CC 2019-08-13_08d Approval of CC Minutes _07-23-19ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JULY 23, 2019
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ray Russom called the City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Lan George, Keith Storton, Jimmy Paulding, Mayor Pro
Tem Kristen Barneich, and Mayor Caren Ray Russom were present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, City
Clerk/Director of Legislative and Information Services Kelly Wetmore,
Director of Public Works Bill Robeson, Director of Community Development
Teresa McClish, Police Chief Beau Pryor, and Five Cities Fire Authority
Chief Steve Lieberman.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Anne McCracken, representing Arroyo Grande Valley Kiwanis Club, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Mayor Pro Tem Barneich moved, Council Member Storton seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Presentation by PG&E Regarding Community Wildfire Safety Program.
Eric Daniels, PG&E Government Relations Representative, gave a presentation on the
Community Wildfire Safety Program and the factors that would require a Public Safety Power
Shutoff under certain weather conditions; spoke about outreach and educational efforts PG&E is
undertaking to prepare customers in the event of an extended power shut off; referenced PG&E’s
website, www.pge.com/wildfiresafety, for obtaining important safety information about wildfire
prevention, emergency preparedness and support; and responded to questions from Council.
City Manager Bergman addressed how the City is preparing for a long-term power outage and
introduced Public Works Director Robeson, Police Chief Pryor, and Fire Chief Lieberman to
provide brief presentations on the City’s emergency preparedness and planning efforts.
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Public Works Director Robeson spoke about the continuity of critical operations such as water,
sewer, and facilties, and addressed traffic signal outages, fuel capacity, and working with the
South San Luis Obispo County Sanitation District to ensure continuity of sewer services.
Police Chief Pryor reviewed what the Police Department’s core essential functions would be
during an extended power outage including implementation of alternative work schedules to
increase staff resources; proactive patrol within the community; prioritizing responses to calls;
activating a unified command location at the Police Department to provide minimum staffing and
service levels; deploying its Mobile Command Trailer in the City to provide staff with additional
resources; potential issuance of a mandatory curfew during the power outage; and assisting with
any mandatory evacuations.
Fire Chief Lieberman reinforced that fuel would be a key resource needed Countywide to ensure
that essential service delivery remains uninterrupted during a power outage; that the Fire Authority
would activate its Department Operation Center (DOC) if needed to support activated Emergency
Operation Centers (EOCs) in multiple communities, maintain its capability to respond to “business
as usual” 9-1-1 requests, and to triage and prioritize emergency calls. He referred to emergency
preparedness checklists for people who are on medical equipment at home; and stated the Fire
Authority would work with County Health, Arroyo Grande Hospital, and residential care facilities
to assist medically dependent individuals as needed.
City Manager Bergman and staff responded to additional questions by Council and concluded by
stating that the presentation serves as a reminder to all members of the community that
emergency preparedness is important.
Mayor Ray Russom invited public comment. Speaking from the public were: Patty Welsh, stating
that care centers are mandated to have backup power and asked if the Five Cities Fire Authority
can check in with all of the care centers to verify they have backup power, and she noted that the
Mobil gas station has a generator; Mary Scarborough, expressed concern about cell phones and
loss of service and stated that PG&E and the City need to think of a place for people to go to
power up and charge their special needs equipment and phones; Jeremy Freund, asked if there
would be any potential compensation available to residents if there was a planned power outage;
Anne McCracken, stated she previously worked for the Lucia Mar Unified School District and said
they have emergency plans in place; Linda Osty, commended PG&E and City staff for their
efforts; and Resident, referred to the Sheriff Advisory Foundation Disaster Center which he thinks
PG&E is a part of and expressed concern about the disaster event in Puerto Rico. There were no
further public comments.
Mr. Daniels responded to questions posed by the public and commended staff on its presentation
regarding the City’s preparedness efforts in the event of an extended power outage.
Council comments ensued in support of the City’s emergency planning and preparedness efforts.
There was no formal action taken on this item, and the presentation was received and filed.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Linda Osty, who
offered an invocation; Robert Olson, stated he was leaving Arroyo Grande for Northern Arizona,
stated he was a volunteer for the Arroyo Grande Police Department for the last 7 years, spoke
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favorably about the Department, stated that the community was blessed to be protected by the
Police Department, and wished the City and the Police Department the best; and Brad Snook,
reported on actions taken at a recent Coastal Commission meeting. No further public comments
were received.
8. CONSENT AGENDA
Prior to consideration of the consent agenda, Council Member Paulding referred to Item 8.f. as it
relates to the Fats, Oils & Grease Program Administration and Inspection, stated the report
indicates a Request for Proposals (RFP) for on-call services was issued in 2016, and asked staff
when a new RFP would be issued for on-call services. Director Robeson responded he would
have to look into it since it has been three years. Mayor Ray Russom indicated she thought it was
every five years. Director Robeson said it would likely be within the next two years.
Mayor Ray Russom invited public comment on the consent agenda items. Speaking from the
public was Brad Snook, regarding Item 8.f., stated that City staff should be conducting the
inspections and ensuring that compliance is met. Director Robeson explained that the Program
requires a very specialized inspection service and the City does not have the staff resources or
specialization to perform the inspections in-house. No further public comments were received.
Action: Mayor Pro Tem Barneich moved, and Council Member George seconded the motion to
approve Consent Agenda Items 8.a. through 8.i., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Barneich, George, Paulding, Storton, Ray Russom
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period June 16, 2019 through
July 15, 2019.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing of investment deposits of the City of Arroyo
Grande, as of June 30, 2019, as required by Government Code Section 53646(b).
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of June 25, 2019, as
submitted.
8.d. Monthly Water Supply and Demand Update.
Action: Received and filed the monthly Water Supply and Demand Report.
8.e. Authorization to Purchase Water Meters.
Recommended Action: Approved the purchase of water meters from Aqua Metric in the
amount of $41,000 during FY 2019/20.
8.f. Consideration to Approve a Purchase Order with Wallace Group for Fats, Oil and
Grease (FOG) Program Administration and Inspection and Sewer System
Management Plan (SSMP) Revision.
Recommended Action: Approved a purchase order with Wallace Group in an amount
not to exceed $49,000.00 for the administration and inspection of the City’s FOG Program
and the SSMP Revision.
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8.g. Consideration of Acceptance of the Sierra Drive Drainage Improvements Project,
PW 2018-02.
Recommended Action: 1) Accepted the project improvements as constructed by R.
Burke Corporation in accordance with the plans and specifications for the Sierra Drive
Drainage Improvements Project, PW 2018-02; 2) Directed staff to file a Notice of
Completion; and 3) Authorized release of retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
8.h. Consideration of Time Extension 19-006; One Year Time Extension in Accordance
with the Subdivision Map Act and Arroyo Grande Municipal Code; Location – Rodeo
Drive/Grace Lane (Tract 3079); Applicant – Rodeo-Grace Investors; Representative
– Kirby Gordon.
Recommended Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A ONE-YEAR TIME
EXTENSION FOR VESTING TENTATIVE TRACT MAP NO. 16-001 (TIME EXTENSION
19-006); APPLIED FOR BY RODEO-GRACE INVESTORS; LOCATED AT RODEO DRIVE
AND GRACE LANE (TRACT 3079).
8.i. Consideration of Temporary Use Permit 19-005; Authorizing Closure of City Streets
and Use of City Property for the 82nd Annual Arroyo Grande Valley Harvest Festival,
Friday and Saturday, September 27-28, 2019; Applicant – Anne McCracken.
Recommended Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 19-005, AUTHORIZING CLOSURE OF CITY STREETS AND USE OF CITY
PROPERTY FOR THE 82ND ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL”.
9. PUBLIC HEARINGS
None.
10. OLD BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Selection of a Council Member and Alternate to Attend the Monthly
South County Chambers of Commerce Governmental Affairs Committee Meetings.
City Manager Bergman presented the staff report and recommended that the Council select a
Council Member and an Alternate to attend the monthly South County Chambers of Commerce
Governmental Affairs Committee meetings.
Mayor Ray Russom invited public comment. No public comments were received.
Action: Mayor Pro Tem Barneich moved to select Council Member Storton as the primary
representative to attend the monthly South County Chambers of Commerce Governmental Affairs
Committee meetings and Council Member Paulding as the alternate. Council Member George
seconded, and the motion passed unanimously by voice vote.
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12. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they attended as the City’s appointed
representative.
(a) MAYOR RAY RUSSOM:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Tourism Business Improvement District Advisory Board
(b) MAYOR PRO TEM BARNEICH:
(1) Homeless Services Oversight Council (HSOC)
(2) South County Homeless Taskforce
(3) Zone 3 Water Advisory Board
(c) COUNCIL MEMBER PAULDING:
(1) Air Pollution Control District (APCD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
(4) South County Transit (SCT)
(d) COUNCIL MEMBER STORTON (ABSENT):
(1) Brisco/Halcyon Interchange Subcommittee
(2) Five Cities Fire Authority (FCFA)
(3) Integrated Waste Management Authority Board (IWMA)
(e) COUNCIL MEMBER GEORGE:
(1) Community Action Partnership San Luis Obispo (CAPSLO)
(2) County Water Resources Advisory Committee (WRAC)
(3) Regional Water Initiatives
(4) Visit SLO CAL Advisory Board
13. COUNCIL COMMUNICATIONS
Council Member George reported that she attended a ride-a-long on July 2nd with Police Officer
Dollman and commended Officer Dollman and the other officers on duty for the amount of work
that they do and level of communication they have among each other in responding to calls for
service. She commented on fireworks and stated that the officers responded to every single call
that came in and thanked them for the amount of work they do to keep the community safe.
Council Member Storton reported that he had the opportunity to speak at the Pismo and Arroyo
Grande Kiwanis Club meetings and stated he received positive comments about the City Council,
its teamwork, and civility during meetings; reported that the PulsePoint app is now available for
download which allows the community to view emergency response information throughout San
Luis Obispo County; and announced the upcoming Coffee with a Cop event to be held at Red Dirt
Coffee on August 27th at 8:00 a.m. for those in the community who wish to attend and meet some
of the City’s police officers.
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Mayor Pro Tem Barneich commented on the PulsePoint App stating that it covers calls
Countywide and noted that Five Cities Fire Authority is identified with a code that begins with “66”.
She also commended the Arroyo Grande Police Department for their response to a call regarding
a solicitor that was conducting business door-to-door without a permit in violation of the City’s
Municipal Code.
14. CLOSED SESSION
None.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned
the meeting at 8:31 p.m.
___________________________
Caren Ray Russom, Mayor
ATTEST:
______________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg __________)
Item 8.d. - Page 6