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CC 2020-08-25 Agenda Summary City Council Caren Ray Russom Mayor Keith Storton Mayor Pro Tem Kristen Barneich Council Member Jimmy Paulding Council Member Lan George Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, AUGUST 25, 2020 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande In compliance with the State and County Shelter at Home Orders, and pursuant to the Governor’s Executive Order N‐29‐20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City Council meetings will be held by teleconference only until further notice. Meetings can be viewed on Channel 20 and are live‐streamed on the City’s website and on www.slo‐span.org . Members of the public may provide public comment during the meeting by calling 1‐833‐493‐5844 or by submitting written public comments to the Clerk of the Council at publiccomment@arroyogrande.org. 1. CALL TO ORDER 2. ROLL CALL 3. MOMENT OF REFLECTION 4. FLAG SALUTE 5. AGENDA REVIEW: 5.a. Closed Session Announcements None. 5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived Agenda AGENDA SUMMARY – AUGUST 25, 2020 PAGE 2 6. SPECIAL PRESENTATIONS: 6.a. Update Regarding Countywide COVID-19 Efforts (McDONALD/RAY RUSSOM) Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. 6.b. Honorary Proclamation Commending Police Sergeant Michael Smiley For Bravery In The Line Of Duty (RAY RUSSOM) 6.c. Police Department Policy and Training Update (MARTINEZ) Recommended Action: Receive and file. 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Consideration of Cash Disbursement Ratification (STEVENS) Recommended Action: Ratify the listing of cash disbursements for the period August 1, 2020 through August 15, 2020. 8.b. Consideration of Statement of Investment Deposits (STEVENS) Recommended Action: Receive and file the attached report listing of investment deposits of the City of Arroyo Grande, as of July 31, 2020, as required by Government Code Section 53646(b). AGENDA SUMMARY – AUGUST 25, 2020 PAGE 3 8. CONSENT AGENDA (cont’d): 8.c. Consideration of a Resolution Extending the Wages and Benefits Set Forth in Resolution No. 4870 for Management Employees Through Fiscal Year 2020-21 (STEVENS) Recommended Action: Adopt a Resolution extending the wages and benefits set forth in Resolution No. 4870 for management employees through Fiscal Year 2020-21. 8.d. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of August 11, 2020, as submitted. 8.e. Consideration of Resolution Declaring Surplus Property (WETMORE) Recommended Action: Adopt a Resolution declaring certain property as surplus and authorizing its disposal through an e-waste recycling program. 8.f. Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic (McDONALD/CARMEL) Recommended Action: Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic. 8.g. Monthly Water Supply and Demand Update (ROBESON) Recommended Action: Receive and file the monthly Water Supply and Demand Report. 8.h. Consideration to Approve Revegetation Plan & Specifications, Authorize the Solicitation of Bids, Approve an Amendment to Agreement for Consultant Services with Quincy Engineering, Inc., Approve an Amendment to Contract for Consultant Services with Filippin Engineering, Inc., and Approve an Amendment to the Fiscal Year 2020-21 Capital Improvement Budget for the Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation Project, PW 2020-08 (ROBESON) Recommended Action: 1) Approve the revegetation plan & specifications for the Habitat Mitigation Implementation, Maintenance, Monitoring, and Reporting for the Bridge Street Bridge Rehabilitation Project, PW 2020-08; 2) Authorize the City Clerk to advertise for construction bids; 3) Approve a Ninth Amendment to the Agreement for Consultant Services ("Ninth Amendment") with Quincy Engineering, Inc. for engineering services and design support services during construction for the project; 4) Approve a Second Amendment to the Contract for Consultant Services ("Second Amendment") with Filippin Engineering, Inc. for construction management and inspection services for the project; and 6) approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program budget to add $250,000 of HBP funds for the subject project. 8.i. Consideration of Approval of an Agreement with GSI Water Solutions, Inc. for the Preparation of the Northern Cities Management Area Annual Report and Monitoring Program (ROBESON) Recommended Action: Approve and authorize the Mayor to execute an Agreement for Consultant Services with GSI Water Solutions, Inc. for preparation of the 2020 NCMA Annual Report. AGENDA SUMMARY – AUGUST 25, 2020 PAGE 4 8. CONSENT AGENDA (cont’d): 8.j. Consideration of Approval of Amendment to the Agreement for Consultant Services with GHD to Extend the Term and Add Changes in Scope for the Local Roads Safety Program (LRSP) and the Highway Safety Improvement Program (HSIP) Grant Applications (McDONALD) Recommended Action: 1) Approve and authorize the Mayor to execute Amendment No. 5 to the Consultant Services Agreement with GHD to extend the term of the agreement through June 30, 2021, and to complete the LRSP and prepare two HSIP Cycle 10 grant applications. 8.k. Consideration of Approval of Amendment to Extend the Agreement for Consultant Services with Wood Rogers, Inc. for the Brisco Interchange Project (McDONALD) Recommended Action: Approve and authorize the Mayor to execute Amendment No. 17 to the Consultant Services Agreement with Wood Rogers, Inc. to extend the contract expiration date to December 30, 2020, to allow the consultant additional time to complete the contracted scope of services. 8.l. Consideration of a Resolution Amending the Arroyo Grande Tourism Business Improvement District (AGTBID) Fiscal Year 2020-21 Budget (ROBESON/McDONALD) Recommended Action: Adopt a Resolution amending the FY 2020-21 AGTBID budget eliminating the City’s $5,000 contribution and increasing the use of AGTBID’s available fund balance by $5,000. 9. PUBLIC HEARINGS: 9.a. Consideration to Adopt Resolution Amending the Master Fee Schedule for the Recreation Services Department by Establishing a New Fee for Children In Motion’s Enrichment Lab Child Care Program (BOHLKEN) Recommended Action: Adopt a Resolution amending the Master Fee Schedule for the Recreation Services Department by establishing a new fee in the amount of $195 dollars per week for the Children In Motion Enrichment Lab child care program. 10. OLD BUSINESS: None. 11. NEW BUSINESS: None. AGENDA SUMMARY – AUGUST 25, 2020 PAGE 5 12. CITY COUNCIL REPORTS This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board (4) Other (b) MAYOR PRO TEM STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (4) South County Chambers of Commerce Governmental Affairs Committee (5) Other (c) COUNCIL MEMBER BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) Zone 3 Water Advisory Board (3) Other (d) COUNCIL MEMBER PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) (4) South County Transit (SCT) (5) Other (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board (5) Other 13. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member. 14. CLOSED SESSION: None. AGENDA SUMMARY – AUGUST 25, 2020 PAGE 6 15. ADJOURNMENT ************************ All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date. ************************* This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature. ************************* City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.