CC 2020-02-25_08d Declare Surplus Property
MEMORANDUM
TO: CITY COUNCIL
FROM: BEAU D. PRYOR, CHIEF OF POLICE
SUBJECT: CONSIDERATION TO DECLARE SURPLUS PROPERTY
DATE: FEBRUARY 25, 2020
SUMMARY OF ACTION:
Authorize the disposal or sale of a 2009 Dodge Dakota work truck (4612), which has been
replaced with an existing pool vehicle from the Police Department fleet.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Upon sale of the surplus vehicle, the City could realize a small amount of revenue up to
$2,500. Additionally, a minor amount of staff time will be necessary to assist with
processing the necessary documentation to sell the vehicle through a surplus auction
house.
RECOMMENDATION:
It is recommended the City Council adopt a Resolution declaring an existing 2009 Dodge
Dakota Police Department work truck as surplus property and authorizing its sale or
disposal.
BACKGROUND:
The City owns a 2009 Dodge Dakota work truck (4612). This work truck was used by the
Neighborhood Services Division of the Police Department. The vehicle was beginning to
need extensive maintenance. The vehicle will be replaced with a 2016 Dodge Ram 1500
pickup truck (4613) which is currently used by Police Department staff as a pool vehicle.
The 2009 Dodge Dakota work truck (4612) is being proposed for surplus and will be sold
through authorized disposition procedures.
ANALYSIS OF ISSUES:
As the fleet ages, the cost of maintaining the vehicle(s) increases. In this case, the vehicle
being proposed for surplus is in need of an engine rebuild or replacement and is currently
inoperable. The vehicle has 95,824 miles and is eligible to be replaced per the City’s
Purchasing Policy, which states that a vehicle of this type is eligible to be replaced after
5 years or 80,000 miles.
Item 8.d. - Page 1
CITY COUNCIL
CONSIDERATION TO DECLARE SURPLUS PROPERTY
FEBRAURY 25, 2020
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring the vehicle as surplus and authorize its sale or
disposal;
2. Do not adopt the Resolution; or
3. Provide direction to staff.
ADVANTAGES:
The City could realize some minor revenue of up to $2,500 and remove the vehicle from
its current location at the Corporation Yard. By replacing the vehicle with an existing
vehicle in the fleet, the City will not have to purchase a replacement vehicle.
DISADVANTAGES:
Police Department staff will no longer have a dedicated pool vehicle available for out of
area training or local courier services.
ENVIRONMENTAL REVIEW:
No environmental review is required for this administrative action.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 8.d. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING AN EXISTING 2009
DODGE DAKOTA (4612) POLICE DEPARTMENT WORK
TRUCK AS SURPLUS PROPERTY AND AUTHORIZING
ITS SALE OR DISPOSAL
WHEREAS, the City of Arroyo Grande (“City”) has a 2009 Dodge Dakota work truck which
is no longer of use to the Arroyo Grande Police Department; and
WHEREAS, the item can be classified as surplus property and made available for sale or
disposal through a surplus auction house.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande
does declare as surplus the 2009 Dodge Dakota described in Exhibit A attached hereto
and incorporated herein by this reference, and authorizes staff to sell or dispose of it in
compliance with authorized disposition procedures.
On motion of Council Member _________, seconded by Council Member _________,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 25th day of February, 2020.
Item 8.d. - Page 3
RESOLUTION NO.
PAGE 2
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___________________________________
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
JAMES BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY CARMEL, CITY ATTORNEY
Item 8.d. - Page 4
SURPLUS PROPERTY
ARROYO GRANDE POLICE DEPARTMENT EXHIBIT A
YEAR MAKE MODEL VIN #
2009 DODGE DAKOTA 1D7HE28K69S719704
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