CC 2019-10-08_08e Accept Lift Station No_1 Force Main Replacement ProjectMEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE LIFT STATION NO. 1
FORCE MAIN REPLACEMENT PROJECT, PW 2017-07
DATE: OCTOBER 8, 2019
SUMMARY OF ACTION:
Acceptance of the Lift Station No. 1 Force Main Replacement project and beginning of
the one-year warranty period for any defects that may arise. This project was completed
ahead of schedule and under budget.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Capital Improvement Program (CIP) budget included $1,164,880 for the design,
construction, inspection, and administration of the project, and the amount needed is
estimated to be $890,756 as follows:
Budgeted Actual
REVENUE
Developer Contribution $ 41,180 $ 41,180
Sewer Fund 602,400 454,373
Sewer Facility Fund 521,300 395,203
TOTAL REVENUE $ 1,164,880 $ 890,756
EXPENDITURES
Construction and Contingencies $ 913,200 $ 681,001
Construction Mgt, Inspection, Advertise, Testing 129,400 118,148
Preliminary Study, Design, Survey 122,280 91,607
TOTAL EXPENDITURES $ 1,164,880 $ 890,756
RECOMMENDATION:
It is recommended the City Council:
1.Accept the project improvements as constructed by Lyles Utility Construction, LLC in
accordance with the plans and specifications for the Lift Station No. 1 Force Main
Replacement project, PW 2017-07;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of retention, thirty-five (35) days after the Notice of Completion has
been recorded, if no liens have been filed.
Item 8.e. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE LIFT STATION NO. 1 FORCE MAIN
REPLACEMENT PROJECT, PW 2017-07
OCTOBER 8, 2019
PAGE 2
BACKGROUND:
On May 14, 2019, the Council awarded a construction contract to perform the Lift Station
No. 1 Force Main Replacement project to Lyles Utility Construction, LLC in the amount of
$644,281.60 and authorized the City Manager to approve change orders in the amount
of $64,428.16 for a total amount of $708,709.76. The contractor’s final construction cost
for this project is $681,000.84.
The project scope of work consisted of the installation of approximate 3,500 linear feet of
8-inch sewer force main pipe along West Branch Street between Oak Park Boulevard
and Brisco Road using horizontal directional drilling (HDD) techniques.
The force main replacement helps eliminate the probability of breaks in the future and
greatly reduces the risk for the potential of substantial fines that can be imposed as a
result of breaks. The use of HDD helped minimize traffic impacts during construction, in
particular around the Five Cities Center area. The project abandoned the current crossing
under Highway 101 which eliminates potential liability should there be a break or a failure
if the force main were to remain under Highway 101.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications ahead of schedule and under the available budget. There are no
outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the Lift Station No. 1 Force Main Replacement project;
2. Do not accept the project;
3. Accept the project but do not authorize release of retention; or
4. Provide direction to staff.
ADVANTAGES:
The project is complete and accepting the improvements will allow staff to close out the
project. The project is consistent with the City Council goal to support City infrastructure.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Completion Item 8.e. - Page 2
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The City of Arroyo Grande
300 East Branch Street, Arroyo Grande, California 93420
in fee
None
None
09/20/2019
Lyles Utility Construction, LLC
W Branch St, Oak Park Blvd to Brisco Rd, in the City of Arroyo Grande, CA
Lift Station No. 1 Force Main Replacement, PW 2017-07
Public Works Director
Bill Robeson, Public Works Director
10/08/2019
ATTACHMENT 1
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Item 8.e. - Page 4