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Minutes 2001-04-24 REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 24, 2001 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Council Members Runels, Dickens, Lubin, Mayor Pro Tern Ferrara, and Mayor Lady were present. City Staff Present: City Manager Adams; City Attorney Carmel; City Clerk Davis; Director of Financial Services Snodgrass; Director of Public Works Spagnolo; Director of Parks, Recreation, and Facilities Hernandez; Community Development Director McCants; Associate Planner Heffernon, and Chief of Police TerBorch. 3. FLAG SALUTE Bill Weitkamp of the Arroyo Grande Valley Kiwanis Club led the Flag Salute. 4. INVOCATION Pastor James Wickstrom, Berean Bible Church, Arroyo Grande, delivered the Invocation. 5. SPECIAL PRESENTATIONS 5.a. Proclamation - "Arbor Day" Dan Hernandez, Director of Parks, Recreation, and Facilities, accepted the proclamation declaring April 27, 2001 as "Arbor Day." 5.b. Proclamation - "National Small Business Week" John Riedel, on behalf of the Central Cost DeveJopment Association, accepted the proclamation declaring May 6-12,2001 as "National Small Business Week." 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Council Member Dickens moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. CITY COUNCIL MINUTES APRIL 24, 2001 PAGE 2 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Wayne Frisby, 291 Canyon Way, asked if the Council knew if PG&E would continue routine tree maintenance and if not, did the City plan to take over routine tree maintenance. Mayor Lady directed staff to Jook into the matter and respond to Mr. Frisby. Richard Venable, 849 Mesa Drive, spoke about AB35 relating to firearm licensing and stated he hoped the City Council and Police Chief would oppose the bill. Don Ritter, representing Castlerock Development, spoke about the grading operations occurring at the Highlands project off of James Way. He assured the Council that efforts were being made to move the dirt and clean the site. He addressed the slope areas that would be required to be landscaped by the private property owner within six months. Council Member Lubin urged Mr. Ritter to work with the Homeowners Association to complete landscaping of the homes in an expedient manner. 8. CONSENT AGENDA Council Member Lubin moved and Council Member Runels seconded the motion to approve Consent Agenda Items 8.a. through 8.d., with the recommended courses of action: 8.a. Cash Disbursement Ratification. Action: Approved the listing of cash disbursements for the period April 1, 2001 through April 15, 2001. 8.b. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Action: Received and filed March 2001 Cash Report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds as of March 31,2001. 8.c. Minutes of City Council Meeting of April 1 0, 2001. Action: Approved minutes as submitted. 8.d. Participation in the California Law Enforcement Equipment Purchase (CLEEP) Program. Action: Approved expenditure of $113,000 as authorized by the State for acquisition of enhanced technology and other equipment under the FY 2000-01 CLEEP Program. AYES: Lubin, Runels, Dickens, Ferrara, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. CITY COUNCIL MINUTES APRIL 24, 2001 PAGE 3 9. PUBLIC HEARING 9.a. Planned Sign Program 01-001; Applicant - Ray Bunnell, Casa Grande Inn; Location - 850 Oak Park Blvd. Associate Planner Heffernon presented the staff report. She explained that in 1998, the City Council approved a Planned Sign Program for the Inn; however, due to various circumstances, a building permit was never issued and the Planned Sign Program expired. She stated the proposed signage was identical to what was previously approved except for the pole sign, which is 1 foot taller and 13 square feet larger. She further explained that the existing signs are considered legal non-conforming as they were approved prior to the most recent revisions to the Sign Ordinance. Since the applicant was not proposing any additional signs, the nonconforming signs are allowed to remain nonconforming and the pole sign could be increased in size without a variance. The Planning Commission reviewed the application on April 17th and recommended the City Council approve the Planned Sign Program as submitted. Mayor Lady opened the public hearing, and upon hearing no comments closed the public hearing. Following Council comments in support of the Planned Sign Program, Mayor Pro Tern Ferrara moved to adopt a Resolution approving Planned Sign Program Case No. 01- 001 for the Best Western Casa Grande Jnn, applied for by Ray Bunnell, located at 850 Oak Park Blvd. Council Member Lubin seconded the motion, and on the following roll call vote, to wit: AYES: Ferrara, Lubin, RuneJs, Dickens, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby decJared to be passed. 9.b. Operating Fee Update. Financial Services Director Snodgrass presented the staff report and said most City costs have increased in the year since the Council set operating fees, where appropriate, at 100 percent of cost. She recommended using the Consumer Price Index percentage of 3.8 percent for increasing City fees, rather than doing another operating fee study. She aJso discussed three Fire fees that are currently not being charged because of lack of sufficient staff and specified recreation fees for non-residents. Mayor Lady opened the public hearing. CITY COUNCIL MINUTES APRIL 24, 2001 PAGE 4 Howard Mankins, 200 Hillcrest Drive, noticed on the Agenda that funds were borrowed from the water fund to cover cash deficits in other funds. Director Snodgrass explained the process of interfund borrowing. Upon hearing no further public comments, Mayor Lady closed the public hearing. Following Council comments in support of updating the operating fees, Council Member Dickens moved to adopt a Resolution revising operating fees in the Fire, Building, Community Development, Engineering, and Recreation Departments by the January CPI of 3.8%. Mayor Pro Tem Ferrara seconded the motion, and on the following roll- call vote, to wit: AYES: Dickens, Ferrara, Runels, Lubin, and Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9.c. Establishment of Non-Resident Fees for Parks and Recreation Programs and Services. Director of Parks, Recreation, and Facilities Hernandez presented the staff report. The Parks and Recreation Commission recommended the creation of non-resident fees associated with use of the Soto Sports Complex, Pre-School Programs, and Contract Classes and adopt a Resolution establishing such non-resident fees. Mayor Lady opened the public hearing. The following members of the public spoke in opposition to the establishment and charging of non-resident fees: Rich Neufeld, 932 Charles, Grover Beach Randall Cooper, Pismo Beach, representing the Babe Ruth Baseball League Ella Honeycutt, 560 Oak Hill Road. Arroyo Grande Kathy Bucknum, 526 Leanna Drive, Arroyo Grande Joe Steed, 641 S. EJm Street, Arroyo Grande, representing AYSO Mike Cleary, 2445 Mustang Drive, Arroyo Grande Gee Gee Soto, Arroyo Grande Karen Jones, 1663 Ramona Avenue, Grover Beach Kaz Ikeda, 2290 Branch Mill Road, Arroyo Grande GJen Martin, Arroyo Grande, representing Five Cities Softball Jim McGillis, Arroyo Grande Dee Santos, 850 Atlantic City Avenue, Grover Beach CITY COUNCIL MINUTES APRIL 24, 2001 PAGE 5 Mike Titus, 404 Lierly, Arroyo Grande, supported the Council's efforts to reduce the subsidies to non-resident users. He also suggested the possibility of creating an Assessment District to raise funds for parks and recreation. Hearing no further public comments, Mayor Lady closed the public hearing. Council Members discussed the creation of non-resident fees associated with the use of Soto Sports Complex, Pre-School Programs, and Contract Classes. They agreed that although there is a need for financial help in maintaining the parks and programs, they would continue the portion of this agenda item related to establishing non-resident fees for various youth organizations. Council suggestions for increasing non-residential financial assistance included: 1) Seeking regional help through cooperative agreements from other cities, service districts, etc.; 2) Contacting the Third and Fourth Supervisorial District Office~ for assistance; 3) Establishing non-resident fees for adult sports and non-sport programs; 4) Setting up a program whereby participants couJd work "Service Hours" on maintenance; and 5) Holding discussions throughout the South County on the matter. After further discussion, Council Members decided to implement a non-resident fee of 20 percent over current fees related to Play and Learn and Kindergarten in Training Programs, and implement a non-resident fee of $5.00 per registered class for youth classes offered by the City. It was moved by Council Member Dickens and seconded by Council Member Lubin to adopt a Resolution as amended establishing non-resident fees for pre-school and contract classes, and on the following roll call vote, to wit: AYES: Dickens, Lubin, Runels. Ferrara, and Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. Mayor Lady called a 10-minute recess at 9:20 p.m. and reconvened the meeting at 9:30 p.m. 10. CONTINUED BUSINESS 10.a. Screening of the Bale and Pallet Storage Area at Trader Joe's. Associate Planner Kelly Heffernon stated Council had previously directed staff to contact Trader Joe's in the Five Cities Center about installing screening of the bale and pallet storage area. She said Trader Joe's is agreeable to installing the screening material but would like the City to specify the preferred material. She gave examples of materials that could be used for the screening. CITY COUNCIL MINUTES APRIL 24, 2001 PAGE 6 Council Members discussed the matter and it was moved by Council Member Runels, and seconded by Council Member Lubin to have staff propose the Cpuncil's position to use DECORA Pattern with Sandstone Frame glass blocks to enclose the arch, and on the following roll call vote, to wit: AYES: Runels, Lubin, Dickens, Ferrara, and Lady NOES: None ABSENT: None There being 5 AYES AND 0 NOES, the motion is hereby declared to be passed. 10.b. 2001 General Plan Update and EIR Public Review Draft. Community Development Director Kerry McCants stated staff was requesting the Council authorize the distribution of the public review draft of the 2001 General Plan Update, EIR, and Land Use Map. He said the focus of tonight's discussion would be the draft Land Use Map and some areas of potential controversy on which staff wanted to validate the direction of the Council before distribution of the draft documents to the public. He said this was a very preliminary stage in the process; there would be a 45- day period of review required by the California Environmental Quality Act; there would be subsequent Planning Commission hearings, and then there would be City Council action. Rob Strong, General PJan Update and EIR Consultant, said the Long Range Planning Committee met four times to discuss the General Plan Update and Draft Environmental Impact Report. He said the Committee focused on 12 Land Use Study Areas, which would be clarified or classified differently than shown on the 1990 adopted General Plan or the Envicom Corporation Draft Land Use Policy Map dated March 20, 2000. He said staff would present four-color maps graphically showing: 1. The adopted 1990 General Plan Land Use Map; 2. The 2000 Draft Land Use Policy Map proposed by Envicom; 3. The 2001 Draft Urban Land Use Element Map recommendations of Strong Planning Services presented to the LRPC, and 4. The 2001 Distribution Draft recommendations of the LRPC, for public review and comment. 1. Oak Park Acres at James Way Consultant Strong gave an overviewofthe area and provided alternatives. There was no public comment. CITY COUNCIL MINUTES APRIL 24, 2001 PAGE 7 Council Members agreed with the Consultant and the LRPC recommendation for alternative "c."- Utilize the Community Facility classification reflecting existing institutional uses. 2. Rancho Grande - Noyes Road Consultant Strong gave an overview of the area and provided alternatives. Members of the public making comments were Otis Page, 606 Myrtle Street; Ella Honeycutt, 560 Oak Hill Road; Dave Coker, representing Castlerock Development, and Howard Mankins, 200 Hillcrest Drive. Council Member Dickens and Mayor Pro Tern Ferrara chose alternative "b."- Classify as Conservation/Open Space and enable one house on each existing parcel or allow consideration of 1 du/5 ac. or 10 ac., implying 5 to 10 houses with PD approval. On a majority consensus, Council Members Lubin and Runels and Mayor Lady agreed to an amended alternative "d."- Classify as SFR-LD-PD to enable consideration of a low-density single-family residential planned development not to exceed 1 du/1.5 acres enabling up to 35 units. 3. Rancho Grande - La Canada Consultant Strong gave an overview of the area and provided alternatives. Members of the public making comments were Ella Honeycutt, 560 Oak Hill Road, and Don Ritter of Castle rock Development. Council Members Runels and Lubin preferred an amended "d."- Classify as SFR-LD-PD at 1 du/1.5 ac. or 1 du/ac. enabling consideration of a planned development of 17 units, depending on PD and subdivision approval. On a majority consensus, Council Member Dickens, Mayor Pro Tem Ferrara and Mayor Lady agreed with alternative "b."- Classify as Conservation/Open Space-PD and allow 1 du/5 ac. enabling 1 to 5 units subject to planned development approval. 4. Royal Oaks Estates Consultant Strong gave an overview of the area and provided alternatives. Members of the public making comments were Don McHaney, one of the owners of the Royal Oaks Subdivision; Carl Alfano, property owner; Richard DeBlauw, 744 Alta Vista Lane; Stephanie Painter, 541 Mesa View Drive, and Tim Brown, 125 Allen. CITY COUNCIL MINUTES APRIL 24, 2001 PAGE 8 Council Member Dickens and Mayor Pro Tern Ferrara preferred "b."-Classify as C/OS- PO and allow 1 house per parcel or 1 du/5 ac. enabling 3 or more units depending on whether the tree preservation agreement area is included in the PD. On a majority consensus, CounciJ Me~bers Runels and Lubin and Mayor Lady agreed with an amended alternative "d."- Classify as SFR-LD-PD and C/OS at 1 du/1.5 ac. and limited to a maximum of 20 dwellings. The vegetated hillside and creek area would be subject to a tree preservation easement agreement. 5. Printz, Noyes and Oak Park Road Northern Sphere of Influence Consultant Strong gave an overview of the area and provided alternatives. There was no public comment. Council Members unanimously concurred with the Consultant and the LRPC recommendation that the 2001 General Plan Update exclude this area except the small 60-acre portion fronting on Highway 227 which would remain within the URL & SOl to enable possible annexation, subject to Single-Family Residential, Low Density, Planned Development. 6. Camino Mercado Consultant Strong gave an overview of the area and provided alternatives. There was no public comment. Council Members unanimously concurred with the Consultant and the LRPC recommendation that the 2001 GeneraJ Plan Update propose Mixed-Use/Planned Development as a more appropriate designation enabling residential, office and/or commercial or other MU-PD proposals. The cemetery would be classified as Community Facility. AT THE HOUR OF 12:00 A.M.. IT WAS MOVED BY COUNCIL MEMBER RUNELS AND SECONDED BY COUNCIL MEMBER LUBIN TO CONTINUE THIS MEETING TO AN ADJOURNED REGULAR MEETING ON MONDAY. APRIL 30. 2001. 7:00 P.M. TO CONTINUE WITH THE REMAINING ITEMS OF BUSINESS. 17. ADJOURNMENT Mayor Lady adjourned the meeting at 12:00 a.m. to an Adjourned Regular Meeting on Monday, April 30, 2001, 7:00 p.m. CITY COUNCIL MINUTES APRIL 24, 2001 PAGE 9 Michael A. La~~ ATTEST: 11aA ~ Nancy Dav~ y Clerk