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Minutes 2019-08-27ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, AUGUST 27, 2019 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ray Russom called the City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Keith Storton, Jimmy Paulding, Mayor Pro Tem Kristen Barneich, and Mayor Caren Ray Russom were present. Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, City Clerk/Director of Legislative and Information Services Kelly Wetmore, Administrative Services Director Shannon Esenwein, Director of Public Works Bill Robeson, Director of Community Development Teresa McClish, and Police Chief Beau Pryor. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Mayor Ray Russom led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Council Member George moved, Mayor Pro Tem Barneich seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS None. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public were Linda Osty, who offered an invocation; Brent Bull, who expressed concerns regarding a business called 2mexicans.com operating illegally out of a residence, storing trailers on the street at 1035 Magnolia Drive, and negatively affecting the neighborhood; and Lisa Bull, who also expressed concerns about the business operating in a residential neighborhood on Magnolia Drive. No further public comments were received. 8. CONSENT AGENDA Council Member Paulding referred to Item 8.g. (Approval of Agreement with GSI Water Solutions for Preparation of the Northern Cities Management Area Annual Report and Monitoring Program) and asked when the last annual report was provided. Public Works Director Robeson responded that the last annual report was presented in 2018. Mayor Pro Tem Barneich referred to Item 8.j. (Summary Vacation of a Portion of a Public Utility Easement Located at 825 Virginia Drive), and asked for clarification regarding the reduction in the easement. Community Development Director McClish responded that the public utility easement followed what is now an abandoned road in an older tract that cuts across property lines to an adjacent lot and that the easement is being reduced to enable the property owner to better utilize the lot. Council Member Storton referred to Item 8.c. (Adjustment of Sewer Connection Fees Based on Changes in the Engineering News Record Construction Cost Index) and asked for clarification regarding the timing of the proposed fee adjustment. Administrative Services Director confirmed that the sewer connection fees were last adjusted in 2013, explained that in 2014-15 a development impact fee study was started but not completed, that the annual fee adjustment was postponed at that time and was never picked back up, that annual fee adjustments will resume in the future, and clarified that the proposed adjustment is a cumulative increase in the fee since the last adjustment in 2013. Mayor Ray Russom invited public comment on the consent agenda items. No public comments were received. Action: Mayor Pro Tem Barneich moved, and Council Member Storton seconded the motion to approve Consent Agenda Items 8.a. through 8.k., with the recommended courses of action. City Attorney Whitham read the full title of the Ordinance in Item 8.i. The motion passed on the following roll-call vote: AYES: Barneich, Storton, Paulding, George, Ray Russom NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period August 1, 2019 through August 15, 2019. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing of investment deposits of the City of Arroyo Grande, as of July 31, 2019, as required by Government Code Section 53646(b). 8.c. Consideration of Adjustment of Sewer Connection Fees Based on Changes in the Engineering News Record Construction Cost Index. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING SEWER CONNECTION FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX”. 8.d. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of August 13, 2019, as submitted. 8.e. Consideration of Amendment No. 2 to Agreement for Consultant Services with South County Chambers of Commerce, Successor in Interest to Arroyo Grande & Grover Beach Chamber of Commerce. Action: Approved and authorized the Mayor to execute Amendment No. 2 to the Agreement for Consultant Services with the South County Chambers of Commerce consenting to the name change. 8.f. Monthly Water Supply and Demand Update. Action: Received and filed the monthly Water Supply and Demand Report. 8.g. Consideration of Approval of an Agreement with GSI Water Solutions, Inc. for the Preparation of the Northern Cities Management Area Annual Report and Monitoring Program. Action: Approved and authorized the Mayor to execute an Agreement for Consultant Services with GSI Water Solutions, Inc. 8.h. Consideration to Approve Construction Plans and Specifications and Environmental Exemption for the 2019 Street Repairs Project, PW 2019-01. Action: 1) Approved the construction plans & specifications for the 2019 Street Repairs Project, PW 2019-01; 2) Authorized the City Clerk to advertise for construction bids; 3) Found that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and 4) Directed the City Clerk to file a Notice of Exemption. 8.i. Consideration of Adoption of an Ordinance Amending Sections of the Arroyo Grande Municipal Code Relating to Smoking and the Regulation of Tobacco Retailers. Action: Adopted an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTIONS OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO SMOKING AND THE REGULATION OF TOBACCO RETAILERS”. 8.j. Consideration of the Summary Vacation of a Portion of a Public Utility Easement Located at 825 Virginia Drive. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE SUMMARILY VACATING A PORTION OF A PUBLIC UTILITY EASEMENT AT 825 VIRGINIA DRIVE”. 8.k. Consideration of Approval of Consultant Service Agreements for On-Call Building Division Staff, Plan Review and Inspection Services. Action: 1) Approved Agreements for Consultant Services with the following firms for specified services: Interwest Consulting Group; Bureau Veritas North America; 4Leaf, Inc.; VCA Code Group; and JAS Pacific; and 2) Authorized staff to issue purchase orders for consultant services if the proposal cost is within the City Council approved project or service budget. 9. PUBLIC HEARINGS None. 10. OLD BUSINESS 10.a. Consideration of a Status Report for the Central Coast Blue Recycled Water Project. Recommended Action: Receive and file a status report for the Central Coast Blue recycled water project. Community Development Director McClish provided introductory comments and introduced Mr. Dan Heimel from Water Systems Consulting, Inc. who would be presenting the status report. Dan Heimel, Water Systems Consulting, gave a presentation regarding the purpose of the Central Coast Blue Recycled Water Project, which is to provide a supplemental water source for the South County region, provided a project status update, spoke about the cost/benefit sharing framework, and reviewed next steps and the project schedule. Mr. Heimel responded to extensive questions from Council about the project. Ben Fine, City of Pismo Beach Public Works Director, answered questions regarding potential options for storage of excess water that are being considered. Mayor Ray Russom invited public comment. Speaking from the public was Mike Frederick, who commented on the project and asked for clarification regarding the phasing of the project. No further public comments were received. In response to public comments, Mr. Fine explained that the wastewater treatment plant at the Sanitation District needs some upgrades, currently their affluent is not of a quality to be treated and injected into the groundwater basin, whereas the City of Pismo Beach’s treatment plant is, and that is one of the primary reasons for moving forward with the Pismo plant now instead of waiting several years for those upgrades to take place. No formal action was taken on this item. The status report was received and filed. 11. NEW BUSINESS 11.a. Consideration to Approve an Agreement with Omni Design Group, Inc. for the Conceptual Design of a Replacement Recreation Services Building, PW 2019-03. Public Works Director Robeson and Recreation Services Director Bohlken presented the staff report and responded to extensive questions from Council. Council comments and concerns ensued regarding the timeline for identifying key portions of the Soto Sports Complex Master Plan; whether the sales tax survey would include information to help identify if there would be community support for this project; a report on the Recreation Department’s cost recovery efforts; clarification on the scope of the agreement with Omni Design Group; clarification regarding the timeline for the project; how long the current building is viable; the need for a contingency plan; location of a future building; the need for community outreach; the uncertainty of the funding; the use of Cal Poly resources; and pursuit of grants. Action: Council Member Paulding moved to direct staff to wait for the survey results and then come back to Council with a reformulated approach with less specificity regarding the details and design for the building and more consideration of the overall Soto Sports Complex Master Plan; to develop a contingency plan to move Recreation Services to another location if the building needs to be vacated before a replacement building is in place; to have discussions with Cal Poly early on in the process to see where they can assist; to look for grant funding opportunities; to make sure that any concepts will meet all requirements for grant applications; and to include public outreach. Mayor Pro Tem Barneich seconded, and the motion passed unanimously by voice vote. 12. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board Minutes: City Council Meeting Page 5 Tuesday, August 27, 2019 (b) MAYOR PRO TEM BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (c) COUNCIL MEMBER PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) (4) South County Transit (SCT) (d) COUNCIL MEMBER STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (4) South County Chambers of Commerce Governmental Affairs Committee (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board 13. COUNCIL COMMUNICATIONS Mayor Pro Tern Barneich announced she has tickets for sale for the upcoming Empty Bowls fundraiser event on September 18, 2019 to benefit the 5Cities Homeless Coalition. Council Member Paulding encouraged members of the community to attend the Arroyo Grande in Bloom (AGIB) weekly beautification activities, to shop local, and announced that the City recently sent out the Annual Local Sales Tax Allocation Report for FY 2017-18/FY 2018-19. 14. CLOSED SESSION None. 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the eeti gat 9:00 p.m. trAitrie Caren Ra -us om, Mayor ATTEST: l_AA Kelly W tm,re, City Clerk (Approve• at CC Mtg 61./0 -200 )