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Agenda Packet 2001-07-24 CITY COUNCIL 6'"& 'l/ AGENDA ~/7~ Michael A. Lady Mayor Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore Director, Administrative. Services Sandy Lubin Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, JUL Y 24, 2001 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: BOY SCOUT TROOP 234 JIM TRINGHAM 4. INVOCATION: PASTOR GEORGE LEPPER, PEACE LUTHERAN CHURCH, ARROYO GRANDE 5. SPECIAL PRESENTATIONS: None. 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. ~.._-- --.-----.-- AGENDA SUMMARY - JULY 24, 2001 PAGE 2 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTlQNS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication; however, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 8. CON~ENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. S.a. Cash D~sbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements for the period July 1, 2001 through July 15, 2001. S.b. Cash Flow AnalvslslAooroval of Interfund Advance from the Water Facility Fund (SNODGRASS) Recommended Action: Receive and file June 2001 Cash Report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds as of June 30, 2001. S.c. ADDOlntrnent of Votlna. Deleaate and AI~rnate Delegate for Leaaue of California Cities Annual Conference (ADAMS) Recommended ActIon: Appoint a Voting Delegate and Alternate Delegate for the League of Califomia Cities Annual Conference. S.d. Authorl%atlon to Solicit Bids - Reolacement of Four Police Deoartment ~ (TerBORCH) Recommended Action: Authorize staff to solicit bids to replace two (2) patrol vehicles and two (2) unmarked vehicles for the Police Department. S.e. Authorization to Solicit Bids. Parks DIvision Rldlna Mower (HERNANDEZ) Recommended Action: Authorize staff to solicit bids for a riding mower. AGENDA SUMMARY - JULY 24, 2001 PAGE 3 8. CONSENT AGENDA (contlnued\: S.f. Authorization for Proaress PaYment No.1. Fair Oaks AvenuelValley Road Traffic !i,anal. City Prolect No. PW-2OQg:Z (SPAGNOLO) Recommended Action: Authorize a progress payment in the amount of $100,729.51 to Lee Wilson Electric Company for work completed on the Fair Oaks AvenueNalley Road Traffic Signal project. S.g. Consideration of Reauest to Waive ADDllcatlon Fees for the Arrovo Grande Vlllaae ImDl'Ovement Association's Summer Concert ~ (McCANTS) . Recommended ActIon: Consider request from Arroyo Grande Village Improvement Association to waive the permit application fees for the Temporary Use Permit for the Association's Summer Concert Series. 9. P~BUC HEARINGS: None. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Consideration of Estal;>>lishmenJ of a -No Parklna Exceot By CItY PermltH Zone on Allen. Poole. and Short fitree" (TerBORCH) Recommended Action: 1) Adopt Resolution establishing a -No Parking Except By City Permit- zone between 6:00 a.m. and 3:00 p.m. weekdays, excluding holidays on Allen Street, Poole Street, and Short Street; and 2) Direct the Police Department to issue parking permits to owners/residents within the designated restricted parking zone. 11.b. Consideration of Award of Contract for Flnancl,l ManaGement UDGrade (SNODGRASS) Recommended Action: 1) Authorize the Financial Services Director and City Attomey to continue to negotiate and finalize a contract with Eden Computer Systems for training and conversion costs associated with the upgrade of the City's financial management computer system; and 2) Direct the Mayor to execute a contract with Eden Computer Systems. 11.c. Authorl~'on to Distribute the Draft Wastewater System Master Plan (SPAGNOLO) Recommended Action: 1) Authorize the distribution of the draft Wastewater Master Plan for a 45-day public comment period; and 2) Direct staff to retum to the Council with a summary of public comments and make any modifications deemed necessary or appropriate. AGENDA SUMMARY - JULY 24, 2001 PAGE 4 11. NEW BUSINESS (contlnued\: 11.d. Pre-ADollcatlon Review of a ProDOSed Senior HousinG Facility with a Commercial Office and Retail Comolex. located at the Northwest Corner of Courtland Street and East Grand Avenue (McCANTS) Recommended Action: Review the above project and provide direction and comments to the applicant. 12. 91TY COUNCIL REPORTS: This item gives the .Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR MICHAEL A. LADY: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Other (b) MAYOR PRO TEM TONY M. FERRARA: (1) Integrated Waste Management Authority (IWMA) (2) Air Pollution Control District (APCD) (3) Long-Range Planning Committee (LRPC) (4) Other (c) COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER JIM DICKENS: (1) San Luis Obispo Council of Governments/San Luis O~ispo Regional Transit Authority (SLOCOGlSLORT A) (2) Community Recreation Center Subcommittee (3) Economic Opportunity Commission (EOC) (4) South County Youth Coalition (5) Other (e) COUNCIL MEMBER SANDY LUBIN: (1) South County Area Transit (SCAT) (2) Economic Vitality Corporation (EVC) (3) Other ,_____w___.___ ,.--.".-- AGENDA SUMMARY - JULY 24, 2001 PAGE 5 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by the Mayor and/or a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. (a) Public Opinion Survey Regarding Growth (Ferrara). 13. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. (a) General Plan - City Council Public Hearing Schedule. 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. ADJOURNMENT: Adjoumment to Special City Council Meeting of July 31, 2001, 6:30 p.m. at the City Council Chambers, 215 E. Branch Street. . . . . . . . Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have. questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473- 5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arrovoarande.ora -~ --- -.- CITY OF ARROYO GRANDE - ABBREVIATIONS revised 08lO4lOO A AgrIcultural Preserve AS Assembly Bill LAFCO Local Aoenat Formation Commission ADA Americana with Disabilities Act LOCC League of California Cities AG General AgrIculture UA Lot Une Adjustment AGMC Arroyo Grende Mlwtlclpal Code LUE land Use Element AGPOA Arroyo Grende PolIce OffIcers' Association MER Lot Merger APN A88888or'a Parcel Number MF CondomlnlurnfTownhouae APCB AJr Pollution Control Board MFA Apartments APeD AJr Pollution Control DIstrict MHP MobIle Home Parka ARC M:hit8ct\nI Review CommIttee 0 OffIce Profe8aionaI ASCE American SocIety CIvI EngIneera OCSD Oceano Communky ServIcee DIstrIct ASD AdminIatratIve ServIcee Department OSCE Open Spece and ConIervation Element AWWA American WaterWorks Association PC PlaMIng CornmI8aIon BD Building DivIsIon PO PolIce Department CA City Attorney PF PubllcIQuaaI Public CC City CouncIl PPR Plot Plan RevIew CCC CaIffomIa ConIervation Corp8 PAD Parks & Recreation Department CCCSIF Central Coat CItIea SeIf-lnsumnce Fund PRE-APP Pre-eppIIcatlon CD CommunIty DewIopmw4 PSHHC Peoples' Self-Help HousIng Corp. CDBG CommunIty DewIopmw4 Block Grant PSP Planned SIgn PJOgram CE Circulation Element PUD Planned UnIt De\.8Iopment CEC California Energy CorrwnIaaIon FYI Public WOItaI Dep8rtment CECA CalIfomIa EnvIronmental QuaHty Act RDA Red8wIopm8nt Agsirw:f CIP CapItaIImprovernent Program RE ReaIdentIaI Estate CIWMP CalIfornIa Inegrated Waate Management Plan RFP Request for PropouIa CM CIty Manager'a OffIce RFQ Request for Quallllcatlona CMC California Men'a Colony RH HIllsIde Reeidenti8I CMP Congestion Management Plan RHNP RegIonal HousIng Needs Plan COO CertIficate of Compliance RR Rural ReeIdentIaI CPI Const.mer PrIce Index RS SuburbIIn ReaIdentIaI CUP CondIIIonaI Use P8I'I1Iit RTA R8Y8I'8ion to Acreage DARE Drug AtM.-e ResiItance Education RWacB RegIonal Water QualIty Control Board DC Development Code SAC Staff AdvI80ry CommIttee DEA Drug Enforcement AdmInIstration sa Senete BII E.C. Election Code SCAT SauIh County Area Transit EDD EconomIc DewIopmw4 Department SEIU S8rvIce Employees international Union EDU EquIvalent ~ Unit SF SIngle Family EIR EnvIIonm8nI8IImp&Ct Report SLO san Luia Obispo EIS EnvIronmenIaIImpeCt Statement SLOCOG san LuI8 0biIp0 Council of GcMmments EOC EconomIc OpportunIty COrnmia8Ion SLOHA san Luia 0biIp0 HousIng Authority EVC EconomIc Vllallty Corporation SLONTf san Lull 0bIIp0 NarcoUca Task Fofce FAU Federal AId Ufb8n SLORTA san Luia 0bIIp0 RegIor1III TnnIt AuIhorIty FD Fire DivIekIn SLOWRAC san Lull 0biIp0 County Water Reeources Advisory FDAA Federal DIsaater Aa8Iatance AdmInIatration CommIttee FEMA Federal Emerglncy Management Ageooy SA SenIOr HeMIng FIO FInancIII ServIcea .Depnn8nt SSlOCOWA SauIh san Luia 0bIIp0 County Water Association FPPC Fair PoI1lcaI PracticeI CommIa8ion SSlOCSD South san Luia Obiapo County SanItatIon DistrIct FTA Federal TnnIt AdmIniatratlon SRRE Source FIeducIIon a RecyclIng EJement FY FiecaI Year SWRCD State Water RIIouIceI Control Board G.C. Govenvnent Code TPM TeNatIw ParcIt_ GC General CommercIal TT Tentative Tract_ GF General Fund TTAC TransportatiOn Technical Advisory COmmittee GP General Plan TUP Temporary Use PeImIt GPA General Plan Amendment use UnIform BuIldIng Code HCD CalIfornIa Department of Housing and Community UFC UnIform fire Code De\.8IopmInt USA UndIIground S8rvIce Alert HOP Home Occupency Permit VAR VarIence HUD HousIng and Urban Development Dept. VC Village Comm8rCiIII I Indu8trIeI and BuIIr*8 Park vea SLO CouIty VIIIoIa . ConIefeIa Bureau ISTEA Intennod8I Surface Transportation VSR VIew ShIel RevIew JPA Joint Powers Authority ZONE 3 san Lull 0biIp0 County Flood Control and Water ConMrvation DIItrict - Zone 3 (Lopez Project) ~ - --- 8.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~ BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR 9t SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: JUL Y 24, 2001 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period July 1 - July 15, 2001. FUNDING: There is a $542,779.00 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT 1 - Cash Disbursement Listing ATTACHMENT 2 - July 6,2001 Accounts Payable Check Register (00101) ATTACHMENT 3 - July 6,2001 Accounts Payable Check Register (01-02) ATTACHMENT 4 - July 6,2001 Payroll Checks and Benefit Checks-Ad Leave ATTACHMENT 5- July 6,2001 Payroll Checks and Benefit Checks-Uniform ATTACHMENT 6 - July 13, 2001 Accounts Payable Check Register (00101) ATTACHMENT 7 - July 13, 2001 Accounts Payable Check Register (01-02) ATTACHMENT 8 - July 13, 2001 Payroll Checks and Benefit Checks-Boot Allowance ATTACHMENT 9 - July 13, 2001 Payroll Checks and Benefit Checks A IT ACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS For the Period of July 1 Through July 15, 2001 July 24, 2001 Presented are the cash disbursements issued by the Department of Financial Services for the period July 1 to July 15, 2001. Shown are cash disbursements by week of occurrence and type of payment. July 6, 2001 Accounts Payable Cks 101515-101575 (00/01) 2 250,612.12 Less Payroll Cks included in previous Attachment 5 (205,996.27) Accounts Payable Cks 101576-101596 (01/02) 3 13,678.86 Payroll Checks and Benefit Checks-Ad Leave 4 28,752.24 Payroll Checks and Benefit Checks-Uniform 5 19 ,554.81 106,601.76 July 13, 2001 Accounts Payable Cks 101601-101643 (00/01) 6 150,456.80 Accounts Payable Cks 101644-101668 (01/02) 7 96,986.15 Less Payroll Cks included in Attachments 4, 5 & 8 (44,932.27) Less Payroll Check 402-Health Insurance (41,547.21) Payroll Checks and Benefit Checks-Boot Allowance 8 3,392.25 Payroll Checks and Benefit Checks 9 271,821.52 436,177.24 Two Week Total $ 542.779.00 ,-----.-.-- ---..--- ---'---'.__.~---.._-- CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (0l0) SPEGAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274) Public Safety (Fund 010) 4208 - Federal Local Liw Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 -Redevelopment Administration 4212 - Building & Safety ENTERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street lighting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation (Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENf PROGRAMS (Fund 350) 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance Dert. Index for Council. xIs ----- ---"----- ATTACHMENT 2 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 07/03/01 10:52 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 396 06/28/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.6/21/01 P/R 011.0000.1015 205,996.27 205,996.27 397 06/28/01 101820 ROGER WIGHTMAN ADV.NAT'L TOURNAMENT REGIS FEE 010.4424.5352 90.00 90.00 398 06/28/01 101598 PACIFIC GAS & ELECTRIC ELECT.SVCS-VALLEY/FAIR OAKS 350.5636.7001 3,324.50 3,324.50 101515 07/05/01 100897 AMERICAN TEMPS STEELE SVCS-6/22 010.4130.5303 604.00 101515 07/05/01 100897 AMERICAN TEMPS RHINEHART SVCS-6/23 220.4303.5303 716.39 101515 07/05/01 100897 AMERICAN TEMPS STEELE SVCS-6/15 010.4130.5303 604.00 1,924.39 101516 07/05/01 006006 ARROYO GRANDE FLOWER SH RIBBON & BOW-CREEKSIDE WALK 350.5607.7001 34.99 34.99 101517 07/05/01 100902 AVCO FIRE EXTINGUISHER SERVICE FIRE EXTINGUISHER 010.42H.5303 33.12 33.12 101518 07/05/01 009750 BRENDA BARROW GAMES FOR PLAYGROUND 010.4422.5256 9.59 101518 07/05/01 009750 BRENDA BARROW PRESCHOOL SUPPLIES 010.4423.5254 32.07 41. 66 101519 07/05/01 101810 BASIC CHEMICAL SOLUTION SODIUM HYPOCHLORITE 640.4712.5274 279.31 279.31 101520 07/05/01 012754 BREZDEN PEST CONTROL QUARTLEY PEST CONTROL 010.4213.5303 90.00 90.00 101521 07/05/01 102439 BRL ENTERPRISES, INC. MASK BAG/FUSSEE POUCH 010.4211.5206 98.93 98.93 101522 07/05/01 013572 BRUMIT DIESEL,INC SUSPENSION BUSHINGS 010.4211.5601 1,671.13 1,671.13 101523 07/05/01 101431 BURDINE PRINTING PRINTING-WATER QUALITY REPORTS 640.4710.5201 940.00 940.00 101524 07/05/01 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECKS 010.4421.5315 32.00 101524 07/05/01 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT CHECKS 010.4301.5315 32.00 64.00 101525 07/05/01 101142 CENTER FOR CREATIVE THO REF. PARK DEPOSIT-CTR.CREATlVE 010.0000.4354 25.00 25.00 101526 07/05/01 021918 CENTRAL COAST SUPPLY MOP HEAD/PAIL TOP SHAPE-WAX 010.4420.5605 56.04 101526 07/05/01 021918 CENTRAL COAST SUPPLY MOP HEAD/PAIL TOP SHAPE-WAX 010.4213.5604 56.04 112.08 101527 07/05/01 022632 CHAPARRAL MAINT/COPY USEAGE 010.4421.5602 151.82 151. 82 101528 07/05/01 023322 CHRISTIANSON CHEVROLET FLASHER 010.4420.5601 9.56 9.56 101529 07/05/01 101864 CMC RESCUE, INC. LOAD RELEASE STRAPS/BELTS 010.4211.5206 88.82 88.82 101530 07/05/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 101530 07/05/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 101530 07/05/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 101530 07/05/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 101530 07/05/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 101530 07/05/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 72.00 101531 07/05/01 024832 COMMUNICATION SOLUTIONS REPR.ANTENNA 640.4712.5609 245.22 101531 07/05/01 024832 COMMUNICATION SOLUTIONS REPL.PRESSURE TRANSDUCER 612.4610.5603 1,390.03 1,635.25 --- --~_._,-- ~~ -----.'- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 07/03/01 10:52 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101532 07/05/01 027534 D.G.REPAIR UNIVERSAL JOINT 010.4420.5601 65.00 65.00 101533 07/05/01 101969 DE LAGE LANDEN FINANCIA COPIER LEASE PAYMENT#93791 010.4421.5602 141.25 141.25 101534 07/05/01 029484 DIESELRO INC. PTO REPAIR 640.4712.5603 70.83 101534 07/05/01 029484 DIESELRO INC. PTO REPAIR 612.4610.5603 70.83 101534 07/05/01 029484 DIESELRO INC. PTO REPAIR 220.4303.5603 70.84 212.50 101535 07/05/01 029562 DISCOUNT SCHOOL SUPPLY SCISSORS 010.4423.5254 9.90 101535 07/05/01 029562 DISCOUNT SCHOOL SUPPLY SUMMER TOY SUPPLIES 010.4425.5255 1. 60 11.50 101536 07/05/01 102351 EAR PLUGS USA WIRE RECEIVERS 010.4201.5606 451.20 451. 20 101537 07/05/01 100422 FAILSAFE TESTING GROUND LADDERS TESTED 010.4211.5324 1,040.75 101537 07/05/01 100422 FAILSAFE TESTING AERIAL LADDER TESTING 010.4211.5324 850.00 1,890.75 101538 07/05/01 101379 FERGUSON ENTERPRISES,IN TWO-BOLT COUPLING 640.4712.5610 796.02 101538 07/05/01 101379 FERGUSON ENTERPRISES,IN PVC FITTINGS 640.4712.5610 14.71 810.73 101539 07/05/01 102457 FORESIGHT SYSTEMS FIREHOUSE SOFTWARE TRAINING 010.4211.5255 570.86 570.86 101540 07/05/01 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4420.5605 4.82 101540 07/05/01 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4420.5605 17.12 21. 94 101541 07/05/01 038376 GRAND AUTO PARTS FLASHER 010.4420.5601 21.35 101541 07/05/01 038376 GRAND AUTO PARTS FILTER 612.4610.5603 12.57 33.92 101542 07/05/01 038688 GLENN GRAVES FIRE MILEAGE-JAN/JUNE 2001 010.4211.5145 30.00 30.00 101543 07/05/01 100547 HI-TECH EMERGENCY POWER KIT-HURST TOOL 010.4211.5603 2,489.26 101543 07/05/01 100547 HI-TECH EMERGENCY POWER KIT-HURST TOOL 010.4211.5303 1,400.00 3,889.26 101544 07/05/01 042158 BOB HICKS TURF EQUIPMEN BEARING 010.4420.5601 46.12 46.12 101545 07/05/01 102054 HOBSON'S POLYGRAPH SVCS IA POLYGRAPH EXAM 010.4201.5324 350.00 350.00 101546 07/05/01 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4211.5255 27.93 27.93 101547 07/05/01 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 135.28 101547 07/05/01 101604 BARBIE JONES REIMB.CARNIVAL SUPPLIES 010.4424.5353 46.06 101547 07/05/01 101604 BARBIE JONES REIMB.SUPPLIES-JONES 010.4425.5255 27.65 208.99 101548 07/05/01 101252 MCI WORLDCOM L/DIST PHONES 010.4145.5403 266.23 266.23 101549 07/05/01 056394 MIDAS MUFFLER & BRAKE KWIK-CONNECT BLADE/AIR FILTER 010.4420.5601 484.06 101549 07/05/01 056394 MIDAS MUFFLER & BRAKE OIL/FILTER/ALIGN 612.4610.5601 94.96 579.02 101550 07/05/01 057096 MINER'S ACE HARDWARE BOWL BRUSH/KNIFE 220.4303.5613 8.42 101550 07/05/01 057096 MINER'S ACE HARDWARE WATERING WAND/RAKE/PRUNER 640.4712.5273 85.00 101550 07/05/01 057096 MINER'S ACE HARDWARE SAFETY GLASSES/DUST MASKS 010.4212.5201 155.85 1.01.550 07/05/01 057096 MINER'S ACE HARDWARE SPRINKLER SUPPLIES 010.4420.5605 8.32 .--- ....--..".----------- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 07/03/01 10:52 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101550 07/05/01 057096 MINER'S ACE HARDWARE BOLTS 640.4711.5603 15.47 101550 07/05/01 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4211.5255 13.90 101550 07/05/01 057096 MINER'S ACE HARDWARE SCREWDRIVERS/CHISEL/PLIERS 612.4610.5273 333.85 620.81 101551 07/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 284.4103.5201 45.49 101551 07/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4211.5201 468.02 101551 07/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 426.93 101551 07/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 32.05 972.49 101552 07/05/01 100945 JESSICA MORENO REF. PARK DEPOSIT-MORENO 010.0000.4354 25.00 25.00 101553 07/05/01 102459 RANDOLPH NUTTER,PH.D.,A EMPLOYEE ASSISTANCE PROGRAM 010.4201. 5303 420.00 420.00 101554 07/05/01 062712 ORCHARD SUPPLY HARDWARE REPR.LIGHT 010.4213.5604 8.55 8.55 101555 07/05/01 064194 PACIFIC GAS & ELECTRIC STREET LIGHTING 010.4304.5402 14,156.47 14,156.47 101556 07/05/01 063726 PJ'S TOP SHOP UNIFORM T-SHIRTS 010.4211.5272 924.48 924.48 101557 07/05/01 102458 BETH PLYMALE REF:SOCCER CAMP-ELIAS 010.0000.4605 17 .00 17.00 101558 07/05/01 068200 PMX EMS JACKET 010.4211.5206 224.96 101558 07/05/01 068200 PMX STAIR CHAIR & ACCESSORIES 010.4211. 5206 784.10 101558 07/05/01 068200 PMX MEDICAL SUPPLIES 010.4211.5206 1,186.85 2,195.91 101559 07/05/01 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211. 5608 120.29 120.29 101560 07/05/01 101306 SERPA PACKAGING SOLUTIO REF. PARK DEPOSIT-SERPA PACKING 010.0000.4354 25.00 25.00 101561 07/05/01 102216 R. SIMONS COMPANY,INC. CREEKSIDE WALK #6 350.5607.7001 2,008.57 2,008.57 101562 07/05/01 100124 SLO CNTY OFFICE OF EDUC LIVE SCAN FINGERPRINTS 010.4421.5315 12.00 101562 07/05/01 100124 SLO CNTY OFFICE OF EDUC LIVE SCAN FINGERPRINTS 010.4301.5315 12.00 24.00 101563 07/05/01 080886 SOUTHERN AUTO SUPPLY SPARK PLUGS 010.4211.5601 18.23 101563 07/05/01 080886 SOUTHERN AUTO SUPPLY FLEET OIL 010.4211.5601 17.85 101563 07/05/01 080886 SOUTHERN AUTO SUPPLY SOCKET/SOLENOID 010.4211.5601 68.07 104.15 101564 07/05/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 82.89 82.89 101565 07/05/01 082486 STEWARD CO PRINTING SUPPLIES 010.4102.5255 13.83 13.83 101566 07/05/01 102171 STRONG PLANNING SVCS,IN BALANCE OWING FOR MILEAGE 010.4130.5318 130.50 130.50 101567 07/05/01 086346 TROESH READY MIX DEBRIS CONCRETE 640.4712.5610 45.38 45.38 101568 07/05/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 87.77 87.77 101569 07/05/01 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605 31.16 101569 07/05/01 088084 UNITED GREEN MARK, INC. DRIP SYSTEM PARTS 010.4420.5605 7.65 101.569 07/05/01. 088084 UNITED GREEN MARK,INC. IRRIGATION LIDS 010.4420.5605 52.57 ---..--- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 07/03/01 10:52 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM. CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101569 07/05/01 088084 UNITED GREEN MARK,INC. SPRINKLERS 010.4430.5605 43.84 101569 07/05/01 088084 UNITED GREEN MARK, INC. IRRIGATION LID 010.4420.5605 14 .19 101569 07/05/01 088084 UNITED GREEN MARK,INC. SPRINKLERS 010.4430.5605 134.55 101569 07/05/01 088084 UNITED GREEN MARK, INC. SPRINKLERS 010.4430.5605 33.21 101569 07/05/01 088084 UNITED GREEN MARK,INC. SPRINKLER PARTS 010.4420.5605 32.10 349.27 101570 07/05/01 102007 VERIZON WIRELESS CELL PHONES-PD UNITS 010.4201.5403 281.77 101570 07/05/01 102007 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421. 5602 21. 50 101570 07/05/01 102007 VERIZON WIRELESS CELL PHONE-P & R DIRECTOR 010.4421. 5602 42.96 101570 07/05/01 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 25.00 101570 07/05/01 102007 VERIZON WIRELESS CELL PHONE-DIV.CHIEF 010.4211.5403 23.70 394 . 93 101571 07/05/01 090480 WAYNE'S TIRE TIRES 220.4303.5601 230.98 101571 07/05/01 090480 WAYNE'S TIRE TIRES 220.4303.5601 212.98 101571 07/05/01 090480 WAYNE'S TIRE TIRES 220.4303.5601 212.98 656.94 101572 07/05/01 091844 WHEELS ETC. WASTE TIRE DISPOSAL 640.4712.5603 24.50 101572 07/05/01 091844 WHEELS ETC. WASTE TIRE DISPOSAL 220.4303.5601 24.50 101572 07/05/01 091844 WHEELS ETC. WASTE TIRE DISPOSAL 010.4420.5601 24.50 101572 07/05/01 091844 WHEELS ETC. WASTE TIRE DISPOSAL 010.4201.5601 24.50 98.00 101573 07/05/01 092274 STEVE WHITNEY REIMB.SUPPLIES-WHITNEY 010.4211.5501 29.63 29.63 101574 07/05/01 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 364.56 364.56 101575 07/05/01 102460 WOODCREST UNIFORMS TACTICAL EQUIPMENT 010.4201. 5272 445.67 445.67 TOTAL CHECKS 250,612.12 ~,-_._--- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 07/03/01 10:52 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 010 GENERAL FUND 33,146.76 011 PAYROLL CLEARING FUND 205,996.27 220 STREETS FUND 1,636.86 284 REDEVELOPMENT AGENCY FUND 45.49 350 CAPITAL IMPROVEMENT FUND 5,368.06 612 SEWER FUND 1,902.24 640 WATER FUND 2,516.44 TOTAL 250,612.12 .- ATTACHMENT 3 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 07/03/01 11:36 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101576 07/06/01 016692 CA. PEACE OFFICER'S ASSN CPOA DUES-AGENCY ACCOUNT 010.4201. 5503 450.00 450.00 101577 07/06/01 016614 CA.POLICE CHIEFS ASSN. DUES CPCA -TERBORCH 010.4201.5503 225.00 225.00 101578 07/06/01 101739 LUKE CAYWOOD B/BALL LGE.SCORER-CAYWooD 010.4424.5352 75.00 75.00 101579 07/06/01 021918 CENTRAL COAST SUPPLY CLEANING SUPPLIES 010.4213.5604 880.29 880.29 101580 07/06/01 101716 JIM DECECCO S/BALL LEAGUE UMP-DECECCO 010.4424.5352 144.00 144.00 101581 07/06/01 030584 DEBI DYKZEUL S/BALL SCORER-DYKZEUL 010.4424.5352 112.50 112.50 101582 07/06/01 102461 FEDEX REF. PARK DEPOSIT-FEDEX 010.0000.4354 25.00 25.00 101583 07/06/01 102463 FRESNO PLAZA HOTEL LODGING-YOUTH WRESTLERS 010.4424.5257 535.44 535.44 101584 07/06/01 102462 DESIREE HONAKER S/BALL LEAGUE SCORER-HONAKER 010.4424.5352 7.50 7.50 101585 07/06/01 042862 HONEYWELL, INC. AIR/HEATER MAINT 010.4213.5303 6,861. 75 6,861. 75 101586 07/06/01 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 8.78 10.1586 07/06/01 101604 BARBIE JONES REIMB.~UPPLIES-JONES 010.4425.5255 34.56 43.34 101587 07/06/01 100985 DOUG LINTNER S/BALL LEAGUE OFFICIAL-LINTNER 010.4424.5352 221.00 221.00 101588 07/06/01 058890 RICHARD MUNOZ S/BALL LEAGUE UMPIRE-MUNOZ 010.4424.5352 144.00 144.00 101589 07/06/01 100548 VERONICA PEREZ S/BALL LGE.SCORER-PEREZ 010.4424.5352 67.50 67.50 101590 07/06/01 071682 GREG ROSE S/BALL LEAGUE OFFICIAL-ROSE 010.4424.5352 115.00 115.00 101591 07/06/01 072638 S & L SAFETY PRODUCTS SHOP TOWELS 010.4420.5605 224.54 224.54 101592 07/06/01 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 195.00 195.00 101593 07/06/01 081432 BOB SPEAR S/BALL LEAGUE UMPIRE-SPEAR 010.4424.5352 48.00 48.00 101594 07/06/01 102318 DENNIS THURMAN S/BALL LEAGUE OFFICIAL-THURMAN 010.4424.5352 144.00 144.00 101595 07/06/01 085664 TOM TOTH S/BALL LEAGUE UMPIRE-TOTH 010.4424.5352 160.00 160.00 101596 07/06/01 088296 UNITED STATES POSTMASTE POSTAGE BY PHONE 01'0.4145.5201 3,000.00 3,000.00 TOTAL CHECKS 13,678.86 --~.__._-_._-- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 07/03/01 11:36 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 010 GENERAL FUND 13,678.86 TOTAL 13,678.86 -~,.__..._- -~-.__.__....~--- ATTACHMENT 4 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION AD LEAVE CHECKS 07/06/01 Fund 010 28,752.24 5110 Annual Leave Pay 26,709.00 Fund 220 - 5122 Social Security 2,043.24 Fund 612 - Fund 640 - 28,752.24 Total 28,752.24 --.- ATTACHMENT 5 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION UNIFORM CHECKS 07/06/01 Fund 010' 19,554.81 5121 PERS Retirement 1,683.32 Fund 220 - 5122 Social Security 1,226.77 Fund 612 - 5123 PARS Retirement 10.52 Fund 640 - 5126 State Disability Ins. 32.40 5143 Uniform Allowance 16,601.80 19,554.81 Total 19,554.81 -------- ATTACHMENT 6 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 07/10/01 16:38 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101601 07/12/01 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00 14.00 101602 07/12/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT DRUG SCREEN 010.4425.5315 45.00 101602 07/12/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT DRUG SCREEN 010.4301.5315 45.00 101602 07/12/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT DRUG SCREEN 010.4425.5315 45.00 101602 07/12/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT DRUG SCREEN 010.4211.5315 45.00 101602 07/12/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT DRUG SCREEN 010.4211.5315 45.00 101602 07/12/01 00089.8 ADDICTION MEDICINE CONS PRE-EMPLOYMENT DRUG SCREEN 010.4425.5315 45.00 101602 07/12/01 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT DRUG SCREEN 010.4425.5315 45.00 315.00 101603 07/12/01 100882 ADVANCE MARKING SYSTEMS PASSPORTS/STATUS BOARD 010.4211.5324 34.51 34.51 101604 07/12/01 100897 AMERICAN TEMPS STEELE SVCS-6/29 010.4130.5303 604.00 604.00 101605 07/12/01 004914 APEX SHARPENING WORKS WEED EATER HEAD 010.4420.5605 26.70 101605 07/12/01 004914 APEX SHARPENING WORKS LINE 220.4303.5603 27.71 101605 07/12/01 004914 APEX SHARPENING WORKS WEED EATER HEAD 010.4420.5273 32.10 86.51 101606 07/12/01 013026 BRISCO MILL & LUMBER CEMENT TOOL 612.4610.5273 4.39 101606 07/12/01 013026 BRISCO MILL & LUMBER SIMPLE GREEN 640.4712.5255 13.90 101606 07/12/01 013026 BRISCO MILL & LUMBER TRIM SCREWS/PLEXI-GLASS 010.4420.5605 48.29 66.58 101607 07/12/01 013806 BURKE AND PACE OF AG WOOD 010.4420.5605 25.96 101607 07/12/01 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 10.49 36.45 101608 07/12/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-6/15-6/30 225.4553.5507 1,370.25 1,370.25 101609 07/12/01 017472 CA. ST.DEPT. CONSERVATION S.M.I.P.4Q 00/01 010.0000.2208 842.00 101609 07/12/01 017472 CA. ST. DEPT. CONSERVATION ADMIN FEE-SMIP 010.0000.4801 42.10- 799.90 101610 07/12/01 102250 CENTRAL COAST BEARING PUMP BEARINGS 640.4711.5603 80.31 80.31 101611 07/12/01 023088 CHERRY LANE NURSERY PLANTS 220.4303.5613 21. 36 21. 36 101612 07/12/01 026832 CUESTA EQUIPMENT CO FITTINGS/COPPER BRUSHING 220.4303.5613 221. 54 221.54 101613 07/12/01 029484 DIESELRO INC. BIT INSP/BALANCE INVOICE 220.4303.5601 .18 101613 07/12/01 029484 DIESELRO INC. FUEL FILTER 612.4610.5601 8.43 8.61 101614 07/12/01 101379 FERGUSON ENTERPRISES,IN VALVE PARTS 640.4712.5610 128.40 128.40 101615 07/12/01 100691 FIVE CITIES-TIMES LEGAL #100030 010.4002.5301 49.50 49.50 101616 07/12/01 035840 FRAZEE PAINT & WALLCOVE LATCH 220.4303.5603 34.40 34.40 101617 07/12/01 101103 GARVEY EQUIPMENT COMPAN LINE 220.4303.5603 150.98 150.98 101618 07/12/01 038376 GRAND AUTO PARTS BULB 612.4610.5603 4.17 101618 07/12/01 038376 GRAND AUTO PARTS CIRCUT BREAKER 640.4712.5603 14.34 18.51 101619 07/12/01 046098 J C LANDSCAPING L/SCAPE-JUNE 010.4420.5303 380.00 \ I ~~_...- __I VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 07/10/01 16:38 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101619 07/12/01 046098 J C LANDSCAPING L/SCAPE-JUNE 217.4460.5356 120.00 500.00 101620 07/12/01 053274 LYON & CARMEL PROF. LEGAL SVCS-6/30 010.4003.5304 10,766.76 10,766.76 101621 07/12/01 056940 MIER BROS. CONCRETE 640.4712.5610 86.67 101621 07/12/01 056940 MIER BROS. CONCRETE 640.4712.5610 86.67 101621 07/12/01 056940 MIER BROS. CONCRETE 640.4712.5610 68.37 101621 07/12/01 056940 MIER BROS. CONCRETE 350.5632.7001 180.08 101621 07/12/01 056940 MIER BROS. CONCRETE 640.4712.5610 43.34 101621 07/12/01 056940 MIER BROS. CONCRETE 640.4712.5610 86.67 101621 07/12/01 056940 MIER BROS. CONCRETE 350.5632.7001 152.15 703.95 101622 07/12/01 057096 MINER'S ACE HARDWARE COUPLERS 010.4430.5605 12.24 101622 07/12/01 057096 MINER'S ACE HARDWARE AA BATTERY 640.4712.5255 3.20 101622 07/12/01 057096 MINER'S ACE HARDWARE QUICK CRETE/COUPLERS 010.4430.5605 34.08 101622 07/12/01 057096 MINER'S ACE HARDWARE STRIPPING PADS 640.4712.5603 15.80 101622 07/12/01 057096 MINER'S ACE HARDWARE 9V BATTERIES 640.4712.5255 6.20 101622 07/12/01 057096 MINER'S ACE HARDWARE C BATTERIES 010.4211.5255 32.06 103.58 101623 07/12/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4002.5201 65.21 101623 07/12/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 64.18- 1.03 101624 07/12/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 143.68 101624 07/12/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 49.82 101624 07/12/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 5.30 101624 07/12/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 63.72 101624 07/12/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 34.52 297.04 101625 07/12/01 061814 NOBLE SAW, INC. QUAD CUT 220.4303.5603 35.15 101625 07/12/01 061814 NOBLE SAW,INC. POWER EDGER 010.4420.5601 66.56 101.71 101626 07/12/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 176.85 176.85 101627 07/12/01 062322 ONE HOUR PHOTO PLUS FILM/DEVELOPING 220.4303.5613 64.00 64.00 101628 07/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 1,495.22 101628 07/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 333.65 101628 07/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 13,780.12 10.1628 07/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 1,109.21 101628 07/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 6,168.36 101628 07/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 217.4460.5355 7.29 101628 07/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 51.14 22,944.99 101629 07/12/01 102243 PNEUMAX, INC. PRESSURE HYDRO FILTERS 010.4211.5601 20.45 20.45 101630 07/12/01 067548 POOR RICHARD'S PRESS BUDGET COVER PRINTED 010.4102.5306 204.03 204.03 101631 07/12/01 101898 KIM ROMANO CONSULTANT SVCS-ROMANO 010.4301.5303 1,845.00 1,845.00 101632 07/12/01 072852 SAFETY KLEEN CORP. PART WASHER SVC 010.4305.5303 102.90 102.90 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 07/10/01 16:38 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101633 07/12/01 100192 SAN LUIS MAILING SVC UTILITY BILL MAILING-JUNE 640.4710.5201 823.24 823.24 101634 07/12/01 076740 SANTA MARIA TIMES LEGAL #107325 010.4130.5318 277 . 88 277.88 101635 07/12/01 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-6/01 760.0000.2304 54,705.86 101635 07/12/01 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-6/01 760.0000.2305 24,000.00 101635 07/12/01 080808 SOUTH SLO COUNTY SANIT 6-1 SAN DIST-203 N.RENA 010.4145.5401 13.47 101635 07/12/01 080808 SOUTH SLO COUNTY SAN IT 6-1 SAN.DIST-ASH R/RM 010.4145.5401 13.47 101635 07/12/01 080808 SOUTH SLO COUNTY SANIT 1-6/01 HANDLING ACCTS 010.0000.4 753 4,742.66- 101635 07/12/01 080808 SOUTH SLO COUNTY SANIT 1-6/01 HANDLING HOOKUPS 010.0000.4 753 132.00- 73,858.14 101636 07/12/01 080886 SOUTHERN AUTO SUPPLY SEAT COVERS 010.4213.5601 77.02 101636 07/12/01 080886 SOUTHERN AUTO SUPPLY CORE RETURN 010.4211.5601 21.40- 101636 07/12/01 080886 SOUTHERN AUTO SUPPLY TIRE CLEANER 640.4712.5603 57.65 101636 07/12/01 080886 SOUTHERN AUTO SUPPLY CHANNEL LOCK PLIERS 612.4610.5273 33.48 101636 07/12/01 080886 SOUTHERN AUTO SUPPLY SPOTLIGHT 640.4712.5273 84.53 231.28 101637 07/12/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 72.80 101637 07/12/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 10.44 83.24 101638 07/12/01 086346 TROESH READY MIX CONCRETE DEBRIS 220.4303.5307 122.22 122.22 101639 07/12/01 101945 UNITED RENTALS,INC.HWY SAFETY GLASSES 220.4303.5255 41. 87 101639 07/12/01 101945 UNITED RENTALS,INC.HWY REFLECTING VEST 220.4303.5613 53.02 94.89 101640 07/12/01 088424 URBAN FUTURES INC. RDA SVCS 284.4103.5303 225.00 225.00 101641 07/12/01 102007 VERIZON WIRELESS CELL PHONE-FIRE CHIEF 010.4211.5403 20.08 20.08 101642 07/12/01 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING SVCS 010.4301. 5303 7,831.30 101642 07/12/01 090246 JOHN WALLACE & ASSOC. SEWER CONNECTION FEE STUDY 350.5403.7301 135.00 101642 07/12/01 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH,PHASE 11 350.5607.7301 3,029.70 101642 07/12/01 090246 JOHN WALLACE & ASSOC.. OAK PARK BLVD. WIDENING 350.5609.7301 5,476.17 101642 07/12/01 090246 JOHN WALLACE & ASSOC. PAVEMENT MANAGEMENT PLAN 350.5613.7701 1,423.75 101642 07/12/01 090246 JOHN WALLACE & ASSOC. BRISCO-HALCYON/RT.I01 PSR 350.5615.7301 81. 25 101642 07/12/01 09.0246 JOHN WALLACE & ASSOC. EL CAMPO/RT.I01 PSR 350.5616.7301 65.00 101642 07/12/01 090246 JOHN WALLACE & ASSOC. RT.227 RELINQUISHMENT 350.5628.7701 81.25 101642 07/12/01 090246 JOHN WALLACE & ASSOC. FAIR OAKS/VALLEY RD SIGNAL 350.5636.7301 3,674.95 101642 07/12/01 090246 JOHN WALLACE & ASSOC. PAULDING SCHOOL BIKEWAY ONE 350.5643.7301 1,056.74 101642 07/12/01 090246 JOHN WALLACE & ASSOC. TRAFFIC WAY BRIDGE RAIL REPL. 350.5644.7501 227.50 101642 07/12/01 090246 JOHN WALLACE & ASSOC. HUASNA RD OVERLAY 350.5645.7501 4,419.94 101642 07/12/01 090246 JOHN WALLACE & ASSOC. HUASNA RD OVERLAY 350.5645.7301 190.00 101642 07/12/01 090246 JOHN WALLACE & ASSOC. MARCH 2001 STORM DAMAGE (RODEO) 350.5649.7501 1,073.90 101642 07/12/01 090246 JOHN WALLACE & ASSOC. NEWSOM SPRINGS DRAINAGE 350.5754.7501 91. 25 101642 07/12/01 090246 JOHN WALLACE & ASSOC. GRAND AVE, PHASE III 350.5812.7501 32.50 101642 07/12/01 090246 JOHN WALLACE & ASSOC. SEWER MASTER PLAN 350.5814.7701 862.43 101642 07/12/01 090246 JOHN WALLACE & ASSOC. RESV.#l DESIGN 350.5903.7501 1,885.99 101642 07/12/01 090246 JOHN WALLACE & ASSOC. LIERLY LANE/MYRTLE WATER LINE 350.5906.7501 771.25 32,409.87 101643 07/12/01 090480 WAYNE'S TIRE TIRES 640.4712.5603 437.86 437.86 ------ VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 07/10/01 16:38 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 010 GENERAL FUND 26,782.16 217 LANDSCAPE MAINTENANCE DISTRICT 127.29 220 STREETS FUND 926.60 225 TRANSPORTATION FUND 1,370.25 284 REDEVELOPMENT AGENCY FUND 225.00 350 CAPITAL IMPROVEMENT FUND 24,910.80 612 SEWER FUND 1,159.68 640 WATER FUND 16,249.16 760 SANITATION DISTRIBUTION FUND 78,705.86 TOTAL 150,456.80 ~.."----- ---- ATTACHMENT 7 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 07/11/01 10:29 VOUCHER/CHECK REGISTER FOR PERIOD 14 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 399 07/03/01 088218 UNITED STATES POSTMASTE BULK MAILING-GENERAL PLAN 010.4130.5318 132.34 132.34 400 07/06/01 088218 UNITED STATES POSTMASTE BULK MAILING-GENERAL PLAN 010.4130.5318 456.21 456.21 401 07/09/01 005616 CITY OF ARROYO GRANDE G.A.REIMB-7/01/01 011.0000.1011 17,786.57 401 07/09/01 005616 CITY OF ARROYO GRANDE G.A.REIMB-7/02/01 011.0000.1011 23,781. 70 401 07/09/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.7/03/01 011.0000.1011 3,364.00 44,932.27 402 07/09/01 101589 CALPERS HEALTH INS ADJ 7/01 011.0000.2109 41,547.21 41,547.21 101644 07/13/01 100994 ADMINISTRATIVE FIRE SER AFSS DUES-HAGLUND/FIBICH 010.4211.5503 50.00 50.00 101645 07/13/01 101804 LARRY CABAONG REF. PARK DEPOSIT-CABAONG 010.0000.4354 25.00 25.00 101646 07/13/01 101142 CENTER FOR CREATIVE THO REF. PARK DEPOSIT-CTR.CREATIVE 010.0000.4354 25.00 25.00 101647 07/13/01 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 75.00 75.00 101648 07/13/01 101369 KIMBERELY DEBLAUW BICYCLE EQUIPMENT 277.4206.5255 105.57 101648 07/13/01 101369 KIMBERELY DEBLAUW BICYCLE EQUIPMENT 010.4201.5255 234.64 340.21 101649 07/13/01 102468 RICHARD DRESP REF. PARK DEPOSIT-DRESP 010.0000.4354 25.00 25.00 101650 07/13/0.1 101220 MARINA EARWOOD REF.PARK DEPOSIT-EARWOOD 010.0000.4354 25.00 25.00 101651 07/13/01 039858 VANESSA HALL MIXED MEDIA CLASSES-HALL 010.4424.5351 410.40 410.40 101652 07/13/01 100516 VENEE HETRICK PARK REFUND-HETRICK 010.0000.4354 25.00 25.00 101653 07/13/01 102465 JOHN OR CHERYL HICKEY REF.L/SCAPE BOND-160 REFUGIO 010.0000.2210 1,200.00 1,200.00 101654 07/13/01 102471 RYAN HOSTE'ITER REIMB.MILEAGE-HOSTE'ITER 010.4130.5501 295.00 295.00 101655 07/13/01 044928 INT'L ASSOC.FIRE CHIEFS IAFC DUES-FIBICH 010.4211.5503 205.00 205.00 101656 07/13/01 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91. 70 91.70 101657 07/13/01 102469 SHEREEN LANG REF. PARK DEPOSIT-LANG 010.0000.4354 25.00 25.00 101658 07/13/01 051090 LCC CHANNEL COUNTIES DI LCC 2001 DUES 010.4145.5503 100.00 100.00 101659 07/13/01 057096 MINER'S ACE HARDWARE SPRAY PAINT 640.4712.5255 5.34 101659 07/13/01 057096 MINER'S ACE HARDWARE DRILL BITS/BLDG. MATERIALS 010.4211.5605 10.67 101659 07/13/01 057096 MINER'S ACE HARDWARE WIRE 640.4712.5610 52.97 101659 07/13/01 057096 MINER'S ACE HARDWARE TROWEL 640.4712.5273 3.52 101659 07/13/01 057096 MINER'S ACE HARDWARE SWITCH MOTION SENSOR 010.4213.6401 36.36 101659 07/13/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 640.4712.5610 126.22 235.08 101660 07/13/01 057174 MISSION OFFICE PLUS OFFICE FURNITURE 010.4421.6001 1,380.30 101660 07/13/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4420.5201 12.09 101660 07/13/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4423.5253 14.83 --"------_.- " ... ---"---"- . VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 07/11/01 10:29 VOUCHER/CHECK REGISTER FOR PERIOD 14 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 101660 07/13/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4425.5255 6.36 101660 07/13/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4424.5257 6.90 101660 07/13/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421.5201 185.93 101660 07/13/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421.5201 4.11 101660 07/13/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4424.5257 3.28 1,613.80 101661 07/13/01 061152 NEAL-TRUESDALE INC. HONESTY BOND-POLICE 010.4145.5580 746.00 101661 07/13/01 061152 NEAL-TRUESDALE INC. HONESTY BOND-ADMIN 010.4145.5580 1,362.00 2,108.00 101662 07/13/01 102470 MISA PEREZ REF. PARK DEPOSIT-PEREZ 010.0000.4354 78.00 78.00 101663 07/13/01 102464 STACEY PINEGAR REF. PARK DEPOSIT-PINEGAR 010.0000.4354 25.00 25.00 101664 07/13/01 102467 TIMOTHY SCHMIDT REIMB.WATER TREAT. EXAM-SCHMIDT 640.4712.5501 50.00 50.00 101665 07/13/01 102466 BEAULAH SCHULTZ REF.C/B.DEPOSIT-SCHULTZ 010.0000.2206 250.00 250.00 101666 07/13/01 102145 KELLY SMITH REIMB.WATER TREAT.EXAM-SMITH 640.4712.5501 50.00 50.00 101667 07/13/01 088826 PEGGY VALKO ART CLASSES-VALKO 010.4424.5351 1,704.00 1,704.00 101668 07/13/01 100431 WILLARD PAPER CO ENVELOPES/PAPER/NCR 010.4102.5255 485.68 101668 07/13/01 100431 WILLARD PAPER CO PAPER 010.4102.5255 401.25 886.93 TOTAL CHECKS 96,986.15 I ---- ..-- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 07/11/01 10:29 VOUCHER/CHECK REGISTER FOR PERIOD 14 FUND TITLE AMOUNT 010 GENERAL FUND 9,946.35 011 PAYROLL CLEARING FUND 86,479.48 220 STREETS FUND 91.70 277 98-99 FED LOCAL LAW ENF BL GRT 105.57 612 SEWER FUND 75.00 640 WATER FUND 288.05 TOTAL 96,986.15 - ---_._._._-_.~- ATTACHMENT 8 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION BOOT ALLOWANCE 07/13/01 Fund 010 1,492.59 Fund 220 949.83 5122 Social Security 239.00 Fund 612 271.38 5126 State Disability Ins. 28.25 Fund 640 678.45 5148 Boot Allowance 3,125.00 3,392.25 Total 3,392.25 ---_.._..._--~-- ---_.~--_.._- ATTACHMENT 9 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 6/22/01 TO 7/05/01 07/13/01 FUND 010 238,086.39 5101 Salaries Full time 136,738.72 FUND 220 11,764.60 5102-03 Salaries Part-Time 37,909.09 FUND 284 4,755.02 5105-07 Salaries Over-Time 9,388.36 FUND 612 5,210.89 5108 Holiday Pay 6,364.05 FUND 640 12,004.62 5109 Sick Pay 3,370.34 271,821.52 5110 Annual Leave Pay - 5111 Vacation Buyback - 5112 Sick Leave Buyback - 5113 Vacation Pay 11,014.89 5114 Comp Pay 2,887.93 5115 Annual Leave Pay 6,671.69 5121 PERS Retirement 14,060.44 5122 Social Security 14,802.56 5123 PARS Retirement 365.24 5126 State Disability Ins. 670.81 5131 Health Insurance 21,634.86 5132 Dental Insurance 3,765.84 5133 Vision Insurance 799.40 5134 Life Insurance 552.30 5135 Long Term Disability - 5143 Uniform Allowance - 5144 Car Allowance 350.00 5146 Council Expense 375.00 5147 Employee Assistance - 5148 Uniform Allowance - 5149 Motor Pay 100.00 Total: 271,821.52 ---..----...----- _.._-_._,..._~ a.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICESq SUBJECT: CASH FLOW ANAL YSIS/APPROVAL OF INTERFUND ADVANCES FROM THE WATER FACILITY FUND DATE: JUL Y 24, 2001 RECOMMENDATION: It is recommended the City Council: . Accept the June cash report, . Approve the interfund advance of $672,749 from the Water Facility Fund to cover cash deficits in other funds as of June 30, 2001. FUNDING: No outside funding is required. Attachment A - Cash Balance/lnterfund Advance Report CITY OF ARROYO GRANDE CASH BALANCE /INTERFUND ADVANCE REPORT At June 30, 2001 Balance at Recommended Revised Fund Advances Balance 010 General Fund 1,324,216 1,324,216 210 Fire Protection Impact Fees 54,886 54,886 212 Police Protection Impact Fees 7,553 7,553 213 Park Development 450,250 450,250 214 Park Improvement 26,426 26,426 215 Recreation Community Center 1,528 1,528 217 Landscape Maintenance 28,002 28,002 220 Street (Gas Tax) Fund 121,693 121,693 222 Traffic Signalization 515,373 515,373 223 Traffic Circulation 460,579 460,579 224 Transportation Facility Impact 1,742,521 1,742,521 225 Transportation 52,033 52,033 226 Water Neutralization Impact 168,341 168,341 230 Construction Tax 245,760 245,760 231 Drainage Facility 16,560 16,560 232 In-Lieu Affordable Housing 300,146 300,146 241 Lopez Facility Fund 614,545 614,545 271 State COPS Block Grant Fund 39,926 39,926 272 Calif. Law Enf. Technology Grant 88,317 88,317 274 Federal Universal Hiring Grant (3,040) 3,040 0 277 98-99 Fed Local Law Enforcement Grant 106 106 278 99-00 Fed Local Law Enforcement Grant 1,791 1,791 279 00-01 Fed Local Law Enforcement Grant 8,810 8,810 284 Redevelopment Agency (274,227) 274,227 0 285 Redevelopment Set Aside 28,812 28,812 350 Capital Projects (371,559) 371,559 0 612 Sewer Fund (23,923) 23,923 0 634 Sewer Facility 103,165 103,165 640 Water Fund 2,427,164 2,427,164 641 Lopez 631,548 631,548 642 Water Facility 1,618,576 (672,749) 945,827 751 Downtown Parking 36,331 36,331 760 Sanitation District Fund 78,706 78,706 Total City Wide Cash 10,520,915 0 10,520,915 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF JUNE 30, 2001 ~~~~ cia K. Snodgrass irector of Financial Services -------.--..------ -_.~- ---.-..- S.c. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGE~ SUBJECT: DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE DATE: JULY 24, 2001 RECOMMENDATION: It is recommended the City Council appoint a voting delegate and alternate delegate for the League of California Cities Annual Conference. FUNDING: There is no fiscal impact with the appointment of voting delegates. DISCUSSION: This year's League of California Cities Annual Conference is scheduled for Wednesday, September 12tfi through Saturday, September 15th in Sacramento. One important activity of the Conference is the annual business meeting when the membership takes action on Conference resolutions. Annual Conference resolutions guide Cities in their efforts to improve the quality, responsiveness, and vitality of local government in California. League bylaws state that "any official of a Member City may, with the approval of the City Council, be designated the City's designated voting delegate or alternate delegate to any League meeting. Designated voting delegates (or their alternates) registered to attend the Annual Conference constitute the League's General Assembly." Anticipating Council attendance at the Annual Conference, staff is recommending the Council designate a voting delegate and alternate delegate. ------_.-,-_.~_.~ -~--_.- -------- (. L~agu~ of California Citi~s O-Ct:"IV"'O _t\~,...,; ..f:- ....<'~~_'F..:~- 1400 K Street ,", Io:.'.f -'""!' I.. ,......0 '" 0 \ - f\ '-' Ii: L~ ; .', \ t '~ W r :~\ i\) \ , ",* 1 .. . . Sacramento, CA 95814 o I JUH 2 I PH 3: 53 916.658.8200 FAX 916.658.8240 Better Cities - A Better Life www.cacities.org June 2001 To: The Honorable Mayor and City Council From: David Fleming, League President, Mayor, Vacaville Re: Designation of Voting Delegate for League Annual Conference This year's League Annual Conference i,sscheduled for Wednesday, September 12 through Saturday, September 15, 2001 in Sacramento, CA. One very important aspedofthe annual conference is the annual business meeting when the membership fakes -action on.conference resolutions. Annual conference resolutions guide cities and the League in our 'efforts to improve the quality, responsiveness and vitality of local government in California. IUs important that all cities be represented at the ahnual business meetirigo'n Saturday, September 15,2001, at 9:15 a.m. at the Sacramento Convention Center. League bylaws state that "Any official of a Member City may, with the approval of the city. council, be designated the city's designated voting delegate or alternate delegate to any League meeting. Designated voting delegates (or their alternates) registered to attend the Annual Conference constitute the Leagu,'. General AssembIYr'~ To expedite the conduct of business at this important policy-making meeting, eacp city council should designate a voting representative and an alternate who will be registeredla~ the. conference and present at the annual business meeting. League bylawsprovide.th~teach city is entitled to one vote in matters affecting municipal or League pplicy.. A voting c~r9 will be given to the city official designated by the City council on the enclosed ''Voting r.?elegate Form." Please complete and return the enclosed ''Voting Delegate Forni" to the Sacramento office of the League at the earliest possible time (not later than Friday, Augusf17, 2001), so that proper records may be established for the conference. The voting deleg,ate may pick up the city's voting card at .the designated Voting Card desk located in the League registration area. The voting procedures to be followed at this conference are printed on the reverse side of this memo. Your help in returning the attached ''Voti,ng Delegate Form" as soon a.spossible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658-8~36. ~-~-_.-.._~--- League of California Cities Annual Conference Voting Procedures . 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with'the Credentials Committee. 3. Prior to the annual conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting card at the annual conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the annual business meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the annual business meeting, exchanges may be made at the annual conference registration area. At the annual business meeting, exchanges may be made at the voting card table located in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the .roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials, who, according to the records of the Credentials Committee, are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the annual business meeting. G:\policy\acres\voteprox.doc ---"...,-~ '--~---"-"-'--"- > !: , -, CITY: LEAGUE OF CALIFORNIA CITIES 2001 ANNUAL CONFERENCE VOTING DELEGATE FORM 1. VOTING DELEGATE: (Name) (Title) - ..- -". 2. VOTING AL TERNA TE: (Name) (Title) ATTEST: (Name) (Title) Please complete and return to: League of California Cities Attn: Lorraine Okabe 1400 K Street Sacramento, CA 95814 . Fax: (916) 658-8240 Deadline: Friday. August 17.2001 LO Policy\acres\votedel.ltr ---~-'--"'~"--' -- B.d. MEMORANDUM I I TO: CITY COUNCIL ~ FROM: RICK TerBORCH, CHIEF OF POLICE SUBJECT: AUTHORIZATION TO SOLICIT BIDS - REPLACEMENT OF FOUR POLICE DEPARTMENT VEHICLES DATE: JUL Y 24, 2001 RECOMMENDATION: It is recommended that the City Council authorize staff to solicit bids to replace two (2) patrol vehicles and two (2) unmarked vehicles for the Police Department. FUNDING: The FY 2001-02 Police Department Budget includes $95,700 for the replacement of two (2) patrol vehicles and two (2) unmarked vehicles. DISCUSSION: The City Council authorized an appropriation in the FY 2001-02 Budget for the replacement of two (2) marked patrol vehicles and two (2) unmarked vehicles. The two (2) patrol vehicles to be replaced are 1995 and 1996 Ford Crown Victoria sedans with mileages exceeding 97,000 miles and 101,000 miles respectively. The 1995 vehicle is expected to be at or exceed 100,000 miles by the time the replacement vehicle is obtained and put into service (September/October). City Administrative Policy C-006 criteria for replacement of patrol vehicles is three (3) years and/or 100,000 miles. Both vehicles far exceed the age limit for the vehicles and are either at or are reaching the 100,000 mile criteria. Additionally, due to their age and heavy usage, both vehicles are experiencing maintenance costs beyond the average for the patrol fleet. In the past, the City replaced an average of two marked vehicles per year. Costs will include purchase of the vehicles, associated emergency equipment, and installation of emergency systems. The two (2) unmarked vehicles to be replaced are 1992 Chevrolet Luminas, one with 120,100 miles and the other with 108,600 miles. City Administrative Policy C-006 criteria for replacement of non-patrol vehicles is five (5) years and/or 80,000 miles. Both vehicles significantly exceed both the age and mileage criteria for replacement. These vehicles are unmarked vehicles equipped with emergency response equipment. They are used for general transportation, including attendance at local and regional ---~- I meetings, field investigations, surveillances, transportation of victims and suspects, etc. In addition, the vehicles are engaged in emergency responses and tactical operations on a fairly frequent basis. Both of these vehicles are significantly beyond their designated service lives. While they do not perform rugged routine patrol use, they do undergo intense use and given their emergency status, must be maintained at a much higher level than a normal transportation sedan. Given this, maintenance costs for these vehicles has increased significantly over the past couple of years. In an effort to be more cost effective and fuel efficient, the replacement vehicles will be mid- sized sedans. Costs will include purchase of the vehicles, associated emergency equipment, and installation of emergency systems. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; or - Modify as appropriate and approve staff's recommendation. ----_..._..._-~_._-,-,---_...- -------- - 8.e. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS, RECREATION AN~ FACILITIES SUBJECT: AUTHORIZATION TO SOLICIT BIDS - PARKS DIVISION RIDING MOWER DATE: JULY 24, 2001 RECOMMENDATION: It is recommended the City Council authorize staff to solicit bids for a Riding Mower. FUNDING: There is $38,000 allocated in the Fiscal Year 2001-2002 budget for the purchase of a new riding mower to replace the 1988 Hustler 72" cut-riding mower. DISCUSSION: The current vehicle is over 13 years old and is having ongoing maintenance problems, specifically with the hydraulic system and significant damage to the mowing decks due to rust. Replacement is consistent with Replacement of Equipment/Machinery Policy #C-007. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approv~ staff's recommendation; - Modify staff's recommendation; - Reject staff's recommendation; - Provide direction to staff. Attachments: Attachment 1 Policy #C-007 Attachment 2 Bid Specifications ~~-_._-- ------.. -------,---'..---- ------.,'-------- Attachment #1 CITY OF ARROYO GRANDE ADMINISTRATIVE POLICY AND PROCEDURES POLICY #: C-007 SUBJECT: EVALUATION CRITERIA FOR REPLACEMENT OF SPECIALIZED EQUIPMENT/MACHINERY ISSUED: . 6/1/96 . EFFECTIVE: 6/1/96 CANCELLATION DATE: N/A SUPERSEDES: NEW POLICY: Equipment is currently capitalized if the value of the item at the time of purchase exceeds $500. Replacement of capit~l equipment must be authorized by the City Council. Criteria for evaluating when replacement should occur is listed below. The reconmendation for replacement should be. a composite evaluation utilizing the criteria listed coupled with the actual condition of the equipment. General Criteria: '* Age of the equipment * Maintenance history of the equipment * Condition of the equipment . . Specific criteria: Age - Standardized esti~ted useful life. which may vazy d~~ndin9 on quality and usage. * Dump Truck - 15 years * Service Truck (1 Ton and 5 Ton) - 15 years * Backhoe - 10 years * Generator - 20 years '* Portable Generator-. 10 years * Trash Pump - ~5 years * Vibrating Rammer - 10 years * Boring Machine - 20 years * Valve Machine - 10 years * Tapping Machine - 20 years * Hydraulic Breaker - 15 years * Hydraulic Sump Pump - 15 years * Bank Saw - 20 years * Cut Off Saw - 10 years '* Radial Arm Saw - 20 years * Chain Saw - 4 years * Concrete Saw - 10 years '* Table Saw - 20 years * Leak Detector - 20. years * Hydraulic Hoist -15 years * Pipe Locator - 15 years '* Hydraulic Impact Wrench - 10 years --"_._--~--_.- ..- ---_.~-_.- - Attachment #2 CITY OF ARROYO GRANDE PARKS, RECREATION & FACILITIES DEPARTMENT JULY 24, 2001 BID NOTICE The City of Arroyo Grande Parks, Recreation and Facilities Department is requesting bid proposals for one new large area. riding rotary mower which meets the following specifications: SPECIFICATIONS: ENGINE: 4-Cylinder, turbo charged, water-cooled diesel. 51 hp minimum. FUEL: 15 Gallon minimum. ELECTRICAL: 12 volt, Neg. ground with dash mounted key switch. 40 amp. alternator minimum. COOLING SYSTEM: Radiator 7 fins/in. 2.76 gallon capacity. Engine .75 gallon capacity. Hydraulic Oil Cooler .64 gallon capacity. TRACTION DRIVE: Hydrostatic Transmission. Single and/or double foot pedal controls variable forward/reverse ground speed and dynamic braking at neutral position. Electromagnetic Cruise Control. Full Power Steering. BRAKES: Individual 9" x 2" drum type wheel brakes and adjustable parking brake on front traction drive, each side independently operated for steering & traction assist. WHEEL: Demountable, drop center rims. TIRES: Front - High floatation, 26" x 12" - 12"; 6 ply minimum. Rear- High floatation, 20" x 10"-10-", 6 ply minimum. HYDRAULIC SYSTEM: Minimum reservoir capacity 15 gallons. (2) Spin-on, 10 Micron filter elements. CHASSIS: Minimum 10 gauge formed and welded steel unitized frame. GROUND SPEED: Forward 0 - 16 mph, Reverse 0 - 5 mph. CUTTING DECKS: (3) cutting decks total width of cut 126" minimum Heat treated steel blades 5/16" thick minimum ~---_._----- -. -- - ---_.~--_._--~~ All proposals shall include all applicable taxes and delivery charges. All proposals shall be sealed and on company letterhead with the envelope marked "Riding Mower". Please submit your sealed bid to: City of Arroyo Grande Attn: Kelly Wetmore, Administrative Services Director PO Box 550 Arroyo Grande, CA 93421 Bid proposals must be received by 2:00 p.m. on Tuesday, August 21, 2001. Bids will be opened at that time at the Office of Administrative Services located at 214 E. Branch Street, Arroyo Grande, California. The City of Arroyo Grande reserves the right to accept or reject any or all bids upon recommendation of the City Manager. If you have any questions or concerns, please contact Daniel Hernandez, Director of Parks, Recreation and Facilities at (805) 473-5474. -- 8.f. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: FAIR OAKS AVENUENALLEY ROAD TRAFFIC SIGNAL, CITY PROJECT NO. PW-2000-7, PROGRESS PAYMENT NO.1 DATE: JULY 24, 2001 RECOMMENDATION: It is recommended the City Council authorize Progress Payment No. 1 in the amount of $100,729.51 to Lee Wilson Electric Company for work completed on the Fair Oaks AvenueNalley Road Traffic Signal project. FUNDING: On June 26, 2001, the City Council approved a total construction budget of $139,418 for the Fair Oaks AvenueNalley Road Traffic Signal project ($128,553 for construction and $10,865 for construction contingencies). DISCUSSION: The City received an application for Progress Payment No. 1 from Lee Wilson Electric Company for work completed between February 19, 2001 and June 30, 2001. Staff has reviewed the application and has determined that the amount requested is in conformance with the quantity of work completed as of June 30, 2001. Progress Payment No.1 is in the amount of $111,921.68 of which $11,192.17 will be held in retention until the project is completed in accordance with the project specifications. ALTERNATIVES: The following alternatives are presented for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff. Attachment: 1. Application for Progress Payment No. 1 jep:232.5636contract admin\payments\prog pay 1.doc ~._----- -_.-..-_..~----- ((Idyof ~C{j~ Public Works Department Application for Progress Payment Contract Name: Traffic Signal and Lightingfor Fair Oaks and Valley Road Contract No: PW-2000-7 Progress Payment No: 1 City Account No: 350-5636-7001 = $ 95,928.41 350-5636-7201 = $ 4,801.10 For Work Completed: 02/l9,.t)1 - 06j30,.t)1 Payment Date: 07/24ft)1 BId Estimate Amended Estimate Pav to Dele BId Unit Unit Unit % nem Unit Desa!ptIon Otv Price Amount Oly Prk:e Amount Qty PrIce Amount Camp 1 LS Mabill%allon Allowance 1 $ 2.000.00 $ 2,000.00 1 $ 2.000.00 $ 2,000.00 1 $ 2.000.00 $ 2,000.00 100% 2 LS Traffic Conlrol 1 $ 1,500.00 $ 1.500.00 1 $ 1,500.00 $ 1,500.00 1 $ 1,500.00 $ 1,500.0() 100% 3 LS Traffic Signals end UghUng 1 $ 97,000.00 $ 97,000.00 1 $ 97.000.00 $ 97,000.00 0.99 $ 97,000.00 $ 96,030.00 99% 4 LF Conaele Curb end Gutter 90 $ 17.25 $ 1,552.50 116.5 $ 17.25 $ 2,009.63 116.5 $ 17.25 $ 2,009.63 129% 5 EA Wheelchair Ramp 2 $ 1.150.00 $ 2,300.00 2 $ 1,150.00 $ 2,300.00 2 $ 1,150.00 $ 2,300.00 100% 6 SF Concrete Sidewalk 700 $ 3.45 $ 2,415.00 700 $ 3,45 $ 2,415.00 250 $ 3,45 $ 862.50 36% 7 LS Chain Link Fence 1 $ 1,665.00 $ 1,885.00 1 $ 1,885.00 $ 1,885.00 1 $ 1,885.00 $ 1,885.00 100% SUBTOTAL (BASE BID) $ 108,852.50 $ 101,101.13 $ 108,587.13 98% CONTRACT CHANGE ORDERS ceo 1 LS Extend Elec1r1c81 Service 0 $ . $ . 1 $ 5,334.55 $ 5,334.55 1 $ 5,334.55 $ 5,334.55 100% CC02 LS ReIoc8le DriYew8~4.Wev SiAnaI 0 $ . $ . 1 $ 16,500.00 $ 16 500.00 0 $ 16500.00 $ . 0% SUBTOTAL CONTRACT CHANGE ORDERS $ . $ 21,834.55 $ 5,334.55 24% TOTAL S 108,652.50 S 130,1<<.18 S 111,921.68 85% Pay to Date $ 111,921.68 Retention $ 11,192.17 Contractor Date Previous Payments $ 0.00 This Payment Public Works Supervisor Date Contract Start Date: February 19, 2001 Original Contract Working Days: 90 Adjusted Contract Working Days: 40 Public Works Director Date Adjusted Contract End Date: August 17, 2001 City Manager Date Send P.yment to' Lee Wilson Electric Company P.O. Box 250 Arroyo Grande, CA 93421-0250 (805) 489-4216 jep:232.5636\contract edminlpaymentsl5636 progress pay.xls ----- --.-- 8.g. MEMORANDUM TO: CITY COUNCIL FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR BY: RYAN FOSTER, ASSISTANT PLANNER~ SUBJECT: AUTHORIZATION TO WAIVE APPLICATION FEES FOR THE ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION'S SUMMER CONCERT SERIES DA TE~ JULY 24, 2001 RECOMMENDATION: It is recommended that the City Council consider the request from the Arroyo Grande Village Improvement Association to waive the permit application. fees for the Temporary Use Permit for the Association's Summer Concert Series. FUNDING: The applicant is requesting a waiver for the $105.00 Temporary Use Permit fee. DISCUSSION: Temporary Use Permit 01 -01 4 was issued to the Arroyo Grande Village Improvement Association (AGVIA) for a series of Sunday afternoon concerts to be held on the Village Green at Short and Nelson. The concerts are free of charge to the public, and will be held every other Sunday from July 15th through September 30th. The AGVIA has paid the fee of $105 for the Temporary Use Permit and has requested a waiver (refund) of this fee. In the absence of a fee waiver policy, the City has dealt with such requests on a case-by-case basis in the past. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: -Approve the request for fee waiver; -Reject the request for fee waiver; .Provide direction to staff. Attachments: 1. Request for fee waiver from applicant I I I I ~"..-- ~oyo Gran;-Vmage ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION Improvement Assodation P.O. Box 1526 · Arroyo Grande,CA 93421 Phone: (805) 473-2250 · Fax: (805) 473-0345 ~.=--) 0 -{ - -< L ,~) c:: ....'1 July 13, 2001 r- _ :;v - ~'>1"'1 W ::0('"') ::':::1m (:)- -u -....< ~ ....m --. 00 - c.) .. r--.:" City Council .z::- ),:.. 0'\ ~'T'" "--'- City of Arroyo Grande "-.,..' C";-l P.O. Box 550 . Arroyo Grande, CA 93421 Dear City Council: The Arroyo Grande Village Improvement Association would like to request a refund. We submitted a check for $105 for a permit to use the Village Green on the comer of Nelson and Short for our Summer Concert Series. Since this is a community event, free to the Dublic, we ask the City to refund our fee. Thank you. Bob Lund, Executive Director Arroyo Grande Vtllage Improvement Association ~: -_.~- -'-_.._--_..._---------~ "'-----"'-- 11.a. MEMORANDUM I TO: CITY COUNCIL ~ FROM: RICK TerBORCH, CHIEF OF POLlC SUBJECT: ESTABLISHMENT OF A "NO PARKING EXCEPT BY CITY PERMIT" ZONE ON ALLEN, SHORT AND POOLE STREETS DATE: JULY 24, 2001 RECOMMENDATION: It is recommended that the City Council: A. Adopt the attached resolution establishing a "No Parking Except by City Permit" zone between 6:00 a.m. and 3:00 p.m. weekdays, excluding holidays, on: Allen Street between Traffic Way and Pacific Coast Railway Place; Short Street between Allen Street and Nelson Street; and Poole Street between Traffic Way and Mason Street; said restricted parking zone to expire July 1, 2005, and; B. Direct the Police Department to issue parking permits to the owners/residents within the designated restricted parking zone. FUNDING: The cost for the required signage is approximately $2,000 and can be accommodated within the Public Works Department FY 2001-02 Budget. Costs associated with the administration of the permit parking system can be accommodated within the Police Department's FY 2001-02 Budget. DISCUSSION: Since the beginning of this past school year, residents living on Allen Street and Short Street have filed numerous complaints with the City Manager's Office and the Police Department regarding Arroyo Grande High School students parking on those streets during school hours. This is the result of two issues at the high school. The first is the result of a lack of adequate student parking spaces at the school. The second involves students who are not eligible to receive parking permits from the high school. The issue has been heard at two meetings of the City's Traffic Commission. At the Commission's meeting of May 14, 2001, the Commission voted to recommend to the City Council the establishment of a "No Parking Except by City Permit" zone on Allen Street, Mason Street, and Poole Street (see Attachment "A"). After the May 14, 2001 Commission meeting, residents within the proposed restricted parking zone on Allen Street, Short Street, and Poole Street signed a petition to request the creation of a permit parking zone (see Attachment "B"). The petition ~"-'..._-~ ~________~_u._ ~..,...._~--_._--_._....._._.~ alleges that the area, especially on Allen Street, has been experiencing numerous parking problems as a result of Arroyo Grande High School students parking on the streets. This includes blocked driveways or driveways narrowed to the point where ingress and egress is difficult. It also alleges that due to the narrowness of Allen Street (31 - 32 feet), vehicles parking on both sides of the street narrow the street to the point where driving conditions on the street are difficult and unsafe. The petition also alleges speeding on the streets by students going to and from school. Side discussions with these residents also brought forth issues of excessive noise between 6:00 a.m. and 7:00 a.m. when students are going to school, rudeness by the students, as well as littering. A total of 66 persons occupying 51 residences signed the petition. It was reported that one resident did not want to sign the petition. The construction of the Performing Arts Center has temporarily displaced about 100 parking spaces at the high school. Those spaces should become available for students' use when the building is completed this fall. A parking lot behind the school has recently opened which adds another 100 parking spaces. Additionally, a new high school is scheduled to open in Nipomo in the fall of 2002 that will ultimately remove about 1,200 students from Arroyo Grande High School in it's third year of operation. As these improvements are implemented, the total number of parking spaces available at the high school should be sufficient in meeting parking demands. As an interim measure, the high school has an agreement with St. Patrick's Church to allow parking in their lot. Also, school furnished transportation and public transportation are available. As of April 1, additional SCAT routes were added that arrive at the high school as early as 6:40 a.m. and leave as late as 6:40 p.m. Upon completion of the Performing Arts Center in early 2002, it is estimated that 80 parking spaces will be regained at the high school. One problem noted in discussions with the School District staff was that some high school students do not qualify for parking permits, yet still drive automobiles to school. The reasons these students do not qualify for permits include: low grades, no auto liability insurance, and/or they do not possess a valid driver's license. In these cases, on-street parking would continue even with additional parking spaces regained at the high school and the availability of the SCAT Bus service. If parking is restricted in one neighborhood, it could be expected to move to another neighborhood. Additionally, the parking lot at St. Patrick's Church is further away from the 900 wing of the school than is Allen Street. Some students choose to park in the neighborhood rather than walk the extra distance. Other students park in the vicinity because it is close to the Log Cabin Market, an off campus "hang out". Behavior changes in driving and parking patterns of these students are needed as part of any long term solution to the parking problems related to the high school. The City has actively addressed these issues through Police enforcement and discussions with the School District to identify and provide additional parking at St. Patrick's Church. City staff requested that the School District staff talk to students parking on Allen Street and recommend that they park at other school facilities. While School District staff have talked with the students parking in the area, they do not have the authority to order the students to park elsewhere. The Police I - ---------- ------ n_~ ! ! Department is continuously providing enforcement in the neighborhood and has responded to a number of complaints related to student parking. Vehicles have been ticketed and a number of vehicles have been towed which were blocking driveways. The Lucia Mar Unified School District has been involved and has had staff on site to assess the problem and discuss issues with the students who park in the area. As discussed previously, it is estimated that the new Nipomo High School will open in the Fall of 2002. During the first year, there will be Sophomores (10th grade) and Freshmen (9th grade). Juniors (11 th grade) will be added in the 2003-04 school year and Seniors (12th grade) will be added in the 2004-05 school year. When the Nipomo High School is fully operational, it will accommodate 1,200 plus students. The resulting reduction in students at Arroyo Grande High School, as well as the 80 additional parking spaces returned to service upon completion of the Performing Arts Center should lessen the impact of on-street student parking around the high school. Given this, it is recommended that the parking restrictions contained in this staff report be repealed effective July 1, 2005. There are currently three (3) other permit parking zones within the City. They include: Orchard Avenue; California Street; Pilgrim Way; West Cherry Avenue; Arroyo Avenue area next to the high school; a portion of Station Way north of Fair Oaks Avenue; and a 300' (three hundred foot) portion of Clarence Avenue. The IINo Parking Except by City Permit" zone recommended in this staff report specifically includes: Allen Street between Traffic Way and Pacific Coast Railway Place; Short Street between Allen Street and Nelson Street; and Poole Street between Traffic Way and Mason Street (see Attachment IIC", Vicinity Map). The hours during which permits will be required are 6:00 a.m. to 3:00 p.m. weekdays, excluding holidays. This time period coincides with the operation of the high school. Should the restricted parking zone recommended in this report be established, the Police Department will issue the parking permits for residents within the affected area at no cost. ~ AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff Attachments: Attachment A - Traffic Commission Meeting Minutes and Staff Report May 14, 2001 Attachment 8 - Petition by Residents on Allen Street, Short Street and Poole Street Attachment C - Vicinity Map -.--"- RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A "NO PARKING EXCEPT BY CITY PERMIT" ZONE ON ALLEN STREET, SHORT STREET, AND POOLE STREET WHEREAS, the City Council of the City of Arroyo Grande is duly authorized to establish restricted parking zones pursuant to California Vehicle Code Section 21113(a) and Arroyo Grande Municipal Code Section 4-3.05; and WHEREAS, it appears necessary and desirable to establish a "No Parking Except .by City Permit" zone on: Allen Street between Traffic Way and Pacific Coast Railway Place; Short Street between Allen Street and Nelson Street; and Poole Street between Traffic Way and Mason Street. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby establish a "No Parking Except by City Permit" zone between the hours of 6:00 a.m. and 3:00 p.m. weekdays, excluding holidays, on: Allen Street between Traffic Way and Pacific Coast Railway Place; Short Street between Allen Street and Nelson Street; and Poole Street between Traffic Way and Mason Street, said zone to expire July 1, 2005. BE IT FURTHER RESOLVED by the City Council that pursuant to City Council Resolution No. 3456, the Chief of Police of the City of Arroyo Grande is hereby authorized and empowered to establish policies and procedures for the implementation and enforcement of the provisions of this Resolution, including providing for the installation of sufficient signs and/or markings to indicate said "No Parking Except by City Permit" zone. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2001 ---~--_._-_.._._-~,-_..~_._-- RESOLUTION NO. - MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES! DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY _...~-- , ATTACHMENT "A" ARROYO GRANDE TRAFFIC COMMISSION CITY COUNCIL CHAMBERS 215 EAST BRANCH STREET MONDAY, MAY 14, 2001 - 7:00 P.M. Kirk Scott, Chair Don Spagnolo, Dir. of Public Works/City Engineer *Heather Jensen, Vice Chair Rick TerBorch, Police Chief Derril Pilkington Debbie Weichinger, Traffic Commission Clerk Gary Borda Kim Romano, Traffic Consultant L. George Tappan 1. Call to Order 2. Roll Call 3. *Pledge of Allegiance 4. Public Comment 5. Approval of Minutes - April 16, 2001 6. Request for Green Curb at Oak Street (Action Recommended: Install green curb and/or restricted parking signs) 7. Request for Restricted Parking on Allen Street (Action Recommended: Traffic Commission review and input) 8. Review of 2001-2006 Capital Improvement Program 9. Development Project Review -City of-Arroyo Grande Tentative Parcel Map -Disa Thorensen Conditional Use Permit -Karl and Sandra Hogan Tentative Parcel Map 10, Oral and Written Communications 11. Adjournment - Adjourn to June 18, 2001 i I -"......-.. ------.-- - ---.---..- -_J TRAFFIC COMMISSION MAY 14, 2001 ARROYO GRANDE, CALIFORNIA 7:00 PM Commissioners present: Kirk Scott, Gary Borda, L. George Tappan, and Heather Jensen. Commissioner absent: Derril Pilkington Director of Public Works/City Engineer Don Spagnolo; Traffic Consultant Kim Romano; Police Chief Rick TerBorch, Commander Steve Andrews; and Traffic Commission Clerk Debbie Weichinger. PUBLIC COMMENT Barry Lewis, 248 North 14th Street, Grover Beach said there is no bike lane on Fair Oaks Avenue between Valley Road and Fair Oaks Avenue (in front of the High School). He asked staff to look into widening the road so a bike lane may be installed. APPROVAL OF MINUTES FOR APRIL 16, 2001 It was moved by Commissioner Tappan, seconded by Commissioner Borda and unanimously carried to approve the minutes for the meeting of April 16, 2001. REQUEST FOR GREEN CURB AT OAK STREET Ms. Romano reported that the City received a letter dated January 22, 2001 from Mr. Ben W. Ibach, Branch Manager for Locust Street Securities Corporation, requesting that the City adopt thirty-minute or one hour parking restrictions on the portion of Oak Street fronting his business. This request is being made due to insufficient parking for Locust Street Securities Corporation clients when the subject spaces are occupied by employees of other businesses in the vicinity. After discussion, it was moved by Commissioner Tappan, seconded by Commissioner Borda and unanimously carried that limited parking of one hour be installed for a length of 40 feet on the east side of Oak Street between East Grand Avenue and the driveway to the Locust Street Securities Corporation and that one sign be installed stating one hour restricted parking during the business hours (staff to obtain hours of business). REQUEST FOR RESTRICTED PARKING ON ALLEN STREET Ms. Romano indicated staff received a letter from Ms. Merilee Peck dated December 7, 2000 regarding the lack of parking at the Arroyo Grande High School and a letter dated February 2, 2001 from Ms. Verbeckmoes noting on-street parking problems on Allen Street and Short Street due to high school students. She further reported that at the Commission meeting of April 16th residents from Allen Street and Short Street addressed the Commission regarding the situation in their neighborhood. Ms. Romano stated that construction of the Performing Arts Center has temporarily displaced parking spaces. She indicated that a parking lot behind the school has recently opened which adds approximately 100 parking spaces. The high school also has an agreement with St. Patrick's Church to allow parking in their lot. She said that a new high school is scheduled to open in Nipomo in the fall of 2002 that will ultimately remove about 1000 students from Arroyo Grande High School in its third year of operation. She said that as these improvements are implemented the current parking situation may. be alleviated. Ms. Romano reported that school furnished transportation and public transportation is available and additional SCAT routes were added that arrive at the high school. -------.----.--..--...... _._--_.~ --'-"-'~'- -.., TRAFFIC COMMISSION MAY 14, 2001 PAGE TWO OF THREE Ms. Romano further stated that some of the students that drive to school are not eligible for permits or do not have a drivers' license. These students would continue parking on residential City streets. Ms. Romano indicated that the residents of Allen Street have requested permit parking be implemented in their neighborhood. The meeting was opened to the public and the following spoke: Jamie Ohler, 126 Allen Street presented and read a. letter for the record regarding the high school students parking in his neighborhood and presented color photos i.e. vehicles blocking his driveway and stated he is requesting permitted parking. Donna Verbeckmoes, 331 Short Street, asked the Commission to address the excessive speed issue. Bob Gaver, 121 Allen Street, questioned the location of the radar trailer, asked if permit parking is issued, can the curbs be painted so poles and signs will not be placed in the sidewalk area, and asked if anybody has talked to the School District to inquire if a gate can be installed to direct the kids to the 900 wing of the High School. Chief TerBroch responded that the students do have a path to the 900 wing. Dave Massey, 133 Allen Street, asked who is liable if one of the kids is hurt from the students hot rodding. Commissioner Jensen said if permit parking is approved, the problem may be moved to another neighborhood. Commissioner Borda and Tappan stated they are in favor of the permit parking. Commissioner Tappan also is in favor of coordinating with Lucia Mar Unified School District to identify and implement measures to facilitate long term parking solutions and make sure there is pedestrian access from the parking lots on campus. Commissioner Scott indicated that the residents will need to get a petition signed by those affected and then present said petition to the City Council for consideration of permitted parking. Commissioner Scott informed the residents in the audience to contact the Director of Public Works Don Spagnolo or Commander Andrews of the Police Department regarding the parking permit process. After discussion, it was moved by Commissioner Scott, that after the necessary procedures had been followed and a petition was submitted to the City by the residents, that the Traffic Commission will recommend to the City Council that permit parking be implemented on the portions of Allen Street, Short Street and Poole Street. Commissioner Tappan added to the motion to coordinate with Lucia Mar Unified School District to identify and implement measures to facilitate long term parking solutions and to establish access from the parking lots to campus. That motion was seconded by Commissioner Borda and unanimously carried. REVIEW OF 2001-2006 CAPITAL IMPROVEMENT PROGRAM Mr. Spagnolo briefed the Commission on the five year Capital Improvement Program. Mr. Spagnolo indicated that the Commission may obtain a copy by contacting him. This Program will be going to Planning Commission for certification that it meets the requirement of the General-Plan as it relates to land use or planning issues. There have been 93 projects that have been identified in the five-year program. Mr. Spagnolo briefed the Commission on the street projects. .. ----~---------_..- -'". ------ ..,,-------._.._~--_.._. ._~._-~""---- -..-"".".-.- TRAFFIC COMMISSION MAY 14, 2001 PAGE THREE OF THREE Mr. Spagnolo asked if the Commissioners had any comments or questions that they would like presented to the Council. There were no comments or questions by the Commissioners. DEVELOPMENT PROJECTS The Commission provided the following comments: City of Arroyo Grande Tentative Parcel Map (Rancho Grande Park) - no comment. Disa Thorensen, Condition Use Permit (West Cherry) - no comment. Karl and Sandra Hogan Tentative Parcel Map (Poplar Street) - no comment. ORAL AND WRITTEN COMMUNICATIONS Commissioner Tappan asked if the request of the bike lane on Fair Oaks between Valley Road and Traffic Way should be added to next month's agenda. Mr. Spagnolo responded that staff has already looked at said area. No action. ADJOURNMENT The meeting was adjourned at 8:40 pm to May June 18, 2001. -~-_._- ~.__._-- -_.~--- --- --.-.. ---,--...------.. - -.-- MEMORANDUM TO: TRAFFIC COMMISSION FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER A SUBJECT; REQUEST FOR RESTRICTED PARKING ON ALLEN STREET DATE: MAY 14,2001 RECOMMENDATION: It is recommended that the Traffic Commission review the request concerning parking issues from the homeowners' on Allen Street. FUNDING: There are no funding impacts at this time. DISCUSSION: A letter from Ms. Merilee Peck dated December 7. 2000 was received by the City regarding the lack of parking at the Arroyo Grande High School. Subsequently, a letter was received from Ms. Verbeckmoes noting on-street parking problems on Allen Street and Short Street due to high school students parking on those streets. At the April 16111 Traffic Commission meeting, residents from Allen Street and Short Street addressed the Traffic Commission regarding the situation in their neighborhood. The construction of the Performing Arts Center has temporarily displaced about 100 parking spaces, Those spaces should become available for students' use when the building is completed this fall. A parking lot behind the school has recently opened which adds another 100 parking spaces. Additionally, a new high- school is scheduled to open in Nipomo in the fall of 2002 that will ultimately remove about 1000 students from Arroyo Grande High School in it's third year of operation. As these improvements are implemented, the current parking spaces available at the high school should be sufficient in meeting parking demands. As an interim measure, the high school has an agreement with st. Patrick's Church to allow parking in their lot. Also, school furnished transportation and public transportation are available. As of April 1, additional SCAT routes were added that arrive at the high school as early as 6:40 a.m. and leave the high school as late as 6:40 p.m. One problem noted in discussions with the school district that will not be solved by these measures is that some high school students do not qualify for parking permits, yet still drive automobiles to school. In these cases, on-street parking would continue given the present set of circumstances. If parking is restricted in one neighborhood, it could be expected to move to another neighborhood. Additionally, the parking lot at St. Patrick's Church is further away from the 900 wing of the school than is Allen Street. -~_.-.._--~ . -~ --,--- Some students choose to park in the neighborhood rather than walk the extra distance. Behavior changes in driving and parking patterns of students are needed as a part of any long term solution to the parking problems related to the high school. The City has actively addressed these issues through Police enforcement, discussions with the School District to identify and provide additional parking at St. Patrick;s Church and requested that the School District staff talk to students parking on Allen Street and recommend that they park at other school facilities. The City Police Department is continuously providing enforcement in the neighborhood and has responded to a number of complaints related to student parking. Most recently, a number of vehicles have been towed. The Lucia Mar Unified School District has been involved and has had staff on site to assess the problem and discuss issues with the students who park in the area. It is apparent that further action will likely be needed to solve the problems related to student parking in the neighborhoods i(l the vicinity of Allen Street. The following options have been identified for the Commission's consideration: 1. Inform residents of the neighborhood of procedures to request restricted parking. 2. Coordinate with Lucia Mar Unified School District to identify and implement measures to facilitate long term parking solutions. Attachments: 1. Letter from Medlee Peck 2. Letter from Donna and Jo Ernest Verbeckmoes 3. Vicinity Map ~~ ------ -~--- -----. Attachment 1 I TOWN & RANCH REALTY I MER/LEE PECK Real Estate Broker/Owner Serving the Central Coast in REAL ESTATE fOT 25 years! "Proud to be an A.merican" 805-489-5560fax 805-481-6406 FJMail TownRanchReall>@aolcom December 7. 2000 City of Arroyo Grande Traffic Commission PO Box 550 Arroyo Grande CA 93420 Re: Arroyo Grande High School PARKING To whom it may concern, Just a note to let you know how deplorable the parking situation is at the High School. My son has re- ceived three paring violations to the total of$60.00. There are no parking permits available. There is no parking period, He has parked two blocks away in a residential neighborhood to be chased ofT by neighbors complaining about parking on the public street by their houses. The SCAT bus system is full. There is no public school bus transportation that I know of for 1st tract. Why would the City of Arroyo Grande approve a high rise building for the performing art center on land that is desperately needed for student parking and the large student load that has inundated Arroyo Grande High School over the last few years. The construction crew building the art center is tiling an additional 2S parking spaces away from the students. 50 Jr. High School students are in line, for parking permits with none offered to sophomore's what so ever. The people of this area pay school tax ,$e gov- ernment subsidizes school~ and no parking I find this absurd! Can the City take school tax fees and purchase land adjacent to high school property or lot line adjust into another parcel? THE STIJDENTS NEED PARKING and have the right to be educated like we all had the right and we had a parking space to boot! CITY OF ARROYO GRANDE DEC 8 2000 PUBL.IC WOR!<S DEPT. -------- ...--- ----------- ~ ~- Attachment 2 February 2, 2001 Arroyo Grande Traffic Commission P.O. Box 550 Arroyo Grande. CA 93420 RE: Traffic and Parking Issues on Allen Street To Whom It May Concern: High School Student Parking We would like to bring to your attention the fact that there is an ongoing problem with traffic and parking on our street. We live on the comer of Allen and Short Streets in the Village of Arroyo Grande (331 Short Street). The problem is that every morning, high school students park their cars on both sides of Allen Street and spill over on to Short Street as well. This is a problem because Allen Street is too narrow. When cars are parked on both sides of the street, it is not possible for traffic to move in both directions at one time without one of them having to stop and pull over. There have been several near miss accidents because of this situation. In fact. just this morning a car was turning around on Short Street so they could access the other side of Allen to park, and at the very same moment someone was pulling in to park in front of my house. My vehicle, which is parked' in front of my home, was nearly involved in an accident because of all this maneuvering. On Friday of last week, a garbage truck snagged one of the phone lines and disconnected service to a residence because they were forced to drive under a low spot of the wires, instead of pulling up close to the curb where the lines are higher up. Speedina Traffic Another issue relating to traffic on AHen Street is the well-known fact that the route of Traffic Way. to Allen Street to Mason Street is a short cut around the Village to Highway 227 and Lake Lopez. Every day we contend with speeding vehicles, RVs, and vehicles towing boats on Allen Street. This situation could possibly be alleviated with .the addition speed limit signs (25 MPH), and a stop sign where Allen Street meets Short Street. It is very dangerous for children and pets of the neighborhood. If this situation goes unchecked, it is only a matter of time before someone gets hurt. Reauest to be 01) Aoenda With this letter, we would like to formally request that these issues be added to the agenda of one of your upcoming Traffic Commission meetIngs. We are available to attend either the February 26 or March 19 meetings. ~ . Thank you for your attention to this matter, We will look forward to hearing from you, and can be reached at 473-2402. Sincerely, \ ., 1~ . ,.' -I '1 ...... <:.\--^- Jgk. ~ ;-~ · ..... CITY OF I Donna Verbeckmoes & Jo Ernest ARROYO GRANDE 331 Short Street FER 06 2001 Arroyo Grande, CA 93420 PUBLIC WORKS DEPl: -----..---------. .._".~-_._.__.__.- ----- Attachment 3 j~:l . ". ..--"\ .:::; ~~ ~~:: ,.- . . :?: f/) !:: In . x.... r;s~ <q' .... ....in ~ ~ 0 Z - ~ Ct:: <C 0_ 0 r-Z W<( Wu cr::_ r-LL (f)LL- <( Zcc: Wr-- ~ --.J~ ..... Q <(0 %,J <0 0 ~o ":t: I OU >-Cf) 0 0:1: ~o (j) O!._ <::I: I 0 - I --- - - - - - fa?f 10ft ATTACHMENT "B" Dear Neighbors: . We have been faced over the last several months with some severe traffic issues in our neighborhood due to the lack of parking available for students of Arroyo Grande High School. We have had driveways blocked; we have been "blocked in" in street parking; we are experiencing excessive speeding; and, particularly in the case of Allen Street, we have cars parking on both sides of an already narrow street, causing difficult and unsafe driving conditions. We have been working with AGPD and have been to the Traffic Commission to request "permit parking" for the first three blocks of Allen Street, Short Street, and the first three blocks of Poole Street. Permits would be issued for residents and guests without restrictions. We believe permit parking would alleviate the traffic and parking problems we are experiencing. We would appreciate your support by signing below (name, address, phone) and you will be notified before this issue is presented at City Council. Thank: you. .'t- ,d1~ If 'f { ( 5 1 - 0 ~o ? '''\ ^ I I . ...~J -- Pet jt 2 ~ ~ Dear Neighbors: We have been faced over the last several months with some severe traffic issues in our neighborhood due to the lack of parking available for students of Arroyo Grande High School. We have had driveways blocked; we have been "blocked in" in street parking; we are experiencing excessive speeding; and, particularly in the case of Allen Street, we have cars parking on both sides of an already narrow street, causing difficult and unsafe driving conditions. We have been working with AGPD and have been to the Traffic Commission to request "permit parking" for the first three blocks of Allen Street, Short Street, and the first three blocks of Poole Street. Pennits would be issued for residents and guests without restrictions. We believe pennit parking would alleviate the traffic and parking problems we are experiencing. We would appreciate your support by signing below (name, address, phone) and you will be notified before this issue is presented at City Council. Thank: you. ADDRESS PHONE Y'~- I, 7_f- 'Iff - " -z,c. ~8~-,q CDb 12. 13. .- ~.... (~ 14. 15. .rl 16. 17. 18. 19. 20.S ~t- L'f1vl( I I ~ ---- --- ----_._.~~~ J . ~~ 30ft Dear Neighbors: We have been faced over the last several months with some severe traffic issues in our neighborhood due to the lack of parking available for students of Arroyo Grande High School. We have had driveways blocked; we have been "blocked in" in street parking; we are experiencing excessive speeding; and, particularly in the case of Allen Street, we have cars parking on both sides of an already narrow street, causing difficult and unsafe driving conditions. We have been working with AGPD and have been to the Traffic Commission to request "permit parking" for the first three blocks of Allen Street, Short Street, and the first three blocks of Poole Street. Permits would be issued for residents arid guests without restrictions. We believe permit parking would alleviate the traffic and parking problems we are experiencing. We would appreciate.your support by signing below (name, address, phone) and you will be notified before this issue is presented at City Council. Thank: you. NAME ADDRESS PHONE 1. ~4.5- j/.7.J'~L/Z~J ch<U.tw\ 2. 3. , ~~~ 4. ? 5. 6. 7. 11. 1< 12. 13. 14. 15. 16. 17. 18.-~ 19. 20. I "---.--- ___ uJ I r.. fa~1oft . . . Dear Neighbors: We have been faced over the last several months with some severe traffic issues in our neighborhood due to the lack of parking available for students of Arroyo Grande High School. We have had driveways blocked; we have been "blocked in" ~ street parking; we are experiencing excessive speeding; and, particularly in the case of Allen Street, we have cars parking on both sides of an already narrow street, causing difficult and unsafe driving conditions. We have been working with AGPD and have been to the Traffic Commission to request "permit parking" for the first three blocks of Allen Street, Short Street, and the first three blocks of Poole Street. Pennits would be issued for residents and guests without restrictions. We believe permit parking would alleviate the traffic and parking problems we are experiencing. We would appreciate your support by signing below (name, address, phone) and you will be notified before this issue is presented at City Council. Thank you. NAME ADDRESS PHONE 1. 151/ Jk 11~ 02 .!>-- /l , g't:Jj-- '( ti'/ 6&. J .)..u '17 v--(, /57 ~?'Ib' 'I 31.5 1JtfJ)~~1-3S2Z ')..01- II~ $f; Lf61-71,88 6. 0'0 E(^e~-t 33.1 sho rLSJ-re€l- ~-'.5 - dLff) 2- 7. DOMCA. Vlib{J~~ 331~ ~+reLi- LJ13. -;}L{02- 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. ---- > --_.._-----_._-~~---- -..--- ..., I "'6.1 .w~. ...,e .,.. ___--r.__.,.-,._ T-- . -. ..- -. -- -- -- --, -- I.\J Al'TACBMENT "c" . - . J~ g V Hl ~ 9,....jf ... 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SNODGRASS, DIRECTOR OF FINANCIAL SERVICEq SUBJECT: CONSIDERATION OF AWARD OF CONTRACT - FINANCIAL MANAGEMENT UPGRADE DATE: JUL Y 24, 2001 RECOMMENDATION: It is recommended the City Council authorize: . The Financial Services Director and City Attorney to continue to negotiate and finalize a contract with Eden Computer Systems for training and conversion costs associated with the upgrade of the City's financial management computer sy$tem; and . The Mayor to execute a contract with Eden Computer Systems FUNDING: The financial management computer system upgrade will cost approximately $135,500. The upgrade, equipment, platform change, forms, and a budgeted contingency are estimated to total $167,000. The cost, which will be paid for with lease purchase financing, is to be shared between the General, Water, and Sewer Funds at an annual cost of approximately $37,850. These expenses were discussed, but not included in the FY 2001-02 Annual Budget. Therefore, an additional appropriation will be necessary when the lease purchase is presented to the City Council for approval. DISCUSSION: In April 1997, the City Council authorized the purchase of the Command Series financial management system from Eden Computer Systems. This purchase was the first step in bringing the City into the computer age. By the end of 1997, a server was installed, a local area network created, and a computer conversion was begun. When the City installed the Eden Command Series System, staff hoped the system would be operational for five years. Since that time the computer industry has made great strides forward in its technology. Larger, more complex, and faster computer programs outdate yesterday's purchases. Since the purchase of the Novell based Eden system, the computer industry has been moving toward Windows-based systems for all types of computer products. Eden also moved toward a Windows-based product with the development and sale of their InForum Gold system. Eden Computer Systems supported both the Command series (Novell based) and the InForum series (Windows-based) for a period of time; however, this dual support became unwieldy. In the spring of 2000, Eden announced the retirement of the AWARD OF CONTRACT - FINANCIAL MANAGEMENT UPGRADE July 24, 2001 Page 2 Command series (the City of Arroyo Grande's financial management computer system) as of December 31,2001. The notice of the Command series retirement was accompanied by an offer to migrate the Command customers to the InForum Gold product for the cost of training and data conversion. Agencies that contracted for the InForum Gold product by July 31, 2001 would receive technical support for the Command series system until the InForum Gold was fully functional. Agencies not wishing to change to the Eden product were notified that their technical support would cease as of December 31, 2001. The loss of the technical support would mean that the printing of year-end W-2's, the close of the fiscal year, and any payroll changes required by the State, could not be implemented. In an effort to avoid the cost of an upgrade and all the work required to complete a computer conversion, the San Luis Obispo County computer personnel were asked if they had the resources to support the Eden Command series system. It was learned that the Eden program is proprietary, which means the computer language and program commands are available to Eden personnel only. The City was advised not to attempt to individually support the current system. Before committing to the Eden InForum Gold system, Financial Services personnel attended on-site demonstrations of two other affordable computer systems. Los Osos Community Services District demonstrated the Springbrook System and the City of Livermore demonstrated the Pentamation System. Because the InForum Gold product is brand new, Financial Services personnel could not view the system in use. However, Financial Services personnel attended two Eden conferences dedicated to the InForum Gold product. From the Springbrook and Pentamation demonstrations and the Eden conferences, City staff determined that upgrading to the InForum Gold system would best meet the needs of the City at the most economical price. Eden is offering to convert the City's Command series system to the InForum Gold system for basically the price of training and data conversion costs. Even though Eden is waiving the customary $188,800 licensing cost, it is estimated that the City will pay approximately $135,000 to convert to InForum Gold. The cost is divided into the following segments of conversion: Training of City employees $ 59,000 Direct Training Expenses (Hotel, etc.) 18,600 Data Conversion 30,500 Eden Project Mana~ement 23,000 Licenses Fee for 3r Party Report Writer 4.400 Total $135.500 The $135,500 is an estimate only, the final cost will be based on the actual time spent to convert the City's computer data and the number of training sessions needed to install the -._---- AWARD OF CONTRACT - FINANCIAL MANAGEMENT UPGRADE July 24, 2001 Page 3 programs and teach the staff the mechanics of running the programs. The only fixed costs associated with the contract are the Eden Project Management ($23,000) and the license fee for Crystal Report Writer ($4,400). The project management fee is for the costs Eden will incur for coordinating the training, staff time required to monitor the conversion, and other associated staff time. The Crystal Report Writer is a program that is purchased from a third party for use with Eden programs. Because it is purchased from a third party, the licensing fee cannot be waived. Because many other cities are further along in the process of converting from the Command series to InForum Gold series, Eden representatives estimate that the Arroyo Grande training cannot be scheduled until December 2001 or January 2002. Since the costs associated with this contract are largely direct reimbursement for costs incurred by Eden, the City will not begin paying for these expenses until the training actually starts. The true impact of upgrading the City's computer syste~ is not limited to the $135,500 contract with Eden. The InForum Gold System runs on a different platform than does the Command System. The City's current Novell platform must be converted to a NTNVindows platform. Currently, staff has not determined whether an inexpensive patch can bridge the difference between Novell and NTNVindows or if new equipment must be purchased. Because the cost could run anywhere between $500 and $10,000, staff is including a high estimate to present a worst case financial scenario. Additionally, Financial Services personnel would benefit from running the InForum Gold on computer workstations with expanded memory and Windows 2000. The computers will cost approximately $1,500 each (the five-year-old computer workstations would be recycled to other City staff). Eden has estimated that the redesigning of forms for the computer will cost approximately $500 each. The City needs approximately eight different forms to complete City business. Those forms include-vendor checks, payroll checks, utility bills, utility late notices, utility shut off notices, purchase orders, and account receivable bills. All of these costs would be incurred no matter which financial management system the City migrates to (InForum Gold, Springbrook, or Pentamation). The estimated total cost of $167,000 is detailed below. Financial Management System $135,500 Windows 2000 workstations 7,500 Computer Platform Changes 10,000 Forms 4,000 Contingency 10,000 Total Lease Purchase Financing $167.000 When the training for the migration to InForum Gold actually begins, with City Council approval, staff intends to have a financing package in place. Staff believes that lease purchase financing will be the most advantages and will allow for staggered payments to Eden as training progresses. A five-year lease purchase program would enable the City to spread the cost over a longer period, thus making the expense more affordable. -------. ____.~___ __...w_..______ _______ AWARD OF CONTRACT - FINANCIAL MANAGEMENT UPGRADE July 24, 2001 Page 4 Personnel in the lending market project that the lease purchase interest rate in Dec. 2001 will be between 4.75% to 5.25%. At a 5% interest rate, the City would be obligated to pay approximately $37,850 per year on the $167,000 financing. This cost will be divided between the General, the Water, and the Sewer Funds. The annual cost to each fund would be based on the respective percentage of use of the computer system. Computer transactions are estimated to benefit the General Fund 80% of the time, thereby requiring the Fund to pay approximately $30,250 of the yearly cost. The Sewer and Water Funds benefit primarily from the utility billing portion of the computer at 10% each. Therefore, the two funds will pay approximately $3,800 each year. Staff has requested authority be granted to the City Attorney and Financial Services Director to finalize (minor) negotiation points with Eden Computer Systems. Eden's offer to waive licensing fees for the InForum Gold system is contingent on a contract being in place by July 31 st. Eden has indicated that even though there may be minor contract issues unresolved at July 31 st, if authorization has been received to contract for the InForum Gold system, constructive compliance will be assumed. The minor unresolved contact issues are primarily limited to legal language in Section 6- Limited Warranty, Limitation of Liability, and Indemnity. These paragraphs deal with warranties against infringement, remedies for program errors, and liability limitations for performance. Because these issues do not affect the basic contract for the InForum Gold product, staff recommends that the final authority to resolve these issues be placed jointly with the Financial Services Director and the City Attorney. A financing report will be brought back to the City Council when the City receives a time definite for the installation of the new InForum Gold program. At that time staff will provide specific interest rates, yearly payment amounts, and the allocation of costs between funds. AL TERNA TIVES: The following alternatives are provided for City Council consideration: - Authorize staff to finalize contract terms and authorize the Mayor to contract on behalf of the City; - Deny authority to contract; - Modify staff recommendations and approve; - Provide direction to staff. --~--~ ---.--------- -------- EDEN -syste ms [!!nm~_ ~~timO~~ THIS AGREEMENT, made and entered into by and Licensed Documentation, or a procedure or routine between Eden Systems, Incorporated (hereinafter that, when observed in the regular operation of the "Licensor"), a corporation duly authorized and Licensed Program, eliminates the practical adverse existing under the State of Washington and having effect on Licensee of such non-conformity. its principal offices at 507 Industry Drive; Tukwila, 1.6 "Maintenance Modifications." Modifications Washington 98188, and the City of Arroyo Grande, or revisions to the Licensed Program or Licensed California, (hereinafter "Licensee"), a government Documentation that correct Errors. organization having its principal offices at 214 East 1.7 "Specifications." The functional performance Branch Street, Arroyo Grande, California, 93420. parameters of the Licensed Program effective on Licensor desires to grant to Licensee, and the date of this Agreement, as set forth in Licensed Licensee desires to acquire from Licensor a non- Documentation. exclusive right and license to use certain computer 1.8 "Proprietary Information." Unpublished software as hereinafter defined. Both. parties agree "know-how" and "trade secrets" which shall include, they are able to comply with and will satisfy the without limitation, ~mputer programs, program terms and conditions as set forth in this designs, algorithms, subroutines, system Agreement. Both parties, intending to be legally specifications, test data, charts, graphs, operation bound, agree to the following: sheets, and all other technical information, owned by Licensor or under its control, relating to the development and production or use of the Licensed Program and the design, configuration, .SECTION 1 - DEFINITIONS programming, and protocol of the Licensed Program. The definition of terms set forth in this section shall 1.9 "Normal Working Hours." The hours apply when such terms are used in this Agreement, between 8AM and 5PM PST (Pacific Standard its exhibits, and any amendments: Time), on the days Monday through Friday, 1.1 "Licensed Program." The computer program excluding regularly scheduled holidays of Licensor. specifically identified within the Exhibits herein as 1.10 "Releases." New versions of the applications within the InForum Gold product line, Licensed Program, as specified by Licensor, which including object code, as well as related procedural new. versions may be prompted by Error code, and documentation of any type which Corrections and/or Enhancements. describes it. 1.2 "Licensed Documentation." The system 1.11 "Support Agreement Term." A fiscal year, commencing on January 1 and ending on and other documentation made available by December 31, during which support and services Licensor, for the Licensed Program. are provided subject to the terms and conditions 1.3 "Enhancements." Changes or additions, set forth in Section 9, Software Support. other than Maintenance Modifications, to the Licensed Program or Licensed Documentation that add significant new functions or substantially improved performance thereto by changes in SECTION 2 - GRANT OF LICENSE system design or coding. 2.1 Scope of License. Subject to compliance by 1.4 "Erro'r." Problem caused by incorrect Licensee with the terms hereof, Licensor hereby operation of the computer code of the Licensed grants to Licensee, in perpetuity unless terminated Program or an incorrect statement or diagram in as provided herein, a personal, non-exclusive, Licensed Documentation that produces incorrect nontransferable license (without the right of results or causes incorrect actions to occur. sublicense), to: 1.5 "Error Correction." Either a software Install, use, and execute the modification or addition that, when made or added .. to the Licensed Program, establishes material Licensed Program on computers owned or leased and used by Licensee at its conformity of the Licensed Program to the facilities, for up to the number of Page 1 07/06/01 ~-._"-- concurrent users specified in this Licensee within a reasonable period after Agreement in Exhibit A, for the sole and development. express purpose of supporting the internal business activities of Licensee; and b. Use the Licensed Documentation SECTION 3 - TITLE TO MATERIALS only in conjunction with installation and 3.1 Title to Licensed Program and Licensed use of the Licensed Program. 2.2 Delivery of Materials. Licensor shall deliver Documentation. All right, title, and interest in and to the Licensed Program and Licensed one copy of the Licensed Program and Licensed Documentation, including the media on which the Documentation to Licensee within a reasonable same are furnished to Licensee, are and shall time following final execution of this Agreement. remain with Licensor. Licensee acknowledges that 2.3 Minimum Hardware and Software no such rights, title, or interest in or to the Licensed Requirements. Licensee acknowledges that in Program and. the Licensed Documentation is order to be executed, Licensee's computers must granted under this Agreement, and no such meet or exceed the minimum published hardware, assertion shall be made by Licensee. Licensee is software and communication requirements for the granted only a limited right of use of the Licensed Licensed Program. Licensee agrees such Program and Licensed Documentation as set forth requirements are subject to change, and that future herein, which right of use is not coupled with an versions of the Licensed Program may have interest and is revocable in accordance with the different hardware and software requirements that terms of this Agreement. those presently in effect. The acquisition of 3.2 Title to Enhancements and Maintenance necessary hardware and software meeting the Modifications; Restrictions on Use, Disclosure, requirements then in effect shall be the sole Access, And Distribution. All right, title, and responsibility of Licensee. Licensee acknowledges interest in and to any Enhancements and that Licensor software support does not cover third Maintenance Modifications developed by either party software unless otherwise specified. Licensor or by Licensee shall be and remain with 2.4 Necessity for Third-party Software. the Licensor. Licensee shall treat all such Licensee acknowledges that in order to be Enhancements and Maintenance Modifications in executed, the Licensed Program requires certain. accordance with the restrictions and limitations set third-party software not provided by Licensor. The forth herein respecting Licensed Programs and acquisition of necessary licenses and support for Licensed Documentation. this software shall be the sole responsibility of Licensee. Licensee acknowledges that Licensor software support does not cover third party software unless otherwise specified. 2.5 Assignment of Rights In Licensee SECTION 4 - FEES AND PAYMENTS Maintenance Modifications and Enhancements. 4.1 License Fee. In consideration of the licenses All right, title, and interest in all Maintenance granted hereunder, Licensee shall pay Licensor a Modifications and Enhancements developed by one-time license fee as well as other associated Licensee during the term of this Agreement costs as further defined in Exhibit A, attached remains with Licensor. Licensee agrees that such hereto. Maintenance Modifications and Enhancements shall be used by Licensee, and will not be 4.2 Software Support. Software Support is distributed or otherwise made available to any third subject to the terms and conditions of Section 9, party other than Licensor.' Software Support, and may be offered, at the 2.6 Availability of Licensor Enhancements. Licensor's sole option, on a year by year basis. Licensor agrees to offer to Licensee a license to 4.3 Per Diem. Charges for meals and incidental Enhancements that Licensor develops and offers expenses associated with the delivery of the generally to licensees of the Licensed Program Licensed Program will be charged on a per diem according to the terms under Section 9.1.b. basis. The rate for such per diem shall be the 2.7 Licensee Notification and Delivery of maximum meals and incidental expenses allowed for Licensee's locality as specified in 41 CFR Materials. Licensee shall notify and deliver to Section 301 Appendix A of the code of Federal Licensor one copy of any Maintenance Regulations. Modifications and Enhancements developed by Page 2 07/06/01 "~---- 4.4 Other Costs. Other costs, including but not order within such period of time, Licensee may limited to air/train/taxi fare, charges for reasonable disclose the Licensed Program and Licensed and normal travel time to and from the customer Documentation pursuant to such public request as site, parking, freight costs, reproduction charges, Licensee deems appropriate. and other incidental expenses incurred by Licensor 5.2 Secure Handling. Except for copies of the on account of this Agreement, shall be billed to the Licensed Program installed and operated upon its Licensee. computers as permitted hereunder, Licensee shall 4.5 Administrative Fee. Licensor shall have the require that the Licensed Program and Licensed right to charge Licensee a monthly administrative Documentation be kept on Licensee's premises fee of 1 % or $5.00 (whichever is greater) for all which shall be maintained in a manner so as to undisputed invoices which are over 30 days past reasonably preclude unauthorized persons from due. gaining access thereto, and Licensee shall permit 4.6 Payment. Payment for all fixed fees and access only as necessary for either party's use charges shall be in accordance with the payment thereof in accordance with the terms of this schedule set forth in Exhibit B - Billing/Payment Agreement. Schedule. Payment for all estimated fees and 5.3 Proprietary Legends. Licensee shall not charges shall be in accordance with the terms and permit anyone other than Licensor to remove any conditions set forth in Exhibits D - Services and E - proprietary or other legend or restrictive notice Committed Modifications. contained or included in any material provided by 4.7 Taxes. The fees and charges specified in this Licensor. section are exclusive of any federal, state, or local 5.4 Reproduction of Licensed Documentation. excise, sales, use, and similar taxes assessed or Licensee may reproduce the Licensed imposed with respect to the service and support Documentation provided by Licensor, provided that provided hereunder. Licensee shall pay any such such reproductions are for the private intemal use amounts upon request of Licensor accompanied by of Licensee, and all such reproductions bear evidence of imposition of such taxes. Licensor's copyright notices and other proprietary legends. <~- I 5.5lnjunctiye Relief. Licensee recognizes and acknowledges that any use or disclosure of the Licensed Program or Licensed Documentation by SECTION 5 - PROPRIETARY PROTECTION OF Licensee in a manner inconsistent with the MATERIALS provision of this Agreement may cause Licensor 5.1 Acknowledgment of Proprietary Materials; irreparable damage for which remedies other than Injunctive relief may be inadequate. In the event of limitations on Use. Licensee acknowledges that such a violation of this Agreement. Licensor shall the Licensed Program and Licensed be entitled, upon application to a court of Documentation are unpublished works for competent jurisdiction, to a temporary restraining purposes of federal copyright law and embody order or preliminary Injunction, to restrain and valuable confidential. and secret information of enjoin Licensee from such violation, without Licensor, the development of which required the prejudice to any other remedies available to expenditure of considerable time and money by Licensor. Licensor. Licensee shall treat the Licensed Programs and Licensed Documentation in 5.6 Technical Protections. Licensor may from confidence and shall not use, copy, or disclose, nor time to time prescribe password protection as an permit any of its personnel to use, copy, or disclose additional security measure for the Licensed the same for any purpose that is not specifically Program, and. Licensee shall cooperate with authorized under this Agreement. In the event of a Licensor in connection therewith. public records request for the Licensed Program 5.7 Survival of Terms. The provisions of and Licensed Documentation, Licensee shall Sections 5.1 through 5.6 shall survive termination promptly provide a copy of such request to of this Agreement for any reason. Licensor so that It has at least seven business days from Licensor's receipt of such. copy in which to seek an order restraining the Licensee from disclosing the Licensed Program and Documentation pursuant to such public record~ SECTION 6 - liMITED WARRANTY, LIMITATION request. If Licensor does not obtain a restraining OF liABILITY, AND INDEMNITY Page 3 07/06/01 ----- - ~-----_._~~- i . any claim, demand, loss or action (1) resulting from 6.1 Limited Warranty Against Infringement. licensee's use or modification of the licensed licensor warrants that the licensed Program and Program and licensed Documentation and (2) licensed Documentation as delivered to licensee alleging that any Maintenance Modifications made do not infringe any third-party rights in patent, by licensee infringe any third-party rights in the copyright, or trade secret in the United States. United States respecting copyright, trade secret, or 6.2 Limited Warranty of Conformity. licensor patent. warrants, for the benefit only of licensee, that for 6.7 Licensor Indemnification. licensor shall and the life of the Agreement, the licensed Program does hereby agree to indemnify, hold harmless, will conform in all material respects to the licensed and save licensee from liability against any claim, Documentation (except for modifications made by demand, loss, or action alleging that the Licensed licensee or by licensor at the request of Program and licensed Documentation or any licensee), but only if licensee maintains Maintenance Modifications or Enhancements made uninterrupted Software Support as described in by licensor infringe any third-party rights in the Section 9. licensor assumes no responsibility for United States respecting copyright, trade secret, or obsolescence of the licensed Program nor for lack patent. of conformity occurring from licensee's failure to 6.8 Survival of Terms. The provisions of update the licensed Program with distributed Sections 6.1 through 6.7 shall survive termination Enhancements, Maintenance Modifications, or of this Agreement. Error Corrections. 6.3 Exclusive Remedy. As the exclusive remedy of licensee for any nonconformity or defect constituting an Error in the licensed Program for which licensor is responsible, licensor shall use SECTION 7 . TERM AND TERMINATION commercially reasonable efforts to provide 7.1 Term. This Agreement shall commence on the Maintenance Modifications with respect to such Error. However, licensor shall not be obligated to date and year contained herein and shall continue correct, cure, or otherwise remedy any Error in the until terminated in accordance with the terms licensed Program resulting from any (1 ) thereof. modification of the licensed Program by licensee, 7.2 Termination by Either Party. Either party or (2) failure of licensee to notify licensor of the may terminate this Agreement upon 60 days existence and nature of such nonconformity or written notice to the other party if the other party defect promptly upon its discovery. commits a breach of any term hereof and fails to 6.4 Disclaimer. Except as specifically set forth cure said breach within that 6o-day period. Such herein, licensor makes no warranties, whether notice shall set forth the basis of the termination. expressed or implied, regarding or relating to the 7.3 Actions Upon Termination. Upon termination licensed Program or licensed Documentation or of this Agreement for any reason, licensee shall to any other materials furnished or provided to immediately cease use of, and return forthwith to licensee hereunder. licensor specifically licensor, the licensed Program and Licensed disclaims all implied warranties of merchantability Documentation, and any copies or portions thereof, and fitness for a particular purpose with respect to including Maintenance Modifications or said materials of the use thereof. Enhancements. 6.5 Limitation of Liability. Except with respect to liability arising from claims of infringement of third- party rights in the United States in copyright, trade secret, or patent, in no event shall licensor be liable under any claim, demand, or action arising SECTION 8 . MISCELLANEOUS out of or relating to its performance or lack thereof 8.1 Entire Agreement. This Agreement under this agreement for any special, indirect, constitutes the entire Agreement between the exemplary, or consequential damages, whether or patties and supersedes all proposals, not licensor has been advised of the possibility of presentations, representations, and such claim,demand, or action. communications, whether oral or In writing, 6.6 Licensee Indemnification. Licensee shall between the parties on this subject. Neither party and does hereby agree to indemnify, hold shall be bound by any warranty, statement, or harmless, and save licensor from liability against representation not contained herein. In the event Page 4 07/06/01 . ----,..-.--. --~ of any conflict in the terms and conditions of this Licensor that module of Licensed Program has Agreement, the documents shall control in the failed Acceptance Testing indicates that the following order: module is accepted and that any portion of the .. This Software License and Use license fees attached to Licensed Program's Agreement; acceptance are due and payable. Such b. Licensor's Response to Licensee's Acceptance shall not be unreasonably withheld. The sole reason for non-acceptance shall be the Request for Proposal, if applicable; non-conformity of the software to the c. Licensee's Request for Proposal, if documentation. applicable. 8.8 Failure of Acceptance Testing, Retesting. If 8.2 No Assignment. Licensee shall not sell, the parties agree that the Licensed Program does transfer, assign, or subcontract any right or not successfully pass Acceptance Testing, the obligation hereunder without the prior written Licensee shall notify Licensor. in writing ("first notice consent of Licensor. Any actin derogation of the of failure") and shall specify with as much detail as foregoing shall be null and void; provided, however, possible in which respects the Licensed Program that any such assignment shall not relieve failed to pass the Acceptance Testing. Licensor Licensee of its obligations under this Agreement. shall make such necessary corrections and 8.3 Force Majeure. Excepting provisions of this modifications in the Licensed Program to establish Agreement relating to payment of license fees, and a reasonable basis for additional Acceptance protection of Licensor's Proprietary Information, Testing within a period of thirty (30) days from the neither party shall be in default of the terms hereof first notice of failure. Licensor shall notify Licensee if such action is due to a natural calamity, or similar when such retesting can begin and the Licensee causes beyond the control of such party. shall complete Acceptance Testing within a period 8.4 Governing Law. This Agreement shall be often (10) business days from the date of notification. If the parties.agree that the Licensed governed by and construed in accordance with the Program continues to fail Acceptance Testing, the laws of the State of Washington. Venue for all Licensee shall notify Licensor In writing of the actions shall be in the County of King, Washington. Licensee's intention to terminate and If the Licensor 8.5 Severability. If any provision of this fails to remedy the defect within (60) days of Agreement is held by a court of competent receipt of said notification, the Licensee has the jurisdiction to be contrary to law, the remaining right, at its option, to terminate the Agreement by provisions of this Agreement will remain in full force giving written notice of such termination to the and effect. Licensor. 8.6 Notice. Any notice required or permitted to be Upon the Licensee's termination of this Agreement made or given by either party under this Agreement due to failure of the second Acceptance Test, the shall be made in writing and delivered by hand or Licensee shall promptly return the Licensed by certified mail, postage prepaid, addressed as Program and documentation and all related first set forth above or to such other address as a materials to the Licensor. party shall designate by written notice given to 8.9 Acts of Insolvency. The Licensee may other party. terminate this Agreement by written notice to the 8.7 Acceptance Testing. Within ten (10) Licensor If the Licensor becomes insolvent, makes business days of Licensor's notification to Licensee a general assignment for the benefit of creditors, that the Licensed Program or portion thereof is suffers or permits the appointment of a receiver for installed and the applicable training administered, its business or assets, becomes subject to any Licensee shall begin performance of Acceptance proceeding under any domestic bankruptcy or Testing, for the sole and express purpose of insolvency law or publicly announces liquidation determining whether the Licensed Program proceedings. operates as described in the Licensed 8.10 Insurance. During the term of this Documentation. Licensee must complete such Agreement, Licensor shall maintain an appropriate Acceptance Testing within thirty (30) days of level of insurance against all personal and property commencement of testing. If the Customer uses damage caused by Licensor's employees while on the Licensed Program for productive purposes, the Licensee's premises and shall exhibit certificates of Licensed Program shall be deemed to be accepted evidence of such insurance upon request by under the provisions of this Agreement. The Licensee. A copy of that certificate is attached to passage of the thirty (30) day testing period without this agreement. official written notification from Licensee to Page 5 07/06/01 ----_._--- -"'-~'-'------ - 8.11 Equal Opportunity Employer. Licensor excess of 10% of the support rate for the prior shall not discriminate in its recruiting. hiring. year. All annual support charges are due and promotion, demotion, or termination practices on payable on or before the 1 at working day of each the basis of race, religious creed. color, national Support Agreement Term. For those modules origin, ancestry, sex, age, or physical handicap in installed part way through a calendar year, the the performance of this Agreement. software support amounts will be pro-rated from 8.12 Source Code. Licensor agrees to provide the onset of training for the module until the end of Licensee with source code to the Licensed the calendar year in which training begins. Failure Program annually upon Licensee's request. to make such payment shall constitute cancellation and termination of support by Licensee and no further service or support will be provided by Licensor. 9.3 Licensee Responsibilities. Licensee shall be SECTION 9 - SOFTWARE SUPPORT responsible for the procuring, installing, and maintaining all computer equipment, telephone 9.1 Scope of Service. Licensor shall render lines, communications interfaces, and other support and services during Normal Working Hours hardware necessary to operate the Licensed for the following: Program and to obtain from Licensor the services .. Telephone Support - Calls for . called for according to Licensor's then existing assistance related to operation of the policy. Licensed Program, reporting of a 9.4 Proprietary Rights. To the extent that potential error condition or abnormal Licensor may provide Licensee with any Error termination of a program. or request Corrections or Enhancements or any other for minor assistance related to the software. including any new software programs or Licensed Program; components, or any compilations or derivative b. Support Enhancements - Selected works of the Licensed Program. prepared by Enhancements, the nature and type of Licensor, Licensee may (1) install copies of the which shall be determined solely by the Licensed Program adequate to serve the Licensor. Such provision shall not concurrent users specified. in this Agreement in preclude Licensor from providing other Exhibit A. in the most current form provided by I Enhancements of the Licensed Licensor, in Licensee's own facility; and (2) use Program for license fees. training such Licensed Program in a manner consistent charges. and other related service fees with the requirements of the Agreement, for and charges. purposes of serving Licensee's internal business Source Code Maintenance - Library needs. Licensee may not use, copy, or modify the c. Licensed Program, or make any copy, adaptation. of Licensed Program maintained by transcription, or merged portion thereof, except as Licensor for Licensee complete with expressly authorized by Licensor. The Licensed modifications authorized by Licensee Program is and shall remain the sole property of and performed by Licensor. Licensor, regardless of whether Licensee, its d. Software Warranty - If Licensee employees, or contractors may have contributed to obtains Software Support from the conception of such work, joined in the effort of Licensor. and such Software Support its development, or paid Licensor for the use of the is in effect without interruption from work product. Licensee shall from time to time inception of this Agreement, then take any further action and execute and deliver any Licensor will warrant the Licensed further instrument, including documents of Program to be free of errors for the life assignment or acknowledgment, that Licensor may of this Agreement. reasonably request in order to establish and perfect 9.2 Fees and Charges. Licensee shall pay its exclusive ownership rights in such works. Licensor annual support charges based on an Licensee shall not assert any right, title, or interest in such works, except for the non-exclusive right of annual rate determined by Licensor at the use granted to Licensee at the time of its delivery beginning of each Support Agreement Term. Such or on-site development. annual rate shall be multiplied times the amounts shown in Exhibit A under the column headed 9.5 Disclaimer of Warranty and Limitation of "License Fee (Support Basis)" for each covered Liability. Except as expressly set forth herein. product. No increase in the support rate shall be in Licensor expressly disclaims any and all warranties Page 6 07/06/01 , .-- ----,-----..--...-- ~- I concerning the system or the services to be rendered hereunder, whether expressed or implied, including without /imitation al1Y warranty of merchantability or fitness for a particular purpose. 9.6 Termination of Support. Support may be terminated as follows: .. Upon the termination of the License Agreement; or b. Upon notification by either party to the other, at the beginning of any Support Agreement Term; c. Upon 60 days' prior written notice if the other party has materially breached the provisions of thiS Agreement and has not cured such breach within such notice period. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as set forth below. [Licensee] By: Signature: Title: Date: [Licensor] Eden Systems, Inc. By: Ed Torkelson Signature:cd ~ Title: President Date: 7 -~ -0 I Page 7 07/06/01 ~-------_._-- . Eden Systems, Inc. Software License and Use Agreement Exhibits Sect/on Exhibit A - Eden Systems Deliverables Exhibit B - Billing/Payment Schedule Exhibit C - Third Party Products, Tools Exhibit D - Services Exhibit E - Committed Modlncations Exhibit F - Database Server Exhibit G - ESRI Products and Services Page 1 07/06/01 0 0 0 00 0 0 0 0 0 0 0 0 0 6.~: 0 0 0 00 I , I I 0 0 0 0 0 0 0 0 0 'I 0 0 0 00 0 0 0 ' . , I I I I ' 0 I , , I I ' , I , , , . I . , ii- 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 - 1/1 ...,. CO CO ...,. N 00 N ...,. 0 CO N N (") CO_ O 0 t-O eD ,.....- (")- m- ,...... (")- ~ 00. 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MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~ SUBJECT: AUTHORIZATION TO DISTRIBUTE THE DRAFT WASTEWATER SYSTEM MASTER PLAN DATE: JULY 24, 2001 RECOMMENDATION: It is recommended the City Council: A. authorize the distribution of the draft Wastewater System Master Plan; and, B. direct staff to return to the City Council in approximately 45 days with a summary of public comments and make any modifications deemed necessary or appropriate. FUNDING: The amended Capital Improvement Program includes $60,000 for the City's Wastewater System Master Plan. Expenditures to date are approximately $50,100. The Wastewater System Master Plan will be completed within budget. DISCUSSION: The City of Arroyo Grande's wastewater system consists of gravity sewers, lift stations, and force mains which convey raw wastewater to trunk sewers owned by the South San Luis Obispo County Sanitation District (SSLOCSD). Using flow monitoring technology and computer modeling, deficiencies have been identified in the existing collection system. The Wastewater System Master Plan provides for the adequate and reliable collection and conveyance of existing and future wastewater flows. The purpose of the Wastewater System Master Plan is to provide a thorough review of the City's wastewater facilities, identify any deficiencies, and to propose a set of coordinated wastewater improvement projects that will provide adequate collection system capacity consistent with the ultimate needs of the City. The current and projected average and peak wastewater flows for the collection system were estimated based on flow monitoring and available records. The estimated future flows used a detailed breakdown of land use potential provided by the Community Development Department. A comprehensive computer model was then prepared that analyzed the collection system, including both gravity and pressure systems, in terms of existing and future deficiencies. .~._.- _....~------~._- Proposed solutions were then identified to correct existing and future wastewater system problems and a cost estimate was prepared for each project. The recommended projects were prioritized into a three phase capital improvement program to be implemented over a 20-year period through the Sewer Fund. The Wastewater System Master Plan will be utilized as a flexible, comprehensive tool in programming capital improvement projects, prioritizing available funding, and conditioning new development. Distribution of the Draft Wastewater System Master Plan will be distributed to the County Library, .Chamber of Commerce, the Building Improvement Association, and its availability for review will be posted on the City's website. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendations; - Do not approve staff's recommendations; - Modify as appropriate and approve staff's recommendations; or - Provide direction to staff. Attachment: Draft Wastewater System Master Plan jep:2325814\Authorize Draft Report.wpd -..-...---- ii.d. MEMORANDUM TO: CITY COUNCIL FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR BY: RYAN FOSTER, ASSIST ANT PLANNER;C::::-- Z - SUBJECT: PRE-APPLlCA TION REVIEW OF A SENIOR HOUSING FACILITY WITH A COMMERCIAL OFFICE AND RETAIL COMPLEX, LOCATED AT THE . NORTHWEST CORNER OF COURTLAND STREET AND. EAST GRAND A VENUE DATE: JULY 24, 2001 RECOMMENDATION: Staff recommends that Council review the above project and provide direction and comments to the applicant. FUNDING: No fiscal impact at this time. DISCUSSION: The project site is roughly 5 acres in size and is located in the General Commercial Zoning District on the northwest corner of Courtland Street and East Grand Avenue, immediately adjacent to Rite Aid. I I The Staff Advisory Committee reviewed the project on May 23, 2000. Issues discussed included screening of roof-mounted equipment, fire sprinkling of the buildings, Courtland Street road improvements, location of sewer easement, clarification of property lines, and identification of potential occupants. The Architectural Review Committee reviewed the project on June 5, 2000. Issues discussed included a landscape plan, texturing of the walkways, and clarification of site drainage. The Planning Commission reviewed the project on June 21, 2000. Issues discussed included building materials, fencing, and coordination with the Economic Development Strategy. The project originally proposed to include a mini-storage facility at the rear of the property, which has now been replaced with a senior housing facility to compliment the commercial office and retail complex at the front of the property. -_._~..."--- ___..__n_. .._ ---- AL TERNA TIVES: The following alternatives are provided for the Council's consideration: -Provide direction to the applicant. --.---..---.-- --