year of
credited prior and current service as a local police member shall be .
determined in accordance with Section 21363.1 of said Retirement Law
subject to the reduction provided therein for Federal Social Security (3% at
age 55 Modified). The required member contribution rate is 9% of
reportable compensation in excess of $133.33.
8. Public Agency elected and elects to be subject to the following optional
provisions:
a. Section 21222.1 (One-Time 5% Increase - 1970). Legislation
repealed said Section effective January 1, 1980.
b. Section 20965 (Credit for Unused Sick Leave).
c. Section 21024 (Military Service Credit as Public Service), Statutes
of 1976.
d. Section 21027 (Military Service Credit for Retired Persons).
e. Section 20042 (One-Year Final Compensation) for local
miscellaneous members and local police members only.
9. Public Agency, in accordance with Government Code Section 20790,
ceased to be an "employer" for purposes of Section 20834 effective on
July 4, 1980. Accumulated contributions of Public Agency shall be fixed
and determined as provided in Government Code Section 20834, and
accumulated contributions thereafter shall be held by the Board as
provided in Government Code Section 20834.
10. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members and local safety members of said
Retirement System.
11. Public Agency shall also contribute to said Retirement System as follows:
a. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract'to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
.periodic investigation and valuations required by law.
b. A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
12. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the, Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
- --...- ,,--,,-----_._--- ~
.
.
- .
13. Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed
by Board regulation. If more or less than the correct amount of
contributions is paid for any period, proper adjustment shall be made in
connection with subsequent remittances. . Adjustments on account of
errors in contributions required of any employee may be made by direct
payments between the employee and the Board.
B. This amendment shall be effective on the day of I
BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF ARROYO GRANDE
BY BY
KENNETH W. MARZION, CHIEF PRESIDING OFFICER
ACTUARIAL & EMPLOYER SERVICES DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Witness Date
Attest:
Clerk
AMENDMENT
PERS-CON-702A (Rev. 8\96)
-----.--, "_... -'.
8.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~
SUBJECT: CONFIRMATION OF ASSESSMENTS
DATE: JUNE 12, 2001
RECOMMENDATION:
It is recommended the City Council:
. Adopt a resolution confirming landscaping assessments of forty dollars ($40) for all
parcels within Tract 1158;
. Adopt a resolution confirming landscaping and lighting assessments of one hundred
dollars ($100) for all parcels within Tract 1769.
FUNDING:
San Luis Obispo County charges two dollars ($2) per assessment to collect the
assessments on the tax roll, which is paid by the lot owners as part of the assessment.
Therefore, there is no fiscal impact to the City.
DISCUSSION:
On June 9, 1992 Landscaping and Lighting Assessment District No. 1 was created to
provide landscaping and lighting improvement and maintenance for Tract 1769. The
annual assessment was $100 per parcel located within Tract 1769 (a total of $3,000).
The Tract 1769 landscaping and lighting assessment must be confirmed each year.
On May 28, 1996, at the request of the homeowners within Tract 1158, the City agreed
to provide landscaping and related maintenance to a portion of the greenbelt and
appurtenances located on Oak Park Boulevard for the benefit of parcels located within
Tract 1158. The City Council and parcel owners agreed to an annual $40 per parcel
City charge (for a total of $2,800) for this service.
The Tract 1769 landscaping and lighting assessment and the Tract 1158 landscape
maintenance charge will be added to the tax roll of the affected property owners and
collected by the San Luis Obispo County Tax Collector.
..-.- -'-
CONFIRMA TION OF ASSESSMENTS
JUNE 12, 2001
PAGE 2
AL TERNA TIVES:
The following alternatives are presented for the City Council's consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
RESOLUTION NO.
-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE CONFIRMING A LANDSCAPING
ASSESSMENT
WHEREAS, on May 28, 1996, the Arroyo Grande City Council approved an
Amendment to Covenants, Conditions, and Restrictions for Tract 1158 (Oak Park
Villas) whereby the City of Arroyo Grande agreed to provide certain specified
landscaping and related maintenance on real property located along Oak Park
Boulevard adjacent to Tract 1158, Arroyo Grande, California, which maintenance
was previously provided by the homeowners in Tract 1158 and administered by the
Oak Park Villas Homeowners Association; and,
WHEREAS, the owners of Lots 1 through 70, Tract 1158, agreed to pay an annual
assessment of $40 per property, in exchange for the City's agreement to provide
said maintenance services; and,
WHEREAS, the City Council may reduce the agreed upon $40 annual assessment
when such a reduction is deemed appropriate.
WHEREAS, the proposed assessment complies with the provisions of Proposition
218.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows:
1. That the above recitals are true and correct.
2. That the assessment for the current fiscal year shown on Exhibit "A", attached
hereto and incorporated herein by this reference, are confirmed as true and
correct.
3. Immediately after adoption, a certified copy of this Resolution shall be filed with
the County Auditor.
4. The assessment shall be collected at the same time and in the same manner as
County taxes are collected, and all laws providing for the collection and
enforcement of County taxes shall apply to the collection and enforcement of
the assessments. After collection by the County, the new amount of the
assessments, after deducting compensation due the County for collection, shall
be paid to the City.
RESOLUTION NO.
PAGE 2
On motion by Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of , 2001.
RESOLUTION NO,
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE CONFIRMING A LANDSCAPING
AND LIGHTING ASSESSMENT
WHEREAS, on June 9, 1992, the City Council of the City of Arroyo Grande ordered the
formation of Arroyo Grande Landscaping and Lighting Assessment District No.1, within
Tract 1769, containing 30 single-family homesites located at Farroll Avenue and Oak
Park Boulevard; and.
WHEREAS, it is the intention of the City Council of the City of Arroyo Grande to levy
assessments totaling $3,000 ($100 per assessable parcel) for Landscaping and Lighting
Assessment District No.1 for the Fiscal Year 2001-02; and,
WHEREAS, the proposed assessment complies with the provisions of Proposition 218.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows:
1. That the above recitals are true and correct.
2. That the assessments shown on Exhibit "A", attached hereto and incorporated
herein by this reference, are confirmed as true and correct.
3. Immediately after adoption, a certified copy of this Resolution shall be filed with the
County Auditor.
4. The assessment shall be collected at the same time and in the same manner as
County taxes are collected, and all laws providing for the collection and enforcement
of County taxes shall apply to the collection and enforcement of the assessments.
After collection by the County, the new amount of the assessments, after deducting
compensation due the County for collection, shall be paid to the City.
On motion by Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this _ day of ,2001.
---~-----_._----
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
--- ---'~--""-'-_.~ -.--,-.--
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---_.._.__.".,,~..---.~--_..~..._..__.__..-. ------....-
8.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER~
SUBJECT: SALARY AND BENEFIT ADJUSTMENTS FOR MANAGEMENT AND
PART-TIME EMPLOYEES
DATE: JUNE 12,2001
RECOMMENDATION:
It is recommended the City Council adopt the attached resolutions approving salary and
benefit adjustments for management employees for FY 2001-02; salary and benefit
adjustments for part-time employees for FY 2001-02; adjusting the pay rate for the Fire
Department's Fire Mechanic; and establishing two new engineering position
classifications.
FUNDING:
The cost impact of the recommendations include approximately $60,000 for the COLA
adjustments, about $14,000 for the adjustment to the Assistant City Engineer salary
range, and about $5,000 for the adjustment to the Fire Mechanic pay rate. The Fire
Mechanic increase will be addressed within the Fire Department's existing proposed
budget. Therefore, there are no budget impacts from this or the new engineering
classifications. All other funding required has been included in the FY 2001-02 Annual
Budget. The Assistant City Engineer salary range increase was $5,000, but results in
an impact to the budget of about $14,000 due to related benefit costs and the fact that it
was originally budgeted at the lower point in the salary range.
DISCUSSION:
The attached resolutions include the following changes:
. Cost of living adjustment (COLA) for management and part-time employees of
3%.
. Increase in the salary range for the Assistant City Engineer position to the 65th
percentile based upon the current salary survey.
. Increase in the part-time pay rate for the Fire Department mechanic from $15 per
hour to $20 per hour. The existing rate is well below comparative pay for a
,
--.J
CITY COUNCIL
SALARY AND BENEFIT ADJUSTMENTS
JUNE 12,2001
PAGE 2
position requiring the required skill level involved. The City has been fortunate to
be able to utilize the part-time skills of a retiree from another department. If we
are unable to maintain this employee, it may become necessary to contract out
maintenance. Given the specialized equipment involved, this will be much more
costly both in terms of the rate charged for maintenance and the distance
required to locate a qualified firm. Since this position is included with the
volunteers, a separate resolution is provided.
. Establishing two new Public Works position classifications of Assistant Engineer
and Senior Engineer. The classifications are recommended in order to create
more flexibility to assist in recruiting and maintaining engineering staff. No
funded positions are proposed in these classifications at this time. Therefore,
there is no cost impact. Salary ranges were determined by conducting salary
surveys and establishing appropriate amounts in relation to other existing
engineering classifications.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt resolutions approving the salary and benefit adjustments outlined above.
- Modify and approve the resolutions approving salary and benefit adjustments;
- Provide direction to staff.
_.,--~~_..- --.---....-,-....---,..
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING SALARY AND BENEFIT
ADJUSTMENTS FOR MANAGEMENT EMPLOYEES FOR
FISCAL YEAR 2001-02
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City that compensation and benefits for Management employees be
adjusted as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
that:
1. Management classifications shall receive a salary Cost of Living Adjustment
(COLA) of 3%.
2. In order to correct inequities determined by an analysis of relevant market
conditions, the salary range for the Assistant City Engineer classification shall
be modified to be $4,954 - $6,021 (Range 50 - Management).
3. The terms of this Resolution shall be effective as of July 1, 2001.
4. All other Management employee salary and benefit terms and conditions remain
in full force and effect.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
--__...__M________._^
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER ,
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A SALARY AND BENEFIT
PROGRAM FOR PART -TIME EMPLOYEES FOR FISCAL
YEAR 2001-02
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest
of the City that compensation for part-time employees be fixed as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that:
1. Part-time employees shall receive a salary Cost of Living Adjustment (COLA) of 3% as
designated in Exhibit "A" attached hereto and incorporated herein by this reference.
2. The terms of this Resolution shall be effective as of July 1, 2001.
3. All other part-time employee salary and benefit terms and conditions remain in full force
and effect as set forth in Resolution No. 3463.
On motion of Council Member , seconded by Council Member , and on
the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
._----"'---,~_..- -. ..._.."
RESOLUTION NO.
PAGE 3
EXHIBIT "A"
PART -TIME EMPLOYEES SALARIES
2001-02
PERMANENT PART-TIME EMPLOYEES
POLICE DEPARTMENT HOURL Y RATE
Designated Levell Reserve Officer $ 18.48
Senior Police Reserve Officer 16.47
Police Reserve Officer 14.68
Police Reserve Officer Trainee 12.34
Police Dispatcher/Clerk II 15.77
Police Dispatcher/Clerk I 13.87
Police Dispatcher/Clerk Trainee 12.01
HOURLY RATE
PARKS AND START 1 YEAR 2 YEARS 3 YEARS (+)
RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE
Recreation Senior Leader $ 8.27 $ 8.49 $ 8.91 $ 9.33
Recreation Assistant Senior Leader 6.90 7.11 7.48 7.85
Recreation Leader I 6.68 6.84 7.21 7.58
Recreation Leader II, High School 6.44 6.61 6.94 7.28
AM/PM Childcare Coordinator 10.39 10.66 11.20 11.72
AM/PM Teacher 8.81 9.02 9.50 9.97
AM/PM Assistant Teacher 8.27 8.49 8.91 9.33
AM/PM Assistant I 7.16 7.32 7.69 8.06
AM/PM Assistant II 6.90 7.11 7.48 7.85
AM/PM Assistant III, High School 6.44 6.61 6.94 7.28
Pre-School Teacher 10.39 10.66 11.20 11.72
MISCELLANEOUS PART-TIME HOURLY RATE
Printer $ 14.68
Recreation Building Supervisor 8.81
Recreation Building Coordinator 6.84
Office Assistant 11.28
START 1 YEAR 2 YEARS (+)
PAY SERVICE SERVICE
Maintenance Worker - Parks,
Public Works, Building $ 8.87 $ 9.98 $ 12.14
Mechanic's Assistant 12.07 12.95 14.69
--'-"'-'---'---",,", .
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
PART-TIME EMPLOYEES SALARIES
2001-02
TEMPORARY PART -TIME EMPLOYEES
POLICE DEPARTMENT HOURLY RATE
Police Cadet $ 6.44
Crossing Guard 7.29
HOURL Y RATE
PARKS AND START 1 YEAR 2 YEARS 3 YEARS (+)
RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE
(Substitute) Recreation Senior Leader $ 8.27 $ 8.49 $ 8.91 $ 9.33
(Substitute) Recreation Assistant Sr. Ldr. 6.90 7.11 7.48 7.85
(Substitute) Recreation Ldr. I 6.68 6.84 7.21 7.58
(Substitute) Recreation Ldr. II, High School 6.44 6.61 6.94 7.28
(Substitute) AM/PM Childcare Coordinator 10.39 10.66 11.20 11.72
(Substitute) AM/PM Teacher 8.81 9.02 9.50 9.97
(Substitute) AM/PM Assistant Teacher 8.27 8.49 8.91 9.33
(Substitute) AM/PM Assistant I 7.16 7.32 7.69 8.06
(Substitute) AM/PM Assistant II 6.90 7.11 7.48 7.85
(Substitute) AM/PM Assistant III, High School 6.44 6.61 6.94 7.28
(Substitute) Pre-School Teacher 10.39 10.66 11.20 11.72
MISCELLANEOUS PART-TIME HOURLY RATE
Administrative Secretary $ 13.73
Office Assistant 11.28
(Seasonal) Maintenance Worker - Parks, 8.87
Public Works, Building
Student Intern 6.60
START 1 YEAR 2 YEARS (+)
PAY SERVICE SERVICE
Administrative Intern $ 9.27 $ 9.73 $ 10.22
---~
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE MODIFYING BENEFITS FOR FIRE
VOLUNTEERS FOR FISCAL YEAR 2001-02
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the
best interest of the City and its fire volunteers that a stipend and specified benefits
be fixed as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
1. The pay rate for the Department's Fire Mechanic shall be established at $20
per hour.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
-----"---..--..-- --.---.--.--.-,--..--..--
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING THE POSITION
CLASSIFICATIONS OF ASSIST ANT ENGINEER AND
SENIOR ENGINEER
WHEREAS, the City Council is authorized to establish position classifications and
compensation levels for those positions as it deems necessary to effectively operate
municipal services; and
WHEREAS, the City Council desires to establish new position classifications of Senior
Engineer and Assistant Engineer in the Public Works Department; and
WHEREAS, the City Council deems it to be in the best interest of the City of Arroyo
Grande to establish a salary range for the positions of Senior Engineer and Assistant
Engineer.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
that:
1. The position classification of Assistant Engineer is established with a salary
range of $3,331 - $4,049 (Range 35 - SEIU).
2. The position classification of Senior Engineer is established with a salary range
of $4,266 - $5,183 (Range 50 - SEI U).
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
--~,----~_._,._,.."."----,--- --..----- "_....._._-~_...-
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
a.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER llr
SUBJECT: THE SCENIC CREEKSIDE PATH THROUGH THE HISTORIC VILLAGE
OF ARROYO GRANDE, PHASE II, PROGRESS PAYMENT NO.5
DATE: JUNE 12,2001
RECOMMENDATION:
It is recommended the City Council authorize Progress Payment No.5 in the amount of
$100,260.94 to R. Simons Company, Inc. for work completed on the Scenic Creekside
Walk Through the Historic Village of Arroyo Grande, Phase II project.
FUNDING:
On November 14, 2000, the City Council awarded the Scenic Creekside Walk Through
the Historic Village of Arroyo Grande, Phase II project to R. Simons Company, Inc. in
the amount of $225,555.85 and authorized a contingency of $22,600 to be used for
unanticipated costs during the construction phase of the project ($248,155.85 total
available construction funds). As of this progress payment, approximately $236,900 of
the available construction funds had been expended.
DISCUSSION:
The City received an application for Progress Payment No.5 from R. Simons Company,
Inc. for work completed between April 27, 2001 and May 26,2001. Staff has reviewed
the application and has determined that the amount requested is in conformance with
the quantity of work completed as of May 26, 2001. Progress Payment NO.5 is in the
amount of $111,401.05 of which $11,140.11 will be held in retention until the project is
completed in accordance with the project specifications.
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
- Approve staffs recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staffs recommendation; or
- Provide direction to staff.
Attachments:
1. Application for Progress Payment NO.5
jep:232.5607\phasell\contractadmin\progress payments\prog pay 5.creekside lI.doc
,
i
..--. _J
C~y of
A vvoyo- G v~ Public Works Department
Application lor Progress Payment
Contract Name: The Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II
Contract No: PW-2000-3
Progress Payment No: 5
City Account No: 350-5607-7001 = $90,912.64
350-5607-7201 = $9,348.30
Payment Date: 06/12/01
Bid Estimate Amended Estimate Pav to Date
Bid 'Un~ Un~ Un~ %
Item Una DescrlDtIon Qtv Price Amount Qtv Price Amount Qtv Price Amount Come
GENERAL REQUIREMENTS
1 LS Mobilization Allowance 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 100%
2 LS Construction Area & TraffIc Control 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 100%
3 LS Compliance with OSHA Requirements 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 100%
4 l,S Clear & Grub, Earthwork 1 $ 3,000.00 $ 3,000.00 1 $ 3,000.00 $ 3,000.00 1 $ 3,000.00 $ 3,000.00 100%
5 SF Demolition and Removal 01 Existing Concrete 142 $ 21.00 $ 2,982.00 142 $ 21.00 $ 2,982.00 142 $ 21.00 $ 2,982.00 100%
6 LS Construction Survey 1 $ 7 000.00 $ 7000.00 1 $ 7000.00 $ 7 000.00 1 $ 7 000.00 $ 7000.00 100%
SOUTH CREEKSIDE
HARDSCAPEIMPROVEMENTS
7 LF spla Ran Fence (Llmaed) 260 $ 14.15 $ 3,679.00 260 $ 14.15 $ 3,679.00 260 $ 14.15 $ 3,679.00 100%
8 SF Overlook Deck Structure 665 $ 29.50 $ 19,617.50 665 $ 29.50 $ 19,617.50 665 $ 29.50 $ 19,617.50 100%
9 LF Overlook Guardrail & Posts 85 $ 52.50 $ 4,462.50 85 $ 52.50 $ 4,462.50 85 $ 52.50 $ 4,462.50 100%
10 LF 18" High Retaining Wall, Seat and Planter 85 $ 257.00 $ 21,845.00 85 $ 257.00 $ 21,845.00 85 $ 257.00 $ 21,845.00 100%
11 LF CMU Retaining Wall 65 $ 195.00 $ 12,675.00 65 $ 195.00 $ 12,675.00 65 $ 195.00 $ 12,675.00 100%
12 EA Concrete Pier and Post Cap 5 $ 4,725.00 $ 23,625.00 5 $ 4,725.00 $ 23,625.00 5 $ 4,725.00 $ 23,625.00 100%
13 SF Brick Paving 225 $ 37.80 $ 8,505.00 225 $ 37.80 $ 8,505.00 225 $ 37.80 $ 8,505.00 100%
14 SF Concrete Paving 245 $ 6.30 $ 1,543.50 245 $ 6.30 $ 1,543.50 245 $ 6.30 $ 1,543.50 100%
15 LF Concrete Curb 780 $ 15.25 $ 11,895.00 780 $' 15.25 $ 11,895.00 780 $ 15.25 $ 11,895.00 100%
16 LF 8" Wide Concrete Wall Cap 54 $ 15.75 $ 850.50 54 $ 15.75 $ 850.50 54 $ 15.75 $ 850.50 100%
17 TON Aggregate Subbase 3 $ 262.50 $ 787.50 3 $ 262.50 $ 787.50 3 $ 262.50 $ 787.50 100%
18 SF Decomposed Gran~e/Resin Base Walkway 2900 $ 7.35 $ 21,315.00 2900 $ 7.35 $ 21,315.00 2900 $ 7.35 $ 21,315.00 100%
19 EA Relocate Historic Pilasters 2 $ 315.00 $ 630.00 2 $ 315.00 $ 630.00 2 $ 315.00 $ 630.00 100%
20 LS Boulder Placement 1 $ 1 525.00 $ 1 525.00 1 $ 1 525.00 $ 1 525.00 1 $ 1 525.00 $ 1 525.00 100%
DRAINAGE
21 LF 4' ABS Perforated Drainpipe wlDrainguard 90 $ 12.60 $ 1,134.00 90 $ 12.60 $ 1,134.00 90 $ 12.60 $ 1,134.00 100%
22 LS 4' PVC Rigid Drainpipe wi Catch Basins 1 $ 5,160.00 $ 5,160.00 1 $ 5,160.00 $ 5,160.00 1 $ 5,180.00 $ 5,160.00 100%
23 LS Rock RID-RaD SloDe Protection 1 $ 1 900.00 $ 1 900.00 1 $ 1 900.00 $ 1 900.00 1 $ 1 900.00 $ 1 900.00 100%
PLANTING
24 EA Tree - 24' Box 1 $ 360.00 $ 360.00 1 $ 360.00 $ 360.00 1 $ 360.00 $ 360.00 100%
25 EA Tree (15 gallon) 9 $ 115.00 $ 1,035.00 9 $ 115.00 $ 1,035.00 9 $ 115.00 $ 1,035.00 100%
26 EA Shrubs (1 gallon) 69 $ 10.50 $ 724.50 69 $ 10.50 $ 724.50 69 $ 10.50 $ 724.50 100%
27 EA Ground Cover (1 gallon) 148 $ 10.50 $ 1,554.00 148 $ 10.50 $ 1,554.00 148 $ 10.50 $ 1,554.00 100%
28 EA Ground Cover (4-inch) 89 $ 4.20 $ 373.80 89 $ 4.20 $ 373.80 89 $ 4.20 $ 373.80 100%
29 EA Ground Cover (Flat) 4 $ 32.00 $ 128.00 4 $ 32.00 $ 128.00 4 $ 32.00 $ 128.00 100%
30 SF SoD Preparation 2025 $ 0.37 $ 749.25 2025 $ 0.37 $ 749.25 2025 $ 0.37 $ 749.25 100%
31 SF Erosion Control Matting 2025 $ 0.27 $ 546.75 2025 $ 0.27 $ 546.75 0 $ 0.27 $ - 0%
32 SF Broadcast Seed 2025 $ 0.36 $ 729.00 2025 $ 0.36 $ 729.00 2025 $ 0.36 $ 729.00 100%
33 LS 90 Dav Maintenance 1 $ 975.00 $ 975.00 1 $ 975.00 $ 975.00 0 $ 975.00 $ 0%
IRRIGATION
34 EA Controller 1 $ 367.50 $ 367.50 1 $ 367.50 $ 367.50 1 $ 367.50 $ 367.50 100%
35 EA Control Zone K~ 5 $ 142.00 $ 710.00 5 $ 142.00 $ 710.00 5 $ 142.00 $ 710.00 100%
36 EA Coupling Valve 5 $ 115.00 $ 575.00 5 $ 115.00 $ 575.00 5 $ 115.00 $ 575.00 100%
37 EA AIr Relief Valve 5 $ 42.00 $ 210.00 5 $ 42.00 $ 210.00 5 $ 42.00 $ 210.00 100%
38 EA Gate Valve 6 $ 84.00 $ 504.00 6 $ 84.00 $ 504.00 6 $ 84.00 $ 504.00 100%
39 EA Main Line 285 $ 7.50 $ 2,137.50 285 $ 7.50 $ 2,137.50 285 $ 7.50 $ 2,137.50 100%
40 LF Drip Tube 2180 $ 1.10 $ 2,398.00 2180 $ 1.10 $ 2,398.00 2180 $ 1.10 $ 2,398.00 100%
41 LF SI_in" 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 100%
ELECTRICAL
42 EA Light Poles 4 $ 1,470.00 $ 5,880.00 4 $ 1,470.00 $ 5,880.00 4 $ 1,470.00 $ 5,880.00 100%
43 LF Trenchin" Backfill Conduk and Wire 600 $ 11.00 $ 6 600.00 600 $ 11.00 $ 6 600.00 600 $ 11.00 $ 6 600.00 100%
NORTH CREEKSIDE
HARDSCAPEIMPROVEMENTS
44 CY Aggregate Subbase 1 $ 267.50 $ 267.50 1 $ 267.50 $ 267.50 1 $ 267.50 $ 267.50 100%
45 SF Concrete Paving 30 $ 42.00 $ 1,260.00 30 $ 42.00 $ 1,260.00 30 $ 42.00 $ 1,260.00 100%
43 SF Concrete Stem Wall 10 $ 252.00 $ 2,520.00 10 $ 252.00 $ 2,520.00 10 $ 252.00 $ 2,520.00 100%
47 LF spla Faced Retaining Wall 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 100%
48 LS Antl-Graffitl seal System 1 $ 945.00 $ 945.00 1 $ 945.00 $ 945.00 1 $ 945.00 $ 945.00 100%
49 EA Concrete Pier with Post 4 $ 1,225.00 $ 4,900.00 4 $ 1,225.00 $ 4,900.00 4 $ 1,225.00 $ 4,900.00 100%
50 SF Wood Deck Structure 42 $ 94.50 $ 3,969.00 42 $ 94.50 $ 3,969.00 42 $ 94.50 $ 3,969.00 100%
51 LF Wood Stairs 108 $ 23.10 $ 2,494.80 108 $ 23.10 $ 2,494.80 108 $ 23.10 $ 2,494.80 100%
52 LF Guard Rail and Post 54 $ 52.50 $ 2,835.00 54 $ 52.50 $ 2,835.00 54 $ 52.50 $ 2,835.00 100%,
53 LF Stair Handran 41 $ 15.75 $ 645.75 41 $ 15.75 $ 645.75 41 $ 15.75 $ 645.75 100%'
54 SF Soil Preparation 500 $ 0.37 $ 185.00 500 $ 0.37 $ 185.00 500 $ 0.37 $ 185.00 100%
55 SF Erosion Control Matting 500 $ 0.27 $ 135.00 500 $ 0.27 $ 135.00 0 $ 0.27 $ - 0%'
56 SF Broadcast Seed 500 $ 0.36 $ 180.00 500 $ 0.36 $ 180.00 500 $ 0.36 $ 180.00 100%
57 LS 9O-Dav Maintenance 1 $ 575.00 $ 575.00 1 $ 575.00 $ 515.00 0 CI: 575.00 $ - 0%
The Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II Progress Payment No: 5
Contract No. PW-2000-3 Payment Date: 06/12/01
Bid Estimate Amended Estimate Pay to Date
Bid Qtv Un~ Un~ Qtv Un~ %
Item Unt Descriotion Price Amount Qtv Price Amount Price Amount Como
PLANTING
58 EA Tree (15 gallon) 6 $ 114.00 $ 684.00 6 $ 114.00 $ 684.00 6 $ 114.00 $ 684.00 100%
59 EA Shrubs II oallon1 63 $ 10.50 $ 661.SO 63 $ 10.50 $ 661.SO 63 $ 10.SO $ 661.SO 100%
SUBTOTAL (BASE BID) $ 211,971.35 $ 211,971.35 $ 209,739.80 99%
BID ALTERNATE NO.1
SITE FURNISHINGS
AIt 1 EA Bench 5 $ 1,386.00 $ 6,930.00 5 $ 1,386.00 $ 6,930.00 5 $ 1,386.00 $ 6,930.00 100%
Alt2 EA Trash Receptacle 2 $ 655.00 $ 1,310.00 2 $ 655.00 $ 1,310.00 2 $ 655.00 $ 1,310.00 100%
Alt3 LS Drinking Fountain (Includes 112" PVC Wateriln 1 $ 3,675.00 $ 3,675.00 1 $ 3,675.00 $ 3,675.00 1 $ 3,675.00 $ 3,675:00 100%
Alt4 EA Bollards - Removable 1 $ 157.SO '$ 157.50 1 $ 157.50 $ 157.50 1 $ 157.SO $ 157.SO 100%
Alta EA Bollards - Non - Removable 12 $ 126.00 $ 1512.00 12 $ 126.00 $ 1512.00 12 $ 126.00 $ 1512.00 100%
SUBTOTAL (BID ALTERNATE NO.1) $ 13,584.50 $ 13,584.50 $ 13,584.50 100%
CONTRACT CHANGE ORDERS
CCOI LS Tree Removal 0 $ - $ . 1 $ 440.00 $ 440.00 1 $ 440.00 $ 440.00 100%
CC02 LS Electrical Pull Box 0 $ - $ 1 $ 415.00 $ 415.00 1 $ 415.00 $ 415.00 100%
CC03 LS Orinklng Foundation Valve 0 $ - $ - 1 $ 90.00 $ 90.00 1 $ 90.00 $ 90.00 100%
CC04 LS TIme extension 0 $ - $ - 1 $ $ - 1 $ - $ - 100%
CC05 LS Handrail 0 $ $ - 1 $ 445.00 $ 445.00 1 $ 445.00 $ 445.00 100%
CC06 LS Slope StabBlzation 0 $ $ - 1 $ 7,800.00 $ 7,800.00 1 $ 7,800.00 $ 7,800.00 100%
CC07 LS Control for Lighting 0 $ $ - 1 $ 816.00 $ 816.00 1 : 816.00 $ 816.00 100%
CC08 LS Gorilla Hair Mulch 0 $ - $ - 1 $ 821.00 $ 821.00 1 821.00 $ 821.00 100%
SUBTOTAL CONTRACT CHANGE ORDERS $ . $ 10,827.00 $ 10,827.00 100%
TOTAL $ 225,555.85 $ 238,382,85 $ 234,151,10 89%
~ ~fr~/ Pay to Date $234,151.10
Retention $23,415.11
Contractor Date Previous Payments $110,475.04
?tif~ A kA~ OJ-, G(/ I at This Payment ~:~:::::]~~:M].~.I
Project Manager Date
Contract Start Date: 12118/00
Original Contract Days: 90
Adjusted Contract Days: 75
Public Works Director Date Adjusted Contract End Date: 06/01/01
City Manager Date
Send Pavment to:
R. Simons Company, Inc.
P,O. Box 810
Nipomo, CA 93444
(805) 929-3517
lep 232.560~hase 11\5607 Progress Payments xis 04127101
---_.~_...---- -.....----
I
,
I
1 8.j.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: AWARD OF CONTRACT FOR THE PAULDING MIDDLE SCHOOL
BICYCLE LANES PROJECT, CITY PROJECT NO. PW-2001-2
DATE: JUNE 12,2001
RECOMMENDATION:
It is recommended the Council:
A. award a construction contract for the Paulding Middle School Bicycle Lanes Project
to R. Burke Corporation in the amount of $41 ,736.50;
B. authorize the City Manager to approve change orders not to exceed the
contingency of $4,200 for use only if needed for unanticipated costs during the .
construction phase of the project (total construction costs = $41,736.50 + $4,200 =
$45,936.50); and,
C. direct staff to issue the Notice of Award and Notice to Proceed with other necessary
contract documents.
FUNDING:
The FY 2000/01 amended capital improvement program budget includes $78,700 as the
construction budget for the Paulding Middle School Bicycle Lanes Project. The funding for
the project is from State Proposition 116 funds.
DISCUSSION:
On April 10, 2001, the City Council directed staff to solicit bids for the Paulding Middle
School Bicycle Lanes capital improvement project.. On May 22,2001, one bid was publicly
opened which was submitted by R. Burke Corporation in the amount of $41,736.50.
This phase of the project seeks to construct a bicycle route connecting the Phase I bicycle
lanes on Huasna Road to the intersection of Fair Oaks Avenue and Traffic Way where the
Arroyo Grande High School/Margaret Harloe Elementary School bicycle project ends.
The bid has been verified for accuracy and found to be in compliance with the contract
specifications.
Work is expected to begin in July 2001 and be completed in August 2001 as shown in the
attached tentative project schedule.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
-Approve staff's recommendations;
-Do not approve staff's recommendations;
-Modify as appropriate and approve staff's recommendations; or
-Provide direction to staff.
Attachments:
1. Bid Opening Log Sheet
2. Project Schedule
- -_._"._.~----
ATTACHMENT 1
BID OPENING LOG SHEET
CiTY OF ARROYO GRANDE
-
BID OPENING: May 22, 2001
Paulding Middle School Bicycle Lanes
Engineer's Estimate - $39,500
BIDDER'S NAME, CITY TOTAL
R. Burke Corporation $41,736.50
San Luis Obispo
.
c: Director of Public Works
City Manager
~.
-.,,---- ~-_._._-"'-'-
ATTACHMENT 2
reityof~ C&~
Tentative Project Schedule
For
Paulding Middle School Bike Lanes Project
(City Project No. PW -2001-2)
Authorization to Solicit Bids. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 10, 2001
1 st Notice to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 13, 2001
2nd Notice to Bidders ................................................ April 20, 2001
Pre-Bid Job Walk (Thursday, 2:00 p.m. at City Council Chambers) . . . . . . . . . . . . . . . . . . April 26, 2001 .
Bid Opening (Tuesday, 2:00 p.m. City Council Chamber) . . . . . . . . . . . . . . . . , . . . . . . .. May 22, 2001
Award of Bid .............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. June 12,2001
Notice of Award. . . .. . . .. . . . . . . . .. . . . . . . . . . . . , . . . . ., . . . . . . . . . . . . . . ., June 15,2001
Notice to Proceed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 2, 2001
Start Construction .................................................... July 9, 2001
Contract Completion (30 calendar days) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. August 7, 2001
--~----..._....~_.-.._-,--...__._--_.,. ......--..----.....- -...--, -_._----_.~
9.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: CONDITIONAL USE PERMIT CASE NO. 99-013, TO CONSTRUCT FIVE (5)
PROFESSIONAL OFFICE BUILDINGS, AND VARIANCE CASE NO. 01 -001
TO DEVIATE FROM THE MAXIMUM WALL HEIGHT REQUIREMENT;
NORTHWEST CORNER OF CAMINO MERCADO AND WEST BRANCH
STREET; STEPHEN COOL AND GARY WHITE
DATE: JUNE 12, 2001
RECOMMENDATION:
Staff recommends the City Council continue this item to the regularly scheduled July
1 0, 2001 City Council meeting to allow staff to provide adequate written notice to
neighboring property owners.
,
\.
-----
10.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGE~
SUBJECT: LYNDA SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
FY 2001-02 ANNUAL BUDGET
DATE: JUNE 12, 2001
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution approving the FY
2001-02 Annual Budget.
FUNDING:
The proposed General Fund budget is $9,699,955 and the total recommended City
budget is $15,110,353. All funds are balanced. .
DISCUSSION:
The Preliminary Budget for FY 2001-02 was presented and reviewed at the special City
Council workshop on May 31, 2001. Text corrections identified by City Council have
been made. No direction was received to modify the proposed allocations. Therefore,
the budget presented for City Council action remains unchanged with the one exception
of the Assistant City Engineer position salary inequity adjustment reviewed by City
Council at the May 22, 2001 special meeting. This resulted in an increase to the
General Fund Budget of $14,500. A resolution adopting the FY 2001-02 Annual Budget
is attached for City Council consideration. ,
I
The Annual Budget document is important because it represents staffs
recommendation, and ultimately City Council's direction, for the work plan for the
upcoming year. All funds are balanced under the proposal. The recommendations
address each of the budget priorities established by the City Council and make progress
toward achieving the City's Fiscal Policy goals. Staff believes the budget presents a
balanced and responsible approach to providing quality services and projects in the
most cost effective manner.
The proposed General Fund budget is $9,699,955, which includes an increase of about
2% over the FY 2000-01 adjusted budget amount. This is well below the existing CPI
rate of 3.8%, although inclusion of Huasna Road improvement funding in the FY 2000-
01 budget is partially responsible for the small percentage adjustment. Costs for
--_._-~---
CITY COUNCIL
FY 2001-02 ANNUAL BUDGET
JUNE 12, 2001
PAGE 2
services and supplies are proposed to actually decrease by $150,661, or about 6.82%.
The total recommended City budget is $15,110,353. This represents a decrease of
8.7% from the FY 2000-01 approved budget. The reduction is attributed primarily to a
decrease in new funding for capital projects. The FY 2000-01 amount is higher due
primarily to CIP funding budgeted the past year for replacement of Reservoir #1 and
one-time STIP (State Transportation Improvement Program) funding for the Fair Oaks,
Tally Ho and East Grand Avenue improvement projects.
While not dramatic, revenue projections continue to show favorable trends. General
Fund revenues, excluding transfers, are forecasted to be approximately $146,500 over
the estimated actual revenues for FY 2000-01. In addition, increases in reoccurring
revenues, such as sales tax, are more than compensating for decreases in one-time
revenues. Given current uncertainties regarding the State's budget and the economy, a
conservative approach was utilized in forecasting revenues. No revenue was budgeted
for ERAF reimbursements and only minor increases were included for the State's
backfill funding for motor vehicle license fee revenue. FY 2000-01 actual revenues are
now estimated to be greater, and expenditures less, than originally projected. This will
increase the reserve by approximately $275,000 when comparing estimated actual to
amended budget amounts.
The process for preparing the budget was modified this year. The most significant
change was beginning the process by establishing budget priorities, recommended by
the department directors and approved by the City Council. Departments were directed
to maintain their operating budgets within a maximum of a 2% increase. Items requiring
expenditures above the 2% amount, new or expanded services, and staffing changes
required submittal of a Service Level Change/Budget Amendment Request.
Departments were also instructed that any increases would focus primarily on the
priorities established. After a number of individual review meetings, overall
recommendations were developed by the City Manager and Director of Financial
Services and presented to the Department Director team. The final recommendations
presented to the City Council for consideration are the consensus of all the department
directors.
Key items included in the proposed budget are as follows:
. Projected increase in the reserve ($88,200).
. Cost of living increases ($158,525).
. Change in AGPOA PERS plan to 3% @ 55 ($16,050).
. Implementation of approved changes regarding the Redevelopment Agency
budget to address the operating deficit ($87,000).
I
J
CITY COUNCIL
FY 2001-02 ANNUAL BUDGET
JUNE 12, 2001
PAGE 3
. General Fund street improvement funding ($30,500). By budgeting the Huasna
Road funding received from the Lopez Dam retrofit project over a two-year
period, it can enable the City to meet the maintenance of effort requirement for
FY 2000-01 State Traffic Congestion Relief funding, as well as a portion of the
requirement for FY 2001-02. The additional proposed amount of $30,500 will
make the City eligible for any Traffic Congestion Relief program funding
approved by the State for FY 2001-02. It is not recommended to appropriate
funding above this level this fiscal year in order to reduce the City's maintenance
of effort requirement for future funding.
. Addition of one paid Fire Captain position ($74,000).
. Increases in equipment replacement, particularly for Police and Parks,
Recreation & Facilities Departments ($94,378).
. Funding for development of a City-wide employee development program
($5,000) and disaster management training/exercises ($2,000).
. Provision of access to the Municipal Code on the City's web site ($1,950).
. Improvements to the City's computer network infrastructure ($28,100).
. Development of a GIS (geographic information system) land use database
($5,000).
. East Grand Avenue Master Plan ($6,000) - additional utilization of Cal Poly
students or professional services for completion of the final plan, design
guidelines and development code amendments.
. Community Development special projects ($10,000) - funding that will be
reserved for professional services for projects directed by City Council when
staffing is not available to complete within the desired time frame.
. Addition of intern for the Community Development Department ($10,000).
. Funding for utility rate cost increases ($31,000).
. Reclassification of a Public Works contract maintenance worker and part-time
office assistant to permanent full-time employees ($18,705).
. Increase in Public Works contractual services for John Wallace & Associates
(20,000).
. The City's obligation for funding the new structure of the Local Agency Formation
Commission ($11,000).
CITY COUNCIL
FY 2001-02 ANNUAL BUDGET
JUNE 12,2001
PAGE 4
. Cost of the League of California Cities Grassroots Lobbying Effort, if approved by
the City Council ($2,800).
While the recommended budget should be viewed as a positive direction in meeting the
City's needs, a number of issues and challenges remain. While the City has been
extremely successful in obtaining grants, particularly for street improvement projects,
the most serious concern is the lack of sufficient ongoing funding for infrastructure
improvements or major capital projects. Reserves are increasing, but remain below the
Fiscal Policy goals and would not enable the City to withstand fluctuations in the
economy without service level impacts. In addition, little progress has been made in
establishing reserves for ongoing equipment replacement. Lastly, while implementation
of a plan to address Redevelopment Agency operating deficits is now under way, the
impacts of those shortfalls on the General Fund, Sewer Facility Fund and Water Facility
Fund continue to be a concern.
These issues will be addressed in the discussion and development of the Long-Range
Financial Plan. Therefore, while a number of financial issues exist, staff believes the
proposed budget provides an effective step in addressing community needs in a cost
efficient manner and will serve as a solid foundation for initiation of the long-range
financial planning process.
We are proud to present to the City Council this proposed budget document. It is
important to recognize some of the key efforts involved. First of all, the budget format
and fiscal procedures in place in the City are outstanding, particularly given the size of
the organization. As you know, they have received numerous well-deserved awards.
The major extent of the work involved has been done by Lynda Snodgrass, the Director
of Financial Services. Second, individually and as a team, each of the department
directors has excelled in managing and preparing their budgets in a cost efficient and
responsive manner. Last, but of course not least, the progress we are making with
regard to the fiscal health of the City is largely attributed to the ongoing prudent fiscal
approach of the City Council. Staff recognizes and appreciates the decisions and
support involved in that approach.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Adopt resolution approving FY 2001-02 Annual Budget;
- Modify and approve FY 2001-02 Annual Budget;
- Provide direction to staff.
---..----------..-- ------. ---~-~.-
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADOPTING THE FISCAL YEAR
2001-02 ANNUAL BUDGET AND MAKING
APPROPRIATIONS FOR THE AMOUNT BUDGETED
WHEREAS, a proposed Annual Budget for the City of Arroyo Grande for the Fiscal
Year commencing July 1, 2001 and ending June 30, 2002 was submitted to the City
Council and is on file with the Director of Administrative Services; and
WHEREAS, the City Council also serves as the Redevelopment Agency Board of
Directors; and
WHEREAS, proceedings for adoption of said Budget have been duly taken; and
WHEREAS, the City Council made certain revisions, corrections, and modifications to
reflect the changes ordered by the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES RESOLVE AS FOLLOWS:
SECTION 1. The Budget, as amended, is adopted as the Annual Budget for the City of
Arroyo Grande for the Fiscal Year commencing July 1, 2001 and ending June 30,
2002.
SECTION 2. At the close of the Fiscal Year, unexpended appropriations in the
Operating Budget will be carried forward to the next fiscal year as necessary to
underwrite the expense of outstanding purchase commitments. Unexpended
appropriations for authorized, but uncompleted projects as approved by the City
Council, may be carried forward to the next succeeding Budget upon recommendation
by the Financial Services Director and approval of the City Manager.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
.
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
11.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: REQUEST TO WAIVE WATER AND SEWER CONNECTION FEES FOR
THE CLARK CENTER FOR THE PERFORMING ARTS
DATE: JUNE 12, 2001
RECOMMENDA TION:
It is recommended the Council deny the request by Lucia Mar Unified School District and
the Clark Center to waive the water and sewer connection fees related to the Clark Center
for the Performing Arts.
FUNDING:
Water and sewer connection fees would result in revenue to the Water Fund of $5,964 and
to the Sewer Fund of $46,474.
DISCUSSION:
The Lucia Mar Unified School District and the Clark Center have requested a waiver of
water and sewer connection fees for the Clark Center for the Performing Arts. The Center
is under construction and is anticipated to be completed by the end of this year.
Construction plans call for a 2" water meter, a 4" sewer lateral, and a 6" fire connection
to serve the new building.
In accordance with Chapter 6 of the Municipal Code, applicants for water and sewer
service are required to pay a fee to connect to City facilities. The fees for the Clark Center
based on the size of the proposed facilities are as follows:
Water (2" meter)
Meter Charge $ 1,104 Installation of meter
Lopez Charge 1,500 Standby charge for water availability
Distribution Fee 3,360 Facility impact fee for maintenance and
improvements to the existing distribution
system
Water Fee Subtotal $ 5,964
Sewer (4" lateral)
Sanitation District 0 Waived by the Sanitation District
Sewer Benefit Unit Charge 46,4 7 4 Fee based on fixture count:
Proportional share of cost for the
original cost of the main
Sewer Acreage Charge 0 Impact fee not charged because of
existing service
Sewer Fee Subtotal $46,474
Total Utility Fees $52,438
The School District and the Clark Center are requesting that the City waive all fees
associated with the Clark Center for the Performing Arts, as indicted in the letters dated
April 30, 2001 (attached).
If the Council desires to reduce or waive a portion of the fees, staff has developed an
alternative for a partial waiver. The Sewer Benefit Unit Charge may be re-calculated
based on the number of plumbing fixtures required by the Uniform Building Code (UBC),
instead of the actual number of plumbing fixtures being provided. Additional plumbing
facilities are being provided above minimum requirements for the convenience of the
patrons and employees, including additional toilets and showers. The number of
equivalent plumbing fixture units needed per the UBC is 182. Based on this minimum
required number of fixture units, the sewer fee would be $26,350.
Calculation of Costs:
Benefit Unit Fee for the sewer connection based on 321 fixture units (fu) - $46,474
[(321 fu - 15 fu allowance) x $50.27 per unit = $754.10 first unit] x 2.88 inflation
factor (from Engineering News Record) = $46.473.75 total benefit unit fee
Benefit Unit Fee for the sewer connection based on 182 fixture units (fu) - $26,350
[(182 fu - 15 fu allowance) x $50.27 per unit + $754.10 first unit] x 2.88 inflation
factor (from Engineering News Record) = $26.350 total benefit unit fee
The Council may also consider entering into an amortization agreement with the
Performing Arts Center to establish payment of the fee over time.
As indicated in the attached letters the City/Agency has supported the project by making
a donation of $50,000 to the South County Performing Arts Foundation for construction of
the Performing Arts Center.
i
-~-----....- ...,' "-~~ -- ....--... .. .,.-.- ... -.--, ..- ..,-._..~'--'----_._'",- ~_._--------_.__.-._.., ,.".- "'-'-'''' -_.._~....".-_,..- J
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staffs recommendation to deny the request to waive the fees.
2. Approve request to waive the fees.
3. Waive a portion of the fees based on the reduced fixture units -
Total water and sewer connection fees based on the reduced fixtures-
5,964 (water) + 26,350 (sewer) = 32,314
4. Direct staff to prepare an amortization agreement allowing the fees to be paid over time.
5. Provide direction to staff.
Attachments: 1. Letter dated April 30, 2001 from Lucia Mar Unified School District
2. Letter dated April 30, 2001 from Clark Center
3. Letter dated June 5, 2001 from Ron & Bernie Kautz
---_.~-,-,_._..~.. -"'-
Attachment 1
Lucia Mar Unified School District
602 Orchard Street ~ Arroyo Grande, CA 93420
(80S) 473.4390 ~ Fax: (80S) 473.1593
ARRoyo GRANDE NIPOMO GROVER BEACH OCEANO PlSMO BEACH
OFFICE OF THE SUPERINTENDENT
C;-)
0 -,,1
.'
- --"
April 30, 2001 ::: C)
~ -'1 ::;:0
-< ::> rr1
I ?) ("")
- ;.tlfT1
The Honorable City Council 0:2
~ -< rr1
City of Arroyo Grande -- 00
- r71
Branch Street - :::)
..
Arroyo Grande, CA 93420 -
N
i'--('I
RE: Utility Fee Waiver, Clark Center for the Performing Arts
Dear City Council Members:
In a joint request with the Clark Center for the Performing Arts, we are requesting to be
on your agenda to request a waiver of the water and sewer fees related to the
completion of the Clark Center Theatre.
Your council has supported the development of the Clark Center as a joint school-
community project and has endorsed its value as an educational and cultural facility that
is not only a gift from the community to the students but also benefits organizations and
citizens in Arroyo Grande and adjoining areas. This request for the waiver of the utility
fees will further enable us to complete the Center debt-free.
The information provided by city staff indicates that of the total $52,438 in fees only
$1,104 are related to the hard costs of water meter installation. A portion of the
remaining fees relate to future improvements and expansions of the city's water system.
Attached is a schedule of the fees and information relating to some of the fee
determinations.
Thank you for placing us on your agenda. A separate letter of request is being
submitted by the Clark Center for the Performing Arts.
Sincerely,
f1CL~ '0 tS1P "'-t.-
Nancy DePue
Superintendent
Attachment
----_._-- --.-----.-...---- -,....,--~ ..~----"- ---------------"--~-------'-_. -.-.----..---...--...-'
Att8Cblltent2
fa....... . CLARJ.. · xCEN.TER.... '. . ........... '.."
. .... .... ..,. . . " "', '.' - , ,.RECEWEIi1 '
,.., , "" A Cultural and Educational Perl"ormingArts FacifJ~Y OrAR~OYO('.I?,~ ~.\~;:
8OARDOFDIRECTORS Jl. .' . ..' ,~.? . \11\;"11,.", '-
Cliffo.... Ii. C18rk^ ,
PRESIDENT 0' HAY -, PH~: 40.'
Gene D. Mintz
, VI<:E PRESIDENT
J8_W:,Stegilll,Sr.
~FFINA!'/CIALQFFICER A. .1.30 2'001
Ju!i)' H"'th . pn, ,
sECRETARY
Timothy Qlelrd. ~.D.
0IIryI L FI_ '
Margie C:,GQdfrey .' '
J: ErIk Howell .'
Scott RLIothtop .'
,"~MiUer \ ~ The Honorable City ~ouncil
C.....IR,ust .' .~ · f d
R"'iert &l1~ ~ CIty 0 Arroyo Gran . e
Director E".'eriJus ' i 214 East. Branch Street
MiSOcIATES. ~ ' '
o.}'idP.Cumll,C.P.A. Arroyo Grande CA 9342.0
Acq>UNTANT, ' .'..,. ""
StephenN <:001, Att6mey
-C01JNSE~ ' , '. .... ..... " '. ,'._: .,
", '.' Subj: Utility Fee Waiver, Clark Centerfor the Perfonning Arts
CAMPAlCNCABINET. ' " " .' ' ,. ".
~""I, K8Utz
'cB,ua', ". '
Gncill~llo - Dear CIty Counctl Members,
Shirley ,Bu~cher All. .
CWrOrd H. CI.....
t:;;:::~ . . In a joint request with the Lu~ia Mar School I>istrictweat:~'~~ to',
C""U18:'ltz-Gerald be on your agenda to request a waiver of the water and sewerfees~hU:edtOthe
N.nFoWlet ..... "" " ." .. ' "'"
, Mich.et~eW. completIon of the Clark Ce~ter theatre. '
Suullile a.n"enon
~8ckieHOrg ,"' , _. . ,
~=~= , Your council has supported the developmentoftheC~~-{~efltetas_a
:e~~n:t ' joint scoool-conununityprojectandhas endorsed its v~ue:a$,~,~~9naland
Ho~'M.R!dDs cultural facility that is not only a gift from the, cOmmunitytothe"~'.but is
, ~~:"dGIJ , also benefits organizations and citizens in Arroyo Gr.andeand.~mjng~as'
~:::=eld This request for the waiver of the utility feeswillfurther,enablttU,sctQtrom'pIete:' ,
CtJlLDBOARD the center debt free. ". . .
'Wdwd R\I~
PREsIDENT , , ' " '. ,.., . ,"',. .. '. ',.
' W:-::ERSJUP ~. The information provided J)y citystaff indicates tlu~t'()f:the~~$5~;43g,
SteIIIo s..( ", '. , in fees only $1,1 04 are related to the' hard costs of watermeteribStatfltijou,-A:.
p~~~SA ~EAN~. . portion of the remaining fees relate to futureimprove111e~'and~pa,nsi()~of
, ,N::::~~ECRE:'R'" , ,the city's water system. Attached is a schedu1e'of~e fees.a.n4~n
CORRESroNDI\IIGSECRETARY 1. . fth ,~ 'd' . " ., "".' "",
Pet~Gia",baJvo;. re atmg to some 0 e lee eterrmnations.'
TREASt'{U;R
Helen SUl!ImerfteJd ,
. Sh:':J~~~~JIi< Thankyoufor placing us ~n your'agenda. A separ~teletter ()fI'e(J:~stjs ~mg
, Bt'U~e:Be8UdoID. submitted by the Lucia Mar School district.
W,lter Funk ,- ,
Chris'C8rey
Ann""n1pso~
I;oISHulhe. .
'P.t Ti..imu
: Arlena "",esd81e
-JerrY T.U!\ : .
. IUnd811 Voss
M8.ry-Lee C"rk .
GUILD,\D\iJSOR
Judy Hnth '
FOUNDATION LIAISON
GeorI$ieO'Conn~r
SCHOOL BOARD REP.
OFFICE MANAGER
J.dde Ho,,!!
, ", _ " c':', '",,"J\ " \" . ',...,,_.,
South County Performing Ans, Building~o~,,~,' , . . ,\
540 Camino Mercado 0 Afroy()t)rande,Ca,ifornia 9342o-18I(iO(~)~~~lltfAX: (805) 489:'4287
" ',' ,,':~:;~IJ?~J;J.;":"T' ',. . . "",,' "
FEES FOR THE CLARK CENTER FOR THE PERFORMING ARTS
WATER
Installation of meter, box and lateral
Subdivision Fee $1,104 - hard costs
Lopez Charge 1,500 Standby charge for water availability
(t.") New facility impact fee for maintenance and
Distribution Fee 3.360 improvements to the existing distribution system
Subtotal $5.964
SEWER
Sanitation District 0 Waived by the Sanitation District
Fee based on fixture count: Proportional share of
Sewer Fee 46,474 cost for the original cost of the main.
Sewer Acreage Fee 0 Impact fee not charged because of existing service
Subtotal $46.474
Total Utility Fees $52.438
I
----..---.--..- .---..-.--.-----.--- ----~_._._.- J
Attachment 3
RECEIVED
June 5, 2001 :,~~lT't CF ;\RRO'{Q [-l.=\f:DE
01 Jurl - 7 Pi'; I: 24
The Honorable City Council
City of Arroyo Grande
214 East Branch
Arroyo Grande, CA 93420
Dear City Council Members:
Your council has been continually generous in your support of the Clark Center. Now at
question are fees that could, in effect, offset your generousity.The following are cogent points of
consideration in your honorable council's deliberation over the request for fee waiver.
1. The facility has been conceived, designed, and is being built as a joint school district and
community facility meeting a wide variety of educational and cultural needs. In addition
it will provide a site for public meetings and hearings that are of such size as not to be
accommodated in your council chambers.
2. A portion of the fees are associated with the number of restroom fixtures that exceed the
minimum required. The additional fixtures are designed to more comfortably and quickly
serve the occupancy during events and will not increase the total usage related to the
seating capacity of the Center. In addition much of the use of the Center is replacing the
use of existing facilities on campus, both by the school and the community.
3. The addition of the center will not reflect a major growth in usage for the community.
The population level will remain the same. However, the number of students occupying
the campus by day or evening will be reduced by the completion of the new high school
in Nipomo.
The Center will be a significant enhancement to the educational environment and the cultural
quality of life in Arroyo Grande. The edifice is adding an architectural landmark to the area and
is being used by realtors as one of the attractions for buying here. With very little effect on the
utility needs of the city, the Center will become a center of community pride.
Thank you for your attention to this request.
Sincerely,
iR~ ".~ ~
Ron & Bernie Kautz
271 Tally Ho Road
Arroyo Grande, CA 93420
_._.~--- n~
ii.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER?
SUBJECT: LEAGUE OF CALIFORNIA CITIES BALLOT ON GRASS ROOTS
NETWORK
DATE: JUNE 12,2001
RECOMMENDATION:
It is recommended the City Council vote to approve the addition of Article XVI to the
League of California Cities Bylaws relating to the establishment of a League Grassroots
Network and direct the City Manager to submit the ballot to the League of California
Cities with the "yes" vote.
FUNDING:
If the Grassroots Network is approved, the increased cost in FY 2001-02 to the City will
be $2,784 over the FY 2000-01 League dues amount. However, the League of
California Cities dues are assessed by calendar year. Therefore, of this increase, $861
is to implement the program for the remaining half of 2001, and $132 represents a 4%
increase in the base dues amount. The actual increase in dues for 2002 directly
attributed to the Grassroots Network proposal is $1,791. Funding for this program has
been incorporated in the FY 2001-02 Annual Budget.
DISCUSSION:
The City recently received a ballot from the League of California Cities to amend their
bylaws in order to establish a new program referred to as the Grassroots Network,
which is attached. The City is requested to provide a vote on the change by July 6,
2001. The primary purpose of the proposed program is to increase the effectiveness of
local government advocacy efforts aimed at better protecting our financial resources at
the State level.
The proposal is the outcome of a strategic planning process initiated by the League
nearly 18 months ago, which focused on the primary mission to restore and protect local
control for cities through education and advocacy to enhance the quality of life for all
Californians, and has since been refined by a special League task force. It would
provide 14 new and reallocate 3 existing staff in 10 field offices to support the League's
16 regional divisions and 476 cities. These staff members would be available to assist
city officials and the League's regional divisions to work more closely with legislators,
-..---------- --- --~ ---~---~---_.._._------
CITY COUNCIL
LEAGUE OF CALIFORNIA CITIES GRASSROOTS NETWORK
JUNE 12,2001
PAGE 2
legislative district staff, news media, and community groups to form coalitions that will
help protect city revenues and local control.
In approving the Grassroots Network, the League Board included a number of
accountability measures, including:
. The Board will establish long-range goals (e.g., constitutional protection of local
revenues) and annual objectives (e.g., specific legislation) for the program, and
provide regular reports to the membership;
. The Board will retain a qualified firm to conduct periodic unbiased, professional
evaluations of member attitudes about the program and its effectiveness; and
. After five full years of operation, the League membership will be asked to vote on
whether to continue operation of the program and imposing the dues to fund it.
While the League of California Cities has historically been a valuable resource for cities,
it is recognized that it has not been particularly successful at protecting against negative
impacts of State policies on local government's financial resources. Addressing this
problem was the impetus for the Grassroots Network proposal.
A recent report found that between the State budget years of 1977-78 and 2000-01,
State general fund spending grew 574 percent (from $11.7 billion to $78.8 billion). This
is an average of 25 percent per year, unadjusted for inflation. It includes all State
general fund spending, including the backfill to local governments from the recent cut in
the Vehicle License Fee (VLF). Much of this increase has come at the expense of local
government revenues and authority.
The most significant impact was in 1991-1992 when the State began taking local
property tax to fund schools without increasing overall funding to schools. In 2001, this
revenue shift cost cities statewide over $1.6 billion, amounting to 7% of total property
tax collections statewide ($22 billion). The loss of revenue to the City of Arroyo Grande
thus far is estimated to be over $3 million. In 2000, with a $15 billion dollar surplus and
a $100 billion State budget, the legislature and Governor were still unwilling to restore
property taxes taken from cities.
More recently, Vehicle License Fees were cut 25% in 1999 and 35% in 2000, with only
a conditional legislative commitment to fund the difference from the State general fund.
Last year, over the strong objections of California cities, the legislature passed and the
Governor signed SB 402, which imposed a mandatory system of binding arbitration on
local governments involved in salary and benefit disputes with public safety employees.
Given the current uncertainty with the economy and the State's budgetary situation in
addressing the electricity supply crisis, there is serious concern over what the impact
may be to local government revenues. There has been no evidence that the State's
approach will be any more supportive of local governments' position than in the past.
CITY COUNCIL
LEAGUE OF CALIFORNIA CITIES GRASSROOTS NETWORK
JUNE 12,2001
PAGE 3
While no proposals have been made at this time to the contrary, of particular interest is
protection of the backfill of VLF revenue. This revenue source currently accounts for
$941,000 of the City's budget for FY 2001-02.
One of the key problems is that cities are consistently outspent and out-lobbied by
groups that are able to commit substantially more resources to influencing legislative
decisions. While cities and the League may not make campaign contributions, they do
have a network of local elected and appointed officials with extensive community
contacts. The proposal is designed to better capitalize on this network approach.
If approved by 2/3 of the cities voting, the effective date of the dues increase is July 1,
2001. At this time, the League will also begin recruitment of the field coordinators.
There is a "sunset provision" at which time the full Grassroots Network program will be
evaluated after five years. Based on that assessment, cities will be asked whether they
wish to continue the program. Additional information provided by the League of
California Cities is attached on the proposal.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve a "yes" vote by the City, which would vote to approve and add Article
XVI to the League of California Cities Bylaws;
- Approve a "no" vote by the City, which would vote to reject Article XVI to the
League of California Cities Bylaws;
- Provide direction to staff.
Attachments:
1. League of California Cities Ballot on Grassroots Network
2. Grassroots Network Overview
3. Grassroots Network Frequently Asked Questions
4. Grassroots Network Proposed Distribution of Staff
5. Grassroots Network Action Plan
------ --- -~,~.~--_...--_.._--,
., Attachment 1
..
. League of California Cities
Ballot on Grassroots Network
City of
Does your city vote to approve the addition of article XVI to the
League's bylaws relating to the establishment of a League
Grassroots Network (attached as Attachment A and
incorporated by reference in this ballot), along with the dues
schedule (attached as Attachment B and also incorporated by
reference in this ballot)?
[ ] Yes
[ ] No
Ballot returned by:
City Official Name
City Official Title
Ballots must be returned by First Class Mail and postmarked no
later than July 6, 2001.
Return ballots to:
League of California Cities
1400 K Street, 4th Floor
Sacramento, CA 95814
Attention: Counting Committee
_ ~_H"'.'_",_
#
Attachment A:
Proposed Addition to League Bylaws
Article XVI: Establishment and Financing of
Grassroots Network
Section 1: Enhancement of Advocacy Efforts.
To enhance the League's advocacy efforts on behalf of cities, the League hereby
establishes a Grassroots Network. The Grassroots Network consists of a series of field
offices throughout California, responsible for coordinating city advocacy efforts and
promoting statewide League policy priorities.
Section 2: Dues Increase
(a) Initial Financing. The dues increase approved concurrently with the addition
of Article XVI shall finance the League's Grassroots Network for the second half
of 2001 and for 2002. The increase shall be used exclusively to finance the
Grassroots Network.
(b) Continued Financing. Any subsequent dues increases shall occur in
accordance with Article IV.1
Section 3: Accountability
(a) Annual Goal-Setting and Performance Assessment. The League Board
shall set long-term goals and annual objectives for the League's Grassroots
Network. The League Board shall periodically report to the League's Member
Cities on the Grassroots Network's performance in meeting those goals and
objectives.
(b) Board Discontinuance. If at any time the League Board finds the
Grassroots Network is not meeting its objectives on behalf of cities, the League
Board may discontinue the Grassroots Network.
(c) Membership Vote on Program Continuation. On or before December 31,
2007, the Board shall ask Member Cities to vote on whether to continue the
Grassroots Network beyond December 31, 2008.2
1 Explanatory Note: "Article IV" is the existing section of the League's bylaws, which provide for 1) a
two-thirds vote of approval by the League board for all dues increases as well as 2) division ratification of dues
increases in excess of the Consumer Price Index. Article IV also caps individual city dues increases at $5,000
per year.
2 The League's bylaws provide that a majority of votes cast is necessary for decision on League votes.
See Article XII, S 4.
_.__._._~-~---~
.
Attachment B:
" Proposed Dues to Establish the Grassroots Network
(A) (E)
Total Dues
Including
Base Grassroots
Dues Network
Paid in 2002 (Est)
For cities having a population of: 2001 [C + OJ
1 to 500. . . $37 $59
501 to 600. . . 99 157
601 to 700. . . 197 312
701 to 800. . . 216 342
801 to 900. . . 259 410
901 to 1,000. . . 317 503
1,001 to 1,250. . . 494 784
1,251 to 1,500.. . 611 969
1,501 to 1,750... 727 1,152
1,751 to 2,000. . . 865 1,373
2,001 to 2,250. . . 921 1,461
2,251 to 2,550. . . 1,020 1,618
2,501 to 2,750.. . 1,078 1,710
2,751 to 3,000 ... 1,176 1,865
3,001 to 4,000. . . 1,316 2,088
4,001 to 5,000. . . 1,570 2,490
5,001 to 7,500. . . 2,044 3,241
7,501 to 10,000. . . 2,359 3,741
10,001 to 15,000. . . 2,848 4,516
15,001 to 20,000. . . 3,279 5,201
20,001 to 25,000. . . 4,105 6,511
25,001 to 30,000. . . 4,930 7,818
30,001 to 40,000. . . 6,068 9,624
40,001 to 50,000. . . 7,382 11,708
50,001 to 60,000. . . 8,504 13,487
60,001 to 70,000. . . 9,346 14,823
70,001 to 80,000. . . 9,817 15,570
80,001 to 90,000. . . 10,464 16,597
90,001 to 100,000... 11,464 18,182
100,001 to 125,000. . . 13,075 20,737
125,001 to 150,000. . . 14,392 22,826
150,001 to 200,000. . . 16,357 25,942
200,001 to 500,000 17,176 17,863 27,241
Plus 819 852 1,299
per each ful/1 O. 000 of population over 200,001
500,001 to 640,000 41,693 _ 43,361 _ 66,125
Plus 757,,~*:_,1,: 787, . . . 1,201
per each ful/1 0, 000 of population over 500,001
Over 640,000 51,950 54,028 82,393
For purposes of establishing the grassroots network, the $5,000 dues cap in League bylaws article IV, section 2, is
suspended for the years 2001 and 2002. The dues cap will apply to base dues without interruption and will apply
to total dues in year 2003 and years following.
The League board will consider in September whether a cost-of-living adjustment for dues will be needed in 2002.
This table shows 2002 dues with a cost-of-living adjustment of 4%.
Attachment 2
Grassroots Network
Overview
Purpo~
City officials have experienced deep frustration in recent years as the state government has amassed more resources and
power at the expense of local govemment services. The League has a solid reputation as an advocate of city interests,. but in
the new era of term limits, traditional lobbying methods are often a poor match for grassroots campaigns and financial
contributions by other competing interests. Many organizations have already responded to the new political reality in Sacra-
mento by investing in a stronger grassroots organization, including the powerful education lobby, which recently launched a
new, high profile and well-funded grassroots organization called EdVoice. The League now has to respond in kind to this new
climate by building a solid grassroots network to coordinate city officials' efforts locally to influence legislators, their staff,
potentially helpful community groups, and the news media.
Major Elements
The Network would consist of 10 field offices that would be staffed by 14 new and 3 existing staff (15 coordinators/2 support).
The coordinators would work with city officials and the regional divisions of the League to promote key League legislative
priorities with legislators, district staff, local media and other supporting community groups. They would arrange meetings,
plan news conferences, organize letter writing and media campaigns, and coordinate grassroots efforts with community
groups with similar agendas. In short, they would increase the impact of the League's 16 regional divisions and the already
busy city officials in each division on the state legislature's and govemor's decisions affecting cities.
Cost
The Network would cost cities an additional $1.6 million each year in dues. This is the equivalent of four one hundredths of
one percent (0.04%) of the $3.8 billion cities collect each year in sales and use taxes, and about one tenth of one percent of
the $1.57 billion cities receive each year in VLF revenues. Most observers believe both revenue sources could become
victims of legislative raids in the next recession. Individual city costs for the Network will vary depending on city population. For
example, a city of 50,001 to 60,000 population would pay an additional $4,643. Such a dues increase will require amendment
of the League bylaws approved by no less than 213 of the voting League membership.
Membership Review
The idea of the Grassroots Network originated with the City Managers Department and was more fully developed by a
special Task Force appointed by the League board of directors. Information on the program was developed and disseminated
to the full League leadership ( board, divisions, departments, policy committees and caucuses), as well as to every city
manager. Dozens of presentations on the proposal were made to each League division, many departments, and to most of
the area city manager groups throughout the state.
Accountability to the Membership
Based upon membership input, the Task Force recommended, and the board adopted, significant changes to the original
proposal. These include: establishing long-term goals, annual program objectives, and regular reports to the membership; an
unbiased, professional evaluation three times during the first five years; and a vote of the membership after five years to
continue the program. Under the League's current bylaws, the board may also vote to discontinue the Grassroots Network at
any time.
Next Steps
Cities are now asked to vote to approve the addition of article XVI to the League's bylaws relating to the establishment of the
Grassroots Network, along with a new increased dues schedule to pay for the program. A ballot will be sent to each city.
Ballots returned to the League must be postmarked no later than July 6, 2001.
Revised 05/07/01
Attachment 3
, Grassroots Network
Frequently Asked Questions
What is the Grassroots Coordinator Network?
The, Grassroots Coordinator Network would consist of 10 field offices staffed by 14 new and 3 existing staff who
would serve as grass roots coordinators. Their job would be to work with city officials and the regional divisions of
the League to aggressively promote key League legislative priorities with legislators, district staff, local media and
other supporting community groups.
Why do we need a Grassroots Network?
The Network proposal was developed by a task force (see page 4 for a list of task force members) authorized by the
League Board of Directors as part of its strategic planning process. It responds to the deep frustration of many
local officials about the cities'loss of political clout, compared with other, better-positioned interest groups that
contribute millions of dollars to campaigns.
The concept of establishing local field offices is used very successfully by political campaigns, as well as by teach-
ers, labor and other statewide membership organizations. These groups find that a network of field offices is a well-
tested means to communicate with a dispersed membership, and to mobilize local support for the organization's
causes. A recent survey by researchers at Wake Forest University found that key congressional staff, as well as
government and public affairs executives, ranked grass roots activities as more effective in influencing the outcome
of legislation than corporate or contract lobbying, campaign contributions or advocacy advertising. California's
powerful education lobby must agree: they recently launched a new, high profile and well-funded grassroots
organization called EdVoice. These are the interests against which the League must compete in Sacramento.
How will cities benefit from this proposal?
The goal of the Grassroots Network is to focus on major issues of concern to all cities, such as fiscal reform,
increased funding for transportation and local control. Cities will benefit from the increased visibility of city issues in
local and statewide media, and by holding legislators accountable back home for the votes they cast in Sacramento.
The potential payback for this investment is enormous. For example, on a statewide basis the proposed $1.6 million
dues increase needed to pay fo'r the network is equivalent to only four one hundredths of one percent (0.04%) of
the annual $3.8 million cities receive in sales and use taxes. It is one tenth of one percent of the $1.57 billion
cities receive each year in VLF revenues. Portions of both VLF and sales and use tax revenues are at risk from
legislative raids if the state suffers another recession.
The costs are also rel~tively small when compared to the expenditures made by organizations that compete with
cities and the League for the allocation of dollars in Sacramento. For example, the 1999-2000 legislative session
just two of the statewide public employee unions1 that sponsored or lobbied for 5B 402 (the binding arbitration bill)
reported spending about $3.1 million in campaign contributions to legislators, candidates for statewide office or
._......_~-
Page 2 of 4
current statewide office holders, in addition to their expenditures for in-house or contract lobbying. During the same
period, the California Teachers Association, which competes very effectively for funding in Sacramento, reported
spending approximately $2.7 million on lobbying expenses on education issues. In the same period, the CTA also
spent approximately $6.3 million on campaign contributions to legislators, candidates for statewide office and
current statewide office holders, and $35.2 million on initiative campaigns to further advance their policy agenda.
What would the grass roots coordinators do?
The coordinator's role is to increase the impact of the League's 16 regional divisions, by helping busy city officials
focus strategic attention on state legislators' and the governor's decisions affecting cities. The coordinators will work
to build relationships with local elected and appointed officials, local media, and other individuals and organizations
in the region who might be called upon to be part of a local coalition on a particular League initiative or pending
legislation.
The coordinators' would:
. Arrange meetings for city officials with legislators, plan news conferences, organize letter writing and media
campaigns, and coordinate grassroots efforts with community groups with similar agendas.
. Support mayors, council members and city managers in drafting sample ,letters from cities; and train city staff on
understanding and accessing the legislative process.
. Provide regular presentations on legislative developments and insight into the political dynamics influencing
legislative developments.
. Meet regularly with legislative staff, media representatives and community groups about the League's legislative
priorities.
What kind of person will be hired to staff the Network?
Everyone associated with this project has concluded that the best way to make this Network effective is to hire
seasoned, professional, political organizers, not policy analysts or technical people right out of college. The budget
provides an attractive salary and benefit package to do this. In addition to reassigning some League staff, we
expect to recruit savvy political people who have worked' on legislative or local elections, staffed legislative offices,
or worked in public affairs or campaign consulting firms.
Where will the field offices be located?
The 10 field offices would be located around the state to ensure that coordinators are available to serve each of the
League's 16 geographic divisions, while still balancing the need to maintain close contact with legislative districts
and to be accessible to all cities. A map of the distribution by region is available in the information packet developed
by the League. The League will send out Requests for Proposals (RFPs) to solicit interest by cities in hosting a
coordinator. The goal will be to achieve the highest impact on League lobbying and greatest visibility among mem-
bers, while still keeping expenses as low as possible.
------_....-.- '--'.-- -
Page 3 of 4
How does the Network relate to the ABC effort?
Action for Better Cities was created to make expenditures and engage in "political" activities such as statewide
initiative campaigns. Recently, through in-kind contributions of staff time and strategic counsel, ABC was able to
playa major role in helping to defeat Proposition 37, the initiative that would have severely limited cities' abilities to
impo~e fees to support local regulatory activities and provide services. While both the proposed Network and ABC
share a similar objective, namely to gain more political clout for cities, the Network coordinators will focus on
organizing local activities in support of League legislative positions. ABC will lead any initiative effort in support of
fiscal stability and similar objectives.
Our city already pays a lobbyist. Why do we need this network too?
The Network doesn't replace the ongoing need to have a strong lobbying presence in Sacramento. (In fact, part of
the task force recommendation which has been approved by the League Board of Directors is to set aside at least
$50,OOO/year in the budget to hire contract lobbyists in Sacramento to assist League staff at strategic times on
some key issues.) Cities that currently have their own contract or in-house lobbyist will probably continue to find
that having their own representation makes sense, for two reasons.
First, the League's lobbying program represents the interests of all 476 cities. It lobbies the legislature on matters of
statewide importance to cities, and cannot provide the representation needed to address the individual needs of
cities or even a single region. Second, the grassroots coordinators will be networking and organizing people, not
lobbyists. This work will support and enhance the efforts of all city lobbyists, regardless of whether they are con-
tractors or in-house staff. Several prominent contract lobbyists who represent individual cities have commented that
they see the network proposal as complementary to their ability to represent their clients.
What criteria will be used to measure the Network's effectiveness?
The League board specified that, if the Network were approved by the membership, the board would set both long-
term goals and annualized objectives for the program and report them to the membership. The board also required
that the League engage the services of a consultant to conduct a professional membership survey that establishes
a base line of information about city officials' perceptions of the effectiveness of the League's legislative advocacy
efforts and the relative level of involvement of city officials in support of that advocacy work. The board's intention is
to repeat that survey at the end of year three and following year five, comparing changing attitudes and levels of
efforts.
How will the League be held accountable for the Network's success or failure?
In addition to the survey to assess members' perceptions and actual involvement in grassroots activities, the board
also directed the staff to (1) establish a separate Grassroots Network account in the League budget, so that mem-
bers can track Network expenses; (2) publish an annual legislative voting records report, including a ranking of
legislators and the Governor on key city issues; (3) report board goals and annual legislative and policy objectives
to the membership; (4) provide regular reports at the Executive Forum, Annual Conference and League department
and division meetings; and (5) provide periodic reports to the membership.
Will this new program have a sunset date?
On or before the end of the sixth year of the program (December 31,2007), the board will ask the membership to
vote on the question of continuing the program. If the membership votes against the program continuation, the
Network would be shut down, and cease operations by no later than the end of the seventh year (December 31,
2008).
-~--
Page 4 of 4
What will it cost?
The estimated annualized cost is $1.6 million, spread among all member cities. This estimate is based upon the
following assumptions:
. Several current League staff members will be reassigned. Approximately 14 new staff will be hired.
. Much of the cost for the individual offices will be subsidized by the cities where the office is located, for ex-
ample, by making office space and support staff available within a city facility.
How will costs be distributed?
Costs would be distributed among all cities based upon the League's dues structure, which is based on population.
Some small cities pay only a few hundred dollars, while the largest cities pay tens of thousands of dollars. The
median dues statewide are currently about $4,930. The Network would increase median dues by approximately
$2,588.2
When would a dues increase start?
If the membership votes to approve the bylaw amendment the proposed dues increase would be effective on July 1,
2001.
Grassroots Lobbying Task Force
Harriet Miller, Mayor, Santa Barbara - Chair
John Thompson, City Manager, Vacaville, and President of the City Managers' Department - Vice Chair
Eileen Ansari, Council Member, Diamond Bar
Harry Armstrong, Council Member, Clovis
Lee Ann Garcia, Council Member, Grand Terrace
Tom Haas, City Attorney, Walnut Creek
Jim Marshall, City Manager, Merced
Patsy Marshall, Council Member, Buena Park
Dave Mora, City Manager, Salinas
Kevin O'Rourke, City Manager, Fairfield
Susan Peppler, Council Member, Redlands
Greg Pettis, Council Member, Cathedral City
Mike Siminski, Council Member, Lompoc
Armour Smith, Vice Mayor, Modesto
Anne Solem, Council Member, Mill Valley
Richard Tefank, Former Chief of Police, Buena Park
Ruth Vreeland, Council Member, Monterey
Endnote
1 The California Professional Firefighters Association and the Police Officers Research Association of California.
2 For purposes of establishing the grassroots network, the $5,000 dues cap in League bylaws article IV, section 2, is would be
suspended for the years 2001 and 2002. The dues cap will apply to base dues without interruption and will apply to total dues in year
2003 and years following.
-~."
Attachment 4
Grassroots Network
Proposed Distribution of Staff
Among League Divisions
[] 1 Legislative Coordinator
III 2 Legislative Coordinators
2 . 3 Legislative Coordinators
Regional Divisions 4
1. Redwood Empire
2. Sacramento Valley
3. Central Valley
4. South San Joaquin Valley
5. Desert-Mountain
6. Inland Empire
7. Riverside County
8. Imperial County
9. San Diego County
10. Orange County
11. Los Angeles County
12. Channel Counties 9 8
13. Monterey Bay
14. Peninsula
15. East Bay
16. North Bay
Grassroots Coordinator Network
Proposed Staff Assignments:
Cities and Legislative Districts
DIVISION # STAFF # cmES #LEG. DIST:
North Bay & Redwood Empire 1 46 6
Sacramento Valley 1 58 8
South San Joaquin 1 37 7
Central Valley 1 26 4
Riverside, Inland Empire, Desert Mtn. 2 54 13
Orange County 1 34 10
Los Angeles County 3 86 33
Channel Counties 1 24 6
Peninsula, East Bay, Monterey Bay 3 86 23
San Diego, Imperial County 1 25 10
- ......---..
Attachment 5
. Grassroots Network
Action Plan
The following dates constitute the time frame and action steps to implement, operate, evaluate and manage the grassroots
network if approved by the League membership.
DATES ACTION
Man:h,2oo1 - On-going Develop data base for political action.
July, 2001 Implement recruitment program for grassroots coordinators - advertise positions.
Send out Requests for Proposals (RFPs) to cities to solicit interest in providing
office space/equipment.
Initiate professional survey of membership perceptions of involvement with
League legislative advocacy.
August 2001 Deadline for coordinator candidates' resumes.
j
Deadline for RFPs on office space.
September, 2001 Interviews for grassroots coordinator candidates.
October, 2001 Make job offers to grassroots coordinators.
Site Selection Committee chooses office locations.
Complete membership survey
November, 2001 Grassroots Coordinators report to work.
Training Workshops for grassroots coordinators to cover: 1) League organization,
history, goals and key issues; and, 2) Operating a grassroots program.
Board of Directors sets long-term goals/short-term objectives and distributes to
League membership.
December, 2001 - On-going Program begins with introductions to membership and involvement in city official
meetings.
December, 2003 Complete mid-program survey of membership perceptions of involvement with
League legislative advocacy.
December, 2006 Program completes five years of operation. Third survey of membership is
initiated to evaluate success.
December, 2007 League membership votes to continue program.
December, 2008 Grassroots program terminates, if membership turns down program. Program
continues if membership votes to retain it.
~,~~~-------