R 5048 RESOLUTION NO. 5048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A MODIFIED CITYWIDE
RECORDS RETENTION SCHEDULE AND AUTHORIZING
DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, the State of California has adopted guidelines for retention periods for
various government records; and
WHEREAS, on January 27, 2009, the City Council adopted a comprehensive Citywide
Records Retention Schedule, which standardizes the length of time records are kept
according to all applicable legal, fiscal, administrative and historic requirements; and
WHEREAS, on October 11, 2011, the Council adopted a modified Citywide Records
Retention Schedule as a result of a result of a major restructuring of City departments
that occurred effective July 1, 2009; and
WHEREAS, since 2011, there has been additional restructuring of City departments
and there have also been updates in State and Federal laws regarding the retention and
disposition of various government records; and
WHEREAS, the Citywide Records Retention Schedule has been reviewed and
substantially modified to reflect the organizational changes and legal updates that have
occurred since 2011; and
WHEREAS, Section 34090 of the Government Code of the State of California
establishes a procedure whereby any City record which has served its purpose and is
no longer required may be destroyed, subject to approval by the City Attorney and the
City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES RESOLVE AS FOLLOWS:
1. The modified Records Retention Schedule, dated November 24, 2020, a copy of
which is permanently on file in the Legislative and Information Services
Department and is incorporated herein by this reference as though set forth in
full, is hereby approved and adopted.
2. The records set forth in the Records Retention Schedule are hereby authorized
to be destroyed as provided by Government Code Sections 34090 et seq. and in
accordance with the provisions of said retention schedule, upon the written
request of the Department Director, review and approval by the City Attorney,
and the written consent of the City Clerk, without further action by the City
Council.
RESOLUTION NO. 5048
PAGE 2
3. The City Council does hereby direct the City Clerk, in consultation with the City
Manager and City Attorney, to review State and Federal regulations annually and
to update the Records Retention Schedule, as determined to be necessary and
appropriate.
4. The term "records" as used herein shall include records in all its forms as defined
by the California Public Records Act (Government Code Sections 6250 et seq.),
as amended from time to time.
5. The City Clerk shall certify to the passage and adoption of this Resolution and
enter it into the book of original Resolutions.
6. This Resolution shall become effective immediately upon its passage and
adoption.
On motion of Council Member Storton, seconded by Council Member Barneich, and on
the following roll call vote, to wit:
AYES: Council Members Storton, Barneich, Paulding, George, Mayor Ray Russom
NOES: None
ABSENT: None
the foregoing Resolution was adopted on this 24th day of November, 2020.
RESOLUTION NO. 5c48
PAGE 3
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CAREN RAY RUS+0 , MAYOR
ATTEST:
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KELLY W, T il RE, CITY CLERK
APPROVED AS TO CONTENT:
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WHITNEY M. i ONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHYJ. CARMEL, CITY ATTORNEY
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 5048 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 24th day of November, 2020.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 2nd day of
December, 2020.
4111.• lidtkaDAL
KELLY W MO •E, CITY CLERK