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Minutes 2020-01-28 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 28, 2020 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Jimmy Paulding, Kristen Barneich, Mayor Pro Tem Keith Storton, and Mayor Caren Ray Russom were present. Staff Present: City Manager Jim Bergman, City Attorney Tim Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Public Works Bill Robeson, Recreation Services Director Sheridan Bohlken, Police Chief Beau Pryor, and Accounting Manager Nicole Valentine. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Anne McCracken, representing Arroyo Grande Valley Kiwanis Club, led the Flag Salute. 5. AGENDA REVIEW In response to a request by Council Member Paulding that the Council consider reordering the agenda to hear Item 11.b. before or after Items 11.a. and 11.c., Mayor Ray Russom suggested, and the Council concurred, that Item 11.b. be heard first since information regarding the Central Coast Blue Project is relevant to discussions regarding strategic concepts and the findings of the survey. 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Council Member Barneich moved, Mayor Pro Tem Storton seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS None. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public were Linda Osty, who offered an invocation; Lisa Frasier, regarding the We are the Care Initiative; Mark Schaeffer, regarding Ride-On transportation services; and Linda Busick, regarding the January 12th Five Cities Repair Café event. No further public comments were received. Minutes: City Council Meeting Page 2 Tuesday, January 28, 2020 8. CONSENT AGENDA Mayor Ray Russom and members of the City Council asked questions of staff and commented on Items 8.c., 8.f., 8.g., and 8.j. Items 8.c., 8.g., and 8.j. were pulled for separate consideration. Mayor Ray Russom invited public comment on the consent agenda items. Speaking from the public were: Jim Guthrie, regarding Item 8.f.; and Chuck Fellows, regarding Item 8.g. Action: Mayor Ray Russom moved, and Council Member Barneich seconded the motion to approve Consent Agenda Items 8.a. through 8.n., with the exception of Items 8.c., 8.g., and 8.j., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Ray Russom, Barneich, Paulding, George, Storton NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period January 1, 2020 through January 15, 2020. . 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the attached report listing of investment deposits of the City of Arroyo Grande, as of December 31, 2019 as required by Government Code Section 53646(b). 8.d. Consideration of Adjustment of Sewer Connection Fees Based on Changes in the Engineering News Record Construction Cost Index. Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING SEWER CONNECTION FEES BASED BY THE CHANGES IN THE ENGINEERING NEW RECORD CONSTRUCTION COST INDEX". 8.e. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council/Successor Agency Meeting of January 14, 2020, and the Special City Council Meeting of January 21, 2020, as submitted. 8.f. Consideration of Agreement to Exercise Second Option to Extend Lease for Gina's Restaurant Outdoor Dining Area. Action: Approved and authorized the Mayor to execute the Agreement to Exercise Second Option to Extend Lease for Gina's Restaurant outdoor dining area. 8.h. Consideration of a Resolution Accepting Public Improvements and Easements for the Medical Office Building Located at 850 Fair Oaks Avenue. Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING IMPROVEMENTS AND EASEMENTS FOR THE MEDICAL OFFICE BUILDING LOCATED AT 850 FAIR OAKS AVENUE". 8.i. Consideration of a Resolution Accepting an Easement for Emergency Access at 995 East Grand Avenue. Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING AN EASEMENT FOR EMERGENCY ACCESS FOR CONDITIONAL USE PERMIT 18-005, LOCATED AT 995 E. GRAND AVENUE". Minutes: City Council Meeting Page 3 Tuesday, January 28, 2020 8.k. Consideration of an Agreement for Contractor Services with Brendler Janitorial Services for the Police Station and the Recreation Building. Action: Approved an Agreement for Contractor Services with Brendler Janitorial Services for the Police Station and the Recreation Building. 8.1. Calendar Year 2019 Water Supply and Demand Update. Action: Received and filed the Calendar Year 2019 Water Supply and Demand Report. 8.m. Consideration of Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Finding a Determination to Continue Work Under Emergency Contracts for the Oak Park Boulevard and El Camino Real Emergency Storm Drain System Repair Project, PW 2020-04. Action: 1) Received and filed an update of emergency storm drain system repairs on Oak Park Boulevard and El Camino Real; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING A NEED TO CONTINUE EMERGENCY UNDER EMERGENCY CONTRACTS TO REPAIR THE STORM DRAIN SYSTEM ON OAK PARK BOULEVARD AND EL CAMINO REAL". 8.n. Consideration of a Contract for Consultant Services with Filippin Engineering, Inc. to Include Construction Management, Resident Engineer, Inspection, Materials Testing, and Environmental Services for the Bridge Street Bridge Rehabilitation Project, PW 2020-01. Action: Approved and authorized the Mayor to execute a final Contract for Consultant Services, subject to the form being approved by the City Attorney, with Filippin Engineering, Inc. in the amount of $579,339 for construction management, resident engineer, inspection, material testing, and environmental monitoring services for the Bridge Street Bridge Rehabilitation Project. ITEMS PULLED FROM CONSENT AGENDA 8.c. Consideration of Annual Adjustment of Development Impact Fees. Recommended Action: Adopt a Resolution Adjusting Development Impact Fees By The Change In The Engineering News Record Construction Cost Index. In response to a question by Mayor Ray Russom regarding how much money in development impact fees the City has received in the low income and very low income categories, staff explained that the recent annual report did not provide a break-down of the fees by category. As a result, Mayor Ray Russom requested this item be continued in order for staff to provide the information. Action: Mayor Ray Russom moved, and Council Member George seconded the motion to continue consideration of this item to the City Council meeting of February 11, 2020. The motion passed unanimously by voice vote. 8.g. Consideration of Plot Plan Review 19-020; Relocation of a Historic Tank House and Addition of Permanent Restroom Facilities; Location — 126 S. Mason Street; Applicant—South County Historical Society; Representative — Chuck Fellows. Recommended Action: Adopt a Resolution approving Plot Plan Review 19-020. Minutes: City Council Meeting Page 4 Tuesday, January 28, 2020 Council Member Storton and Mayor Ray Russom acknowledged the work of the South County Historical Society on this historic preservation project. Action: Mayor Ray Russom moved, and Council Member George seconded the motion to adopt a Resolution, as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING PLOT PLAN REVIEW 19-020 AUTHORIZING THE RELOCATION OF A HISTORIC TANK HOUSE TO HERITAGE SQUARE PARK; APPLIED FOR BY CHUCK FELLOWS, SOUTH COUNTY HISTORICAL SOCIETY". The motion passed on the following roll-call vote: AYES: Ray Russom, George, Paulding, Storton NOES: None ABSENT: Barneich (recused) 8.j. Consideration of Residential Lease for 202 East Le Point Street. Recommended Action:Approve and authorize the City Manager to execute a residential lease between the City of Arroyo Grande as the Landlord and Jenna Simmons and Chad Jackson as the Tenants for the house located at 202 East Le Point Street. Mayor Ray Russom commented that the rent is under market and stated that she believes there should be a fair market analysis done on the property. Action: Council Member Barneich moved, and Council Member George seconded the motion to approve and authorize the City Manager to execute a residential lease between the City of Arroyo Grande as the Landlord and Jenna Simmons and Chad Jackson as the Tenants for the house located at 202 East Le Point Street. The motion passed on the following roll-call vote: AYES: Barneich, George, Paulding, Storton NOES: Ray Russom ABSENT: None 9. PUBLIC HEARINGS None. 10. OLD BUSINESS None. 11. NEW BUSINESS The next agenda item was heard out of order. 11.b. Review of Central Coast Blue Draft Memorandum of Agreement Framework. City Manager Bergman presented the staff report and recommended the Council review the draft Memorandum of Agreement (MOA) cost-sharing framework for Central Coast Blue and provide input to staff regarding next steps. Staff, Dan Heiml from Water Systems Consulting, and Ben Fine, Pismo Beach Public Works Director, responded to questions from Council. Minutes: City Council Meeting Page 5 Tuesday, January 28, 2020 Mayor Ray Russom invited public comment. Speaking from the public about the Central Coast Blue project were: Cynthia Replogle (submitted letter for record); Jim Guthrie; Julie Tacker; and Brad Snook (submitted letter for record). Council comments ensued in support of the project in concept; that a recycled water project is needed; that additional technical presentations and data are needed; the cost of the project is expensive; grant funds would make the project more palatable; the MOA should include a provision concerning legal costs; that regional collaboration is key; that the injection wells should be placed in the best location regardless of jurisdiction; and that a workshop on the Central Coast Blue project with the other agencies should be held before consideration of the water rate study. Additional suggestions from Mayor Ray Russom regarding the draft MOA included: Section 3.a.ii. - should be more specific to address outfall; Section 4.e. —would like more specificity regarding Natural Yield; Section 6.a. - specify how unit cost is determined; Section 7.f. - stipulate that the costs will be shared proportionately; that a biannual or some sort of review period should be built in to the agreement; that a MOA is preferable over a JPA; and that the MOA should include a mechanism that all contracts come to the Council. No formal action was taken on this item. Mayor Ray Russom called for a break at 9:45 p.m. The Council reconvened at 9:52 p.m. 11.a. Presentation and Discussion of Strategic Concepts. City Manager Bergman presented the staff report and recommended that the Council receive and discuss strategic concepts developed by staff. Mayor Ray Russom invited public comment. No public comments were received. Council comments ensued in support of the strategic concepts and forming an ad-hoc committee of the City Council to assist with refining the strategic concepts into a strategic plan, with actionable items. At 11:00 p.m., Mayor Ray Russom noted that pursuant to Council policy, the Council must vote unanimously to continue the meeting. Action: Council Member Paulding moved to continue the meeting to 11:45 p.m. Council Member George seconded, and the motion passed unanimously by voice vote. City Manager Bergman noted Council's comments and stated he would bring back information on the next Agenda regarding formation of an ad-hoc committee. No formal action was taken on this item. 11.c. Discussion of Results of a Voter Opinion Survey for a Potential Future Ballot Measure. Minutes: City Council Meeting Page 6 Tuesday, January 28, 2020 City Manager Bergman provided introductory comments and introduced Timothy McLarney, True North Research, who provided a presentation on the Revenue Measure Feasibility Study. Staff responded to questions from Council. Action: At 11:45 p.m., Council Member Barneich moved to continue the meeting to 12:15 a.m. Council Member George seconded, and the motion passed unanimously by voice vote. Mayor Ray Russom invited public comment. No public comments were received. No formal action was taken. The survey was received and filed. 12. CITY COUNCIL REPORTS This item was postponed until the next meeting. 13. CITY-COUNCIL MEMBER ITEMS a) Consideration of a Request by Mayor Ray Russom to Send a Letter Opposing (Unless Amended) Senate Bill 50 (Planning and Zoning: Housing Development Incentives). Mayor Ray Russom requested the Council send a letter opposing, unless amended, Senate Bill 50. Action: Council Member Barneich moved to send a letter opposing Senate Bill 50, unless amended. Council Member George seconded, and the motion passed unanimously by voice vote. 14. COUNCIL COMMUNICATIONS None. 13. CLOSED SESSION None. 14. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 12:15 a.m. in honor of Kobe Bryant, his daughter, and the other seven people that were killed in the helicopter crash. C C. n Ra urtl,som, Mayor ATTEST: WattiocuZ_ Kelly We o:, City Clerk (Approved at CC Mtg 145" 242.0 )