CC 2020-06-09_11b FY 2020-21 Preliminary Budget
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ACTING CITY MANAGER
MICHAEL STEVENS, DIRECTOR OF ADMINISTRATIVE SERVICES
SUBJECT: CONSIDERATION OF FISCAL YEAR 2020-21 PRELIMINARY BUDGET
DATE: JUNE 9, 2020
SUMMARY OF ACTION:
Consideration of the FY 2020-21 Preliminary Budget.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed FY 2020-21 Preliminary Budget includes approximately $37.8 million in
operating expenditures and contains operating costs such as salaries and benefits,
services and supplies, debt service, capital outlays, and transfers from other funds.
The total General Fund includes approximately $18.1 million in expenditures for the fiscal
year. General Fund revenues and transfers are projected to be $17.7 million annually for
the same period. The budget meets the City’s Fiscal Policy goals for reserve levels and
takes into consideration financial impacts related to the COVID-19 pandemic.
RECOMMENDATION:
It is recommended the City Council provide direction on the proposed FY 2020-21
Preliminary Budget.
BACKGROUND:
The City Council is responsible for adopting an annual or biennial budget committing
resources for the upcoming fiscal year(s). The current Biennial Budget for Fiscal Year
(FY) 2018-19 and 2019-20 ends on June 30, 2020. The FY 2020-21 Preliminary Budget
will cover the twelve-month period from July 1, 2020 through June 30, 2021. In addition,
the Administrative Services Department prepares periodic budget updates for the City
Council throughout the year to keep them informed on the status of the budget. The
decision to develop an annual budget, versus a biennial budget, was necessitated by the
short time frame to develop the budget and the current economic volatility and uncertainty
resulting from the COVID-19 pandemic.
Item 11.b. - Page 1
CITY COUNCIL
CONSIDERATION OF FISCAL YEAR 2020-21 PRELIMINARY BUDGET
JUNE 9, 2020
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Development of the FY 2020-21 Preliminary Budget has been challenging to say the least
as staff continued working on the budget in the midst of the COVID-19 pandemic. On
March 16, 2020, the Arroyo Grande City Manager proclaimed a local emergency in the
City due to COVID-19 concerns, and on March 19, 2020, California’s Governor Newsom
ordered a Shelter at Home directive limiting resident’s movement and the closing of
nonessential businesses in order to slow the spread of the COVID-19 virus. The Shelter
at Home Order has been especially impactful on the City’s current financial position and
on its projected revenue moving forward. While the financial impacts of the COVID-19
pandemic are difficult to predict, they are expected to extend over multiple fiscal cycles,
and it is likely that financial recovery and stability could take multiple years to achieve.
It is staff’s intent to initiate an overall discussion and receive direction from the City
Council on the key aspects and assumptions used to develop this preliminary budget.
While this memo serves to introduce key aspects of the budget, detailed budgeted
financial statements for all funds and an overall management summary are included as
attachments to this memo. Certain sections of the budget document were not produced
for preliminary City Council review but will be included in the final document. The FY
2020-21 Preliminary Budget will continue to fund high quality services to the community
and will invest in the future through capital improvements and maintenance activities.
ANALYSIS OF ISSUES:
The Preliminary Budget was developed using guidance and policy direction from the City
Council as well as input and collaboration from all City departments, setting forth staff’s
best professional judgment regarding future needs and resources available to the City.
The budget is built on a number of key factors and assumptions related to revenues,
expenditures, the impending economic climate, and goals and priorities for the upcoming
fiscal year.
A number of key factors and assumptions influencing the FY 2020-21 Preliminary Budget
include:
Financial impacts of COVID-19 and predicted period of economic slowdown
One-year budget submittal versus previous Biennial Budget in light of the
uncertainties inherent in the future economic recovery following COVID-19
Proposed status quo budget wherein no new positions or increases to City services
would occur
No additional CalPERS retirement prepayment and recognition of significant
savings from previous prepayment
Reduced sales tax revenue estimates for capital projects funded with Local Sales
Tax
Proposed General Fund balance (reserve) of 18%, which falls within City policy
limits
No labor cost of living increases
No change in Five Cities Fire Authority contribution percentage and payment
No budgeted stimulus monies for Coronavirus relief efforts in FY 2020-21
General increase of 2% inflationary factor for some contracts/agreements
Item 11.b. - Page 2
CITY COUNCIL
CONSIDERATION OF FISCAL YEAR 2020-21 PRELIMINARY BUDGET
JUNE 9, 2020
PAGE 3
General Fund
The General Fund is the City’s primary operating fund. Most of the City’s basic services
are funded through the General Fund, including as police, parks, planning, community
development, and administration support. Both revenue and expenditures are budgeted
to decrease compared to the second year of the current Biennial Budget, which is referred
to as the FY 2019-20 Adjusted Budget. The chart below reflects prior activity from Fiscal
Years 2017 through 2020 and preliminary revenues and expenditures anticipated for to
the General Fund for FY 2020-21.
General Fund Revenue
Total General Fund revenues of $17.7 million reflected in the FY 2020-21 Preliminary
Budget are budgeted to decrease in total by $1.2 million or 6%. As noted earlier, the
economic impacts of the COVID-19 pandemic and the Shelter at Home Order will have
significant impacts to the City’s revenue streams, which rely heavily on consumer
spending and tourism.
The table below narrows the General Revenue focus to show a comparison of the top 10
revenue accounts budgeted in FY 2020-21. These ten accounts make up approximately
91% of total City revenue prior to transfers-in.
2017‐18 2018‐19 2020‐21 Increase/(Decrease)
ITEM ACTUAL ACTUAL ORIGINAL ADJUSTED FORECAST PRELIMINARY $ %
Beginning Fund Balance 7,399,000$ 7,774,683$ 5,699,911$ 5,699,911$ 5,699,911$ 3,623,741$ (2,076,170) (36%)
Revenues:‐
Revenues 15,214,121 16,068,763 15,751,100 16,200,447 14,967,447 14,963,950 (1,236,497)
Transfers In 2,665,316 2,540,100 2,638,000 2,638,000 2,638,000 2,715,500 77,500
Total Revenues 17,879,437 18,608,863 18,389,100 18,838,447 17,605,447 17,679,450 (1,158,997) (6%)
Expenditures:
Salaries and Benefits 10,485,040 10,864,647 11,388,600 11,532,600 11,112,600 11,481,735 (50,865)
Services and Supplies 5,987,440 6,173,948 6,199,000 6,653,617 6,047,617 6,244,117 (409,500)
Debt Service 270,331 189,104 166,000 190,100 190,100 54,500 (135,600)
Capital Outlay 329,637 121,010 124,600 145,880 131,000 86,150 (59,730)
Transfers Out 431,306 334,926 200,300 200,300 200,300 200,300 ‐
CalPERS UAL Payment ‐ 3,000,000 2,000,000 2,000,000 2,000,000 ‐ (2,000,000)
Expenditure Savings ‐ ‐ (439,700) (439,700) 439,700
Total Expenditures 17,503,754 20,683,635 19,638,800 20,282,797 19,681,617 18,066,802 (2,215,995) (11%)
Available Fund Balance 7,774,683$ 5,699,911$ 4,450,211$ 4,255,561$ 3,623,741$ 3,236,389$ (1,019,172) (24%)
2020‐21
2019‐20
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CITY COUNCIL
CONSIDERATION OF FISCAL YEAR 2020-21 PRELIMINARY BUDGET
JUNE 9, 2020
PAGE 4
The FY 2020-21 Preliminary Budget includes the following assumptions for the revenue
accounts:
Slight increase of 1% in property tax revenue
Significant decline of 40% ($461,500) in Transient Occupancy Tax
Decrease of sales and use tax revenues of 10% or $393,100
Increase in telecommunication site leases of $30,000
Overall decrease in Recreation Services fees of $384,500, of which $210,700 is
attributed to the Children in Motion program due to COVID-19 restrictions
General Fund Expenditures
Total General Fund expenditures are budgeted to reach $18.1 million in the FY 2020-21
Preliminary Budget, a decrease of $2.2 million or 11% compared to the FY 2019-20
Adjusted Budget. The table below reflects General Fund expenditures by major account
category.
Top 10 City Revenue Accounts
FY 2020‐21 PRELIMINARY Budget
VARIANCE
2018‐19 2019‐20 2019‐20 2020‐21 to ADJUSTED
Revenue Source ACTUAL ADJUSTED FORECAST PRELIMINARY FAV/(UNFAV) % Change
Property Tax 5,273,700$ 5,351,600$ 5,351,600$ 5,388,940$ 37,340 1%
Property Tax in Lieu of VLF 1,652,584 1,719,000 1,741,000 1,741,000 22,000 1%
Transient Occupancy Tax 1,029,648 1,141,500 839,000 680,000 (461,500) (40%)
Sales & Use Tax 4,099,852 3,989,100 3,432,000 3,596,000 (393,100) (10%)
Frachise Taxes 642,952 689,500 690,000 690,000 500 0%
Building Permits 315,762 305,000 300,303 310,000 5,000 2%
Telecommunication Site Leases 302,223 300,000 327,000 330,000 30,000 10%
Plan Check Fees 427,688 399,000 430,000 420,000 21,000 5%
Children in Motion 476,140 431,000 327,724 220,300 (210,700) (49%)
Engineering Inspection Fees 40,137 213,300 213,283 213,300 00%
14,260,686$ 14,539,000$ 13,651,910$ 13,589,540$ (949,460)$ (7%)
VARIANCE
2018‐19 2019‐20 2019‐20 2020‐21 to ADJUSTED
Expenditure by Major Account ACTUAL ADJUSTED FORECAST PRELIMINARY FAV/(UNFAV) % Change
Salaries and Benefits 10,864,647$ 11,532,600$ 11,112,600$ 11,481,735$ 50,865$ 0%
Services and Supplies 6,173,948 6,653,617 6,047,617 6,244,117 409,500 6%
Debt Service 189,104 190,100 190,100 54,500 135,600 71%
Capital Outlay 121,010 145,880 131,000 86,150 59,730 41%
Transfers Out 334,926 200,300 200,300 200,300 ‐ 0%
CalPERS UAL Payment 3,000,000 2,000,000 2,000,000 ‐ 2,000,000 100%
Expenditure Savings ‐ (439,700) ‐ ‐ (439,700) 100%
20,683,635$ 20,282,797$ 19,681,617$ 18,066,802$ 2,215,995$ 11%
FY 2020‐21 PRELIMINARY BUDGET ‐ GENERAL FUND EXPENDITURES
Item 11.b. - Page 4
CITY COUNCIL
CONSIDERATION OF FISCAL YEAR 2020-21 PRELIMINARY BUDGET
JUNE 9, 2020
PAGE 5
There were a few significant expenditure variations in departmental budgets compared to
the FY 2019-20 Budget. One of the most significant expenditure variances is the City’s
decision in the previous two fiscal years to pay down unfunded liabilities related to
pensions, which is not being recommended in the FY 2020-21 Preliminary Budget. The
decision in FY 2019-20 to make a prepayment of $2 million to prefund pension obligations
explains the majority of the decreases in expenditures for the FY 2020-21 Preliminary
Budget.
Major expenditure account variances include:
Salaries and benefits remain flat compared to FY 2019-20 Adjusted Budget
Favorable cost savings associated with contracted services, Animal Services,
utility, and Recreation Services
Savings in debt service by delaying police vehicle leases
One-time purchase in capital outlay budgeted in FY 2019-20 not anticipated in FY
2020-21, resulting in a decrease in expenditures in its associated account
No recommended prepayment to CalPERS in FY 2020-21
Expenditure savings line item in prior year’s budget reflected as unfavorable
variance in upcoming budget
General Fund Available
The City’s Fiscal Policy has an established goal to maintain a General Fund balance
(reserve) of 20%, with a minimum of 15%, of expenditures. The ending General Fund
balance percentage calculated in the FY 2020-21 Preliminary Budget stands at 18% and
exceeds the minimum 15% stated in the City’s Fiscal Policy. To reach a 20% General
Fund balance goal, approximately $269,000 in reduced expenditures would need to be
adopted. For comparison, the adopted FY 2018-19, FY 2019-20 Biennial Budget included
17% and 12% in General Fund balances respectively. Excluding the two one-time
prepayments to CalPERS of $3 million and $2 million in FY 2018-19 and FY 2019-20, the
General Fund balances would have been 37% and 24% respectively.
Even though the FY 2020-21 Preliminary Budget, as it is, reflects an 18% General Fund
balance, staff has identified a number of cost savings that, if directed by Council could be
implemented to achieve the 20% General Fund balance target. These cost cutting
measures are being considered because they are the least disruptive to on-going City
services and would impact staff the least. The savings include:
1. Delay the hiring of the City Manager position through the first quarter of the new
fiscal year. ($32,000)
2. Postpone buy-back of Annual/Sick/Vacation payouts for 12 months. ($70,000)
3. Delay the hiring of the Permit Technician position in Community Services through
the first quarter of the new fiscal year. ($23,100)
4. Delay the hiring of the Maintenance Worker I position in Public Works through the
first quarter of the new fiscal year. ($20,200)
5. Freeze the hiring of a vacant Police Officer position for the full fiscal year.
($124,000)
Item 11.b. - Page 5
CITY COUNCIL
CONSIDERATION OF FISCAL YEAR 2020-21 PRELIMINARY BUDGET
JUNE 9, 2020
PAGE 6
ALTERNATIVES:
1. Approve the FY 2020-21 Preliminary Budget as presented and direct staff to
present the Final Budget for adoption by Council at its next City Council meeting;
or
2. Provide direction to staff to be included in the Final Budget and presented for
adoption by Council at its next City Council meeting.
ADVANTAGES:
The City Council has the opportunity to review the proposed FY 2020-21 Preliminary Budget
and provide direction to staff. Any changes desired by Council can be incorporated into the
budget prior to final adoption by the City Council.
DISADVANTAGES:
There are no disadvantages identified to receiving this information and either approving the
Preliminary Budget or providing direction to staff.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1.FY 2020-21 Preliminary Budget Summary Report
2.FY 2020-21 Financial Reports
Item 11.b. - Page 6
FISCAL YEAR 2020-21
PRELIMINARY BUDGET REPORT
ATTACHMENT 1
Item 11.b. - Page 7
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City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
1
Table of Contents
OVERVIEW ..................................................................................................................................................... 2
SUMMARY OF KEY POINTS ............................................................................................................................ 3
KEY BUDGET ASSUMPTIONS ......................................................................................................................... 4
THE CITY’S OPERATING BUDGET ................................................................................................................... 5
GENERAL FUND OVERVIEW .......................................................................................................................... 6
GENERAL FUND REVENUE ............................................................................................................................. 7
GENERAL FUND EXPENDITURES .................................................................................................................. 10
OTHER FUNDS ............................................................................................................................................. 13
BALANCING THE BUDGET ........................................................................................................................... 14
ATTACHED REPORTS
PROJECTED FUND BALANCES
GENERAL FUND SUMMARY
GENERAL FUND REVENUE
GENERAL FUND EXPENDITURES
SPECIAL REVENUE FUNDS
ENTERPRISE FUNDS
AGENCY FUNDS
LOCAL SALES TAX
CAPITAL IMPROVEMENT PROGRAM
HEADCOUNT
Item 11.b. - Page 8
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
2
Overview
The City Budget is a flexible spending plan that is the legal authority for departments to commit
financial resources to provide services within the City of Arroyo Grande. Development of our one-
year Preliminary Budget was a collaborative process that involved the various City departments
as well as strategic direction from the City Council. The decision to develop a one-year budget for
Fiscal Year (FY) 2020-21, versus a Biennial Budget covering two fiscal years, was necessitated by
the short time frame to develop the budget and the current economic volatility and uncertainty
resulting from the COVID-19 pandemic.
There are typically a number of key financial drivers that impact the development of any budget;
this became very apparent as staff began to develop next year’s budget in the midst of the COVID-
19 pandemic. To provide a historical backdrop of the COVID-19 pandemic, the first confirmed
case of COVID-19 in the United States occurred in Snohomish County, Washington on January 21,
2020. California’s first confirmed COVID-19 case occurred on January 26, 2020, and San Luis
Obispo County had its first case on March 14, 2020. In an effort to curtail the spread of COVID-
19, Governor Gavin Newsom declared a State of Emergency on March 4, 2020. On March 16,
2020, the Arroyo Grande City Manager proclaimed a local emergency in the City and the City
Council ratified the proclamation at its next regular City Council meeting on March 24, 2020. In
an effort to slow the spread of the virus, a Shelter-at-Home Order, which mandated cessation of
non-essential activities and gatherings, was initiated on March 19, 2020 to prevent further
transmission of this highly communicable virus. The Shelter-at-Home directive, limiting residents’
movement and the closing of nonessential businesses, has had a significant impact on how the
City conducts business and more specifically on the City’s ability to generate revenue.
At the onset of the virus, the City chose to take a proactive approach in its effort to understand
and address the financial impacts brought on by COVID-19. One of the City’s first actions in
response to the virus was to develop a current year financial forecast to quantify the financial
impacts resulting from the Shelter at Home Order. At the April 14th City Council meeting, Council
reviewed and discussed impacts to City revenue due to COVID-19. Staff estimated that revenues
in the current 2019-20 fiscal year would be negatively impacted by approximately $1.2 million
dollars. Following the April 14th meeting, at the subsequent City Council meeting on April 28,
2020, the City Council approved short-term cost containment strategies to address the
anticipated revenue shortfall. These strategies included implementing a hiring and travel chill,
identifying operating cost savings, and use of one-time available reserves to offset a portion of
the reduced revenue. The City’s cost containment strategies identified roughly $586,000 in
expenditure savings and the remaining $647,000 shortfall would be addressed with available
general fund reserves.
Item 11.b. - Page 9
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
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Even though we don’t yet fully understand today the impact that COVID-19 will ultimately have
on the City’s future financial picture, the financial impacts from COVID-19 are expected to extend
over multiple fiscal cycles and it is likely that financial recovery and stability could take multiple
years to achieve.
Summary of Key Points
• As mentioned, anticipating the financial impacts of COVID-19 has been challenging. Many
experts predict we may be entering a period of economic slowdown. This assumption is
substantiated by the current unemployment numbers and a general perception of the
economy. If the experts are right and there is a slowing of the economy, it is impossible to
forecast how long that might occur. In light of these unknowns, the FY 2020-21 Preliminary
Budget reflects a cautious approach to spending in the upcoming year. A good example of
this is the City’s approach to labor costs. Labor costs represent 64% of total City expenditures
and the City is working to negotiate favorable labor agreements with the employee unions
for contracts scheduled to expire this year. The Preliminary Budget also seeks to limit
spending only on resources necessary to maintain existing programs and services. A more
detailed explanation of specific revenue and expenditure impacts are included as part of a
later discussion.
• The FY 2020-21 Preliminary Budget was intended to be a Status Quo budget. A Status Quo
budget is defined as a budget that takes current staffing patterns and existing City programs
and services and costs them out next year without any material changes. In other words, no
increases or decreases to staffing levels are anticipated and no expansion of existing services
is proposed. A Status Quo budget does however allow for inflationary increases in certain
service and supply accounts that are necessary to continue providing vital City services.
• Over the past two fiscal years, a significant investment was made to reduce the City’s CalPERS
retirement liability. The adopted FY 2018-20 Biannual Budget included $5 million dollars over
a two-year period to pay down unfunded CalPERS retirement liabilities ($3 million in FY 2018-
19 and $2 million in FY 2019-20). The prepayment of the CalPERS liability was one of the key
budget goals set by the City Council in the Biennial Budget to reduce the overall cost of
financing future retirement obligations. The prepayments were significant one-time
expenditures impacting the City’s bottom line in both fiscal years. Additional prepayment to
CalPERS is not recommended in the upcoming FY 2020-21 budget and will result in a
significant favorable variance compared to the current budget.
• Despite having to budget reduced Local Sales Tax revenue, the FY 2020-21 Preliminary Budget
continues the City’s commitment to utilize Local Sales Tax revenue from the 2006 Local Sales
Tax Measure for the purposes it was intended to. This includes transportation projects,
infrastructure improvements, public safety needs, and facility upgrades to meet Americans
with Disabilities Act (ADA) requirements.
Item 11.b. - Page 10
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
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• The City’s Fiscal Policy has an established policy goal to maintain a General Fund balance
reserve of 20% of expenditures with a minimum reserve of 15%. The purpose of the City’s
Fiscal Policy and fund balance goals are to ensure that sufficient reserves are in place to deal
with unanticipated expenditures or revenue shortfalls; as is the case in the current year when
the economic impacts of COVID-19 will require the City to draw down a portion of available
fund balance to offset losses to key revenue accounts. The FY 2020-21 Preliminary Budget
reflects a General Fund balance reserve of 18%, which falls within the criteria set within Fiscal
Policy. However, to achieve the reserve policy goal of 20%, expenditures would need to be
reduced or revenues increased by an additional $269,000 dollars. Additional cost cutting
measures totaling $269,000 will be discussed at the end of this document in order to achieve
the 20% goal, if recommended by the Council.
Key Budget Assumptions
A budget is based on a set of beliefs, or judgements of probabilities, and not on certainties. The
start of any budget process begins with the establishment of key assumptions. Key assumptions
were developed with input and recommendations from various City staff involved in the budget
process. Also taken into consideration is the impending economic climate and the City’s goals
and priorities for the upcoming year.
The assumptions below reflect a few of the challenges and opportunities that the City faces in
the year ahead. These key budget assumptions will be carefully monitored throughout the fiscal
year to determine their accuracy and impact on budget performance.
• Salary and benefits costs were budgeted based on current salary rates and do not factor
in any cost of living increases next fiscal year. The City, working with the Arroyo Grande
Police Officers’ Association, was able to come to agreement in May 2020 to extend its
current Memorandum of Understanding for an additional year. The parties agreed to
keep existing salary rates and contract terms in place through FY 2020-21. The labor
contract with the Service Employee International Union (SEIU) ends on June 30, 2020, and
negotiations are expected to occur in late June 2020 with an agreement expected next
fiscal year.
Any negotiated salary increases next fiscal year would have to be addressed through
other expenditure savings or the use of available fund balance. If negotiations with SEIU
were to result in a salary increase, every 1% increase in negotiated salary to SEIU
represented staff would cost the City approximately $19,800. Typically, salary increases
for the Management Group are also tied to a SEIU increase. A 1% increase for the
Management Group would result in $30,200 additional labor cost.
Item 11.b. - Page 11
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
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• The FY 2020-21 Preliminary Budget instructions to staff were to develop a Status Quo
budget. While requests for additional staffing or expenditures related to new programing
would be made through a Service Level Amendment (SLA) request and included as part
of the budget process for consideration, no SLAs were requested in the Preliminary
Budget. Therefore, staffing levels and City services will not change in the upcoming fiscal
year.
• The contribution to the Five Cities Fire Authority (FCFA) is based on a transitional formula
outlined in the Second Amendment to the FCFA Joint Exercise of Powers Agreement and
used to determine the funding contributions for the three agencies that participate in the
FCFA. Arroyo Grande’s contribution percentage is 45.01% for a total payment of
$2,580,955. The contribution percentage and required payment for FY 2020-21 will not
change from the current fiscal year.
• To date, the City has not received any federal or state stimulus moneys for Coronavirus
relief efforts and the FY 2020-21 Recommend Budget does not include any stimulus
funding either. Unfortunately, the City does not expect to receive any of the $29 million
in original CARES Act funding now held by the State, which is being earmarked for State
health and human services programs impacted by COVID-19. At the time of this writing,
the House of Representatives passed the HEROS Act Coronavirus relief effort which
includes significant stimulus monies for local municipalities. Whether this bill, or a
modified version of the bill, will pass the Senate and President’s desk is not guaranteed,
nor is it guaranteed that it will continue to include funding for local municipalities.
• As a rule, if an existing service contract with a vendor included cost increases specified in
the contract, then the cost increase was budgeted in the upcoming year. If the contract
did not specify a cost increase, then it was assumed that a general inflationary increase
of 2% would be appropriate.
The City’s Operating Budget
The overall City Operating Budget for FY 2020-21 is $37.8 million. The budget includes $18.1
million in General Fund spending and $19.7 million in Other Funds (i.e., Water & Sewer
Operations, Parks, Street Maintenance, etc.). The City’s General Fund is approximately 48% of
the total Operating Budget in FY 2020-21. The City’s General Fund provides the majority of
services commonly associated with government. The City’s Capital Improvement Program is also
included in the overall Operating Budget, as are the Enterprise Funds of water and sewer.
Item 11.b. - Page 12
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
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The pie chart below depicts total City operating expenditures in FY 2020-21.
General Fund Overview
The General Fund is the primary fund used by the City. It is the fund that is used to record all
revenues and expenditures that are not associated with special-purpose funds. For example,
General Fund dollars are used to support such City services as police, fire, parks, as well as
planning, community development and administrative support services. Both General Fund
revenue and expenditures are budgeted to decrease compared to the FY 2019-20 Adjusted
Budget. The chart below reflects activity specific to the General Fund.
General Fund,
$18,066,802
Enterprise Funds,
$12,720,336
Special Revenue Funds,
$6,541,014
Agency Funds,
$429,149
Total Operating Expenditures
2017-18 2018-19 2020-21 I ncrease
ITEM ACTUAL ACTUAL ORIGINAL ADJUSTED FORECAST PRELIMINARY $ %
Beginning Fund Balance 7,399,000$ 7,774,683$ 5,699,911$ 5,699,911$ 5,699,911$ 3,623,741$ (2,076,170) (36%)
Revenues:-
Revenues 15,214,121 16,068,763 15,751,100 16,200,447 14,967,447 14,963,950 (1,236,497)
Transfers In 2,665,316 2,540,100 2,638,000 2,638,000 2,638,000 2,715,500 77,500
Total Revenues 17,879,437 18,608,863 18,389,100 18,838,447 17,605,447 17,679,450 (1,158,997) (6%)
Expenditures:
Salaries and Benefits 10,485,040 10,864,647 11,388,600 11,532,600 11,112,600 11,481,735 (50,865)
Services and Supplies 5,987,440 6,173,948 6,199,000 6,653,617 6,047,617 6,244,117 (409,500)
Debt Service 270,331 189,104 166,000 190,100 190,100 54,500 (135,600)
Capital Outlay 329,637 121,010 124,600 145,880 131,000 86,150 (59,730)
Transfers Out 431,306 334,926 200,300 200,300 200,300 200,300 -
CalPERS UAL Payment - 3,000,000 2,000,000 2,000,000 2,000,000 - (2,000,000)
Expenditure Savings - - (439,700) (439,700) 439,700
Total Expenditures 17,503,754 20,683,635 19,638,800 20,282,797 19,681,617 18,066,802 (2,215,995) (11%)
Available Fund Balance 7,774,683$ 5,699,911$ 4,450,211$ 4,255,561$ 3,623,741$ 3,236,389$ (1,019,172) (24%)
2020-21
2019-20
Item 11.b. - Page 13
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
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General Fund Revenues
Total General Fund revenues of $17.7 million are budgeted to decrease in total by $1,158,997 or
6% compared to the FY 2019-20 Adjusted Budget. As noted earlier, the economic impacts of the
COVID-19 pandemic and the Shelter at Home Order will have significant impacts to the City’s
revenue streams, which rely heavily on consumer spending and tourism. The pie chart below
reflects General Fund revenue by type or source of revenue.
The table below narrows the revenue focus to show a comparison of the top ten revenue
accounts budgeted in FY 2020-21. These ten accounts make up approximately 91% of total
General Fund revenues prior to transfers-in. Focusing in on the variances of these ten revenue
accounts will give a clearer picture of the impact the COVID-19 pandemic is projected to have on
next year’s revenue assumptions. In addition, an explanation of significant variances for these
revenue accounts follows the table below.
Property Taxes
Sales Tax
Transient Occupancy
Tax
Franchise Fees
Other Taxes
Licenses & Permits
Charges for Services
Other Revenue Transfers
FY 2020-21 GENERAL FUND REVENUE BY SOURCE
Item 11.b. - Page 14
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
8
Property Tax
Property tax and Property tax in lieu of Vehicle License Fee (VLF) make up approximately 48%
of the City’s total revenue. Property taxes are based on a lien date of January 1st of each year.
The property tax amounts due for the 2020-2021 Annual Secured Property Tax have a lien
date of January 1, 2020, and therefore property taxes are not expected to decline due to the
economic impact of COVID-19. Overall, property taxes are expected to increase by one
percent versus the Adjusted and Forecasted Budgets.
Sales & Use Tax
A portion of sales tax revenue is directly impacted by tourism and the sales tax dollars
generated from visitor’s purchases at local restaurants and stores. Sales tax receipts are also
impacted by both discretionary and non-discretionary spending and heavily influenced by
public perception of how the economy is doing. The City’s sales tax collections are the second
largest revenue source in the City and accounts for 24% of total revenue.
The FY 2020-21 budgeted sales tax revenue reflects a 10% decrease or $393,100 versus the
FY 2019-20 Adopted Budget. The budgeted sales tax revenue is based on estimates provide
by HdL Companies, the vendor the City uses to track and interpret sales tax data. HdL staff
are experts in the field of providing sales tax estimates and their projection for FY 2020-21
sales tax is specific to the Arroyo Grande region and based on the City’s unique sales tax
demographics and business characteristics. This projection takes into consideration the
economic impacts of COVID-19 on sales tax generation for next fiscal year. Staff will be
monitoring sales tax revenues very closely. However, sales tax data from the State reflecting
the period from April 2020 through June 2020, the months impacted the most by COVID-19,
will not be available until late August 2020.
Top 10 City Revenue Accounts
FY 2020-21 PRELIMINARY Budget
VARIANCE
2018-19 2019-20 2019-20 2020-21 to ADJUSTED
Revenue Source ACTUAL ADJUSTED FORECAST PRELIMINARY FAV/(UNFAV)% Change
Property Tax 5,273,700$ 5,351,600$ 5,351,600$ 5,388,940$ 37,340 1%
Property Tax in Lieu of VLF 1,652,584 1,719,000 1,741,000 1,741,000 22,000 1%
Transient Occupancy Tax 1,029,648 1,141,500 839,000 680,000 (461,500) (40%)
Sales & Use Tax 4,099,852 3,989,100 3,432,000 3,596,000 (393,100) (10%)
Frachise Taxes 642,952 689,500 690,000 690,000 500 0%
Building Permits 315,762 305,000 300,303 310,000 5,000 2%
Telecommunication Site Leases 302,223 300,000 327,000 330,000 30,000 10%
Plan Check Fees 427,688 399,000 430,000 420,000 21,000 5%
Children in Motion 476,140 431,000 327,724 220,300 (210,700) (49%)
Engineering Inspection Fees 40,137 213,300 213,283 213,300 0 0%
14,260,686$ 14,539,000$ 13,651,910$ 13,589,540$ (949,460)$ (7%)
Item 11.b. - Page 15
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
9
Transient Occupancy Tax
Tourism plays an important role in the vitality of the City. Lodging establishments in the City
not only provide a place for visitors to stay while in the City, but also generate additional
income in the form of Transient Occupancy Tax (TOT). Impacts of the Shelter at Home Order
are expected to extend into next fiscal year negatively impacting TOT revenues. Even if the
Shelter at Home Order were to be revoked or relaxed, TOT revenue may continue to be weak
as a result of recessionary impacts or a hesitancy by travelers to travel for health concern
reasons.
TOT revenue is budgeted to decrease by 40%, or $461,500 versus the FY 2019-20 Adjusted
Budget. Staff took a cautious approach when budgeting for TOT revenue and assumed TOT
revenue for FY 2020-21 would likely be 50% of current (FY 2019-20) TOT revenues for the first
half of next fiscal year and improve to 75% in the second half of the fiscal year.
Telecommunication Site Leases
The increase in telecommunication site leases of $30,000 versus the FY 2019-20 Adopted
Budget is a reflection of annual contractual site lease increases and the addition of two site
leases not included in the FY 2019-20 Adopted Budget.
Recreation Services Fees
Overall, Recreation Services revenue is expected to decrease by $384,500 in FY 2020-21. The
majority of that variance is within the Children in Motion program which is budgeted to be
unfavorable by 49% or $210,700 compared to the FY 2019-20 Adjusted Budget. The decrease
in fee revenue for the Children in Motion program is a significant reduction in comparison to
program revenue of $476,140 received in FY 2018-19 and $327,724 projected for the current
fiscal year.
The Children in Motion program was closed in mid-March due to COVID-19 restrictions and
is resuming operations at the beginning of June 2020, but at a reduced capacity. The budget
assumptions for the Children in Motion program heading into next fiscal year are that
program capacity and participation levels will gradually increase throughout the year leading
to the following revenue assumptions:
FY 2020-21 Budget period Fee revenue calculation
Q1 (Jul 2020 – Sep 2020) 40% of FY 2019-20 - Q1 revenue
Q2 (Oct 2020 – Dec 2020) 45% of FY 2019-20 - Q2 revenue
Q3 (Jan 2021 – Mar 2021) 50% of FY 2019-20 - Q3 revenue
Q4 (Apr 2021 – Jun 2021) 60% of FY 2018-19 - Q4 revenue
Item 11.b. - Page 16
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
10
General Fund Expenditures
Total General Fund expenditures of $18.1 million are budgeted to decrease by $2,215,995 or 11%
compared to the FY 2019-20 Adjusted Budget. As noted earlier, the decision was made in the
prior year to make a prepayment of $2 million dollars to prefund pension obligations which
explains the majority of the favorable variance in comparison to the FY 2019-20 Adopted Budget.
The table below reflects General Fund expenditures by major account category.
Salaries and benefits
Salaries and benefits of $11.5 million are expected to remain flat compared to the FY 2019-
20 Adjusted Budget. Salary and benefit costs make up 64% of overall spending.
As discussed, the FY 2020-21 Preliminary Budget does not assume any cost of living salary
increases, nor does it factor in typical salary savings due to unanticipated vacancies, the result
of staff turnover that regularly occurs as a part of normal business operations.
Services and supplies
Services and supplies of $6.2 million is budgeted to be below the FY 2019-20 Adjusted Budget
by $409,500, or 6%. Some of the more significant variances are described below.
o Contractual Services – The majority of the favorable variance in services and
supplies is savings within the Administrative Services department, the result of an
over estimation of contractual services included in the FY 2019-20 Adjusted
Budget. Additionally, contractual services within the Community Development
department will reflect a $70,000 decrease next fiscal year. This variance is the
result of a budget adjustment made in the current year to carry-over unspent
VARIANCE
2018-19 2019-20 2019-20 2020-21 to ADJUSTED
Expenditure by Major Account ACTUAL ADJUSTED FORECAST PRELIMINARY FAV/(UNFAV)% Change
Salaries and Benefits 10,864,647$ 11,532,600$ 11,112,600$ 11,481,735$ 50,865$ 0%
Services and Supplies 6,173,948 6,653,617 6,047,617 6,244,117 409,500 6%
Debt Service 189,104 190,100 190,100 54,500 135,600 71%
Capital Outlay 121,010 145,880 131,000 86,150 59,730 41%
Transfers Out 334,926 200,300 200,300 200,300 - 0%
CalPERS UAL Payment 3,000,000 2,000,000 2,000,000 - 2,000,000 100%
Expenditure Savings - (439,700) - - (439,700) 100%
20,683,635$ 20,282,797$ 19,681,617$ 18,066,802$ 2,215,995$ 11%
FY 2020-21 PRELIMINARY BUDGET - GENERAL FUND EXPENDITURES
Item 11.b. - Page 17
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
11
contractual services from the prior year. The preliminary budget reflects a typical
year’s spending in contractual services without any carryover spending.
o Animal Services – The FY 2020-21 Preliminary Budget reflects a $25,407 favorable
variance in Animal Services’ costs compared to the FY 2019-20 Adjusted Budget.
The Adjusted Budget was based on prior year Animal Service costs which were
higher than what the City currently pays for those services. The dollar amount
budgeted in FY 2020-21 was provided by County Animal Services.
o Utility costs – Utility expense is budgeted to be $22,100 favorable to the FY 2019-
20 Adjusted Budget. The utility costs budgeted in the FY 2020-21 Preliminary
Budget were based on prior and current year actuals, which are currently running
lower than what was previous budgeted.
o Services/Supplies - Lastly, costs for services and supplies related to various
Recreation Services programs will be lower by $42,280 due to delays resulting
from COVID-19 restrictions in re-opening a number of recreation programs in FY
2020-21.
Debt Service
Debt service is budgeted to be $135,600 below the FY 2019-20 Adjusted Budget. The Police
department’s standard practice has been to purchase vehicles through a lease to purchase
program over a period of four years. The lease for Police Administrative vehicles expired in
May 2019 and the lease for Police Patrol vehicles expired in May 2020. The City now owns
these vehicles outright due to the expiration of the leases. At the time of the lease, the City
purchased extended warranties on these vehicles to extend an additional year beyond the
lease. The extended warranty covers unforeseen mechanical problems; however, it doesn’t
include regular maintenance repairs which is budgeted separately. The extended warranty
expires at the end of June 2020 for the Police Administrative vehicles and the end of June
2021 for the Police Patrol vehicles. An additional $23,000 will be set aside in the upcoming
budget for unanticipated repairs, since the Police Administrative warranty will expire at the
end of this fiscal year. The lease savings in delaying and not replacing these vehicles over the
next fiscal year will result in total savings of $133,000.
Capital Outlay
Capital Outlay expense is favorable to the Adjusted Budget due to a one-time purchase in the
amount of $65,000 for the Police Department computer server and firewall replacements
purchased in FY 2019-20.
Item 11.b. - Page 18
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
12
CalPERS Payment
FY 2019-20 was the last year in the planned prepayment of CalPERS pension liability. Three
million dollars ($3,000,000) was paid in FY 2018-19 and the final two million dollars
($2,000,000) was paid in FY 2019-20. No additional prepayments to CalPERS are budgeted in
FY 2020-21, resulting in the two million in savings versus the FY 2019-20 Adjusted Budget.
Expenditure Savings
The FY 2019-20 Adjusted Budget included a line item called Expenditure Savings in the
amount of $439,700. However, during the 2019-20 fiscal year, the actual savings was never
identified. This will result in an unfavorable variance compared to the FY 2019-20 Adopted
Budget.
The two charts below present two views of operating expenditures by department for FY
2020-21. The first chart reflects departmental operating expenditures as a percentage of the
total, whereas the second chart represents operating expense by department in dollars.
Operating expenditures include both spending from the General Fund and Local Sales Tax
Fund.
FY 2020-21 - Total Operating Expenditures by Percentage
5%
6%
11%
9%
31%
5%
10%
12%
10%
0%5%10%15%20%25%30%35%
City Administration
Legislative & IT Services
Administrative Services
Community Development
Police
Recreation Services
Public Works
Fire
CIP
Item 11.b. - Page 19
I I
I I
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
13
FY 2020-21 - Total Operating Expenditures in Dollars
Other Funds
Tourism Business Improvement District (TBID) Fund
The TBID fund provides projects, programs and activities to promote tourism that benefit lodging
businesses located and operating within the City of Arroyo Grande. The fund is supported by a
2% assessment which is levied on all lodging businesses for transient occupancies. Due to the
decline in Transient Occupancy Tax (TOT) revenues stemming from the COVID-19 pandemic, TOT
revenues in this fund are expected to decrease to $110,500 and expenditures will remain flat at
$250,000. The fund balance at the end of FY 2020-21 is budgeted to be $165,159.
Local Sales Tax Fund
The Local Sales Tax Fund was established to account for the ½ cent sales tax increase that was
approved by the voters in November 2006. The budget continues the City’s commitment to utilize
revenues from the 2006 Local Sales Tax Measure for the purposes it was intended to, which
includes transportation projects, infrastructure improvements, public safety needs, and facility
upgrades to meet Americans with Disabilities Act (ADA) requirements. Based on HdL projections,
the Local Sales Tax fund will receive revenue and interest of $2,047,500 which is a decrease of
10% from the FY 2019-20 Adjusted Budget. Capital Improvement Projects (CIP) of $2.1 million,
funded by local sales tax, are budgeted for completion next fiscal year. Unfortunately, the
number of projects that are waiting for available funding to begin clearly exceeds the amount of
Local Sales Tax dollars available.
1,104,900
1,161,314
2,294,464
1,993,550
6,603,643
1,027,020
2,154,350
2,580,955
2,098,573
City Administration
Legislative & IT Services
Administrative Services
Community Development
Police
Recreation Services
Public Works
Fire
CIP
Item 11.b. - Page 20
City of Arroyo Grande FY 2020-21 Preliminary Budget Report June 9, 2020
14
Water Fund The Water fund is used to account for all the activities associated with the transmission and distribution of water by the City to its users. The Water fund includes expenditures of $7.5 million dollars and has a budgeted $2.3 million ending working capital balance. The working capital balance meets the City’s policy goal of maintaining reserve funds equal to 90 days of operating expenses plus $500,000 and one year of debt service.
Sewer Fund
The Sewer fund is used to account for the maintenance of sewer lines connecting City residents
to the South San Luis Obispo County Sanitation District sewer treatment plant. The Sewer fund is
in balance and has a budgeted $561,000 ending working capital balance. The working capital is
budgeted to increase by $410,000.
Balancing the Budget
As previously discussed, the City’s Fiscal Policy has an established goal to maintain a General Fund
balance (reserve) of 20%, with a minimum of 15%, of expenditures. The ending General Fund
balance percentage calculated in the FY 2020-21 Preliminary Budget stands at 18% and exceeds
the minimum 15% stated in the City’s Fiscal Policy. To reach a 20% General Fund balance goal,
approximately $269,000 in reduced expenditures would need to be adopted. For comparison,
the adopted FY 2018-19, FY 2019-20 Biennial Budget included 17% and 12% in General Fund
balances respectively. Excluding the two one-time prepayments to CalPERS of $3 million and $2
million in FY 2018-19 and FY 2019-20, the General Fund balances would have been 37% and 24%
respectively. Had the COVID-19 pandemic not occurred, the 20% policy goal would have been
achieved in the FY 2020-21 Preliminary Budget.
Even though the FY 2020-21 Preliminary Budget, as it is presented today, reflects an 18% General
Fund balance, staff has identified a number of cost savings that if directed by Council could be
implemented to achieve the 20% General Fund balance target.
A large amount of the identified cost savings is labor related and associated with delays in hiring
current vacant positions. Basically, a number of the cost savings suggestions would extend the
current year’s hiring freeze out an additional three months thorough the first quarter of next
fiscal year.
While the savings identified below do not represent all of the cost saving options available to the
City, they are being considered because they are the least disruptive to ongoing City services and
impact overall staff the least.
Item 11.b. - Page 21I
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
15
Title: Delay hiring of City Manager position through the first quarter
Expense Funding Source
$32,000 General Fund
Impact:
Limited impacts are anticipated due to the City Manager’s work responsibilities being
distributed between the Public Works Director and the Community Development
Director and their job titles being revised accordingly.
Title: Postpone buy-back of Annual/Sick/Vacation payouts for 12-months
Expense Funding Source
$70,000 General Fund
Impact:
Postponing the buy-back of accrued leave payouts for 12-months will effect
approximately 35 staff members. All staff will continue to accrue at normal limits.
Instead of the opportunity to receive a payout they will need to use any leave
accumulated above the maximum limits set in their MOU agreement.
Title: Delay hiring of Permit Technician position through the first quarter
Expense Funding Source
$23,100 General Fund
Impact:
The Permit Technician position has been vacant since the prior technician was
promoted to Assistant Planner in February 2020. Delays in filling this position may lead
to longer response times on submittals and decreased productivity within the
Community Development Department.
Title: Delay hiring Maintenance Worker I position through the first quarter
Expense Funding Source
$20,200 General Fund
Impact:
The Streets crew will not be able to accomplish the same number of repair projects that
maintain our streets and sidewalks. More specifically, the reduced crew size will not be
able to fill as many potholes or replace intermittent sidewalk panels. The total number
of these repairs will be reduced approximately 10 to 15 percent if filling this position
was delayed.
Item 11.b. - Page 22
City of Arroyo Grande
FY 2020-21 Preliminary Budget Report June 9, 2020
16
Title: Delay hiring of Police Officer position for 12-months
Expense Funding Source
$124,000 General Fund
Impact:
Currently, there are three (3) specialized Police Officer positions vacant. Before any of
these specialized positions can be filled, the Patrol Unit must be fully staffed. The
specialized positions include a Detective position, a K-9 officer position and the
Community Action Team (CAT) officer position. The City's intent is to fill all three vacant
positions, but recruiting challenges have led to a difficulty in finding interested
candidates. Which of the three specialized Police Officer positions remains vacant has a
lot to do with the experience and qualifications of the officer being hired. Therefore,
the specific impact to the community would be dependent on which specialized Police
Officer position remains vacant.
Item 11.b. - Page 23
CITY OF ARROYO GRANDE
State of California
FY 2020-21 Financial Reports
ATTACHMENT 2
Item 11.b. - Page 24
Projected Fund BalancesItem 11.b. - Page 25
Fund BalanceFY 2020-21 - All Funds Operating BudgetEstimatedEstimatedTotalTotalAvailableAvailableFund BalanceBudgetedOperatingOperatingBudgetedFund BalanceFundsJuly 1, 2020RevenuesTransfer InTransfer OutExpendituresJune 30, 2021General Fund010 General Fund:$3,623,741$14,963,950$2,715,500$200,300$17,866,502$3,236,389Special Revenue Funds:210 Fire Protection Impact Fees325,101 51,000 - 23,000 - 353,101 211 Public Access Television126,960 40,200 - - - 167,160 212 Police Protection Impact Fees61,175 5,300 - - - 66,475 213 Park Development Fees1,312,468 91,000 - - - 1,403,468 214 Park Improvement Fees323,934 80,900 - 91,000 20,000 293,834 215 Recreation Community Center23,879 4,200 - - - 28,079 216 Grace Lane Assessment District49,195 9,500 - 3,100 13,300 42,295 217 Landscape Maintenance District3,464 5,900 - 2,000 5,700 1,664 218 Local Use Tax Fund4,406,593 2,047,500 - 2,410,573 561,394 3,482,126 219 Parkside Assessment District457,432 46,500 - 6,100 30,000 467,832 220 Streets 259,542 764,700 380,300 396,600 844,020 163,922 222 Traffic Signal1,056,924 50,000 - - - 1,106,924 223 Traffic Circulation 150,841 500 - - - 151,341 224 Transportation Facility Impact2,400,249 110,000 - 590,000 - 1,920,249 225 Transportation336,304 313,300 - 240,700 15,000 393,904 226 Water Neutralization Impact343,829 77,000 - - 42,800 378,029 230 Construction Tax30 - - - - 30 231 Drainage Facility5,891 - - - - 5,891 232 In-Lieu Affordable Housing1,019,573 6,500 - - - 1,026,073 233 In-Lieu Underground Utility19,564 - - - - 19,564 240 Tourism Business Improvement District304,659 105,500 5,000 3,000 247,000 165,159 241 Water Availability Fund1,531,524 63,000 - 730,000 - 864,524 250 CDBG Grant Funds 15,180 75,727 - - 75,727 15,180 271 State COPS Block Grant 204,991 120,800 - 130,000 60,000 135,791 Total Special Revenue Funds $14,739,302 $4,069,027 $385,300 $4,626,073 $1,914,941 $12,652,615City of Arroyo GrandeItem 11.b. - Page 26
Fund BalanceFY 2020-21 - All Funds Operating BudgetEstimatedEstimatedTotalTotalAvailableAvailableFund BalanceBudgetedOperatingOperatingBudgetedFund BalanceFundsJuly 1, 2020RevenuesTransfer InTransfer OutExpendituresJune 30, 2021City of Arroyo GrandeEnterprise Funds:612 Sewer$703,726$937,500$0$419,000$661,200$561,026634 Sewer Facility243,19842,000000285,198 640 Water Fund 2,725,114 6,529,100 524,700 5,523,418 1,953,400 2,302,096 641 Lopez Water 1,884,78003,638,61803,638,6181,884,780 642 Water Facility635,55165,0000524,7000175,851 Total Enterprise Funds $6,192,369 $7,573,600 $4,163,318 $6,467,118 $6,253,218 $5,208,951Trust and Agency Fund:286 Successor Agency to the RDA$5,903,275$418,740$0$30,000$391,149$5,900,867751 Downtown Parking8678,50003,6004,4001,367 Total Trust & Agency Fund$5,904,142$427,240$0$33,600$395,549$5,902,234Grand Total All Funds$30,459,554$27,033,817$7,264,118$11,327,091$26,430,210$27,000,188Item 11.b. - Page 27
Fund SummaryGeneral FundItem 11.b. - Page 28CITY OF
FUND: 010 GENERAL FUN2017‐182018‐192020‐21 Increase/(Decrease) ITEM ACTUAL ACTUALORIGINAL ADJUSTED FORECASTPRELIMINARY $%Beginning Fund Balance7,399,000$ 7,774,683$ 5,699,911$ 5,699,911$ 5,699,911$ 3,623,741$ (2,076,170) (36%)Revenues:‐ Revenues 15,214,121 16,068,763 15,751,100 16,200,447 14,967,447 14,963,950 (1,236,497) Transfers In2,665,316 2,540,100 2,638,000 2,638,000 2,638,000 2,715,500 77,500 Total Revenues17,879,437 18,608,863 18,389,100 18,838,447 17,605,447 17,679,450 (1,158,997) (6%)Expenditures:Salaries and Benefits10,485,040 10,864,647 11,388,600 11,532,600 11,112,600 11,481,735 (50,865) Services and Supplies5,987,440 6,173,948 6,199,000 6,653,617 6,047,617 6,244,117 (409,500) Debt Service270,331 189,104 166,000 190,100 190,100 54,500 (135,600) Capital Outlay329,637 121,010 124,600 145,880 131,000 86,150 (59,730) Transfers Out431,306 334,926 200,300 200,300 200,300 200,300 ‐ CalPERS UAL Payment‐ 3,000,000 2,000,000 2,000,000 2,000,000 ‐ (2,000,000) Expenditure Savings‐ ‐ (439,700) (439,700) 439,700 Total Expenditures17,503,754 20,683,635 19,638,800 20,282,797 19,681,617 18,066,802 (2,215,995) (11%)Available Fund Balance7,774,683$ 5,699,911$ 4,450,211$ 4,255,561$ 3,623,741$ 3,236,389$ (1,019,172) (24%)2020‐212019‐20This is the primary operating fund of the City, which accounts for resources and services traditionally associated with government. The General Fund provides administrative, financial, police protection, community development, public works, and recreation services to the community and other funds. The General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund.GENERAL FUND SUMMARY Item 11.b. - Page 29
RevenuesGeneral FundItem 11.b. - Page 30CITY OF
CITY OF ARROYO GRANDEFY 2020‐21 GENERAL FUND REVENUE BY SOURCEProperty TaxesSales TaxTransient Occupancy TaxFranchise FeesOther TaxesLicenses & PermitsCharges for ServicesOther RevenueTransfersItem 11.b. - Page 31
Property TaxProperty taxes are projected to grow by 1% in 2020‐21.Sales & Use TaxA decrease of 10% in sales tax revenue is projected based on the continued impacts from COVID‐19 ‐ Budgtet based on estimates provided by HdL.Transient Occupancy Tax Transient Occupancy Tax is showing a decrease of 40% based on continued impacts from Shelter at Home order and travel restrictions.CITY OF ARROYO GRANDEGENERAL FUND REVENUE TRENDS ‐ 1,000 2,000 3,000 4,000 5,000 6,00011‐12 12‐13 13‐14 14‐15 15‐16 16‐17 17‐18 18‐19 19‐20 20‐21IN THOUSANDSFISCAL YEARProperty TaxSales & Use TaxTransientOccupancy TaxFranchise FeesOther TaxesItem 11.b. - Page 32---• I ....... -1~.,....-r-..... ; ----+--"---~■----:-• .. ■ ■ ---* * * )I( )(
FUND: 010 GENERAL FUNDFISCAL YEAR2020‐21VARIANCE VARIANCE2017‐18 2018‐19 ORIGINAL ADJUSTED ESTIMATED PRELIMINARY to ORIGINAL to ADJUSTEDACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET FORECAST BUDGET FAV/(UNFAV) FAV/(UNFAV) BUDGET ANALYSISTAXES4001 Current Secured4,819,065$ 5,167,326$ 5,135,200$ 5,243,800$ 5,027,504$ 5,280,241$ 145,041$ 36,441$ 4002 Current Unsecured108,604 119,078 109,000 113,600 115,856 121,680 12,680 8,080 4003 Prior Secured(11,015) (17,192) (10,000) (10,000) (16,727) (17,567) (7,567) (7,567) 4004 Prior Unsecured5,963 4,488 4,200 4,200 4,367 4,586 386 386 4005 Redemptions385 403 300 300 300 ‐ ‐ 4007 Property Tax in Lieu of VLF1,559,664 1,652,584 1,695,000 1,719,000 1,741,000 1,741,000 46,000 22,000 4008 Triple Flip ‐ Sales Tax‐ ‐ ‐ ‐ 4010 Transient Occupancy Tax961,923 1,029,648 1,192,000 1,141,500 839,000 680,000 (512,000) (461,500) 4011 Sales & Use Tax3,918,956 4,099,852 3,994,800 3,989,100 3,432,000 3,596,000 (398,800) (393,100) 4012 Sales Tax‐Safety145,097 153,935 153,600 153,600 163,000 153,600 ‐ ‐ 4013 Property Transfer Tax151,509 120,580 110,000 110,000 110,000 110,000 ‐ ‐ 4030 Franchise Taxes609,182 642,952 630,400 689,500 690,000 690,000 59,600 500 4050 Business License Tax87,649 102,794 95,000 100,000 102,000 110,000 15,000 10,000 Total12,356,981 13,076,448 13,109,500 13,254,600 12,208,000 12,469,840 (639,660) (784,760) LICENSES & PERMITS4124 Fire Permits14,768 14,273 15,900 15,900 16,632 16,000 100 100 4125 Police Permits46,831 51,685 40,000 40,000 37,324 40,000 ‐ ‐ 4126 Other Permits‐Alcohol40 100 ‐ ‐ 70 ‐ ‐ ‐ 4127 Other Permits‐Tobacco Retailers1,716 2,043 1,800 1,800 1,974 2,000 200 200 4128 Other Permits‐Solicitation133 104 200 200 141 200 ‐ ‐ 4141 Other Permits‐Encroachment 91,718 75,704 85,500 85,500 85,464 85,500 ‐ ‐ 4161 Sign Permits2,462 2,643 4,000 4,000 3,936 4,000 ‐ ‐ FISCAL YEAR 2019‐20GENERAL FUND REVENUE DETAILItem 11.b. - Page 33
FUND: 010 GENERAL FUNDFISCAL YEAR2020‐21VARIANCE VARIANCE2017‐18 2018‐19 ORIGINAL ADJUSTED ESTIMATED PRELIMINARY to ORIGINAL to ADJUSTEDACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET FORECAST BUDGET FAV/(UNFAV) FAV/(UNFAV)FISCAL YEAR 2019‐20GENERAL FUND REVENUE DETAILLICENSES & PERMITS (continued)4162 Use Permits 40,079$ 57,263$ 59,600$ 59,600$ 20,000$ 15,000$ (44,600)$ (44,600)$ 4164 Use Permits‐Temporary2,086 2,174 4,900 4,900 1,276 2,100 (2,800) (2,800) 4181 Building Permits168,895 315,762 264,500 305,000 300,303 310,000 45,500 5,000 4182 Plumbing Permits4,021 5,205 7,800 7,800 3,890 4,300 (3,500) (3,500) 4183 Electrical Permits24,628 46,314 48,800 48,800 49,577 51,000 2,200 2,200 4185 Excav/Grade Permits13,790 18,783 11,600 11,600 20,789 19,000 7,400 7,400 4187 Mechanical Permits7,550 11,597 10,200 10,200 5,928 10,200 ‐ ‐ 4189 Other Permits‐Demolition1,670 3,166 2,000 2,000 6,400 2,000 ‐ ‐ Total420,386 606,815 556,800 597,300 553,704 561,300 4,500 (36,000) FINES4201 Vehicle Code Fines 30,638 34,253 35,000 35,000 30,356 35,000 ‐ ‐ 4202 Local Ordinance3,045 1,228 2,000 2,000 531 2,000 ‐ ‐ 4203 Parking17,719 8,680 8,000 8,000 6,187 8,000 ‐ ‐ Total51,402 44,160 45,000 45,000 37,074 45,000 ‐ ‐ USE OF MONEY AND PROPERTY4301 Interest36,634 51,341 36,000 36,000 36,000 10,000 (26,000) (26,000) 4350 Rent63,008 61,944 55,000 55,000 53,513 63,100 8,100 8,100 4351 Telecommunication Site Leases284,418 302,223 250,000 300,000 327,000 330,000 80,000 30,000 4353 Rent‐Commercial Buildings16,299 18,288 15,500 15,500 16,779 15,000 (500) (500) 4354 Park User Fees78,237 85,309 55,000 55,000 69,430 60,000 5,000 5,000 4355 Building Supervision1,683 7,090 ‐ ‐ ‐ ‐ ‐ 4356 Le Point Charging Station1,101 1,744 ‐ ‐ 1,162 1,000 1,000 1,000 4375 Returned Check Fees525 175 200 200 25 200 ‐ ‐ 4376 Collection‐Credit Bureau49 440 ‐ ‐ 105 ‐ ‐ ‐ Total481,953 528,554 411,700 461,700 504,014 479,300 67,600 17,600 Item 11.b. - Page 34
FUND: 010 GENERAL FUNDFISCAL YEAR2020‐21VARIANCE VARIANCE2017‐18 2018‐19 ORIGINAL ADJUSTED ESTIMATED PRELIMINARY to ORIGINAL to ADJUSTEDACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET FORECAST BUDGET FAV/(UNFAV) FAV/(UNFAV)FISCAL YEAR 2019‐20GENERAL FUND REVENUE DETAILAID FROM OTHER GOVERNMENTS4411 Motor Vehicle License Fees 9,336$ 8,598$ 10,000$ 10,000$ 14,100$ 10$ (9,990)$ (9,990)$ 4413 Homeowners P.T.R.33,016 33,566 34,000 34,000 33,000 34,000 ‐ ‐ 4424 ICAC Reimbursement7,950 2,110 5,000 5,000 ‐ 5,000 ‐ ‐ 4426 P.O.S.T. Reimbursement243 9,428 10,000 10,000 18,878 10,000 ‐ ‐ 4427 Mandated Cost Recovery4,899 8,851 5,500 5,500 20,822 5,500 ‐ ‐ 4428 FEMA Revenue19,292 ‐ ‐ ‐ ‐ ‐ 4451 Lucia Mar Reimbursement67,535 66,717 71,600 71,600 68,703 69,000 (2,600) (2,600) 4458 State Grant216,904 45,422 ‐ 18,880 18,100 ‐ ‐ (18,880) 4462 Local Grant‐ (1,429) ‐ ‐ ‐ ‐ 4479 Office of Traffic Safety Grant ‐ Police‐ ‐ ‐ ‐ ‐ 4499 Rev from other Govmt Agencies‐ 727 ‐ ‐ 859 ‐ ‐ ‐ Total359,175 173,990 136,100 154,980 174,462 123,510 (12,590) (31,470) COMMUNITY DEVELOPMENT CHARGES FOR SERVICES4501 Developer Application Fees 23,642 1,966 29,900 29,900 10,544 11,000 (18,900) (18,900) 4502 Filing/Certificate Fees6,809 3,054 6,700 6,700 8,492 6,700 ‐ ‐ 4503 File Fees‐Variances‐ ‐ 1,700 1,700 ‐ ‐ (1,700) (1,700) 4504 File Fees‐Appeals2,002 427 1,500 1,500 854 1,000 (500) (500) 4505 Plan Check Fees225,613 427,688 264,500 399,000 430,000 420,000 155,500 21,000 4506 Lot Split/Subdivision9,515 21,473 12,900 12,900 5,485 10,000 (2,900) (2,900) 4507 Architect Review Fees12,078 4,375 16,000 16,000 5,418 10,000 (6,000) (6,000) 4509 Home Occupancy Permits6,487 8,537 6,800 6,800 6,762 6,800 ‐ ‐ 4510 Miscellaneous Plan Fees28,108 26,069 17,800 17,800 29,617 28,000 10,200 10,200 4511 Pre‐application Reviews5,104 929 6,700 6,700 2,456 2,500 (4,200) (4,200) 4512 Sign Reviews4,424 2,934 5,500 5,500 1,812 2,500 (3,000) (3,000) 4514 Minor Exceptions824 1,738 3,300 3,300 999 2,000 (1,300) (1,300) 4518 EIR Administrative Fee150 4,983 6,300 6,300 ‐ ‐ (6,300) (6,300) Total324,756 504,173 379,600 514,100 502,439 500,500 120,900 (13,600) Item 11.b. - Page 35
FUND: 010 GENERAL FUNDFISCAL YEAR2020‐21VARIANCE VARIANCE2017‐18 2018‐19 ORIGINAL ADJUSTED ESTIMATED PRELIMINARY to ORIGINAL to ADJUSTEDACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET FORECAST BUDGET FAV/(UNFAV) FAV/(UNFAV)FISCAL YEAR 2019‐20GENERAL FUND REVENUE DETAILRECREATION CHARGES FOR SERVICES4602 Children in Motion434,511$ 476,140$ 434,500$ 431,000$ 327,724$ 220,300$ (214,200)$ (210,700)$ 4603 Play/Learn Sessions74,897 91,668 93,600 93,600 70,239 47,900 (45,700) (45,700) 4604 Play/Learn‐Summer4,711 4,729 4,600 4,600 2,848 2,300 (2,300) (2,300) 4605 Special Interest Classes160,257 203,469 160,300 181,900 131,568 109,200 (51,100) (72,700) 4606 Sports Leagues23,325 14,935 34,700 24,400 10,277 6,200 (28,500) (18,200) 4607 Special Events18,522 28,638 21,600 21,600 15,209 13,100 (8,500) (8,500) 4608 Softball Leagues30,018 26,121 31,900 31,900 15,953 11,700 (20,200) (20,200) 4609 Recreation ‐ Other Revenue6,576 6,511 6,200 6,200 384 ‐ (6,200) (6,200) 4613 Five Cities Youth Basketball‐ ‐ ‐ ‐ 120 ‐ ‐ ‐ 4614 Youth Wrestling Fund Raising1,000 2,090 ‐ ‐ 2,552 ‐ ‐ ‐ 4615 Children in Motion ‐ Classes‐ 450 ‐ ‐ 5 ‐ ‐ ‐ Total753,817 854,751 787,400 795,200 576,879 410,700 (376,700) (384,500) PUBLIC WORKS CHARGES FOR SERVICES4701 Miscellaneous Engineering Fees2,130 755 2,800 2,800 1,900 2,800 ‐ ‐ 4702 Engineering Map/Plan Check71,468 75,108 66,100 66,100 27,068 66,100 ‐ ‐ 4703 Engineering Inspection Fees25,301 40,137 169,300 213,300 213,283 213,300 44,000 ‐ 4704 Grading Fees1,529 ‐ 2,000 2,000 2,000 ‐ ‐ 4706 Stormwater Permit Fees‐ 9,887 5,423 ‐ ‐ ‐ Total100,428 125,887 240,200 284,200 247,674 284,200 44,000 ‐ OTHER CHARGES FOR SERVICES4731 Live Scan Fingerprinting 2,620 814 1,700 1,700 647 1,700 ‐ ‐ 4753 Sanitation District Billing Services 17,671 21,932 15,000 15,000 16,883 17,000 2,000 2,000 4762 Sewer Facility Charge 2,112 6,400 3,600 3,600 6,865 6,400 2,800 2,800 4771 County TMD Assessment Admin Fee 1,924 2,036 1,500 1,500 1,471 1,500 ‐ ‐ 4772 FCFA Admin/Support Services 26,028 23,343 32,500 32,500 32,500 32,500 ‐ ‐ Total50,355 54,524 54,300 54,300 58,366 59,100 4,800 4,800 Item 11.b. - Page 36
FUND: 010 GENERAL FUNDFISCAL YEAR2020‐21VARIANCE VARIANCE2017‐18 2018‐19 ORIGINAL ADJUSTED ESTIMATED PRELIMINARY to ORIGINAL to ADJUSTEDACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET FORECAST BUDGET FAV/(UNFAV) FAV/(UNFAV)FISCAL YEAR 2019‐20GENERAL FUND REVENUE DETAILOTHER REVENUE4801 Other Revenue 62,046$ 14,511$ 15,000$ 23,567$ 14,190$ 15,000$ ‐$ (8,567)$ 4802 Sales‐Land‐ ‐ ‐ ‐ ‐ ‐ 4803 Sales‐Equipment/Materials50,571 35,000 2,000 2,000 ‐ (2,000) (2,000) 4804 Sales‐Publications/Reports474 636 500 500 348 500 ‐ ‐ 4805 Insurance Refunds/Dividends‐ ‐ ‐ ‐ ‐ ‐ ‐ 4807 Expense Recovery21,978 18,039 8,000 8,000 3,252 8,000 ‐ ‐ 4808 Expense Recovery‐Police12,103 31,398 5,000 5,000 7,304 7,000 2,000 2,000 4816 Other Financing Sources167,695 ‐ ‐ ‐ ‐ ‐ ‐ 4818 Cash over(short)(0) (117) ‐ ‐ (22) ‐ ‐ ‐ 4826 Capital Contributions‐ ‐ ‐ ‐ ‐ ‐ ‐ 4880 Bond Proceeds‐ (5) ‐ ‐ ‐ ‐ ‐ Total314,867 99,462 30,500 39,067 25,072 30,500 ‐ (8,567) TRANSFERS IN4901 Personnel Transfers 1,313,896 1,217,604 1,263,200 1,263,200 1,263,200 1,270,700 7,500 7,500 4902 Operating Transfers‐ ‐ ‐ ‐ ‐ ‐ ‐ 4903 Cost Allocation 935,524 1,102,692 1,124,200 1,124,200 1,124,200 1,124,200 ‐ ‐ 4907 Transfers In ‐ CDBG Fund‐ ‐ ‐ ‐ ‐ ‐ ‐ 4909 Transfers In ‐ TBID Fund 3,000 3,000 3,000 3,000 1,500 3,000 ‐ ‐ 4920 Transfers In ‐ Streets Fund‐ ‐ ‐ ‐ ‐ ‐ 4930 Transfers In ‐ Sewer Fund‐ ‐ ‐ ‐ ‐ ‐ 4940 Transfers In ‐ Water Fund‐ ‐ ‐ ‐ ‐ ‐ 4950 Transfers In ‐ Sales Tax Fund343,896 216,804 222,600 222,600 222,600 292,600 70,000 70,000 4952 Transfers In ‐ RDA Successor Fund69,000 ‐ 25,000 25,000 25,000 25,000 ‐ ‐ Total2,665,316 2,540,100 2,638,000 2,638,000 2,636,500 2,715,500 77,500 77,500 Grand Total17,879,437$ 18,608,863$ 18,389,100$ 18,838,447$ 17,524,184$ 17,679,450$ (709,650)$ (1,158,997)$ Item 11.b. - Page 37
ExpendituresGeneral FundItem 11.b. - Page 38CITY OF ~U~LIFOR~i,1 IK~~~4f J
Salaries and Benefits64%Services and Supplies35%FY 2020‐21 GENERAL FUND EXPENDITURESSalaries and BenefitsServices and SuppliesDebt ServiceCapital OutlayTransfers OutItem 11.b. - Page 39■ ■ ■ ■ ■
FUND: 010 GENERAL FUND2018‐192020‐212017‐18 ORIGINAL 2018‐19 ORIGINAL ADJUSTED PRELIMINARYACCOUNT LINE ITEMACTUAL BUDGET ACTUAL BUDGET BUDGET BUDGET$%SALARIES/FRINGE BENEFITS5101 Salaries‐Full Time4,496,088$ 5,634,300$ 4,577,607$ 5,769,900$ 5,769,900$ 5,800,700$ 30,800$ 0.5%5102 Salaries‐Part Time165,510 683,800 157,049 691,000 715,000 74,700 (640,300) (89.6%)5103 Salaries‐Temporary Part Time508,135 2,100 463,444 2,100 2,100 581,200 579,100 27576.2%5105 Salaries‐Overtime220,025 186,200 221,658 186,200 186,200 167,200 (19,000) (10.2%)5107 Standby/Call Back Pay4,751 4,000 5,059 4,000 4,000 5,000 1,000 25.0%5108 Holiday Pay273,408 107,300 290,277 109,400 109,400 110,200 800 0.7%5109 Sick Leave Pay136,899 ‐ 92,393 ‐ ‐ ‐ ‐ ‐5110 Annual Leave Buy Back144,135 44,300 53,699 44,300 44,300 44,300 ‐ ‐5111 Vacation Buy Back41,471 14,600 36,226 14,600 14,600 14,600 ‐ ‐5112 Sick Leave Buy Back42,203 11,100 21,426 11,100 11,100 11,100 ‐ ‐5113 Vacation Leave Pay170,204 ‐ 146,196 ‐ ‐ ‐ ‐ ‐5114 Compensation Pay112,183 ‐ 75,353 ‐ ‐ ‐ ‐ ‐5115 Annual Leave161,642 ‐ 240,511 ‐ ‐ ‐ ‐ ‐5116 Field Training Premium2,378 2,500 4,908 2,500 2,500 5,000 2,500 100.0%5121 PERS Retirement2,090,512 5,464,700 5,406,477 4,176,500 4,176,500 2,190,500 (1,986,000) (47.6%)5122 Social Security454,946 442,900 441,070 451,600 451,600 456,600 5,000 1.1%5123 PARS‐Retirement10,452 10,900 9,645 10,900 10,900 10,400 (500) (4.6%)5126 State Disability (SDI)12,013 12,800 11,741 13,100 13,100 13,700 600 4.6%5127 Deferred Compensation16,651 17,500 17,783 17,500 17,500 16,500 (1,000) (5.7%)5131 Health Insurance879,583 1,000,000 926,777 1,059,300 1,073,800 1,062,800 (11,000) (1.0%)5132 Dental Insurance71,558 74,200 67,941 74,200 74,200 65,800 (8,400) (11.3%)5133 Vision Insurance16,788 18,100 16,459 18,100 18,100 18,000 (100) (0.6%)5134 Life Insurance7,904 9,500 7,976 9,500 9,500 8,800 (700) (7.4%)5135 Long Term Disability Insurance14,413 19,800 15,723 20,000 20,000 20,000 ‐ ‐5136 Retirees Health Insurance128,908 235,000 144,319 235,000 235,000 235,000 ‐ ‐5141 Workers Compensation332,900 393,600 388,357 412,700 518,200 513,900 (4,300) (0.8%)5142 Unemployment Insurance345 2,900 8,882 2,900 2,900 1,000 (1,900) (65.5%)5143 Uniform Allowance11,999 11,200 11,472 11,200 11,200 11,500 300 2.7%5144 Car Allowance14,852 15,300 15,382 15,300 15,300 15,300 ‐ ‐5146 Expense Allowance‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐5147 Employee Assistance Program2,508 3,400 2,508 3,400 3,400 3,235 (165) (4.8%)5148 Boot Allowance1,372 2,600 1,838 2,600 2,600 2,200 (400) (15.4%)5149 Motor Pay1,909 2,000 580 2,000 2,000 2,000 ‐ ‐5150 Bilingual Pay1,204 1,200 2,519 1,200 1,200 3,600 2,400 200.0%5151 Cell Phone Allowance11,619 16,500 13,755 16,500 16,500 16,900 400 2.4%5199 Salary Reimbursement(76,428) ‐ (32,364) ‐ ‐ ‐ ‐ ‐‐ Total10,485,040$ 14,444,300$ 13,864,647$ 13,388,600$ 13,532,600$ 11,481,735$ (2,050,865)$ (15.2%)2019‐20Increase/(Decrease)PRELIM vs ADJUSTGENERAL FUND EXPENDITURE BY OBJECTItem 11.b. - Page 40
FUND: 010 GENERAL FUND2018‐192020‐212017‐18 ORIGINAL 2018‐19 ORIGINAL ADJUSTED PRELIMINARYACCOUNT LINE ITEMACTUAL BUDGET ACTUAL BUDGET BUDGET BUDGET$%2019‐20Increase/(Decrease)PRELIM vs ADJUSTGENERAL FUND EXPENDITURE BY OBJECTSERVICES & SUPPLIES5201 Supplies ‐ Office 31,324$ 40,100$ 34,255$ 40,200$ 40,200$ 38,800$ (1,400)$ (3.5%)5208 Postage/Mailing20,115 23,500 13,645 23,500 23,500 20,400 (3,100) (13.2%)5250 Supplies‐Volunteer Program542 1,600 875 1,600 1,600 1,600 ‐ ‐5251 Supplies‐Classes3,794 9,000 4,544 9,000 9,000 9,000 ‐ ‐5252 Supplies‐Recreation Events11,956 11,600 12,134 11,600 11,600 11,600 ‐ ‐5253 Play/Learn Sessions2,630 2,600 2,933 2,600 2,600 2,600 ‐ ‐5254 Play/Learn‐Summer528 700 279 700 700 700 ‐ ‐5255 Special Dept. Supplies56,906 67,950 67,596 64,950 67,501 73,150 5,649 8.4%5257 Supplies‐Leagues21,363 27,600 19,886 27,600 27,600 19,320 (8,280) (30.0%)5259 Children In Motion Supplies‐Snacks7,118 6,000 6,051 6,000 6,000 6,000 ‐ ‐5272 Protective/Safety Clothing32,241 31,000 25,244 31,000 31,000 43,500 12,500 40.3%5273 Small Tools4,698 4,900 4,936 4,900 4,900 4,800 (100) (2.0%)5274 Chemicals2,396 3,300 2,983 3,300 3,300 3,300 ‐ ‐5301 Advertising10,668 12,100 8,845 12,100 12,100 12,100 ‐ ‐5303 Contractual Services3,556,815 3,623,950 3,749,491 3,586,250 3,945,216 3,585,951 (359,265) (9.1%)5304 Professional Services238,144 260,000 219,501 260,000 260,000 260,000 ‐ ‐5306 Printing Services1,468 900 1,354 900 900 900 ‐ ‐5307 Disposal Fees500 500 ‐ 500 500 500 ‐ ‐5308 Street Trees2,100 2,100 2,100 2,100 2,100 2,100 ‐ ‐5315 Pre‐Employment Physicals23,468 8,700 12,229 8,700 8,700 6,200 (2,500) (28.7%)5316 Job Recruitment Expense3,452 5,300 1,838 5,300 5,300 5,200 (100) (1.9%)5319 Services‐Miscellaneous25,113 4,800 2,483 4,800 4,800 4,800 ‐ ‐5321 Animal Control Services88,202 85,000 101,167 85,000 85,000 59,593 (25,407) (29.9%)5322 Canine Program4,610 12,600 1,211 12,600 11,389 12,600 1,211 10.6%5324 Forensic Mandate Services6,397 15,500 8,772 15,500 15,500 15,500 ‐ ‐5327 Services‐Litigation Non‐Insurance11,299 20,000 25,156 20,000 20,000 20,000 ‐ ‐5328 Task Force Services24,600 24,600 4,600 24,600 24,600 24,600 ‐ ‐5329 Live Scan Fingerprinting Expense2,458 8,000 1,333 8,000 8,000 8,000 ‐ ‐5330 Cable Casting Expense30,230 35,000 28,682 35,000 35,000 35,000 ‐ ‐5351 Services‐Classes91,583 85,000 117,994 85,000 85,000 51,000 (34,000) (40.0%)5352 Services‐Leagues10,529 10,000 11,071 10,000 10,000 10,000 ‐ ‐5353 Services‐Events5,984 4,700 6,644 4,700 4,700 4,700 ‐ ‐5354 Building Supervision72 100 ‐ 100 100 100 ‐ ‐5395 Community Services Grants19,000 20,000 18,000 20,000 22,000 20,000 (2,000) (9.1%)5401 Utilities278,810 302,600 260,956 307,900 307,900 285,800 (22,100) (7.2%)5402 Power248,778 240,000 236,969 240,000 240,000 240,000 ‐ ‐5403 Telephone35,311 39,600 31,963 40,800 40,800 42,900 2,100 5.1%Item 11.b. - Page 41
FUND: 010 GENERAL FUND2018‐192020‐212017‐18 ORIGINAL 2018‐19 ORIGINAL ADJUSTED PRELIMINARYACCOUNT LINE ITEMACTUAL BUDGET ACTUAL BUDGET BUDGET BUDGET$%2019‐20Increase/(Decrease)PRELIM vs ADJUSTGENERAL FUND EXPENDITURE BY OBJECTSERVICES & SUPPLIES (cont)5501 Travel/Conference/Training71,724$ 93,000$ 58,294$ 93,000$ 93,000$ 95,000$ 2,000$ 2.2%5502 Tuition Reimbursement6,574 5,300 5,620 5,300 5,300 5,300 ‐ ‐5503 Memberships & Subscriptions51,049 38,000 41,158 40,800 46,800 46,323 (477) (1.0%)5504 Public Relations21,558 23,600 22,270 23,600 23,600 23,600 ‐ ‐5506 Elections204 18,000 24,723 300 31,511 28,000 (3,511) (11.1%)5508 Miscellaneous Expense10,849 10,000 4,090 10,000 10,000 10,000 ‐ ‐5551 Property Taxes69 600 70 600 600 70 (530) (88.3%)5552 Rent‐Equipment170 1,500 625 1,500 1,500 1,500 ‐ ‐5553 Rent‐Buildings & Land3,348 3,700 3,551 3,800 3,800 4,000 200 5.3%5555 Bank Charges21,083 29,000 30,937 29,000 29,000 29,000 ‐ ‐5556 Penalties & Interest‐ ‐ 687 ‐ ‐ ‐ ‐ ‐5576 Liability Insurance‐JPA Share537,218 591,700 591,678 621,300 651,300 650,560 (740) (0.1%)5578 Liability Insurance‐Underground Tanks739 800 780 800 800 2,000 1,200 150.0%5579 Property Insurance33,149 34,000 46,523 35,000 45,000 60,000 15,000 33.3%5580 Surety Bonds1,238 1,600 1,238 1,600 1,600 1,600 ‐ ‐5601 Maintenance‐Vehicles47,658 45,500 37,904 45,500 45,500 69,600 24,100 53.0%5602 Maintenance‐Office Equipment16,287 23,800 16,467 23,800 23,800 23,750 (50) (0.2%)5603 Maintenance‐Machinery & Equipment11,479 12,300 14,588 12,300 14,800 14,300 (500) (3.4%)5604 Maintenance‐Buildings36,110 35,900 35,433 35,900 35,900 35,900 ‐ ‐5605 Maintenance‐Grounds62,911 63,500 63,948 63,500 63,500 65,500 2,000 3.1%5606 Maintenance‐Radio Communications16,294 22,500 12,165 22,500 35,100 22,500 (12,600) (35.9%)5607 Maintenance‐Automated Services46,469 117,100 42,082 32,100 32,100 33,100 1,000 3.1%5608 Gas & Oil76,059 80,000 71,396 80,000 80,000 80,200 200 0.3% Total5,987,440$ 6,302,300$ 6,173,948$ 6,199,000$ 6,653,617$ 6,244,117$ (409,500)$ (6.2%)DEBT SERVICE5801 Debt ‐ Principal Payment229,603$ 8,939$ 131,189$ 8,939$ 8,939$ 9,400$ 461$ 5.2%5802 Debt ‐ Interest Payment3,255 2,661 9,585 2,661 2,661 2,200 (461) (17.3%)5803 Lease Purchase Payments37,473 154,400 48,331 154,400 178,500 42,900 (135,600) (76.0%) Total270,331$ 166,000$ 189,104$ 166,000$ 190,100$ 54,500$ (135,600)$ (71.3%)Item 11.b. - Page 42
FUND: 010 GENERAL FUND2018‐192020‐212017‐18 ORIGINAL 2018‐19 ORIGINAL ADJUSTED PRELIMINARYACCOUNT LINE ITEMACTUAL BUDGET ACTUAL BUDGET BUDGET BUDGET$%2019‐20Increase/(Decrease)PRELIM vs ADJUSTGENERAL FUND EXPENDITURE BY OBJECTTRANSFERS5904 Transfers out ‐ CIP Fund155,922$ ‐$ 22,305$ ‐$ ‐$ ‐$ ‐$ ‐5902 Transfer out ‐ Streets Fund‐ 121,400 121,404 155,300 155,300 155,300 ‐ ‐5906 Transfers out ‐ USDA City Hall loan40,000 40,000 40,000 40,000 40,000 40,000 ‐ ‐5907 Transfers out ‐ OPEB Fund106,092 ‐ 90,614 ‐ ‐ ‐ ‐ ‐5909 Transfers out ‐ TBID Fund5,004 5,000 5,004 5,000 5,000 5,000 ‐ ‐5973 Stormwater Resource Planning Grant124,289 ‐ 55,599 ‐ ‐ ‐ ‐ ‐ Total431,306$ 166,400$ 334,926$ 200,300$ 200,300$ 200,300$ ‐$ ‐OPERATING EQUIPMENT6001 Office Equipment & Furniture3,426$ 5,700$ 3,867$ 5,700$ 5,700$ 5,700$ ‐$ ‐6101 Data Processing Equipment12,485 51,900 44,760 71,500 71,500 11,000 (60,500) (84.6%)6103 Computer Licensing/Software16,812 16,400 13,370 25,400 27,800 35,200 7,400 26.6%6201 Machinery & Equipment118,463 22,000 29,796 22,000 40,880 34,250 (6,630) (16.2%)6301 Vehicles167,838 ‐ 19,846 ‐ ‐ ‐ ‐ ‐6401 Structures & Improvements10,612 ‐ 9,371 ‐ ‐ ‐ ‐ ‐ Total329,637$ 96,000$ 121,010$ 124,600$ 145,880$ 86,150$ (59,730)$ (40.9%)Expenditure Reduction‐ (443,700) (439,700) (439,700) ‐ 439,700 (100.0%) Grand Total17,503,754$ 20,731,300$ 20,683,635$ 19,638,800$ 20,282,797$ 18,066,802$ (2,215,995)$ (10.9%)Item 11.b. - Page 43
GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENTFUND: 010 GENERAL FUND2018‐192020‐212017‐18 ORIGINAL 2018‐19 ORIGINAL ADJUSTED PRELIMINARYDEPARTMENTACTUAL BUDGET ACTUAL BUDGET BUDGETBUDGET$%City Administration4001 City Council81,237$ 97,800$ 110,727$ 99,200$ 115,700$ 125,200$ 9,500$ 8.2%4099 Retirees234,953 235,000 236,294 235,000 235,000 235,000 ‐ ‐4101 City Manager318,547 399,300 320,035 395,900 420,900 461,500 40,600 9.6%4003 City Attorney273,018 283,200 247,086 283,200 283,200 283,200 ‐ ‐ Total City Administration907,755 1,015,300 914,142 1,013,300 1,054,800 1,104,900 50,100 4.7%Legislative and Information Services4002 City Clerk406,924 420,800 407,257 418,800 450,011 478,575 28,564 6.3%4140 Information Technology581,399 634,200 579,804 634,000 661,158 648,139 (13,019) (2.0%)4102 Printing/Duplicating21,004 34,600 17,658 34,600 34,600 34,600 ‐ ‐ Total Legislative & Information Services 1,009,327 1,089,600 1,004,719 1,087,400 1,145,769 1,161,314 15,545 1.4%Administrative Services4120 Administrative Services805,586 841,300 964,868 901,500 1,007,000 930,597 (76,403) (7.6%)4145 Non‐Departmental1,258,861 1,512,739 1,200,638 1,589,539 1,635,539 1,331,367 (304,172) (18.6%)4145 FCFA (Fire Service)2,054,304 2,059,861 2,523,661 2,052,061 2,052,061 2,052,061 ‐ ‐CalPERS UAL payment‐ 3,000,000 3,000,000 2,000,000 2,000,000 ‐ (2,000,000) (100.0%) Total Administrative Services4,118,750 7,413,900 7,689,168 6,543,100 6,694,600 4,314,025 (2,380,575) (35.6%)Community Development4130 Planning874,754 661,400 525,227 685,500 896,141 695,900 (200,241) (22.3%)4301 Engineering752,060 704,100 877,769 729,000 737,567 760,600 23,033 3.1%4212 Building & Life Safety447,270 389,600 433,153 406,400 496,400 537,050 40,650 8.2% Total Community Development2,074,084 1,755,100 1,836,149 1,820,900 2,130,108 1,993,550 (136,558) (6.4%)Police Department4201 Police1,336,918 1,261,000 1,188,803 1,238,100 1,256,980 1,097,543 (159,437) (12.7%)4203 Patrol Services3,780,283 3,838,700 4,204,221 3,680,300 3,679,089 3,696,300 17,211 0.5%4204 Police Support Services1,291,948 1,727,800 910,715 1,536,700 1,549,300 1,517,800 (31,500) (2.0%)4216 Neighborhood Services‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐4217 Emergency Operations Center‐ 600 ‐ 600 600 ‐ (600) (100.0%) Total Police Department6,409,149 6,828,100 6,303,739 6,455,700 6,485,969 6,311,643 (174,326) (2.7%)2019‐20Increase/(Decrease)PRELIMINARY vs ADJUSTItem 11.b. - Page 44
GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENTFUND: 010 GENERAL FUND2018‐192020‐212017‐18 ORIGINAL 2018‐19 ORIGINAL ADJUSTED PRELIMINARYDEPARTMENTACTUAL BUDGET ACTUAL BUDGET BUDGETBUDGET$%2019‐20Increase/(Decrease)PRELIMINARY vs ADJUSTRecreation Services4421 Recreation Administration312,005 476,500 392,203 493,400 512,100 441,000 (71,100) (13.9%)4423 Pre‐School Program95,721 101,900 86,079 105,500 105,500 110,800 5,300 5.0%4424 Recreation‐Special Programs145,751 149,500 173,148 149,500 149,500 107,220 (42,280) (28.3%)4425 Children In Motion437,131 346,700 350,322 356,100 361,400 368,000 6,600 1.8%4426 Five Cities Youth Basketball‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Recreation Services990,609 1,074,600 1,001,752 1,104,500 1,128,500 1,027,020 (101,480) (9.0%)Public Works4307 Public Works Administration803,698 911,400 890,833 934,800 936,300 972,300 36,000 3.8%4420 Park Maintenance598,300 462,000 436,867 474,000 499,100 539,050 39,950 8.0%4430 Soto Sports Complex Maintenance207,450 234,100 233,325 244,000 246,551 263,700 17,149 7.0%4305 Automotive Shop144,140 159,000 159,991 167,200 167,200 186,200 19,000 11.4%4213 Government Buildings240,492 231,900 212,951 233,600 233,600 193,100 (40,500) (17.3%) Total Public Works1,994,080 1,998,400 1,933,966 2,053,600 2,082,751 2,154,350 71,599 3.4%Expenditure Savings‐ (443,700) ‐ (439,700) (439,700) ‐ 439,700 (100.0%) Grand Total17,503,754$ 20,731,300$ 20,683,635$ 19,638,800$ 20,282,797$ 18,066,802$ (2,215,995)$ (10.9%)Item 11.b. - Page 45
CITY OF ARROYO GRANDECITY ADMINISTRATION 2019‐20 2019‐20 2020‐212017‐18 2018‐19 ORIGINAL ADJUSTED PRELIMINARYACTUAL ACTUAL BUDGET BUDGET BUDGET$%$%Expenditures by ProgramCity Council81,237$ 110,727$ 99,200$ 115,700$ 125,200$ 26,000$ 26%9,500$ 8%Retirees Health234,953 236,294 235,000 235,000 235,000 ‐ 0%‐ 0%City Manager318,547 320,035 395,900 420,900 461,500 65,600 17% 40,600 10%City Attorney273,018 247,086 283,200 283,200 283,200 ‐ 0%‐ 0%Total907,755$ 914,142$ 1,013,300$ 1,054,800$ 1,104,900$ 91,600$ 50,100$ Expenditures by CategorySalary and Benefits494,368$ 534,579$ 675,100$ 689,600$ 741,700$ 66,600$ 10% 52,100$ 8%Services and Supplies305,837 287,949 336,200 363,200 361,200 25,000 7% (2,000) (1%)Operating Equipment1,458 1,000 2,000 2,000 2,000 ‐ 0%‐ 0%Debt Service‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Items and Transfers106,092 90,614 ‐ ‐ ‐ ‐ ‐ Total 907,755$ 914,142$ 1,013,300$ 1,054,800$ 1,104,900$ 91,600$ 50,100$ Funding SourcesGeneral Fund907,755 914,142 1,013,300 1,054,800 1,104,900 91,600$ 9% 50,100$ 5%Funding Source Total907,755$ 914,142$ 1,013,300$ 1,054,800$ 1,104,900$ 91,600$ 50,100$ 2019‐20 2019‐20 2020‐212017‐18 2018‐19 ORIGINAL ADJUSTED PRELIMINARYACTUAL ACTUAL BUDGET BUDGET BUDGETPersonnel ComplementElected Officials:Mayor and City Council5.0 5.0 5.0 5.0 5.0 Full‐time:City Manager1.0 1.0 1.0 1.0 1.0 Contract:City Attorney1.0 1.0 1.0 1.0 1.0 Total 7.0 7.0 7.0 7.0 7.0 ORIG VS PRELIMADJ VS PRELIMThe City Administration Department encompasses the City Council, City Manager, City Attorney, Retiree Health functions. The Department provides administrative oversight for the Citywide organization.Incr/(Dec)Incr/(Dec)Item 11.b. - Page 46--
CITY OF ARROYO GRANDELEGISLATIVE AND INFORMATION TECHNOLOGY2019‐20 2019‐20 2020‐212017‐18 2018‐19 ORIGINAL ADJUSTED PRELIMINARYACTUAL ACTUAL BUDGET BUDGET BUDGET$%$%Expenditures by ProgramCity Clerk406,924$ 407,257$ 418,800$ 450,011$ 478,575$ 59,775$ 14% 28,564$ 6%Information Technology581,399 579,804 634,000 661,158 648,139 14,139 2% (13,019) (2%)Printing/Duplicating21,004 17,658 34,600 34,600 34,600 ‐ 0%‐ 0%Total1,009,327$ 1,004,719$ 1,087,400$ 1,145,769$ 1,161,314$ 73,914$ 15,545$ Expenditures by CategorySalary and Benefits628,239$ 635,471$ 674,000$ 674,000$ 738,900$ 64,900$ 10% 64,900$ 10%Services and Supplies258,430 311,119 316,500 372,469 376,214 59,714 19% 3,745 1%Operating Eqipment94,399 58,130 96,900 99,300 46,200 (50,700) (52%) (53,100) (53%)Debt Service28,260 ‐ ‐ ‐ ‐ ‐ ‐ Capital ItemsTotal1,009,327$ 1,004,719$ 1,087,400$ 1,145,769$ 1,161,314$ 73,914$ 15,545$ Funding SourcesGeneral Fund1,009,327$ 1,004,719$ 1,087,400$ 1,145,769$ 1,161,314$ 73,914$ 7% 15,545$ 1%Personnel ComplementFull‐time:Director1.0 1.0 1.0 1.0 1.0 Information Tech Manager1.0 1.0 1.0 1.0 1.0 Information Tech Specialist1.0 1.0 1.0 1.0 1.0 Exec Asst/Deputy City Clerk1.0 1.0 1.0 1.0 1.0 Part time (FTE)Sr. Office Assistant0.8 0.8 0.8 0.8 0.8 Total4.8 4.8 4.8 4.8 4.8 The Legislative & Information Services Department includes the City Clerk, Information Technology and Printing/Duplicating divisions. The Department is dedicated to ensuring access to information and the legislative process, compliance with applicable State and local laws and regulations relating to municipal elections, open meetings, financial reporting and access to public records. In addition, the Department is responsible for ensuring that the City's information systems are effectively managed and used to improve organizational productivity, customer service, and public access to City information. The Department also manages the City's service and equipment contracts for printing and postage, and the procurement of paper and office supplies.Incr/(Dec)Incr/(Dec)ORIG VS PRELIMADJ VS PRELIMItem 11.b. - Page 47
CITY OF ARROYO GRANDEADMINISTRATIVE SERVICES2019‐20 2019‐20 2020‐212017‐18 2018‐19 ORIGINAL ADJUSTED PRELIMINARYACTUAL ACTUAL BUDGET BUDGET BUDGET$%$%Expenditures by ProgramAdministrative Services805,586$ 964,868$ 901,500$ 1,007,000$ 930,597$ 29,097$ 3%(76,403)$ (8%)Non‐Departmental1,258,861 1,200,638 1,589,539 1,635,539 1,331,367 (258,172) (16%) (304,172) (19%)Total2,064,446$ 2,165,507$ 2,491,039$ 2,642,539$ 2,261,964$ (229,075)$ (229,075)$ Expenditures by CategorySalary and Benefits686,381$ 886,818$ 831,100$ 936,600$ 857,935$ 26,835$ 3%(78,665)$ (8%)Services and Supplies1,165,540 1,078,376 1,448,039 1,494,039 1,192,129 (255,910) (18%) (301,910) (20%)Operating Eqipment‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Service11,600 11,600 11,600 11,600 11,600 ‐ ‐‐ ‐Capital Items and Transfers200,926 188,713 200,300 200,300 200,300 ‐ ‐‐ ‐Total2,064,446$ 2,165,507$ 2,491,039$ 2,642,539$ 2,261,964$ (229,075)$ (380,575)$ Funding SourcesGeneral Fund2,064,446$ 2,165,507$ 2,491,039$ 2,642,539$ 2,261,964$ (229,075)$ (9%) (229,075)$ (9%)Personnel ComplementFull‐time:Director1.0 1.0 1.0 1.0 1.0 Human Resources Manager1.0 1.0 1.0 1.0 1.0 Accounting Manager‐ ‐ ‐ ‐ 1.0 Accounting Supervisor1.0 1.0 1.0 1.0 ‐ Senior Accounting Clerk3.0 3.0 3.0 3.0 3.0 Accounting Clerk‐ ‐ ‐ ‐ ‐ Total6.0 6.0 6.0 6.0 6.0 The Administrative Services Department manages the City's financial and personnel systems by providing accurate and timely actions and information to City Council, operating departments, and the public. Policies, record keeping and reporting are carried out in compliance with generally accepted accounting principals and all applicable laws and regulations. Areas of responsibility include human resources, utility billing, cash receipting, accounts payable, budgeting, business licensing and non‐departmental charges that are not directly related to a specific department.Incr/(Dec)Incr/(Dec)ORIG VS PRELIMADJ VS PRELIMItem 11.b. - Page 48
CITY OF ARROYO GRANDECOMMUNITY DEVELOPMENT2019‐20 2019‐20 2020‐212017‐18 2018‐19 ORIGINAL ADJUSTED PRELIMINARYACTUAL ACTUAL BUDGET BUDGET BUDGET$%$%Expenditures by ProgramPlanning874,754$ 525,227$ 685,500$ 896,141$ 695,900$ 10,400$ 2% (200,241)$ (22%)Engineering752,060 877,769 729,000 737,567 760,600 31,600 4% 23,033 3%Building & Life Safety447,270 433,153 406,400 496,400 537,050 130,650 32% 40,650 8%Total2,074,084$ 1,836,149$ 1,820,900$ 2,130,108$ 1,993,550$ 172,650$ (136,558)$ Expenditures by CategorySalary and Benefits1,419,692$ 1,451,228$ 1,499,600$ 1,499,600$ 1,439,900$ (59,700)$ (4%) (59,700)$ (4%)Services and Supplies530,103 329,322 321,300 630,508 553,650 232,350 72% (76,858) (12%)Operating Eqipment‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Service‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Items and Transfers 124,289 55,599 ‐ ‐ ‐ ‐ ‐ Total2,074,084$ 1,836,149$ 1,820,900$ 2,130,108$ 1,993,550$ 172,650$ (136,558)$ Funding SourcesGeneral Fund2,074,084 1,836,149 1,820,900 2,130,108 1,993,550 172,650 (136,558) Funding Source Total 2,074,084$ 1,836,149$ 1,820,900$ 2,130,108$ 1,993,550$ 172,650$ 9% (136,558)$ (6%)Personnel ComplementFull‐time:Director1.0 1.0 1.0 1.0 1.0 Planning Manager1.0 1.0 1.0 1.0 ‐ Associate Planner1.0 ‐ ‐ ‐ 1.0 Assistant Planner‐ 1.0 1.0 1.0 1.0 Administrative Secretary1.0 ‐ ‐ ‐ ‐ City Engineer1.0 1.0 1.0 1.0 1.0 Assistant City Engineer‐ ‐ ‐ ‐ ‐ Associate Engineer1.0 1.0 1.0 1.0 1.0 Permit Technician‐ 1.0 1.0 1.0 1.0 GIS Tech1.0 ‐ ‐ ‐ ‐ GIS Analyst‐ 1.0 1.0 1.0 1.0 Engineering Inspector1.0*1.0 1.0 1.0 1.0 Building Official1.0 1.0 1.0 1.0 1.0 Building Permit Technician1.0 1.0 1.0 1.0 1.0 Part time (FTE):Senior Office Assistant0.8 ‐ ‐ ‐ ‐ Planning Technician0.8 ‐ ‐ ‐ ‐ Comm. Development Intern1.1 0.5 0.5 0.5 0.5 Total11.7 10.5 10.5 10.5 10.5 The Community Development Department includes Planning, Engineering, Building & Life Safety and Water Conservation programs. The Department is responsible for maintaining the City's unique environment and character, while balancing economic opportunities through effective land use planning and development review processes. Incr/(Dec)Incr/(Dec)ORIG VS PRELIMADJ VS PRELIMItem 11.b. - Page 49
CITY OF ARROYO GRANDEPOLICE DEPARTMENT 2019‐202019‐202020‐212017‐182018‐19ORIGINALADJUSTEDPRELIMINARYACTUAL ACTUAL BUDGETBUDGETBUDGET$% $%Expenditures by ProgramPolice1,336,918$ 1,188,803$ 1,238,100$ 1,256,980$ 1,097,543$ (140,557)$ (11%) (159,437)$ (13%)Patrol Services3,780,283 4,204,221 3,680,300 3,679,089 3,696,300 16,000 0% 17,211 0%Police Support Services1,291,948 910,715 1,536,700 1,549,300 1,517,800 (18,900) (1%) (31,500) (2%)Emergency Operations Center‐ ‐ 600 600 ‐ (600) (100%) (600) (100%)Total 6,409,149$ 6,303,739$ 6,455,700$ 6,485,969$ 6,311,643$ (144,057)$ (174,326)$ Expenditures by CategorySalary and Benefits5,291,949$ 8,300,332$ 7,381,800$ 7,381,800$ 5,352,400$ (2,029,400)$ (27%) (2,029,400)$ (27%)Services and Supplies870,921 838,209 915,500 926,889 934,743 19,243 2%7,854 1%Debt Service208,017 132,985 133,900 133,900 ‐ (133,900) (100%) (133,900) (100%)Operating Eqipment38,262 32,213 24,500 43,380 24,500 ‐ 0% (18,880) (44%)Capital Items and Transfers‐ ‐ Total6,409,149$ 9,303,739$ 8,455,700$ 8,485,969$ 6,311,643$ (2,144,057)$ (2,174,326)$ Funding SourcesGeneral Fund6,409,149 6,303,739 6,455,100 6,485,369 6,311,643 (143,457) (2%) (173,726) (3%)Funding Source Total6,409,149$ 6,303,739$ 6,455,100$ 6,485,369$ 6,311,643$ (143,457)$ (173,726)$ Personnel ComplementFull‐time:Chief of Police1.0 1.0 1.0 1.0 1.0 Commander2.0 2.0 2.0 2.0 2.0 Sergean5.0 5.0 5.0 5.0 5.0 Senior Police Officer6.0 6.0 6.0 6.0 6.0 Police Officer12.0 12.0 12.0 12.0 12.0 Executive Secretar1.0 1.0 1.0 1.0 1.0 Records Clerk2.0 2.0 2.0 2.0 2.0 Property Evidence Tech1.0 ‐ ‐ ‐ ‐ Total 30.0 29.0 29.0 29.0 29.0 Part time (FTE):Neighborhood Services Tech1.4 1.4 1.4 1.4 1.4 Reserve Officer‐ ‐ ‐ ‐ ‐ Level I Reserve Officer1.1 0.5 0.5 0.5 0.5 Training Technician0.5 0.5 0.5 0.5 0.5 Fleet/Equipment Technician0.5 0.5 0.5 0.5 0.5 Administrative Intern0.1 ‐ ‐ ‐ ‐ Total3.6 2.9 2.9 2.9 2.9 Sworn Employees26.0 26.0 26.0 26.0 26.0 Non‐sworn Employees7.6 5.9 5.9 5.9 5.9 The Police Department includes Patrol, Investigation, Traffic Enforcement, Neighborhood Services, Administrative and Support Services functions. The Department's mission is to maintain the public peace, safeguard lives and property, and to provide for a quality of life whereby those persons within the City have a sense of security and freedom in their daily activities.ORIG VS PRELIMADJ VS PRELIMIncr/(Dec)Incr/(Dec)Item 11.b. - Page 50
CITY OF ARROYO GRANDERECREATION SERVICES 2019‐202019‐202020‐212017‐182018‐19ORIGINAL ADJUSTEDPRELIMINARYACTUAL ACTUAL BUDGETBUDGETBUDGET$% $%Expenditures by ProgramRecreation Administration312,005$ 392,203$ 493,400$ 512,100$ 441,000$ (52,400)$ (11%) (71,100)$ (14%)Pre‐School Program95,721 86,079 105,500 105,500 110,800 5,300 5% 5,300 5%Recreation‐Special Programs145,751 173,148 149,500 149,500 107,220 (42,280) (28%) (42,280) (28%)Children In Motion437,131 350,322 356,100 361,400 368,000 11,900 3% 6,600 2%Total990,609$ 1,001,752$ 1,104,500$ 1,128,500$ 1,027,020$ (25,080)$ (30,380)$ Expenditures by CategorySalary and Benefits783,167$ 749,946$ 894,800$ 918,800$ 859,600$ (35,200)$ (4%) (59,200)$ (6%)Services and Supplies206,234 251,356 208,500 208,500 166,220 (42,280) (20%) (42,280) (20%)Operating Eqipment1,208.29 450.12 1,200.00 1,200.00 1,200.00 ‐ 0%‐ 0%Capital Items and Transfers‐ ‐ Total990,609$ 1,001,752$ 1,104,500$ 1,128,500$ 1,027,020$ (77,480)$ (101,480)$ Funding SourcesGeneral Fund990,609$ 1,001,752$ 1,104,500$ 1,128,500$ 1,027,020$ (77,480)$ (7%) (101,480)$ (9%)Personnel ComplementRecreation AdministrationFull time:Recreation Director1.0 1.0 1.0 1.0 1.0 Recreation Supervisor0.7 0.7 0.7 0.7 0.7 Recreation Coordinator‐ ‐ ‐ ‐ ‐ Part time (FTE):Office Assistant I0.4 0.4 0.4 0.4 0.4 Administrative Secretary0.6 0.6 0.6 0.6 0.6 Volunteer & Class Coordinator0.8 0.8 0.8 0.8 0.8 Facility Attendant0.8 0.8 0.8 0.8 0.8 Sports Facilities Attendant0.2 0.2 0.2 0.2 0.2 Subtotal4.5 4.5 4.5 4.5 4.5 Recreation PreschoolFull time:Recreation Supervisor0.2 0.2 0.2 0.2 0.2 Part time (FTE):Preschool Teacher1.7 1.7 1.7 1.7 1.7 Subtotal1.9 1.9 1.9 1.9 1.9 Children in MotionFull time:Recreation Supervisor0.5 0.5 0.5 0.5 0.5 Recreation Coordinator0.6 0.6 0.6 0.6 0.6 Part time (FTE):Teacher3.5 3.5 3.5 3.5 3.5 Assistant Teacher1.2 1.2 1.2 1.2 1.2 Assistant I & II2.2 2.2 2.2 2.2 2.2 Subtotal8.0 8.0 8.0 8.0 8.0 Department Tota14.4 14.4 14.4 14.4 14.4 The Recreation Services Department provides high quality, passive and active leisure services and programs which address the recreational needs of all ages. In addition to classes and special events, the Department provides childcare functions, formal and informal sports opportunities, and manages City facilities available for community activities.ORIG VS PRELIMADJ VS PRELIMIncr/(Dec)Incr/(Dec)Item 11.b. - Page 51
CITY OF ARROYO GRANDEPUBLIC WORKS 2019‐202019‐202020‐212017‐182018‐19ORIGINAL ADJUSTED PRELIMINARYACTUAL ACTUAL BUDGET BUDGET BUDGET$ %$ %Expenditures by ProgramPublic Works Administration803,698$ 890,833$ 934,800$ 936,300$ 972,300$ 37,500$ 4% 36,000$ 4%Park Maintenance598,300 436,867 474,000 499,100 539,050 65,050 14% 39,950 8%Soto Sports Complex Maint.207,450 233,325 244,000 246,551 263,700 19,700 8% 17,149 7%Automotive Shop144,140 159,991 167,200 167,200 186,200 19,000 11% 19,000 11%Government Buildings240,492 212,951 233,600 233,600 193,100 (40,500) (17%) (40,500) (17%)Total1,994,080$ 1,933,966$ 2,053,600$ 2,082,751$ 2,154,350$ 100,750$ 71,599$ Expenditures by CategorySalary and Benefits1,181,244$ 1,306,273$ 1,432,200$ 1,432,200$ 1,491,300$ 59,100$ 4% 59,100$ 4%Services and Supplies596,071 553,956 600,900 605,951 607,900 7,000 1% 1,949 0%Operating Eqipment194,309 29,217 ‐ ‐ 12,250 12,250 12,250 Debt Service22,455 44,520 20,500 44,600 42,900 22,400 109% (1,700) (4%)Capital Items‐ ‐ Transfers‐ ‐ Total 1,994,080$ 1,933,966$ 2,053,600$ 2,082,751$ 2,154,350$ 100,750$ 71,599$ Funding SourcesGeneral Fund1,994,080 1,933,966 2,053,600 2,082,751 2,154,350 100,750 5% 71,599 3%Funding Source Total1,994,080$ 1,933,966$ 2,053,600$ 2,082,751$ 2,154,350$ 100,750$ 71,599$ Personnel ComplementPublic Works AdministrationFull time:Director of Public Works0.7 0.7 0.7 0.7 0.7 Administrative Secretary1.0 1.0 1.0 1.0 1.0 Capital Projects Manager1.0 1.0 1.0 1.0 1.0 Part time (FTE):Associate Engineer0.3 ‐ ‐ ‐ ‐ Subtotal 3.0 2.7 2.7 2.7 2.7 The Public Works Department is dedicated to contributing to a safe environment for the City's residences, businesses, schools, and visitors by providing fast and courteous service. The Department is responsible for delivering capital projects, and maintaining and improving all public facilities and infrastructure including roads, water supply, sanitary sewer, parks and open space, drainage areas, fleet and buildings, and providing proper storm water management for creeks and basins.ORIG VS PRELIMADJ VS PRELIMIncr/(Dec)Incr/(Dec)Item 11.b. - Page 52
CITY OF ARROYO GRANDEPUBLIC WORKS 2019‐202019‐202020‐212017‐182018‐19ORIGINAL ADJUSTED PRELIMINARYACTUAL ACTUAL BUDGET BUDGET BUDGET$ %$ %ORIG VS PRELIMADJ VS PRELIMIncr/(Dec)Incr/(Dec)ParksFull time:Director of Public Works0.3 0.3 0.3 0.3 0.3 Public Works Manager0.5 0.5 0.5 0.5 0.5 Maintenance Lead Worker1.0 1.0 1.0 1.0 1.0 Maintenance Worker1.0 1.0 1.0 1.0 1.0 Part time (FTE):Maintenance Worker 2.1 1.4 1.4 1.4 1.4 Subtotal4.9 4.2 4.2 4.2 4.2 StreetsFull time:Public Works Manager0.5 0.5 0.5 0.5 0.5 Maintenance Lead Worker1.0 1.0 1.0 1.0 1.0 Maintenance Worker2.0 2.0 2.0 2.0 2.0 Part time (FTE):Maintenance Worker 0.5 ‐ ‐ ‐ ‐ Subtotal 4.0 3.5 3.5 3.5 3.5 Soto Sports ComplexFull time:Maintenance Worker2.0 2.0 2.0 2.0 2.0 Subtotal2.0 2.0 2.0 2.0 2.0 Automotive ShopFull time:Fleet Maintenance Coordinator1.0 1.0 1.0 1.0 1.0 Subtotal 1.0 1.0 1.0 1.0 1.0 Government BuildingsFull time:Building Maintenance Worker1.0 1.0 1.0 1.0 1.0 Part time (FTE):Maintenance Worker0.8 0.8 0.8 0.8 0.8 1.8 1.8 1.8 1.8 1.8 Water FundFull time:Public Works Supervisor‐ ‐ ‐ ‐ ‐ Utilities Manager1.0 1.0 1.0 1.0 1.0 Public Works Lead Worker1.0 1.0 1.0 1.0 1.0 Maintenance Worker4.0 4.0 4.0 4.0 4.0 Part time (FTE):Summer Interns0.7 0.7 0.7 0.7 0.7 Subtotal6.7 6.7 6.7 6.7 6.7 Sewer FundFull time:Maintenance Worker 2.0 2.0 2.0 2.0 2.0 Part time (FTE):Summer Interns0.7 0.7 0.7 0.7 0.7 Subtotal2.7 2.7 2.7 2.7 2.7 Department Total26.1 24.6 24.6 24.6 24.6 Item 11.b. - Page 53
Special Revenue Funds
Item 11.b. - Page 54
CITY OF
FUND SUMMARIES SPECIAL REVENUE FUNDS
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 183,912$ 238,804$ 238,804$ 325,101$ 86,297 36%
Revenues:
Revenues 54,892 21,000 21,000 51,000
Transfers In - - - -
Total Revenues 54,892 21,000 21,000 51,000 30,000 143%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - 23,000
Total Expenditures - - - 23,000 23,000 -
Change in Fund Balance 54,892 21,000 21,000 28,000 7,000 33%
Ending Fund Balance 238,804$ 259,804$ 259,804$ 353,101$ 93,297 36%
FUND: 210 FIRE PROTECTION IMPACT FEES
2019-20
Increase/(Decrease)
This fund accounts for impact fees collected from developers for the expansion of the existing fire
station in order to serve future development.
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 47,219$ 110,218$ 110,218$ 126,960$ 16,742 15%
Revenues:
Revenues 62,999 36,200 36,200 40,200
Transfers In - - - -
Total Revenues 62,999 36,200 36,200 40,200 4,000 11%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - - - - - -
Change in Fund Balance 62,999 36,200 36,200 40,200 4,000 11%
Ending Fund Balance 110,218$ 146,418$ 146,418$ 167,160$ 20,742 14%
This fund accounts for fees collected from Charter Communications that are restricted for support of
public, education, and government access programming and equipment.
FUND: 211 PUBLIC ACCESS TELEVISION
Increase/(Decrease)
2019-20
Item 11.b. - Page 55
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 44,089$ 49,756$ 49,756$ 61,175$ 11,419 23%
Revenues:
Revenues 5,667 5,300 5,300 5,300
Transfers In - - - -
Total Revenues 5,667 5,300 5,300 5,300 - -
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - 10,000 10,000 -
Total Expenditures - 10,000 10,000 - (10,000) (100%)
Change in Fund Balance 5,667 (4,700) (4,700) 5,300 10,000 (213%)
Ending Fund Balance 49,756$ 45,056$ 45,056$ 66,475$ 21,419 48%
FUND: 212 POLICE PROTECTION IMPACT FEES
Increase/(Decrease)
2019-20
This fund accounts for impact fees collected from developers for the expansion of the existing police
facility in order to serve future development.
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 1,015,830$ 1,177,204$ 1,177,204$ 1,312,468$ 135,264 11%
Revenues:
Revenues 161,374 91,000 91,000 91,000
Transfers In - - - -
Total Revenues 161,374 91,000 91,000 91,000 - -
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - 10,000 - -
Total Expenditures - 10,000 - - - -
Change in Fund Balance 161,374 81,000 91,000 91,000 - -
Ending Fund Balance 1,177,204$ 1,258,204$ 1,268,204$ 1,403,468$ 135,264 11%
FUND: 213 PARK DEVELOPMENT
2019-20
Increase/(Decrease)
This fund accounts for the receipts of park-in-lieu fees (Quimby) and grant revenues that are used for
construction, park acquisition, and development of park facilities.
Item 11.b. - Page 56
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 224,402$ 233,258$ 233,258$ 323,934$ 90,676 39%
Revenues:
Revenues 81,991 50,900 50,900 80,900
Transfers In - - - -
Total Revenues 81,991 50,900 50,900 80,900 30,000 59%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 24,592 25,000 25,000 20,000
Capital Outlay - - - -
Transfers Out 48,543 10,000 10,000 91,000
Total Expenditures 73,135 35,000 35,000 111,000 76,000 217%
Change in Fund Balance 8,856 15,900 15,900 (30,100) (46,000) (289%)
Ending Fund Balance 233,258$ 249,158$ 249,158$ 293,834$ 44,676 18%
FUND: 214 PARK IMPROVEMENT
Increase/(Decrease)
2019-20
Impact fees collected from developers for park improvements are to be used to maintain the
adopted level of service for neighborhood and community parks of 4.0 acres per thousand
population. This fund accounts for the receipt and use of these monies.
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 43,023$ 17,736$ 17,736$ 23,879$ 6,143 35%
Revenues:
Revenues 5,364 3,700 3,700 4,200
Transfers In - - - -
Total Revenues 5,364 3,700 3,700 4,200 500 14%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out 30,652 - - -
Total Expenditures 30,652 - - - - -
Change in Fund Balance (25,288) 3,700 3,700 4,200 500 14%
Ending Fund Balance 17,736$ 21,436$ 21,436$ 28,079$ 6,643 31%
FUND: 215 RECREATION COMMUNITY CENTER
2019-20
Increase/(Decrease)
This fund accounts for impact fees collected from developers and used for recreation facilities in
order to maintain the adopted level of service of recreation/community center facilities of 542
square feet per thousand population.
Item 11.b. - Page 57
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 58,581$ 50,725$ 50,725$ 49,195$ (1,530) (3%)
Revenues:
Revenues 10,264 10,600 10,600 9,500
Transfers In - - - -
Total Revenues 10,264 10,600 10,600 9,500 (1,100) (10%)
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 15,024 13,300 13,300 13,300
Capital Outlay - - - -
Transfers Out 3,096 3,100 3,100 3,100
Total Expenditures 18,120 16,400 16,400 16,400 - -
Change in Fund Balance (7,856) (5,800) (5,800) (6,900) (1,100) 19%
Ending Fund Balance 50,725$ 44,925$ 44,925$ 42,295$ (2,630) (6%)
This fund accounts for the landscape maintenance within the Grace Lane housing tract. A special
benefit assessment is levied on property owners to pay for landscape maintenance expenditures.
FUND: 216 GRACE LANE ASSESSMENT DISTRICT
2019-20
Increase/(Decrease)
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 6,305$ 813$ 813$ 3,464$ 2,651 326%
Revenues:
Revenues 3,050 5,900 5,900 5,900
Transfers In - - - -
Total Revenues 3,050 5,900 5,900 5,900 - -
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 6,538 5,700 5,700 5,700
Capital Outlay - - - -
Transfers Out 2,004 2,000 1,000 2,000
Total Expenditures 8,542 7,700 6,700 7,700 1,000 15%
Change in Fund Balance (5,491) (1,800) (800) (1,800) (1,000) 125%
Ending Fund Balance 813$ (987)$ 13$ 1,664$ 1,651 12318%
FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS
2019-20
Increase/(Decrease)
This fund accounts for the landscape maintenance of parkways within two housing tracts. A special
benefit assessment is levied on property owners to pay for landscape maintenance expenditures.
Item 11.b. - Page 58
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 2,004,236$ 3,492,159$ 3,492,159$ 4,406,593$ 914,434 26%
Revenues:
Revenues 2,339,670 2,305,400 2,271,500 2,047,500
Transfers In - - - -
Total Revenues 2,339,670 2,305,400 2,271,500 2,047,500 (224,000) (10%)
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 20,721 248,400 636,900 561,394
Capital Outlay - - - -
Transfers Out 831,026 1,909,900 1,619,000 2,410,573
Total Expenditures 851,747 2,158,300 2,255,900 2,971,967 716,067 32%
Change in Fund Balance 1,487,923 147,100 15,600 (924,467) (940,067) (6026%)
Ending Fund Balance 3,492,159$ 3,639,259$ 3,507,759$ 3,482,126$ (25,633) (1%)
FUND: 218 LOCAL SALES TAX
2019-20
Increase/(Decrease)
This fund accounts for the revenues derived from Measure O-06, a local 1/2% sales tax approved by the
City's voters in November 2006.
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 449,502$ 446,406$ 446,406$ 457,432$ 11,026 2%
Revenues:
Revenues 53,277 46,500 46,500 46,500
Transfers In - - - -
Total Revenues 53,277 46,500 46,500 46,500 - -
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 50,277 30,300 48,633 30,000
Capital Outlay - - - -
Transfers Out 6,096 6,100 7,100 6,100
Total Expenditures 56,373 36,400 55,733 36,100 (19,633) (35%)
Change in Fund Balance (3,097) 10,100 (9,233) 10,400 19,633 (213%)
Ending Fund Balance 446,406$ 456,506$ 437,173$ 467,832$ 30,659 7%
FUND: 219 PARKSIDE ASSESSMENT DISTRICT
2019-20
Increase/(Decrease)
This fund accounts for revenue derived from annual assessments, which are used to pay the cost
incurred by the City for landscape maintenance.
Item 11.b. - Page 59
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 191,960$ 128,440$ 128,440$ 259,542$ 131,102 102%
Revenues:
Revenues 720,831 453,200 778,300 764,700
Transfers In 346,404 380,300 380,300 380,300
Total Revenues 1,067,235 833,500 1,158,600 1,145,000 (13,600) (1%)
Expenditures:
Salaries and Benefits 413,871 445,400 445,400 488,800
Services and Supplies 263,174 280,900 303,900 314,050
Debt Service 41,332 20,300 20,300 41,170
Capital Outlay - - - -
Transfers Out 412,378 86,900 381,200 396,600
Total Expenditures 1,130,755 833,500 1,150,800 1,240,620 89,820 8%
Change in Fund Balance (63,520) - 7,800 (95,620) (103,420) (1326%)
Ending Fund Balance 128,440$ 128,440$ 136,240$ 163,922$ 27,682 20%
This fund accounts for receipts and expenditures of money apportioned by the State under Streets and
Highway Code. The use of gas tax revenues can only be used to construct and maintain streets, roads
and highways.
FUND: 220 STREETS (GAS TAX)
Increase/(Decrease)
2019-20
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 925,309$ 973,054$ 973,054$ 1,056,924$ 83,870 9%
Revenues:
Revenues 47,745 36,000 36,000 50,000
Transfers In - - - -
Total Revenues 47,745 36,000 36,000 50,000 14,000 39%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - - - - - -
Change in Fund Balance 47,745 36,000 36,000 50,000 14,000 39%
Ending Fund Balance 973,054$ 1,009,054$ 1,009,054$ 1,106,924$ 97,870 10%
FUND: 222 TRAFFIC SIGNALIZATION
2019-20
Increase/(Decrease)
This fund accounts for traffic signalization assessment levied against developments for the future cost
of traffic signals.
Item 11.b. - Page 60
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 133,150$ 151,195$ 151,195$ 150,841$ (354) (0%)
Revenues:
Revenues 18,045 500 500 500
Transfers In - - - -
Total Revenues 18,045 500 500 500 - -
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - - - - - -
Change in Fund Balance 18,045 500 500 500 - -
Ending Fund Balance 151,195$ 151,695$ 151,695$ 151,341$ (354) (0%)
FUND: 223 TRAFFIC CIRCULATION
2019-20
Increase/(Decrease)
This fund accounts for developer traffic mitigation measure fees charged as a result of an
environmental review.
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 2,111,478$ 2,169,364$ 2,169,364$ 2,400,249$ 230,885 11%
Revenues:
Revenues 115,351 85,000 85,000 110,000
Transfers In - - - -
Total Revenues 115,351 85,000 85,000 110,000 25,000 29%
Expenditures:
Salaries and Benefits - - - -
Debt Service - - - -
Capital Outlay - - - -
Transfers Out 57,465 - - 590,000
Total Expenditures 57,465 - - 590,000 590,000
Change in Fund Balance 57,886 85,000 85,000 (480,000) (565,000) (665%)
Ending Fund Balance 2,169,364$ 2,254,364$ 2,254,364$ 1,920,249$ (334,115) (15%)
FUND: 224 TRANSPORTATION FACILITY IMPACT
2019-20
Increase/(Decrease)
This fund accounts for developer impact fees (AB1600 fees) paid to protect the public health, safety,
and welfare by maintaining the existing level of public services for existing and future residents within
the City of Arroyo Grande.
Item 11.b. - Page 61
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 33,861$ 148,102$ 148,102$ 336,304$ 188,202 127%
Revenues:
Revenues 363,430 260,700 260,700 313,300
Transfers In - - - -
Total Revenues 363,430 260,700 260,700 313,300 52,600 20%
Expenditures:
Salaries and Benefits - - - -
Debt Service - - - -
Capital Outlay - - - -
Transfers Out 240,696 240,700 240,700 240,700
Total Expenditures 249,189 260,700 260,700 255,700 (5,000) (2%)
Change in Fund Balance 114,241 - - 57,600 57,600
Ending Fund Balance 148,102$ 148,102$ 148,102$ 393,904$ 245,802 166%
FUND: 225 TRANSPORTATION
2019-20
Increase/(Decrease)
This revenue source is provided by the San Luis Obispo County of Government’s (SLOCOG) Local
Transportation Fund (LTF). The annual appropriation is restricted to transportation systems, including
transit, pedestrian, street and road maintenance.
Increase/(Decrease)
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 227,211$ 310,475$ 310,475$ 343,829$ 33,354 11%
Revenues:
Revenues 96,444 57,000 57,000 77,000
Transfers In - - - -
Total Revenues 96,444 57,000 57,000 77,000 20,000 35%
Expenditures:
Services and Supplies 13,180 106,000 106,000 42,800
Debt Service - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures 13,180 106,000 106,000 42,800 (63,200) (60%)
Change in Fund Balance 83,264 (49,000) (49,000) 34,200 83,200 (170%)
Ending Fund Balance 310,475$ 261,475$ 261,475$ 378,029$ 116,554 45%
The City requires development projects that increase total water consumption in the City to
“neutralize” that demand by reducing water consumption in existing development by an equivalent
amount or by paying a fee in-lieu of performing water consumption reductions. This fund accounts for
the amount collected from developers and is used towards the City’s water conservation efforts.
FUND: 226 WATER NEUTRALIZATION IMPACT
Increase/(Decrease)
2019-20
Item 11.b. - Page 62
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $%
Beginning Fund Balance 5,786$ 5,905$ 5,905$ 5,891$
Revenues:
Revenues 119 - - -
Transfers In - - - -
Total Revenues 119 - - - - -
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - - - - - -
Change in Fund Balance 119 - - -
Ending Fund Balance 5,905$ 5,905$ 5,905$ 5,891$
FUND: 231 DRAINAGE FACILITY
2019-20
Increase
This fund accounts for impact fees paid by development and are restricted to improving drainage within the City
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 601,097$ 927,917$ 927,917$ 1,019,573$ 91,656 10%
Revenues:
Revenues 356,862 15,500 15,500 6,500
Transfers In - - - -
Total Revenues 356,862 15,500 15,500 6,500 (9,000) (58%)
Expenditures:
Salaries and Benefits 30,042 - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures 30,042 - - - - -
Change in Fund Balance 326,820 15,500 15,500 6,500 (9,000) (58%)
Ending Fund Balance 927,917$ 943,417$ 943,417$ 1,026,073$ 82,656 9%
This fund accounts for monies paid by developers in meeting the City's mandatory affordable housing
requirements.
FUND: 232 IN-LIEU AFFORDABLE HOUSING
2019-20
Increase/(Decrease)
Item 11.b. - Page 63
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 19,222$ 19,610$ 19,610$ 19,564$ (46) (0%)
Revenues:
Revenues 388 - - -
Transfers In - - - -
Total Revenues 388 - - - - -
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - - - - - -
Change in Fund Balance 388 - - - - -
Ending Fund Balance 19,610$ 19,610$ 19,610$ 19,564$ (46) (0%)
This fund accounts for monies paid by developers in meeting the City's underground utility
requirements.
FUND: 233 IN-LIEU UNDERGROUND UTILITY
2019-20
Increase/(Decrease)
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 316,456$ 290,669$ 290,669$ 304,659$ 13,990 5%
Revenues:
Revenues 205,703 212,700 206,700 105,500
Transfers In 5,004 5,000 5,000 5,000
Total Revenues 210,707 217,700 211,700 110,500 (101,200) (48%)
Salaries and Benefits - - - -
Services and Supplies 233,494 232,000 255,500 247,000
Debt Service - - - -
Capital Outlay - - - -
Transfers Out 3,000 3,000 3,000 3,000
Total Expenditures 236,494 235,000 258,500 250,000 (8,500) (3%)
Change in Fund Balance (25,787) (17,300) (46,800) (139,500) (92,700) 198%
Ending Fund Balance 290,669$ 273,369$ 243,869$ 165,159$ (78,710) (32%)
FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT
2019-20
Increase/(Decrease)
The purpose of the Tourism Business Improvement District (TBID) is to provide projects, programs and
activities that benefit lodging businesses located and operating within the City of Arroyo Grande. A
two percent (2%) assessment is levied on all lodging businesses of the rent charged by the operator
per occupied room per night for all transient occupancies. Revenue collected is used to promote the
lodging industry within the City.
Item 11.b. - Page 64
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 1,491,005$ 1,448,142$ 1,448,142$ 1,531,524$ 83,382 6%
Revenues:
Revenues 115,370 57,000 57,000 63,000
Transfers In - - - -
Total Revenues 115,370 57,000 57,000 63,000 6,000 11%
Expenditures:
Services and Supplies 83,198 553,421 553,421 -
Debt Service - - - -
Capital Outlay - - - -
Transfers Out 75,035 - - 730,000
Total Expenditures 158,233 553,421 553,421 730,000 176,579 32%
Change in Fund Balance (42,863) (496,421) (496,421) (667,000) (170,579) 34%
Ending Fund Balance 1,448,142$ 951,721$ 951,721$ 864,524$ (87,197) (9%)
Pursuant to the provisions of Section 38743 of the Government Code, water availability charges is a
“special charge” which is levied to each parcel of property not served with city water. These charges
are restricted for the sole purpose of expanding water supply such as desalination plant, recycled
water, scalping plant, etc.
FUND: 241 WATER AVAILABILITY FUND
Increase/(Decrease)
2019-20
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 7,088$ 15,180$ 15,180$ 15,180$ (0) (0%)
Revenues:
Revenues 8,092 63,900 63,900 75,727
Transfers In - - - -
Total Revenues 8,092 63,900 63,900 75,727 11,827 19%
Expenditures:
Salaries and Benefits - - - -
Services and Supplies - - - 75,727
Debt Service - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures - - - 75,727 75,727
Change in Fund Balance 8,092 63,900 63,900 - (63,900) (100%)
Ending Fund Balance 15,180$ 79,080$ 79,080$ 15,180$ (63,900) (81%)
This fund accounts for revenues and expenditures related to Community Development Block Grant
(CDBG) Funds. The program is a flexible program that provides the City with resources to address a
wide range of unique community development needs.
FUND: 250 CDBG GRANT FUND
Increase/(Decrease)
2019-20
Item 11.b. - Page 65
FUND SUMMARIES
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 182,533$ 232,218$ 232,218$ 204,991$ (27,227) (12%)
Revenues:
Revenues 104,085 120,800 120,800 120,800
Transfers In - - - -
Total Revenues 104,085 120,800 120,800 120,800 - -
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 32,104 100,000 100,000 -
Capital Outlay - - - 60,000
Transfers Out 22,296 22,800 22,800 130,000
Total Expenditures 54,400 122,800 122,800 190,000 67,200 55%
Change in Fund Balance 49,685 (2,000) (2,000) (69,200) (67,200) 3360%
Ending Fund Balance 232,218$ 230,218$ 230,218$ 135,791$ (94,427) (41%)
FUND: 271 STATE COPS BLOCK GRANT
2019-20
Increase/(Decrease)
This fund accounts for the receipt and use of monies from the State of California restricted to the
purchase of police equipment and technology for crime prevention.
Item 11.b. - Page 66
Enterprise Funds
Item 11.b. - Page 67
CITY OF
FUND SUMMARIES ENTERPRISE FUNDS
FUND: 612 SEWER
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Working Capital 1,311,998$ 1,016,905$ 942,089$ 703,726$ (238,363) (25%)
Revenues:
Revenues 1,071,117 1,135,100 967,500 937,500
Transfers In - 269,400 521,300 -
Total Revenues 1,071,117 1,404,500 1,488,800 937,500 (551,300) (37%)
Expenses:
Salaries and Benefits 301,194 267,400 267,400 250,100
Services and Supplies 101,986 138,800 137,986 158,900
Debt Service 2,730 8,700 17,700 17,700
Operating Equipment 597,446 2,500 3,314 34,500
Capital Improvement Program 47,866 641,000 1,382,933 200,000
Transfers Out 389,804 395,700 470,700 419,000
Total Expenditures 1,441,026 1,454,100 2,280,033 1,080,200 (1,199,833) (53%)
Ending Available Working Capital 942,089$ 967,305$ 150,856$ 561,026$ 410,170 272%
2019-20
Increase/(Decrease)
This fund is used to account for maintenance of sewer lines connecting City residents to the South San Luis Obispo
County Sanitation District sewer treatment plant. Money is collected from utility bills paid by customers.
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Working Capital 515,799$ 535,620$ 584,335$ 243,198$
Revenues:
Revenues 68,536 42,000 42,000 42,000
Transfers In - - - -
Total Revenues 68,536 42,000 42,000 42,000 - -
Expenses:
Salaries and Benefits - - - -
Services and Supplies - - - -
Debt Service - - - -
Capital Outlay - - - -
Capital Improvement Program - - - -
Transfers Out - 269,400 269,400 -
Total Expenditures - 269,400 269,400 -
Revenues over/(under) Expenses 68,536 (227,400) (227,400) 42,000
Adjustments to Working Capital - - - -
Ending Working Capital 584,335 308,220 356,935 285,198
Reserve for Carry-Over of Appropriations
Ending Available Working Capital 584,335$ 308,220$ 356,935$ 285,198$ (71,737) (20%)
2019-20
Increase/(Decrease)
FUND: 634 SEWER FACILITY
This fund is used to account for the accumulation of sewer facility revenues to be used in capital improvement
projects in the City. Money is collected from development to offset the impacts new development has on the sewer
collection system.
Item 11.b. - Page 68
FUND SUMMARIES
FUND: 640 WATER
2018-19
FINAL ORIGINAL ADJUSTED 2020-21 Increase/(Decrease)
ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Working Capital 2,630,486$ 3,477,963$ 2,643,562$ 2,725,114$ 81,552 3%
Revenues:
Revenues 7,275,644 6,549,000 6,446,000 6,529,100
Transfers In - 309,000 383,400 524,700
Total Revenues 7,275,644 6,858,000 6,829,400 7,053,800 224,400 3%
Expenses:
Salaries and Benefits 938,363 824,500 824,500 873,900
Services and Supplies 489,534 631,700 640,885 680,700
Debt Service 2,961 13,400 - 27,200
Capital Outlay 305,505 9,600 15,115 10,500
Capital Improvement Program 112,018 514,400 771,421 361,100
Transfers Out 5,414,187 5,549,400 5,684,500 5,523,418
Total Expenditures 7,262,568 7,543,000 7,936,421 7,476,818 (459,603) (6%)
Revenues over/(under) Expenses 13,076 (685,000) (1,107,021) (423,018)
Adjustments to Working Capital - - - -
Ending Working Capital 2,643,562 2,792,963 1,536,541 2,302,096
Reserve for Carry-Over of Appropriations
Ending Available Working Capital 2,643,562$ 2,792,963$ 1,536,541$ 2,302,096 765,555 50%
This fund is used to account for the activities associated with the transmission and distribution of potable water by
the City to its users. Money is collected from utility bills paid by customers.
2019-20
FUND: 641 LOPEZ
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Working Capital 1,702,311$ 1,702,312$ 1,702,312$ 1,884,780$
Revenues:
Revenues 922 - - -
Transfers In 3,576,785 3,684,100 3,744,200 3,638,618
Total Revenues 3,577,707 3,684,100 3,744,200 3,638,618 (105,582) (3%)
Expenses:
Salaries and Benefits - - - -
Services and Supplies 3,576,785 3,684,100 3,744,200 3,638,618
Debt Service - - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures 3,576,785 3,684,100 3,744,200 3,638,618 (105,582) (3%)
Revenues over/(under) Expenses 922 - - -
Adjustments to Working Capital - - - -
Ending Working Capital 1,703,233 1,702,312 1,702,312 1,884,780
Reserve for Carry-Over of Appropriations
Ending Available Working Capital 1,703,233$ 1,702,312$ 1,702,312$ 1,884,780 182,468 11%
This fund is responsible for the purchase of water from Lopez Dam. The City has a 50.55% share of the water and
expense generated by Zone 3 – County of San Luis Obispo’s Flood Control and Water Conservation District.
Increase/(Decrease)
2019-20
Item 11.b. - Page 69
FUND SUMMARIES
FUND: 642 WATER FACILITY
2018-19
FINAL ORIGINAL ADJUSTED 2020-21 Increase/(Decrease)
ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Working Capital 768,534 431,756 851,275 635,551$
Revenues:
Revenues 82,741 60,000 60,000 65,000
Transfers In - - - -
Total Revenues 82,741 60,000 60,000 65,000 5,000 8%
Expenses:
Salaries and Benefits - - - -
Services and Supplies - - - -
Capital Outlay - - - -
Transfers Out - 309,000 383,400 524,700
Total Expenditures - 309,000 383,400 524,700
Revenues over/(under) Expenses 82,741 (249,000) (323,400) (459,700)
Adjustments to Working Capital - - - -
Ending Working Capital 851,275 182,756 527,875 175,851
Reserve for Carry-Over of Appropriations
Ending Available Working Capital 851,275$ 182,756$ 527,875$ 175,851 (352,023) (67%)
2019-20
This fund is used to account for the accumulation of water facility revenues to be used in capital improvement
projects in the City. Money is collected from development to offset the impacts new development has on the water
di stribution system.
Item 11.b. - Page 70
Agency Funds
Item 11.b. - Page 71
CITY OF
FUND SUMMARIES AGENCY FUNDS
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 4,611,523$ 1,273,746$ 1,273,746$ 4,363,116$
Revenues:
Revenues 665,198 479,490 479,490 418,740
Transfers In - - - -
Total Revenues 665,198 479,490 479,490 418,740 (60,750) (13%)
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 4,579 4,000 4,000 2,000
Debt Service 201,238 405,200 405,200 387,749
Capital Outlay - - - -
Transfers Out - 25,000 25,000 30,000
Total Expenditures 205,816 434,200 434,200 419,749 (14,452) (3%)
Ending Fund Balance 4,152,141$ 1,319,036$ 1,319,036$ 4,362,108$
FUND: 286 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY
This private-purpose trust fund was created to hold the assets of the former redevelopment agency of
the City of Arroyo Grande until they are distributed to other units of state and local government after the
payment of enforceable obligations have been made.
Increase/(Decrease)
2019-20
2018-19
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 1,261,502$ 122,327$ 122,327$ 1,540,159$
Revenues:
Revenues 27,859 284,900 284,900 -
Transfers In - - -
Total Revenues 27,859 284,900 284,900 - (284,900) (100%)
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 1,272 3,000 3,000 1,400
Debt Service 591 - - -
Capital Outlay - - - -
Transfers Out - - - -
Total Expenditures 1,863 3,000 3,000 1,400 (1,600) (53%)
Ending Fund Balance 1,287,498$ 404,227$ 404,227$ 1,538,759$
FUND: 287 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY - HOUSING FUNCTION
This private-purpose trust fund was created to hold the housing assets of the former redevelopment
agency of the City of Arroyo Grande until they are distributed to other units of state and local
government after the payment of enforceable obligations have been made.
Increase/(Decrease)
2019-20
Item 11.b. - Page 72
FUND SUMMARIES
FUND: 751 DOWNTOWN PARKING
2018-19 2019-20
FINAL ORIGINAL ADJUSTED 2020-21
ITEM ACTUAL BUDGET BUDGET BUDGET $ %
Beginning Fund Balance 2,103$ 6,414$ 6,414$ 867$
Revenues:
Revenues 8,231 11,000 11,000 8,500
Transfers In 13 - - -
Total Revenues 8,244 11,000 11,000 8,500 (2,500) (23%)
Expenditures:
Salaries and Benefits - - -
Services and Supplies 4,722 4,400 4,400 4,400
Capital Outlay - - -
Transfers Out 3,600 3,600 3,600 3,600
Total Expenditures 8,322 8,000 8,000 8,000 - 0%
Ending Fund Balance 2,025$ 9,414$ 9,414$ 1,367$ (8,047) (85%)
This agency fund collects assessments from Arroyo Grande Village merchants for the maintenance
of the Village parking lots for the Downtown Village Merchants Association.
Increase/(Decrease)
Item 11.b. - Page 73
Local Sales Tax Fund DetailItem 11.b. - Page 74CITY OF
Item 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25
Castillo Del Mar Road Improvements 184,835 255,440
East Branch St Streetscape 107,688
Fair Oaks/Orchard Rd Intersection Imp 50,000
Swinging Bridge Reinforcement 497,834 132,200
Traffic Way Bridge Improvements 88,131 53,433 74,555 573,500
Brisco Rd Interchange Project 850,000 200,000 50,000 50,000
Subtotal Transportation 928,488 441,073 924,555 773,500 50,000 50,000
Pavement Management Program 1,380,165 755,000 245,000 530,000 785,000 925,000
Striping and Sidewalk Improvements 190,003 115,000 115,000 120,000 120,000 120,000
Bridge Preventative Maintenance Plan 2,982 10,335
Utilities Underground E Grand, Halcyon to Elm 50,000
Bricks between 208 & 214 E Branch 65,000
Subtotal Street/Park Improvements 1,570,168 935,000 412,982 650,000 905,000 1,055,335
Clark Properties Drainage Improvements 53,500
Vard Loomis Drainage Improvements 50,000
Corporation Yard Stormwater Imp 20,000 20,000 20,000
Stormwater Stream Monitoring
Sierra/Hillcrest Drainage Design 255
Corp Yard Stormwater Compliance Plan Implementation 71,118
CMP Replacements 207,930 45,000 45,000 82,500 82,500
Oak Park/El Camino Storm Drain 177,579 400,000
E Grand / S Halcyon Drainage 191,000 191,000
Trash Capture Devices 4,000 103,000 103,000
Drainage Master Plan/Watershed Mgt Plan 172,500
Subtotal Drainage Improvements 560,382 572,500 69,000 168,000 396,500 273,500
Fire JPA 487,391 500,094 500,094 510,096 520,298 530,704
Fire Apparatus - contrib. to FCFA 28,800 28,800 28,800 29,664 30,554 31,471
Police Senior Officer Position 201,400 207,400 213,600 217,900 222,300 226,700
Narcotics Task Force 24,600 24,600 24,600 24,600 24,600 24,600
Police Firing Range 120,000
Animal Services Building Debt Service - 60,000 60,000 60,000 60,000 60,000
Subtotal Public Safety 742,191 820,894 827,094 842,260 977,752 873,474
CITY OF ARROYO GRANDE
LOCAL SALES TAX FUND
Item 11.b. - Page 75
Item 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25
CITY OF ARROYO GRANDE
LOCAL SALES TAX FUND
City Hall Debt Service 20,000 20,000 20,000 20,000 20,000 20,000
Corporation Yard Upgrades 20,000
Elm Park/Soto Complex Master Plan 46,195
City Hall Safety Improvement Project - 50,000 50,000 - 50,000 50,000
Financial Management System 200,000
Network Storage - 80,000
Subtotal City Facilities 266,195 170,000 70,000 20,000 70,000 70,000
Annual Audit and Sales Tax Report 7,500 7,500 7,500 7,500 7,500 7,500
Contingency 25,000 25,000 25,000 25,000 25,000 25,000
Subtotal Other 32,500 32,500 32,500 32,500 32,500 32,500
Total Expenses 4,099,924 2,971,967 2,336,131 2,486,260 2,431,752 2,354,809
Projected Revenue 2,090,000 2,040,000 2,339,550 2,386,300 2,434,000 2,482,700
Revenue Over/(Under) Expenses (2,009,924) (931,967) 3,419 (99,960) 2,248 127,891
Beginning Fund Balance 3,492,159 1,482,235 550,268 553,687 453,727 455,975
Estimated Ending Fund Balance 1,482,235 550,268 553,687 453,727 455,975 583,866
% Fund Balance of Estimated Revenues 71%27%24%19%19%24%
Item 11.b. - Page 76
Capital Improvement ProgramItem 11.b. - Page 77CITY OF
City of Arroyo GrandeProjected Revenue for FY 2020-25 CIP Budget - Funded Projects Only Funding SourcePrior YearTotalFund # Acct # Acct. Description Funding 2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIP010 4910 General Fund 95,855210 4912 Fire Protection Impact Fees 23,00023,000212 4955 Police Protection Impact Fees 10,000213 4921 Park Development 1,088214 4914 Park Improvement 23,652 91,000 96,000 126,000 61,000 56,000 430,000218 4950 Sales Tax 3,305,235 2,098,573 1,456,537 1,591,500 1,521,500 1,428,835 8,096,945220 4920 Senate Bill 1 (SB1) 297,739 307,200307,200222 4922 Traffic Signal479,591 479,592 959,183224 4926 Transportation Facility Impact 100,000 590,000 938,343 1,528,343231 4924 Drainage Facility 5,487241 4943 Water Availability 45,088 730,000 720,000 80,000 80,000 881,400 2,491,400612 4930 Sewer Fund 342,652 215,000215,000634 4931 Sewer Facility 372,249640 4940 Water Fund 444,058 376,100376,100643 4942 Water Facility 383,400 524,700524,700Sub-Total5,426,503 4,955,573 3,210,881 2,277,091 2,142,092 2,366,235 14,951,871OTHER SOURCES4463 CDBG125,7824479 Highway Safety Imp Program (HSI67,5004482 Regional State Highway Acct (RSH430,000100,000100,0004486 Urban State Highway Acct (USHA70,00063,00068,000131,0004487 Highway Bridge Program (HBP)7,916,434412,416598,463 4,426,50079,766 5,517,1464490 State Transp Imp Program (STIP)3,312,000 3,312,0006,624,0004809 Donations2,1674825 Developer Contribution633,7544___ COPS130,000150,000125,000125,000530,0004___ Other Financing4,126,657 1,488,922 1,638,9217,254,500Sub-Total9,245,637705,416 4,943,119 9,352,422 5,075,92179,766 20,156,645Grand Total14,672,140 5,660,989 8,154,000 11,629,513 7,218,013 2,446,001 35,108,516New FundingItem 11.b. - Page 78
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIP MISCELLANEOUS PROJECTS Funded Miscellaneous Projects5453 Financial Management Software 218 Sales Tax 200,000 200,000612 Sewer Fund 75,000 75,000640 Water Fund 75,000 75,0005462 Police Station Evidence Room Secondary Access212 Police Impact Fees 10,000 10,0005445 Woman's Club Kitchen 213 Park Development 1,088 1,0885463 Woman's Club Interior Lighting --- Donations 2,167 2,1675464 City Hall Roof Replacement 010 General Fund 40,000 40,0005465 Recreation Services Center Roof Repairs 010 General Fund 20,000 20,00054__ Replace Radio Receivers 271 COPS 130,000 130,000130,00054__ FCFA Station 1 Security Fencing and Gate 210 Fire Impact Fees 23,000 23,00023,00054__ Report Management System (RMS) Upgrade at Police Department271 COPS 150,000 150,000150,00054__ Utility Undergrounding on East Grand Avenue, Halcyon Road to Elm Street218 Sales Tax 50,000 50,00050,00054__ Ash Street Restroom Roof Replacement 214 Park Improvement 65,000 65,00065,00054__ Public Safety Video Cameras 271 COPS 250,000 125,000 125,000250,0005451 Police Station Firing Range 218 Sales Tax 120,000120,000120,0005455 City Buildings Safety Improvements 218 Sales Tax 200,000 50,000 50,000 50,000 50,000200,0005450 Corporation Yard Renovations 010 General Fund 543 543218 Sales Tax (40%) 20,000 20,000612 Sewer Fund (30%) 15,000 15,000640 Water Fund (30%) 15,000 15,00050,00054__ Server Replacement - Police Department 218 Sales Tax 30,00030,00030,00054__ Server Replacement - City Hall 218 Sales Tax 30,00030,00030,00054__ Network Storage Expansion - Police Dept 218 Sales Tax 80,000 80,00080,00054__ Firewall - City Hall 218 Sales Tax 40,00040,00040,00054__ Email Archive 218 Sales Tax 10,00010,00010,00054__ Secondary Network Storage (PD in-car/body) 218 Sales Tax 12,000 12,00012,000 Subtotal - Funded Miscellaneous Projects1,663,798 423,798 333,000 250,000 202,000 335,000 120,000 1,240,000New FundingSource of FundsItem 11.b. - Page 79
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds Unfunded Miscellaneous Projects54__ Rate Study Update 218 Sales Tax 20,00020,000612 Sewer 20,00020,000640 Water 20,00020,00060,0005450 Corporation Yard Renovations 218 Sales Tax (40%) 80,000 20,000 20,000 20,000 20,000612 Sewer Fund (30%) 60,000 15,000 15,000 15,000 15,000640 Water Fund (30%) 60,000 15,000 15,000 15,000 15,000200,00054__ Emergency Generator - City Hall 22,00054__ Data Cabling at Woman's Club 8,0005447 Citywide Solar Panel Project 010 General Fund212 Police Impact213 Park Development218 Sales Tax612 Sewer Fund640 Water Fund5422 Le Point Parking Lot Expansion 218 Sales Tax 250,00054__ ADA Transition Plan54__ Council Chambers Front Door/Window Waterproofing54__ Council Chambers Rear Fencing & Lighting and Park/Rental Improvements54__ Council Chambers Plumbing Retrofit 16,90054__ City Hall Rain Gutter Replacement 16,90054__ City Hall IT Wall Insulation Project 16,90054__ Corp Yard Roofing Material Replacement 51,70054__ Old City Hall Electrical System Upgrade 16,90054__ Old City Hall HVAC Unit Replacement 10,10054__ Woman's Club Exterior Painting 33,70054__ Woman's Club Rain Gutter Replacement 16,90054__ Woman's Club Flooring Replacement 45,00054__ City Hall Interior Painting 33,70054__ Old City Hall Roofing Material Replace 25,90054__ Soto Complex Jaycee Building Roof 22,50054__ City Hall Flooring Replacement 39,400Item 11.b. - Page 80
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds54__ Rancho Grande Park Roofing Material Replacement16,90054__ Network Switch Replacement (21/22) 218 Sales Tax54__ Network Storage Expansion - City Hall (24/25) 218 Sales Tax 80,00054__ Shoretel (Phones) (24/25) 218 Sales Tax54__ Council Chambers Audio/Video 218 Sales Tax Subtotal - Unfunded Miscellaneous Projects723,400 Total Miscellaneous Projects2,387,198 423,798 333,000 250,000 202,000 335,000 120,000 1,240,000Item 11.b. - Page 81
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds PARKS PROJECTS Funded Parks Projects5555 Strother Park No. 2 BBQ Repairs 214 Park Improvement 8,000 8,0005556 Soto/Elm Master Plan 218 Sales Tax 46,195 46,1955559 ADA Drinking Fountains 214 Park Improvement 20,000 10,000 10,00010,0005560 Soto Sports Complex Barrier Removal, Phase IV - Ikeda Field--- CDBG 125,782 125,78255__ Soto Sports Complex Resurface Tennis Courts 214 Park Improvement 20,000 20,00020,00055__ Elm Street Park Playground Structure/PIP 214 Park Improvement 35,000 35,00035,00055__ Central Irrigation Controls 214 Park Improvement 20,000 5,000 5,000 5,000 5,00020,0005515 Various Park Improvements 214 Park Improvement 155,652 5,652 30,000 30,000 30,000 30,000 30,000150,0005554 Soto Sports Complex ADA Bleachers 214 Park Improvement 25,000 5,000 5,000 5,000 5,000 5,00025,0005556 Soto Sports Complex Fencing Repairs 214 Park Improvement 75,000 15,000 15,000 15,000 15,000 15,00075,00055__ Citywide Trash/Recycle Receptacle Replacement214 Park Improvement 30,000 6,000 6,000 6,000 6,000 6,00030,000 Subtotal - Funded Parks Projects560,629 195,629 91,000 96,000 61,000 61,000 56,000 365,000 Unfunded Parks Projects55__ Soto Sports Complex Porter Field Lighting 214 Park Improvement 200,00055__ Soto Sports Complex Nighttime Lighting 55__ Strother Park Sidewalk and Concrete Replacement22,50055__ Rancho Grande Park Playground Structure/ PIP Large90,00055__ Oro Park Play Structure 67,50055__ Oro Park Engineered Wood Chips Surfacing 5,60055__ Parkside Park ADA Drinking Fountain 5,60055__ Parkside Park Playground Structure/PIP 28,10055__ Strother Park Fencing Repairs/ Replacement 11,20055__ Rancho Grande Park Playground Structure/ PIP Small28,100Item 11.b. - Page 82
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds55__ Rancho Grande Park11,20055__ Strother Park Playground Structure Small 28,10055__ James Way Open Space Foot Bridge 39,40055__ Strother Park Basketball Court Resurfacing 5,60055__ Soto Sports Complex Campbell/Pilg Sports Field Lighting168,70055__ Heritage Square Park Turf Leveling55__ Kawanis Park Maintenance Access Subtotal - Unfunded Parks Projects511,600 Total Parks Projects1,072,229 195,629 91,000 96,000 61,000 61,000 56,000 365,000Item 11.b. - Page 83
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds STREETS PROJECTS Funded Streets Projects5601 Fair Oaks/Orchard Avenue Intersection --- Developer Contributio 50,00050,000Improvements218 Sales Tax50,00050,0005608 Bridge Street Bridge Rehabilitation--- HBP7,236,206 7,236,2065612 Systematic Safety Analysis Report Program --- HSIP67,50067,500 (SSARP)--- Regional SHA10,00010,000010 General Fund35,31235,3125620 Swinging Bridge Reinforcement218 Sales Tax630,034 497,834132,200132,2005671 East Branch Streetscape--- Regional SHA390,000 390,000218 Sales Tax107,688 107,6885607 Harloe Elementary School Crossings--- Regional SHA100,000100,000100,0005678 Castillo Del Mar Extenstion/Valley Road --- Developer Contributio 536,500 536,500Drainage 218 Sales Tax 440,275 184,835 255,440255,44056__ Bricks Between 208 & 214 E Branch 218 Sales Tax 65,000 65,00065,0005679 Traffic Way Bridge Improvement Project --- HBP (88.53%) 6,094,589 680,228 412,416 575,445 4,426,500218 Sales Tax (11.47%) 789,619 88,131 53,433 74,555 573,5006,115,8495638 Pavement Management Program --- Urban SHA 201,000 70,000 63,000 68,000218 Sales Tax 4,498,165 1,380,165 755,000 245,000 518,000 745,000 855,000220 SB1 604,939 297,739 307,2003,556,2005658 Sidewalk Repairs and Improvements 218 Sales Tax 780,003 190,003 115,000 115,000 120,000 120,000 120,000590,0005642 Brisco Road/US 101 Interchange --- Regional SHA 30,000 30,000--- STIP 6,624,000 3,312,000 3,312,000--- Other Financing 7,254,500 4,126,657 1,488,922 1,638,921218 Sales Tax 1,150,000 850,000 200,000 50,000 50,000222 Signal Impact Fee 959,183 479,591 479,592224 Transp Facility Impact 1,628,343 100,000 590,000 938,34317,516,0265611 Bridge Preventive Maintenance Plan --- HBP (88.53%) 102,784 23,018 79,766218 Sales Tax (11.47%) 13,317 2,982 10,335116,101 Subtotal - Funded Streets Projects40,448,958 12,002,141 2,848,689 7,019,000 11,118,513 6,345,513 1,115,101 28,446,816Item 11.b. - Page 84
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds Unfunded Streets Projects56__ Crosswalks in the Village --- HSIP or ATP Grant 150,00056__ Repairs to Meadow Creek Ped Bridge Deck 40,00056__ Lighted Crosswalk Repairs or Upgrades 45,00056__ Branch Mill Road Stabilization 500,00056__ Pearwood Fencing Relocation 50,00056__ Guardrails on ECR at Hillcrest and Robles, W Branch, Vernon to E Grand50,00056__ Woodland Health Fitness Park AC Rehab 5,00056__ Strother Park Parking Lot and Planters 218 Sales Tax 280,90056__ ADA Pedestrian Buttons 218 Sales Tax 20,00056__ Clean Up Homeless Hot Spots 56__ Slopes/Fencing along AG Creek in Villageand Retaining Wall under Swinging Bridge Subtotal - Unfunded Streets Projects1,140,900 Total Streets Projects41,589,858 12,002,141 2,848,689 7,019,000 11,118,513 6,345,513 1,115,101 28,446,816Item 11.b. - Page 85
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds DRAINAGE PROJECTS Funded Drainage Projects5778 Tally Ho/Corbett Canyon Creek Confluence 231 Drainage Facility 5,487 5,487Restoration/Sedimentation Reduction 218 Sales Tax 53,500 53,5005781 Vard Loomis Properties Drainage Repair 218 Sales Tax 50,000 50,0005783 Sierra/Hillcrest Drainage 218 Sales Tax 255 2555795 Oak Park Boulevard / El Camino Real 218 Sales Tax 577,579 177,579 400,000Storm Drain System400,00057__ Drainage Master Plan Update/ 218 Sales Tax 172,500 172,500Watershed Management Plan172,5005780 Corporation Yard Stormwater Compliance 218 Sales Tax 131,118 71,118 20,000 20,000 20,000Plan Implementation60,00057__ Trash Capture Devices 218 Sales Tax 210,000 4,000 103,000 103,000210,00057__ E Grand /S Halcyon Drainage Undergrounding218 Sales Tax 382,000191,000 191,000382,0005794 Corrugated Metal Pipe (CMP) Lining 218 Sales Tax 462,930 207,930 45,000 45,000 82,500 82,500612 Sewer Fund 45,127 45,127255,000 Subtotal - Funded Drainage Projects2,090,497 610,997 572,500 69,000 168,000 396,500 273,500 1,479,500 Unfunded Drainage Projects57__ El Camino Real Drainage Pipe Relocation 218 Sales Tax 203,00057__ South Alpine Drainage/Rena CMP Lining 218 Sales Tax 70,00057__ Public/Drainage Issues- 524 Le Point, Robles, Via La Barranca, etc57__ Tally Ho/Corbett Canyon Creek Confluence Sedimentation Maintenance218 Sales Tax 75,000 Subtotal - Unfunded Drainage Projects348,000 Total Drainage Projects2,438,497 610,997 572,500 69,000 168,000 396,500 273,500 1,479,500Item 11.b. - Page 86
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds SEWER PROJECTS Funded Sewer Projects5852 The Pike Sewer Line Replacement 612 Sewer Fund 24,977 24,977Trenchless Sewer Rehab 612 Sewer Fund 217,200 77,200 140,000S Alpine Street - MP No. A-2 (3)S Halcyon Road - MP No. A-2 (4)Wood Place - MP No. A-2 (6)Vernon Street - MP No. A-2 (7)140,0005845 Lift Station No. 1 Force Main Replacment Sewer Fund 120,349 120,349Sewer Faciliity 372,249 372,2495849 Maintenance Hole Rehabilitation --- Developer Contributio 47,25447,254612 Sewer Fund60,00060,00060,000 Subtotal - Funded Sewer Projects842,028 642,028200,000200,000 Unfunded Sewer ProjectsTrenchless Sewer Rehab--- Developer Contributio1,1851,185Alder Street ($190) - MP No. A-2 (5)Sewer Fund235,600235,600Cameron Court ($994) - MP No. A-2 (8)235,600Trenchless Sewer Rehab--- Developer Contributio 11,78811,788Woodland Dr ($11,788) - MP No. A-2 (2) 612 Sewer Fund62,70062,700Ash Street - MP No. A-2 (10)62,7005854 Wastewater Master Plan Update 612 Sewer Fund 100,000 100,000100,00058__ Trenchless Sewer Rehab 612 Sewer Fund 50,000 50,000Woodland Drive Backyards, Olive Street to Woodland Drive50,00058__ Trenchless Sewer Rehab 612 Sewer Fund 282,000282,000Pilgrim/Orchard/Cherry - MP No. B-3282,0005856 Huasna Road Sewer Upgrade - MP No. B-2 612 Sewer Fund 726,6005834 Orchard / California Sewer Relocation - MP No. B-3612 Sewer Fund 1,174,4005835 Hillcrest / Sierra Sewer Relocation58__ Sewer Lateral at Woman's Club 612 Sewer Fund Subtotal - Unfunded Sewer Projects2,644,273 12,973 398,300 50,000 282,000 730,300 Total Sewer Projects3,486,301 655,001 200,000 398,300 50,000 282,000 930,3005821, 5842, 5820, 58435817, 58335826, 5853Item 11.b. - Page 87
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds WATER PROJECTS Funded Water Projects5944 Water Well #11 Facilities 241 Water Availability 42,771 42,7715946 Galvanized Service Replacments 640 Water Fund 129,850 129,8505966 Coach Road and Garden Street Pipe Bridges Evaluation640 Water Fund 23,808 23,8085972 Well 7 Evaluation 241 Water Availability 2,316 2,3165974 GIS Software for Water Infrastructure 640 Water Fund 35,000 35,0005942 Water Reservoir No. 7 640 Water Fund (32%) 325,800 180,400 145,400642 Water Facility (68%) 692,400 383,400 309,000454,4005911 640 Water Fund (50%) 215,700 215,700642 Water Facility (50%) 215,700 215,700431,40059__ Central Coast Blue 241 Water Availability 2,491,400 730,000 720,000 80,000 80,000 881,4002,491,400 Subtotal - Funded Water Projects4,174,746 797,546 1,615,800 720,000 80,000 80,000 881,400 3,377,200 Unfunded Water Projects5911 640 Water Fund (50%) 358,400 358,400642 Water Facility (50%) 358,400 358,400716,80059_ Water Master Plan Update640Water Fund 100,000 100,000100,0005911 640 Water Fund (50%) 268,100 268,100642 Water Facility (50%) 268,100 268,100536,2005973 640 Water Fund (75%) 202,400202,400642 Water Facility (25%) 67,50067,500269,9005948 Reservoir 3 and 4 Coating and Seismic Evaluation640 Water Fund 800,000400,000 400,000800,0005966 Coach Road and Garden Street Pipe Bridges Recoating640 Water Fund5965 Reservior #5 Recoating 640 Water Fund5975 SCADA Software/Electronics Upgrade 640 Water Fund 232,8005976 Lierly Lane to Coach Road Upgrade 640 Water Fund (50%) 179,400642 Water Facility (50%) 179,4005931 640 Water Fund (50%) 111,000642 Water Facility (50%) 111,0005926 4-Inch Mains Upgrade - Sierra Drive 640 Water Fund (50%) 146,800642 Water Facility (50%) 146,800Phased Mains Replacement - South Halcyon RoadPhased Mains Replacement - Cornwall StreetHighway 101 Crossing Upgrade - ECR to West Branch StreetCoach Road and Greenwood Drive UpgradesPhased Mains Replacement - Fair Oaks Avenue, Elm Street to Alder StreetItem 11.b. - Page 88
City of Arroyo GrandeProject Summary by Type of ProjectProj.Prior YearTotalNo. Project NameFunding2020-21 2021-22 2022-23 2023-24 2024-25 5 Year CIPNew FundingSource of Funds5927 4-Inch Mains Upgrade - North Alpine 640 Water Fund (50%)199,200642 Water Facility (50%)199,2005928 4-Inch Mains Upgrade - Sunset Drive640 Water Fund (50%)339,600642 Water Facility (50%)339,6005929 4-Inch Mains Upgrade - Ide Street640 Water Fund (50%)201,300642 Water Facility (50%)201,3005930 4-Inch Mains Upgrade - Wood Place640 Water Fund (50%)118,000642 Water Facility (50%)118,0005912 4-Inch Mains Upgrade - Alder Street640 Water Fund (50%)231,500642 Water Facility (50%)231,5005917640 Water Fund (50%)331,100642 Water Facility (50%)331,1005922640 Water Fund (50%)177,200642 Water Facility (50%)177,2005977640 Water Fund (50%)91,800642 Water Facility (50%)91,8005923 Waterline Upgrade, 10" to 12", on Garden Street Subtotal - Unfunded Water Projects6,909,500816,800 536,200 669,900 400,0002,422,900 Total Water Projects11,084,246 797,546 1,615,800 1,536,800 616,200 749,900 1,281,4005,800,100Grand Total, All Capital Projects14,685,112 5,660,989 9,369,100 12,215,713 7,887,913 3,128,001 38,261,716Phased Mains Replacements - Vernon Road4-Inch Mains Upgrade - Beech, Pecan and SandlewoodPhased Mains Replacements - East Cherry AvenueItem 11.b. - Page 89
Headcount
Item 11.b. - Page 90
e CITY OF . . -.. ~----. ~-----... ~· ··~
Position Allocation by Department
Position Title
FY 2019-20
Adopted
Change to
Adopted Current
FY 2020-21
Preliminary
Change from
Current
City Council
CITY MANAGER 1.00 0.00 1.00 1.00 0.00
COUNCIL MEMBER 5.00 0.00 5.00 5.00 0.00
Department Totals 5.00 0.00 5.00 5.00 0.00
Administrative Services
Full-time
ACCOUNTING MANAGER 1.00 0.00 1.00 1.00 0.00
DIRECTOR OF ADMINISTRATIVE SERVICES 1.00 0.00 1.00 1.00 0.00
HUMAN RESOURCES MANAGER 1.00 0.00 1.00 1.00 0.00
SENIOR ACCOUNTING CLERK 3.00 0.00 3.00 3.00 0.00
Full-time totals 6.00 0.00 6.00 6.00 0.00
Department Totals 6.00 0.00 6.00 6.00 0.00
Community Development
Full-time
ASSISTANT ENGINEER 0.00 1.00 1.00 1.00 0.00
ASSISTANT PLANNER 1.00 0.00 1.00 1.00 0.00
ASSOCIATE ENGINEER 1.00 -1.00 0.00 0.00 0.00
ASSOCIATE PLANNER 0.00 1.00 1.00 1.00 0.00
BUILDING PERMIT TECHNICIAN 1.00 0.00 1.00 1.00 0.00
CHIEF BUILDING OFFICIAL 1.00 0.00 1.00 1.00 0.00
CITY ENGINEER 1.00 0.00 1.00 1.00 0.00
DIRECTOR OF COMMUNITY DEVELOPMENT 1.00 0.00 1.00 1.00 0.00
ENGINEERING INSPECTOR 1.00 0.00 1.00 1.00 0.00
PLANNING/ENGINEERING PERMIT TECHNICIAN 1.00 0.00 1.00 1.00 0.00
GIS ANALYST 1.00 -1.00 0.00 0.00 0.00
PLANNING MANAGER 1.00 -1.00 0.00 0.00 0.00
PROGRAM ANALYST 0.00 1.00 1.00 1.00 0.00
Full-time totals 10.00 0.00 10.00 10.00 0.00
Part time
Community Development Intern 0.50 0.00 0.50 0.50 0.00
Part-time totals 0.50 0.00 0.50 0.50 0.00
Department Totals 10.50 0.00 10.50 10.50 0.00
Legislative and Information Services
Full-time
DIRECTOR OF LEGISLATIVE & INFORMATION 1.00 0.00 1.00 1.00 0.00
EXECUTIVE ASSISTANT / DEPUTY CITY CLERK 1.00 0.00 1.00 1.00 0.00
INFORMATION TECH SPECIALIST 1.00 0.00 1.00 1.00 0.00
INFORMATION TECHNOLOGY 1.00 0.00 1.00 1.00 0.00
Full-time totals 4.00 0.00 4.00 4.00 0.00
Part time
SENIOR OFFICE ASSISTANT 0.80 0.00 0.80 0.80 0.00
Part-time totals 0.80 0.00 0.80 0.80 0.00
Department Totals 4.80 0.00 4.80 4.80 0.00
Police
Full-time
CHIEF OF POLICE 1.00 0.00 1.00 1.00 0.00
EXECUTIVE SECRETARY 1.00 0.00 1.00 1.00 0.00
POLICE COMMANDER 2.00 0.00 2.00 2.00 0.00
POLICE OFFICER 13.00 0.00 13.00 13.00 0.00
POLICE RECORDS/PROPERTY & EVIDENCE CLERK 0.00 1.00 1.00 1.00 0.00
POLICE SERGEANT 5.00 0.00 5.00 5.00 0.00
POLICE TRAINEE 0.00 0.00 0.00 0.00 0.00
SENIOR POLICE OFFICER 5.00 0.00 5.00 5.00 0.00
RECORDS CLERK 2.00 -1.00 1.00 1.00 0.00
Item 11.b. - Page 91
Position Allocation by Department
Position Title
FY 2019-20
Adopted
Change to
Adopted Current
FY 2020-21
Preliminary
Change from
Current
Full-time totals 29.00 0.00 29.00 29.00 0.00
Part time
LEVEL 1 RESERVE OFFICER 0.50 0.00 0.50 0.50 0.00
FLEET/EQUIPMENT TECHNICIAN 0.00 0.00 0.00 0.00 0.00
NEIGHBORHOOD SERVICES TECHNICIAN 1.40 0.00 1.40 1.40 0.00
TRAINING TECHNICIAN 0.50 0.00 0.50 0.50 0.00
Part-time totals 2.40 0.00 2.40 2.40 0.00
Department Totals 31.40 0.00 31.40 31.40 0.00
Public Works
Full-time
ADMINISTRATIVE SECRETARY 1.00 0.00 1.00 1.00 0.00
CAPITAL IMPROVEMENT PROJECT MANAGER 1.00 0.00 1.00 1.00 0.00
CITYWIDE FLEET COORDINATOR 0.00 1.00 1.00 1.00 0.00
DIRECTOR OF PUBLIC WORKS 1.00 0.00 1.00 1.00 0.00
FLEET COORDINATOR 1.00 -1.00 0.00 0.00 0.00
MAINTENANCE WORKER - BUILDINGS 1.00 0.00 1.00 1.00 0.00
MAINTENANCE WORKER - PARKS 1.00 0.00 1.00 1.00 0.00
MAINTENANCE WORKER - SOTO SPORTS COMPLEX 2.00 0.00 2.00 2.00 0.00
MAINTENANCE WORKER - SEWER 2.00 0.00 2.00 2.00 0.00
MAINTENANCE WORKER - STREETS 2.00 0.00 2.00 2.00 0.00
MAINTENANCE WORKER - WATER 4.00 0.00 4.00 4.00 0.00
MAINTENANCE LEAD WORKER - PARKS 1.00 0.00 1.00 1.00 0.00
MAINTENANCE LEAD WORKER - STREETS 1.00 0.00 1.00 1.00 0.00
PUBLIC WORKS LEAD WORKER - WATER 1.00 0.00 1.00 1.00 0.00
PUBLIC WORKS MANAGER 1.00 0.00 1.00 1.00 0.00
UTILITIES MANAGER 1.00 0.00 1.00 1.00 0.00
Full-time totals 21.00 0.00 21.00 21.00 0.00
Part time
BUILDING MAINTENANCE WORKER 0.80 0.00 0.80 0.80 0.00
MAINTENANCE WORKER 1.40 0.00 1.40 1.40 0.00
SUMMER INTERNS 1.40 0.00 1.40 1.40 0.00
Part-time totals 3.60 0.00 3.60 3.60 0.00
Department Totals 24.60 0.00 24.60 24.60 0.00
Recreation Services
Full-time
DIRECTOR OF RECREATION SERVICES 1.00 0.00 1.00 1.00 0.00
RECREATION COORDINATOR 0.00 1.00 1.00 1.00 0.00
RECREATION SUPERVISOR 2.00 -1.00 1.00 1.00 0.00
Full-time totals 3.00 0.00 3.00 3.00 0.00
Part time
ADMINISTRATIVE SECRETARY 0.60 0.00 0.60 0.60 0.00
AM/PM ASSISTANT I 1.00 0.00 1.00 1.00 0.00
AM/PM ASSISTANT II 1.20 0.00 1.20 1.20 0.00
AM/PM ASSISTANT TEACHER 1.20 0.00 1.20 1.20 0.00
AM/PM TEACHER 3.50 0.00 3.50 3.50 0.00
FACILITY ATTENDANT 0.80 0.00 0.80 0.80 0.00
OFFICE ASSISTANT I 0.40 0.00 0.40 0.40 0.00
PRESCHOOL TEACHER 1.70 0.00 1.70 1.70 0.00
SENIOR FACILITY ATTENDANT 0.00 0.00 0.00 0.00 0.00
SPORTS FACILITIES ATTENDANT 0.20 0.00 0.20 0.20 0.00
VOLUNTEER AND PROGRAM COORDINATOR 0.80 0.00 0.80 0.80 0.00
Part-time totals 11.40 0.00 11.40 11.40 0.00
Department Totals 14.40 0.00 14.40 14.40 0.00
City Total 96.70 0.00 96.70 96.70 0.00
Item 11.b. - Page 92