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CC 2021-03-23_08c Approval of Minutes_03-09-21ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, MARCH 9, 2021 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and as allowed by the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Keith Storton, Kristen Barneich, Mayor Pro Tem Jimmy Paulding, and Mayor Caren Ray Russom were all present via teleconference. Council Member Lan George was absent. Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, Assistant City Attorney David Hirsch, City Clerk Jessica Matson, Community Development Director Rob Fitzroy, Accounting Manager Nicole Valentine. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Council Member Barneich led the flag salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Mayor Ray Russom moved, Mayor Pro Tem Paulding seconded, and the motion passed unanimously by roll-call vote that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. City Manager McDonald provided a brief update on COVID-19 efforts and responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. Item 8.c. - Page 1 Minutes: City Council Page 2 Tuesday, March 9, 2021 No action was taken on this item. 6.b. City Manager Communications. Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. City Manager McDonald stated the Recreation Services Department is preparing for spring programs such as the Virtual Easter Egg Hunt and Bunny Grams. Assistant City Manager/Public Works Director Robeson spoke about the re-opening plan for the Bridge Street Bridge and the virtual ribbon cutting ceremony. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public was Jamie Sanbonmatsu. No further public comments were received. 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Mayor Ray Russom invited public comment on the remaining consent agenda items. No public comments were received. Action: Council Member Barneich moved to approve Consent Agenda Items 8.a. through 8.f., with the recommended courses of action. Council Member Storton seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Storton, Paulding, Ray Russom NOES: None ABSENT: George 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period February 16, 2021 through February 28, 2021. 8.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of February 23, 2021, as submitted. 8.c. Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”. Item 8.c. - Page 2 Minutes: City Council Page 3 Tuesday, March 9, 2021 8.d. Consideration of Approval of an Amended Agreement for Consultant Services with Management Partners for Human Resources and Financial Consultant Services and an Associated Budget Adjustment. Action: Authorized the City Manager to execute the Amended Agreement for Consultant Services with Management Partners and approved a budget adjustment in the amount of $124,000 in additional funding for the Administrative Services Department’s consultant services budget. 8.e. Consideration of an Award of Contract to R. Burke Corporation for Construction of the Ikeda Field Barrier Removal Project, PW 2020-06. Action: 1) Awarded a contract for the Ikeda Field Barrier Removal Project to R. Burke Corporation in the amount of $130,421.80; and 2) Authorized the City Manager to approve change orders for 10% of the contract amount, $130,421.80, for unanticipated costs during the construction phase of the project (total construction costs = $130,421.80 + $13,042.18 = $143,463.98). 8.f. Consideration of the 2020 General Plan Annual Report. Action: Reviewed and accepted the 2020 General Plan Annual Report and directed staff to forward the Report to the Governor’s Office of Planning and Research and the Department of Housing and Community Development. 9. PUBLIC HEARINGS 9.a. Consideration of Community Development Block Grant Projects for Year 2021. Community Development Director Fitzroy presented the staff report and recommended the Council approve projects to be funded with the City’s allocation of CDBG funds for the Year 2021. Mayor Ray Russom opened the public hearing. Speaking from the public was Janna Nichols, who also responded to questions from Council. Upon hearing no further comments, Mayor Ray Russom closed the public hearing. Council comments included support for a comprehensive discussion regarding designation of more CDBG funds for homeless services. Council Member Barneich proposed, and the Council concurred to have staff agendize a discussion on options for use of CDBG funds for homeless services. Mayor Ray Russom called for a brief break at 7:06 p.m. The Council reconvened at 7:09 p.m. Action: Council Member Storton moved to approve projects to be funded with the City’s allocation of CDBG funds for the Year 2021. Mayor Pro Tem Paulding seconded, and the motion passed on following roll call vote: AYES: Storton, Paulding, Barneich, Ray Russom NOES: None ABSENT: George 10. OLD BUSINESS: 10.a. Continued Consideration of Approval of a COVID-19 Relief Program, Including Allocation of SB 1090 Funds and/or Other General Funds to the Program. Item 8.c. - Page 3 Minutes: City Council Page 4 Tuesday, March 9, 2021 City Manager McDonald presented the staff report and recommended that the Council consider approving a COVID-19 Relief Program, allocating funding to the Program, including a portion of the City’s SB 1090 funds, establishing funding amounts for each program, establishing limits on the amount of each grant in each program, and providing direction on program components, and responded to questions from Council. Mayor Ray Russom invited public comment. Speaking from the public was Jocelyn Brennan, who also responded to questions from Council. No further public comments were received. There was Council consensus to implement the COVID Safety Superstar Program and to allocate $150,000 from the SB1090 funds to the following programs: Retraining Scholarship Program, Business Assistance Grant Program, and the COVID Resiliency Grant Program. Action: Mayor Pro Tem Paulding moved to approve an allocation of $110,000 from the SB 1090 funds for the Business Assistance Grant Program which shall include the COVID Resiliency Grant Program in partnership with the South County Chambers of Commerce, including administration fees; an allocation of $40,000 from the SB 1090 funds for the Retraining Scholarship Program, to be administered by the South County Chambers of Commerce in Partnership with SLO Partners, including administration fees; implementation of a COVID Safety Superstar Program, to be administered by the South County Chambers of Commerce; and direct staff to publish a media release regarding the programs. Mayor Ray Russom seconded, and the motion passed on following roll call vote: AYES: Paulding, Ray Russom, Storton, Barneich NOES: None ABSENT: George 11. NEW BUSINESS None. 12. CITY COUNCIL REPORTS The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. (a) MAYOR RAY RUSSOM: (1) California Joint Powers Insurance Authority (CJPIA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Tourism Business Improvement District Advisory Board (b) MAYOR PRO TEM PAULDING: (1) Air Pollution Control District (APCD) (2) Brisco/Halcyon Interchange Subcommittee (3) Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) (4) South County Transit (SCT) Item 8.c. - Page 4 Minutes: City Council Page 5 Tuesday, March 9, 2021 (c) COUNCIL MEMBER BARNEICH: (1) Homeless Services Oversight Council (HSOC) (2) South County Homeless Taskforce (3) Zone 3 Water Advisory Board (d) COUNCIL MEMBER STORTON: (1) Brisco/Halcyon Interchange Subcommittee (2) Five Cities Fire Authority (FCFA) (3) Integrated Waste Management Authority Board (IWMA) (4) South County Chambers of Commerce Governmental Affairs Committee (e) COUNCIL MEMBER GEORGE: (1) Community Action Partnership San Luis Obispo (CAPSLO) (2) County Water Resources Advisory Committee (WRAC) (3) Regional Water Initiatives (4) Visit SLO CAL Advisory Board 13. COUNCIL COMMUNICATIONS Mayor Pro Tem Paulding commented that the Coastal Commission is looking for support for an Economic Impact Assessment for the Oceano Dunes. Mayor Ray Russom commented that the League of California Cities is having a monthly speaker series and encouraged the Council to listen to April’s session as the speaker will be presenting on economic development; and that the Arroyo Grande High School Banner Project for 2021 is underway. 14. CLOSED SESSION None. 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 9:18 p.m. ___________________________ Caren Ray Russom, Mayor ATTEST: ___________________________ Jessica Matson, City Clerk (Approved at CC Mtg ____________) Item 8.c. - Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.c. - Page 6