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CC 2020-11-24_08f Approval of Minutes_11-10-20ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, NOVEMBER 10, 2020 ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and as allowed by the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Jimmy Paulding, Kristen Barneich, Mayor Pro Tem Keith Storton, and Mayor Caren Ray Russom were all present. Staff Present: City Manager Whitney McDonald, Deputy City Manager/Director of Public Works Bill Robeson, Director of Legislative and Information Services/City Clerk Kelly Wetmore, City Attorney Timothy Carmel, Administrative Services Director Mike Stevens, Associate Planner Andrew Perez, Building Official Johnathan Hurst, and Information Technology Manager Walt Cuzick. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Council Member George led the flag salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Ray Russom moved, Council Member George seconded, and the motion passed unanimously by roll-call vote that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. City Manager McDonald provided an update on COVID-19 efforts. She reported that due to the rise in positive COVID-19 cases, the County is on the State’s watch list and may move back to the purple tier within the next 10 days; encouraged community members to gather responsibly, keep wearing masks and maintain social distancing; and announced that the County is holding a “Returning to School Safely” webinar on November 16th in anticipation of students returning to school in-person. City Manager McDonald responded to questions from Council. Item 8.f. - Page 1 Minutes: City Council Meeting Page 2 Tuesday, November 10, 2020 Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.b. City Manager Communications. Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. City Manager McDonald announced that the City has debuted its transition to using the Zoom webinar platform to conduct City Council meetings and reported that the Planning Commission and Architectural Review Committee meetings will also be transitioning to Zoom in the next week; announced that the Recreation Services Department will be hosting the 43rd Annual Turkey Trot virtually this year; reported that the winners of the Halloween Decorating contest were announced last week; and thanked everyone that participated in the various Halloween events. Mayor Ray Russom recognized everyone who entered the house decorating contest for their creativeness and for everyone’s thoughtfulness for public safety. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.c. Mayors Commendation Recognizing Bubba Johnson - Arroyo Grande Valley Little League. Mayor Ray Russom presented a Commendation to Bubba Johnson in recognition of his construction of dugout roof structures at the Soto Sports Complex which included gathering donations, coordinating the construction, and painting existing structures located at the baseball fields. Mr. Johnson accepted the Proclamation. Mayor Ray Russom invited public comment. No public comments were received. 6.d. Presentation by South County Regional Center Public Art Committee Regarding Public Art Project at the South County Regional Center. Kathie La Martina, representing the South County Regional Center Public Art Committee, provided an overview of the Public Art Project located at the South County Regional Center, which is a Monarch Butterfly and Hand Sculpture. She explained that the 5 fingers of the hand represent the Five Cities, and the teal color - a mixture of the colors green and blue - represent the combination of the sea and land. Ms. La Martina and Jocelyn Brennan, representing the South County Chambers of Commerce, responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. No public comments were received. Item 8.f. - Page 2 Minutes: City Council Meeting Page 3 Tuesday, November 10, 2020 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Hearing none, Mayor Ray Russom invited public comment on the Consent Agenda. No public comments were received. Action: Council Member Barneich moved to approve Consent Agenda Items 8.a. through 8.d., with the recommended courses of action. Mayor Pro Tem Storton seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Storton, Paulding, George, Ray Russom NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period October 16, 2020 through October 31, 2020. 8.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of October 27, 2020, as submitted. 8.c. Adoption of Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”. 8.d. Consideration of Approval of a Lease Agreement for Cloud Seeding Site with the San Luis Obispo County Water Conservation and Flood Control District. Action: Approved and authorized the Mayor to execute a Lease Agreement for Cloud Seeding Site between the City and San Luis Obispo County Water Conservation and Flood Control District for use of approximately 900 square feet of the City’s property located on Huebner Lane. 9. PUBLIC HEARINGS None. 10. OLD BUSINESS: None. 11. NEW BUSINESS 11.a. Consideration of Pre-Application No. 20-004; Construction of a Proposed Mixed- Use Development Consisting of 66 Affordable Housing Units and 1,000 Square Feet of Commercial Space; Location – 700 Oak Park Blvd.; Applicant – Housing Authority of San Luis Obispo (HASLO); Representative – Michael Burke. Mayor Ray Russom declared a potential conflict of interest due to her husband's employment with Architectural Firm RRM Design Group and recused herself. Mayor Pro Tem Storton took over the meeting as presiding officer. Item 8.f. - Page 3 Minutes: City Council Meeting Page 4 Tuesday, November 10, 2020 City Manager McDonald provided an overview of the pre-application process which is intended to provide an opportunity for the Council and public to see the conceptual project proposal and provide comment prior to submittal of a formal application. Associate Planner Perez gave a presentation and overview of the conceptual project. Staff responded to questions from Council. Michael Burke, Development Director, representing HASLO, provided introductory comments and introduced Scott Smith, HASLO Executive Director, who provided brief comments about the conceptual project. David Gibbs, RRM Design Group, representing the applicant, provided a presentation which displayed the conceptual site plan and massing for a Mixed Use project consisting of 66 affordable housing units, 1,000 square feet of commercial space, and 1,250 square feet of commercial space; an alternate conceptual site plan which consisting of 66 affordable housing units in a different configuration on the lot, 1,000 square feet of commercial space, and 1,500 square feet of commercial space; and spoke about architectural character images. Mr. Gibbs and Mr. Smith responded to questions from Council. Mayor Pro Tem Storton invited public comment. Speaking from the public via teleconference was Janice Reed, in support of the conceptual project and questioned if there would be a kitchen in community center and expressed concern regarding drainage issues. No further comments were received. Council comments ensued regarding the conceptual mixed use project; support for HASLO’s previous affordable housing projects; that the project was compatible with the City’s land use and zoning regulations; that the project would bring additional affordable housing to the City and would meet the City’s RNA numbers; that this is a good in-fill project; support for preservation of oak trees on the site; that the project provides good access to bus, food, grocery, and exercise facilities; that the project provides a community center and playground; that parking issues, circulation and access are issues that can be mitigated; that the project should be bike and pedestrian friendly, and include proper sidewalks; that drainage issues can be worked through with CalTrans; support for agrarian architecture and acknowledgement that the design will go through the City’s Architectural Review Committee; that gathering community and neighborhood input is good and should continue throughout the application process; that the quality of life and safety for residents is important, considering the project’s location to Oak Park Boulevard and the freeway; a suggestion that the applicant work with local providers to provide free wi-fi access within the development; a suggestion to consider solar energy, grey water recycling, and including a community garden; that traffic flow/ingress-egress, overflow, trash enclosure locations; fire and emergency access to the facility, and lighting should be carefully considered; concerns about building height as it relates to the neighboring homes and that the design should be softened at the front to reduce the massing; that the alternate conceptual design is preferred; and that additional landscaping and trees should be encouraged where possible. No formal action was taken. The report was received and filed. Mayor Ray Russom returned to the meeting. Item 8.f. - Page 4 Minutes: City Council Meeting Page 5 Tuesday, November 10, 2020 11.b. Consideration of Adoption of Resolution and Introduction of an Ordinance of the City Council of the City of Arroyo Grande Amending Provisions in Chapters 8.04 and 15.04 of the Arroyo Grande Municipal Code Related to the Adoption By Reference of the 2019 California Fire Code, 2018 International Fire Code, 2019 California Building Code, 2018 International Building Code, 2019 California Residential Code, 2018 International Residential Code, 2019 California Electrical Code, 2019 California Mechanical Code, 2019 California Plumbing Code, 2019 California Green Building Code, 2019 California Existing Building Code, 2018 International Existing Building Code, 2019 California Energy Code, 2019 California Historical Building Code, and the 2018 International Property Maintenance Code, Amending Section 15.10.040 Related to Stop Work Notices and Repealing Arroyo Grande Municipal Code Section 8.32.200 Relating to Recycling of Construction and Demolition Debris. Building Official Hurst presented the staff report and recommended that the Council: 1) Adopt a Resolution making findings to support amendments and changes to the 2019 California Fire Code, 2019 California Building Code, 2019 California Residential Code, and 2018 International Property Maintenance Code; 2) Introduce an Ordinance amending provisions of the Arroyo Grande Municipal Code and adopting by reference the various 2019 California Building Codes and 2019 Fire Code, as well as the 2018 International Fire Code, 2018 International Existing Building Code, and 2018 International Property Maintenance Code; and 3) Schedule a public hearing for November 24, 2020, in accordance with the requirements of Government Code Section 50022.3, to consider adoption of the Ordinance. Staff responded to questions from Council. Mayor Ray Russom invited public comment. No comments were received. Action: Mayor Ray Russom moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING FINDINGS SUPPORTING AMENDMENTS AND CHANGES TO 2019 CALIFORNIA FIRE CODE, 2019 CALIFORNIA BUILDING CODE, THE 2019 CALIFORNIA RESIDENTIAL CODE AND THE 2018 INTERNATIONAL PROPERTY MAINTENANCE CODE PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 17958.5, 17958.7 and 18941.5”. Council Member Paulding seconded, and the motion passed on following roll call vote: AYES: Ray Russom, Paulding, Barneich, George, Storton NOES: None ABSENT: None Action: Mayor Ray Russom moved to introduce an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PROVISIONS IN CHAPTERS 8.04. AND 15.04 OF THE ARROYO GRANDE MUNICIPAL CODE RELATED TO THE ADOPTION BY REFERENCE OF THE 2019 CALIFORNIA FIRE CODE, 2018 INTERNATIONAL FIRE CODE, 2019 CALIFORNIA BUILDING CODE, 2018 INTERNATIONAL BUILDING CODE, 2019 CALIFORNIA RESIDENTIAL CODE, 2018 INTERNATIONAL RESIDENTIAL CODE, 2019 CALIFORNIA ELECTRICAL CODE, 2019 CALIFORNIA MECHANICAL CODE, 2019 CALIFORNIA PLUMBING CODE, 2019 CALIFORNIA GREEN BUILDING CODE, 2019 CALIFORNIA EXISTING BUILDING CODE, 2018 INTERNATIONAL Item 8.f. - Page 5 Minutes: City Council Meeting Page 6 Tuesday, November 10, 2020 EXISTING BUILDING CODE, 2019 CALIFORNIA ENERGY CODE, 2019 CALIFORNIA HISTORICAL BUILDING CODE, AND THE 2018 INTERNATIONAL PROPERTY MAINTENANCE CODE, AMENDING ARROYO GRANDE MUNICIPAL CODE SECTION 15.10.040 RELATED TO STOP WORK NOTICES, AND REPEALING ARROYO GRANDE MUNICIPAL CODE SECTION 8.32.200 RELATING TO RECYCLING OF CONSTRUCTION AND DEMOLITION DEBRIS”. Council Member Barneich seconded, and the motion passed on following roll call vote: AYES: Ray Russom, Barneich, Paulding, George, Storton NOES: None ABSENT: None Action: Mayor Ray Russom moved to schedule a public hearing to consider adoption of the Ordinance on November 24, 2020. Council Member Barneich seconded, and the motion passed on following roll call vote: AYES: Ray Russom, Barneich, Paulding, George, Storton NOES: None ABSENT: None 12. COUNCIL COMMUNICATIONS Council Member Barneich commended Public Works staff for their responsiveness to graffiti abatement and trash clean up in the City. Mayor Ray Russom referred to the holiday season, acknowledged the community has been through so much this year, and stated she is looking forward to the holidays however different that may be this year. 13. CLOSED SESSION None. 14. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 8:49 p.m. in honor of Veteran’s Day and all the veterans of the United States of America. ____________________________ Caren Ray Russom, Mayor ATTEST: ____________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ___________) Item 8.f. - Page 6