CC 2019-07-23_08g Accept Sierra Drive Drainage Improvements ProjectMEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE SIERRA DRIVE
DRAINAGE IMPROVEMENTS PROJECT, PW 2018-02
DATE: JULY 23, 2019
SUMMARY OF ACTION:
Acceptance of the Sierra Drive Drainage Improvements Project and beginning of the
one-year warranty period for any defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
An allocation of $214,600 of Local Sales Tax funds was included in the Capital
Improvement Program (CIP) budget for drainage improvements on Sierra Drive. It is
estimated that a total of $121,500 will be expended for design, construction,
administration, and inspection. The recommended action will not impact staff resources.
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by R. Burke Corporation in
accordance with the plans and specifications for the Sierra Drive Drainage
Improvements Project, PW 2018-02;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of retention, thirty-five (35) days after the Notice of Completion
has been recorded, if no liens have been filed.
BACKGROUND:
On May 14, 2019, the Council awarded a construction contract to perform the Sierra
Drive Drainage Improvements Project to R. Burke Corporation in the amount of $86,700
and authorized the City Manager to approve change orders in the amount of $8,670.
The contractor’s final construction cost for this project is $89,380.50.
The project consisted of the replacement of an existing bubbler box to redirect drainage
that enters onto Sierra Drive, removal and replacement of existing deteriorating AC dike
along Sierra Drive, and the installation of a catch basin at the base of Sierra Drive to
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CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE SIERRA DRIVE DRAINAGE
IMPROVEMENTS PROJECT, PW 2018-02
JULY 23, 2019
PAGE 2
capture the storm water and convey it under Oak Park Boulevard into the existing
underground storm drain system.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications ahead of schedule and under the available budget. There are no
outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the Sierra Drive Drainage Improvements project;
2. Do not accept the project;
3. Accept the project but do not authorize release of retention; or
4. Provide direction to staff.
ADVANTAGES:
The project is complete and accepting the improvements will allow staff to close out the
project. The drainage improvements eliminate storm water flow across Oak Park
Boulevard and reduce the potential of storm water leaving Sierra Drive and entering
adjacent properties. The project is consistent with the City Council goal to support City
infrastructure.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Completion
Item 8.g. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1.The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2.The FULL NAME of the OWNER is: The City of Arroyo Grande
3.The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4.The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5.THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6.THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7.All work of improvement on the property hereinafter described was COMPLETED June 26, 2019
8.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
R.Burke Corporation
9.The street address of said property is: Sierra Drive in the City of Arroyo Grande, CA
10.The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: Sierra Drive Drainage Improvements Project, PW 2018-02
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the
said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Bill Robeson, Public Works Director
July 23, 2019, Arroyo Grande, California
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