CC 2020-03-10_08b Approval of CC Minutes_02-25-20ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, FEBRUARY 25, 2020
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Lan George, Jimmy Paulding, Kristen Barneich, Mayor
Pro Tem Keith Storton, and Mayor Caren Ray Russom were present.
Staff Present: City Manager James Bergman, City Attorney Timothy Carmel, City Clerk
Kelly Wetmore, Interim Administrative Services Director Carolyn
Galloway-Cooper, Accounting Manager Nicole Valentine, Chief of Police
Beau Pryor, Director of Public Works Bill Robeson, Community
Development Director Whitney McDonald, and City Engineer Robin
Dickerson.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Steve Wilson, representing the Arroyo Grande Lions Club, led the flag salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
Regular City Council Meeting of February 11, 2020:
a) Conference with Legal Counsel – Existing Litigation pursuant to Government Code
Section 54956.9(d)(1):
Name of Case: Appeal of CalPERS determination dated January 26, 2017, (CalPERS
Ref No: 2017-0305)
City Attorney Carmel reported that the Council met in closed session to discuss existing litigation
and no reportable action was taken.
5.b. Ordinances Read in Title Only.
Council Member Barneich moved, Mayor Pro Tem Storton seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Linda Osty, who
offered an invocation; and Chad Jackson, regarding his residential lease agreement with the City.
Item 8.b. - Page 1
Minutes: City Council Meeting Page 2
Tuesday, February 25, 2020
8. CONSENT AGENDA
Mayor Ray Russom referred to Item 8.h. and stated she would like to allow Community
Development Director McDonald to provide additional clarification.
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from
the consent agenda for further discussion.
In response to a question from Council Member George regarding Item 8.e., Director Robeson
responded that the Disadvantaged Business Enterprise (DBE) goal of 12% is still being evaluated
by Caltrans headquarters and has not yet been approved; however, Caltrans District 5 has
approved it, so City is moving forward with the project.
In response to public correspondence received regarding Item 8.h. as it relates to the Agreement
with GHD, Director McDonald provided clarification regarding a question about the scope of work
for the Roadway Safety Analysis Plan as it relates to the identification of a specific bicycle coalition
group. She stated that discussions have been held with both Bike SLO County and the SLO
Bicycle Club and that the City intends to continue consulting with these groups as the Plan is
completed.
Mayor Ray Russom invited public comments on the Consent Agenda. No public comments were
received.
Action: Mayor Pro Tem Storton moved, and Council Member Barneich seconded the motion to
approve Consent Agenda Items 8.a. through 8.h., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Storton, Barneich, Paulding, George, Ray Russom
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period February 1, 2020 through
February 15, 2020.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the attached report listing of investment deposits of the City of
Arroyo Grande, as of January 31, 2020 as required by Government Code Section
53646(b).
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meetings of January 28, 2020
and February 11, 2020, as submitted.
8.d. Consideration to Declare Surplus Property.
Recommended Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING AN EXISTING 2009
DODGE DAKOTA (4612) POLICE DEPARTMENT WORK TRUCK AS SURPLUS
PROPERTY AND AUTHORIZING ITS SALE OR DISPOSAL”.
8.e. Consideration of an Award of Contract to Granite Construction Company for
Construction of the Bridge Street Bridge Rehabilitation Project, PW 2020-01.
Recommended Action: 1) Awarded a contract for the Bridge Street Bridge Rehabilitation
Project to Granite Construction Company in the amount of $5,541,099 pending Caltrans
Item 8.b. - Page 2
Minutes: City Council Meeting Page 3
Tuesday, February 25, 2020
approval of its good faith effort; and 2) Authorized the City Manager to approve change
orders up to 10% of the contract amount, $554,110, for unanticipated costs during the
construction phase of the project.
8.f. Consideration of Adoption of a Resolution Pursuant to Public Contract Code
Section 22050 Terminating the Emergency Declaration for the Oak Park Boulevard
and El Camino Real Emergency Storm Drain System Repair Project, PW 2020-04.
Recommended Action: 1) Received and filed the final report of the emergency storm
drain system repairs project on Oak Park Boulevard and El Camino Real; and 2) Adopted
a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE TERMINATING THE EMERGENCY DECLARATION FOR THE
STORM DRAIN SYSTEM REPAIRS ON OAK PARK BOULEVARD AND EL CAMINO
REAL”.
8.g. Monthly Water Supply and Demand Update.
Recommended Action: Received and filed the monthly Water Supply and Demand
Report.
8.h. Consideration to Approve Amendments to Consultant Service Agreements for Civil
Engineering, Construction Management, Materials Testing, and Land Surveying
Services.
Recommended Action: Approved Amendments to Consultant Services Agreements to
extend agreements with the following firms for specified services: Earth Systems Pacific;
Pavement Engineering Inc.; Cannon Corporation; MNS Engineers Inc.; GHD; Wallace
Group; Michael K Nunley and Associates; and Eikhof Design Group.
9. PUBLIC HEARINGS
9.a. Consideration of Community Development Block Grant Projects for Year 2020.
Community Development Director McDonald presented the staff report and recommended that
the Council adopt a Resolution approving reallocation of 2019 Community Development Block
Grant funds and approving CDBG projects for Year 2020. Staff responded to questions from
Council.
Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray
Russom closed the public hearing.
Action: Mayor Pro Tem Storton moved to adopt a Resolution entitled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING REALLOCATION OF 2019
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND APPROVING CDBG
PROJECTS FOR YEAR 2020”. Council Member George seconded, and the motion passed on
following roll call vote:
AYES: Storton, George, Barneich, Paulding, Ray Russom
NOES: None
ABSENT: None
10. OLD BUSINESS:
None.
Item 8.b. - Page 3
Minutes: City Council Meeting Page 4
Tuesday, February 25, 2020
11. NEW BUSINESS
11.a. Consideration of General Fund 10-Year Fiscal Forecast.
Interim Administrative Services Director Galloway-Cooper provided a presentation regarding the
updated General Fund 10-Year Fiscal Forecast. City Manager Bergman provided an overview
of his interpretation of the General Fund 10-Year Fiscal Forecast. Staff responded to extensive
questions from Council regarding the information presented in the updated 10-Year Fiscal
Forecast.
Council comments ensued regarding the 10-Year Fiscal Forecast and how different the forecast
is from the 2018 forecast; that the Council would like to see a more conservative forecast that
would factor in a recession and provide for a conservative foundation to make good policy
decisions; that the Council should consider paying down the CalPERS liability if reserves are
available, but that a potential economic downturn should be considered before making that
decision; that a 2% cost of living increase in salaries should be built into the forecast; that the
revenue assumptions for sales tax and transient occupancy tax should be more conservative in
the second half of the 10-year fiscal forecast; and that after the March 3rd election, there will more
information about Five Cities Fire Authority that will need to be considered.
No formal action taken. The 10-Year Fiscal Forecast was received and filed.
12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City’s appointed representative.
(a) MAYOR RAY RUSSOM:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Tourism Business Improvement District Advisory Board
(b) MAYOR PRO TEM STORTON:
(1) Brisco/Halcyon Interchange Subcommittee
(2) Five Cities Fire Authority (FCFA)
(3) Integrated Waste Management Authority Board (IWMA)
(4) South County Chambers of Commerce Governmental Affairs Committee
(c) COUNCIL MEMBER BARNEICH:
(1) Homeless Services Oversight Council (HSOC)
(2) South County Homeless Taskforce
(3) Zone 3 Water Advisory Board
(d) COUNCIL MEMBER PAULDING:
(1) Air Pollution Control District (APCD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
(4) South County Transit (SCT)
Item 8.b. - Page 4
Minutes: City Council Meeting Page 5
Tuesday, February 25, 2020
(e) COUNCIL MEMBER GEORGE:
(1) Community Action Partnership San Luis Obispo (CAPSLO)
(2) County Water Resources Advisory Committee (WRAC)
(3) Regional Water Initiatives
(4) Visit SLO CAL Advisory Board
13. COUNCIL COMMUNICATIONS
Council Member Barneich referred to public comments regarding the City’s residential lease as it
relates to placing a cap on the rent, how much the rent is supposed to go up, and for how many
years. She asked if staff could send her information clarifying these issues. City Manager
Bergman noted her request and stated staff would follow up and provide further information.
14. CLOSED SESSION
At 9:12 p.m., City Attorney Carmel announced the Council would adjourn to closed session to
consider the following item:
a) CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government
Code Section 54956.8
Property: 250 Wesley Street, Arroyo Grande (APNs 007-011-021 and 007-011-049)
Agency Negotiator: James Bergman, City Manager
Negotiating Party: 5 Cities Community Service Foundation
Under Negotiation: Price and Terms of Payment
Mayor Ray Russom invited public comment on the closed session item. No public comments were
received.
Adjourned to Closed Session.
15. RECONVENE TO OPEN SESSION
At 10:11 p.m., the meeting was reconvened to open session. City Attorney Carmel reported that
the Council discussed property negotiations and no reportable action was taken.
16. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned
the meeting at 10:12 p.m.
_____________________________
Caren Ray Russom, Mayor
ATTEST:
______________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ___________)
Item 8.b. - Page 5
THIS PAGE INTENTIONALLY LEFT BLANK
Item 8.b. - Page 6