CC 2021-01-12_08i Amendment to Agreement with Wood Rodgers_Brisco Interchange
MEMORANDUM
TO: CITY COUNCIL
FROM: WHITNEY MCDONALD, ACTING DEPUTY CITY MANAGER/COMMUNITY
DEVELOPMENT DIRECTOR
BY: ROBIN DICKERSON, PE, CITY ENGINEER
SUBJECT: CONSIDERATION OF APPROVAL OF AMENDMENT TO EXTEND THE
AGREEMENT FOR CONSULTANT SERVICES WITH WOOD RODGERS,
INC. FOR THE BRISCO INTERCHANGE PROJECT
DATE: JANUARY 12, 2021
SUMMARY OF ACTION:
Approval of Amendment No.18 to the Consultant Services Agreement with Wood Rogers,
Inc. will enable the contractor to complete the Project Approval and Environmental
Document Phase (PA&ED) of the Brisco Interchange Project.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no proposed change in budget. This is strictly a time extension.
RECOMMENDATION:
It is recommended the City Council approve and authorize the Mayor to execute
Amendment No. 18 to the Consultant Services Agreement with Wood Rodgers, Inc. to
extend the contract expiration date to April 1, 2021, to allow the consultant additional time
to complete the contracted scope of services.
BACKGROUND:
The Brisco Road-Halcyon Road/U.S. 101 Interchange project has been underway since
the late 1990s. Wood Rodgers was the consultant hired to prepare the necessary
documents to complete the Project Approval and Environmental Determination (PA&ED)
Phase, which is now in its final stretch. This includes the preparation of the project
alternatives, Caltrans Design Exceptions required for project approval, the Final Project
Report for the selected alternative, and the two environmental documents and supporting
studies required under the California Environment Quality Act (CEQA) and the National
Environmental Policy Act (NEPA), which were provided for public review and comment in
April 2018.
Item 8.i. - Page 1
CITY COUNCIL
CONSIDERATION OF APPROVAL OF AMENDMENT TO EXTEND THE AGREEMENT
FOR CONSULTANT SERVICES WITH WOOD RODGERS FOR THE BRISCO
INTERCHANGE PROJECT
JANUARY 12, 2021
PAGE 2
ANALYSIS
The City continues to work with Caltrans to finalize the Project Study Report, the
Environmental Assessment (EA) prepared in accordance with NEPA, the Initial
Study/Mitigated Negative Declaration (IS/MND) prepared in accordance with CEQA, and
the design decisions based on the selected alternative. The process has involved several
rounds of review by Caltrans. A number of project reports, studies, and environmental
documents were approved by Caltrans in October and December 2020. The Final Project
Report, with the approved IS/MND was submitted to Caltrans on December 22, 2020.
Completion of the Caltrans Review is expected on January 22, 2021. Staff anticipates
presenting the IS/MND to Council for consideration and adoption on January 26, 2021.
Following adoption of the IS/MND and Caltrans’ approval of the Final Project Report and
environmental documents, the PA&ED phase will be complete, anticipated in February
2021.
The existing contract with Wood Rodgers expired on December 30, 2020. Staff is
recommending that the additional time be provided under the agreement to enable Wood
Rodgers to complete the existing scope of services through the review and approval
process with Caltrans. City staff and Wood Rodgers believe that a contract extension
through April 1, 2021, will provide sufficient time to complete the PA&ED Phase of the
Brisco Interchange Project.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve Amendment No. 18 to the Wood Rodgers Consultant Services Agreement;
2. Do not approve Amendment No. 18 to the Wood Rodgers Consultant Services
Agreement; or
3. Provide direction to staff.
ADVANTAGES:
Amending the agreement with Wood Rodgers to extend the term will allow the City to
complete the Project Approval/Environmental Document Phase and move into the Design
Phase.
DISADVANTAGES:
No disadvantages have been identified related to extension of the agreement.
ENVIRONMENTAL REVIEW:
No environmental review is required for approval of the Amendment.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2. At the time of report publication, no comments have
been received.
Item 8.i. - Page 2
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 18
This Eighteenth Amendment ("Eighteenth Amendment") to Agreement for Consultant
Services (“Agreement”) by and between the CITY OF ARROYO GRANDE (“City”) and
WOOD RODGERS, INC. (“Consultant”) is made and entered into this 12th day of January
2021.
WHEREAS, the parties entered into an Agreement dated January 11, 2005 to prepare a
Project Approval and Environmental Determination (PA&ED) for the Brisco Road-Halcyon
Road/Route 101 Interchange; and
WHEREAS, the parties entered into a First Amendment to Agreement dated November
8, 2005 to include the environmental studies for the Brisco Road-Halcyon Road/Route
101 Interchange PA&ED; and
WHEREAS, the parties entered into a Second Amendment to Agreement dated
November 14, 2006 to include the northbound auxiliary lane in the Brisco Road-Halcyon
Road/Route 101 Interchange PA&ED; and
WHEREAS, the parties entered into a Third Amendment to Agreement dated June 24,
2008 to include additional analysis in the Brisco Road-Halcyon Road/Route 101
Interchange PA&ED; and
WHEREAS, the parties entered into a Fourth Amendment to Agreement dated May 26,
2009 for the preparation of the design exception fact sheets for the Brisco Road-Halcyon
Road/Route 101 Interchange PA&ED; and
WHEREAS, the parties entered into a Fifth Amendment to Agreement dated June 16,
2010 for the preparation of the Project Approval and Environmental Documents for the
Brisco Road-Halcyon Road/Route 101 Interchange PA&ED; and
WHEREAS, the parties entered into a Sixth Amendment to Agreement dated April 12,
2011 for additional preparation required for the Project Approval and Environmental
Documents due to revised alternatives for the Brisco Road-Halcyon Road/Route 101
Interchange Improvements Project PA&ED; and
WHEREAS, the parties entered into a Seventh Amendment to Agreement dated May 8,
2012 for additional preparation required for the Project Approval and Environmental
Documents due to revised alternatives for the Brisco Road-Halcyon Road/Route 101
Interchange Improvements Project PA&ED; and
WHEREAS, the parties entered into an Eighth Amendment to Agreement dated May 14,
2013 for additional preparation required for the Project Approval and Environmental
Item 8.i. - Page 3
Documents due to revised alternatives for the Brisco Road-Halcyon Road/Route 101
Interchange Improvements Project PA&ED; and
WHEREAS, the parties entered into a Ninth Amendment to Agreement dated December
10, 2013 for additional preparation required for the Project Approval and Environmental
Documents due to revised alternatives for the Brisco Road-Halcyon Road/Route 101
Interchange Improvements Project PA&ED; and
WHEREAS, the parties entered into a Tenth Amendment to Agreement dated March 25,
2014 for additional preparation required for the Project Approval and Environmental
Documents due to revised alternatives for the Brisco Road-Halcyon Road/Route 101
Interchange Improvements Project PA&ED; and
WHEREAS, the parties entered into an Eleventh Amendment to Agreement dated March
10, 2015 for additional design services required for the Project Approval and
Environmental Documents due to revised design requirements for the Brisco Road-
Halcyon Road/Route 101 Interchange Improvements Project PA&ED; and
WHEREAS, the parties entered into a Twelfth Amendment to Agreement dated October
27, 2015 for continued design and environmental services to complete the Project
Approval and Environmental Documents for the Brisco Road-Halcyon Road/Route 101
Interchange Improvements Project PA&ED; and
WHEREAS, the parties entered into a Thirteenth Amendment to Agreement dated July
26, 2016 for additional noise modeling to support Project Alternative 1, which was
reclassified as a Type 1 project by Caltrans. Additional noise modeling is now required
for the Project Approval and Environmental Documents for the Brisco Road-Halcyon
Road/Route 101 Interchange Improvements Project PA&ED; and
WHEREAS, the parties entered into a Fourteenth Amendment to Agreement dated March
27, 2016 to facilitate the public workshop and comment period for the environmental
documents and complete the environmental documents and project report for the Project
Approval and Environmental Documents for the Brisco Road-Halcyon Road/Route 101
Interchange Improvements Project PA&ED; and
WHEREAS, the parties entered into a Fifteenth Amendment to Agreement dated March
27, 2016 to extended the contract to August 31, 2019 to allow for completion of the scope
of services;
WHEREAS, the parties entered into a Sixteenth Amendment to Agreement dated
November 12, 2019 to extended the contract to June 30, 2020 to allow for completion of
the scope of services; and
WHEREAS, the parties entered into a Seventeenth Amendment to Agreement dated
August 25, 2020 to extended the contract to December 30, 2020 to allow for completion
of the scope of services; and
Item 8.i. - Page 4
WHEREAS, the parties desire to revive and further modify the Agreement as set forth
herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. The Agreement is hereby revived and be in effect until April 1, 2021, unless sooner
terminated pursuant to the provisions thereof.
2. Except as modified herein, all other terms and conditions set forth in the
Agreement for Consultant Services, as amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Eighteenth
Amendment the day and year first above written.
CITY OF ARROYO GRANDE: WOOD RODGERS, INC.:
______________________________ _______________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
____________
ANNAMARIE PORTER, INTERIM CITY CLERK
APPROVED AS TO FORM:
TIMOTHY L. CARMEL, CITY ATTORNEY
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