CC 2021-03-23_08e Swinging Bridge Project_Amendment No 5_Quincy EngineeringMEMORANDUM
TO: CITY COUNCIL
FROM: ROB FITZROY, DIRECTOR OF COMMUNITY DEVELOPMENT
BY: ROBIN DICKERSON, CITY ENGINEER
SUBJECT: CONSIDERATION OF AN AMENDMENT TO THE AGREEMENT FOR
CONSULTANT SERVICES WITH QUINCY ENGINEERING FOR THE
SWINGING BRIDGE PROJECT
DATE: MARCH 23, 2020
SUMMARY OF ACTION:
Approval of Amendment 5 to the Consultant Services Agreement with Quincy
Engineering to extend the term of the agreement and approve an additional scope of
services in order to complete the Swinging Bridge bid documents and California
Department of Fish and Wildlife (CDFW) permit application.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2020-21 Capital Improvement Program (CIP) budget includes $622,217.17
($135,200 budgeted for FY 2020-21, plus a $490,017.17 carryover from FY 2019-20) for
the Swinging Bridge project. The use of $17,250 from the overall project budget for
engineering consultant services will require no additional appropriations. Staff time will
be necessary to coordinate the design plans, and permitting and bidding services with
the consultant.
RECOMMENDATION:
It is recommended the City Council approve and authorize the Mayor to execute
Amendment No.5 to the Consultant Services Agreement with Quincy Engineering to
extend the contract expiration date to October 15, 2021, and approve the additional
scopes of services to prepare a formal permit application for CDFW, prepare final plans
and specifications for construction bid, and provide bid support and analysis in an
amount not to exceed an additional $17,250.00.
BACKGROUND:
The Swinging Bridge was originally constructed in early 1875 by the Short family, whose
land was divided by the Arroyo Grande Creek. The bridge span length from cable tower
to cable tower is approximately 133 feet and is suspended 40 feet above Arroyo Grande
Creek. The Swinging Bridge is owned and maintained by the City of Arroyo Grande and
currently has a 5-person weight limit.
Item 8.e. - Page 1
CITY COUNCIL
CONSIDERATION OF AN AMENDMENT TO THE AGREEMENT FOR CONSULTANT
SERVICES WITH QUINCY ENGINEERING FOR THE SWINGING BRIDGE PROJECT
MARCH 23, 2020
PAGE 2
On April 13, 2016, the City Council awarded an agreement to Quincy Engineering to
complete the Swinging Bridge Evaluation and identify any necessary repairs. Based on
the unknowns of the necessary repairs, the Swinging Bridge Evaluation was phased.
Phase One work included an evaluation of the critical components of the bridge which
included survey of the bridge and cables, inspection of the bridge members, joints, and
connections, and a bridge load rating analysis. A report was prepared and a bridge
capacity limit was set at 5 people.
On July 26, 2016, the City Council amended Quincy’s contract to include Phase Two
work, which was to evaluate the cable anchorages and foundations. Retrofit measures
were also to be developed to ensure that the Swinging Bridge remains functional in the
long term. These measures were to be developed into construction documents suitable
for public bidding and construction to support Phase Three, which is construction.
In July 2017, Quincy submitted 65% plans, an estimate, and an executive summary of
the work completed to date for Phase Two of the Swinging Bridge Project. At that time,
staff identified the need for additional geotechnical services to evaluate the existing cast-
in drilled hole (CIDH) piles at the existing cable anchors and to provide design
parameters for the new CIDH piles at the abutment. The geotechnical investigation
revealed that the existing abutments consist of a vertical wall of limited width with no
underlying footing, which needs to be addressed for long term safety of the bridge. The
abutments exhibited signs of undermining. Quincy has proposed to retrofit the abutments
utilizing CIDH piles to ensure the safety of the tower support foundations.
On May 14, 2019, the City Council amended the contract with Quincy to include
additional fees for the design of the abutments and to evaluate the existing CIDH piles
at the existing cable anchors. Additional geotechnical information and evaluation were
provided for design of these foundations and included in the 90% submittal package that
included plans and specifications. The City also received an updated construction cost
estimate for the project showing construction costs at $596,200, which includes soils
testing and construction management costs.
On March 24, 2020, the City Council amended the contract to extend the contract for an
additional year to allow Quincy to complete the 95% plans.
Item 8.e. - Page 2
CITY COUNCIL
CONSIDERATION OF AN AMENDMENT TO THE AGREEMENT FOR CONSULTANT
SERVICES WITH QUINCY ENGINEERING FOR THE SWINGING BRIDGE PROJECT
MARCH 23, 2020
PAGE 3
ANALYSIS OF ISSUES:
The current agreement is set to expire on April 13, 2021. Additional time is needed for
Quincy to complete the plans, specifications, and permitting for bidding purposes. In
2019, the Project Team had anticipated drafting a memorandum and information to
coordinate with CDFW to determine that a formal Lake and Streambed Alteration
Agreement application was not warranted, because of the relatively minor impacts to the
banks. However, with the need to access further down in the banks to install the new
wind anchors, recent changes to CDFW’s permitting process, the necessary materials
needed to supplement the permit application and the coordination efforts required to
secure the permit, additional efforts have been identified to complete this process.
Furthermore, the Project Team will coordinate with RWQCB to determine if they will
assert jurisdiction over the small impact area under Porter-Cologne Act. Although the
current contract required Quincy to complete the plans and technical specifications to
100%, which they are under contract to complete. It has been determined that the front
end City standard bid documents and bid package was not included as part of Quincy’s
contract, but will be included in this amendment. Because of the amount of time that it
has taken for the project to get this far (5 years) the amount of coordination and project
management has added to the need to increase the contract amount to cover the cost
of the bid support. Amendment 5 will allow the consultant to do the following:
Finalize the CDFW application along with necessary exhibits and provide permit
support and coordination with CDFW
Prepare the front end bid documents and bid proposal for inclusion with the
engineering drawings and technical specifications to complete the bid package
and update a working day estimate
Provide the expertise needed for the unique features of the project, as having the
consultant present during the preconstruction meeting and readily available
during the bid process would facilitate better communication during the bid
process
Extend the contract to October 15, 2021
Under the proposed Amendment No. 5, the total contract amount will increase to
$130,974.00. The contract amounts for this project are as follows:
Original Amount $ 33,000.00
Amendment 1 $ 54,724.00
Amendment 2 $ 0.00
Amendment 3 $ 26,000.00
Amendment 4 $ 0.00
Amendment 5 $ 17,250.00
Total $130,974.00
Currently, the FY 2020-2021 CIP budget for the Swinging Bridge has a balance of
$622,217.17 ($135,200 budgeted for FY 2020-21, plus $490,017.17 carryover from FY
2019-20) for design and construction.
Item 8.e. - Page 3
CITY COUNCIL
CONSIDERATION OF AN AMENDMENT TO THE AGREEMENT FOR CONSULTANT
SERVICES WITH QUINCY ENGINEERING FOR THE SWINGING BRIDGE PROJECT
MARCH 23, 2020
PAGE 4
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve and authorize the Mayor to execute Amendment No.5 to the Consultant
Services Agreement with Quincy Engineering;
2. Do not approve the Amendment with Quincy Engineering and provide further
direction to staff; or
3. Provide other direction to staff.
ADVANTAGES:
Amending the Agreement with Quincy Engineering will allow the construction bid
documents and permitting to be completed in a timely manner. It will also allow the
consultant to be available during the bidding process to respond to requests for
information and for clarification during the bidding process of this unique project.
DISADVANTAGES:
Additional funding expenditures would be required to complete the task.
ENVIRONMENTAL REVIEW:
City staff, in compliance with California Environmental Quality Act (CEQA) has
determined the project is categorically exempt per Section 15301(d) of the CEQA
Guidelines which allows the lead agency to Categorical Exempt the operation, repair,
maintenance, permitting, leasing, licensing or minor alterations of an existing public or
private structure, facilities, mechanical equipment or topographical features involving
negligible or no expansion of the existing facilities. Allowing restoration or rehabilitation
of deteriorated or damaged structures, or facilities to meet current standards for public
health and safety is specifically included in this section. City staff had determined that
the rehabilitation of the existing swinging bridge will allow the bridge to be repaired to
mitigate safety concerns, and does not expand the current bridge. Therefore, the
Swinging Bridge Project is found Categorically Exempt This exemption has been filed
with the County Clerk’s office and the State Office of Planning and Research.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2. At the time of report publication, no comments have
been received.
Attachments:
1. Amendment 5 to the Contract Service Agreement with Quincy Engineering
Item 8.e. - Page 4
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 5
This Fifth Amendment ("Fifth Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and QUINCY
ENGINEERING (“Consultant”) is made and entered into this 23rd day of March, 2021.
WHEREAS, the parties entered into an Agreement dated April 13, 2016, for Consultant
Services for the Swinging Bridge Evaluation; and
WHEREAS, the parties entered into a First Amendment to Agreement dated July 29, 2016,
to include Phase 2 evaluation of cable anchorages and foundations and to develop retrofit
measures for Consultant Services for the Swinging Bridge Evaluation; and
WHEREAS, the parties entered into a Second Amendment to Agreement dated May 10,
2018, to extend the Agreement by one year to April 13, 2019; and
WHEREAS, the parties entered into a Third Amendment to Agreement dated May 14, 2019,
to extend the Agreement by one year to April 13, 2020, to add additional geotechnical
services to evaluate the existing cast-in drilled hole (CIDH) piles at the existing cable
anchors, and to provide design parameters for the new CIDH piles at the abutment; and
WHEREAS, the parties entered into a Fourth Amendment to Agreement dated March 24,
2020, to extend the Agreement by one year to April 13, 2021; and
WHEREAS, the parties desire to enter into a Fifth Amendment to modify the Agreement as
set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which are
hereby acknowledged, the parties agree as follows:
1. Section 1 ("TERM") of the Agreement, shall be modified and replaced in its entirety to
read as follows:
This Agreement shall remain in effect until October 15, 2021, unless sooner
terminated pursuant to the provisions of this Agreement.
2.To modify the scopes of services as specified in Exhibit A attached hereto and
incorporated herein by this reference.
3.Except as modified herein, all other terms and conditions set forth in the Agreement,
as amended, shall remain unchanged and in full force and effect.
ATTACHMENT 1
Item 8.e. - Page 5
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Fifth Amendment
the day and year first above written.
CITY OF ARROYO GRANDE: QUINCY ENGINEERING:
_____________________________ ____________________________
CAREN RAY RUSSOM, MAYOR MARK L RENO
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.e. - Page 6
www.quincyeng.com | 11017 Cobblerock, Drive Suite 100 | Rancho Cordova, CA 95670 | P: 916.368.9181 | F: 916.368.1308
Robin Dickerson, P.E., City Engineer March 10, 2021
City of Arroyo Grande
Department of Community Development
300 East Branch Street
Arroyo Grande, CA 93420
Re: Swinging Bridge Project, CIP Project Number 5620
Amendment 5 – Additional Services
Dear Ms. Dickerson,
Following the meeting on January 28, 2021 with yourself and other City Personnel, it was
determined that the Swinging Bridge Project would be moving forward into construction. In order
for this to happen it was agreed upon that a formal permit application would need to be submitted
to CDFW for construction. In addition, the City requested that Quincy complete final bid
documents and prepare a bid package for advertising. The City also asked that Quincy would
provide bid support services and bid analysis following opening of the contractor bids. Quincy at
a later date will also prepare a scope of services to provide construction support services and
construction observation.
Task 5 – Additional Efforts to Prepare Permit and Provide Permit Support
In 2019, the Project Team had anticipated drafting a memorandum and information to
coordinate with CDFW to determine that a formal LSAA application was not warranted, because
of the relatively minor impacts to the banks. However, with the need to access lower down in the
banks to install the new wind anchors, recent changes to CDFW’s permitting process, the
necessary materials needed to supplement the permit application and the coordination efforts
required to secure the permit, additional efforts have been identified to complete this process.
Furthermore, the Project Team will coordinate with RWQCB to determine if they will assert
jurisdiction over the small impact area under Porter-Cologne Act. The efforts in this task are in
addition to those previously identified. Project Team will draft up the newer LSAA permit
application format application along with necessary exhibits showing impacts, provide
quantities, project schedule and overall project narrative. This draft permit package will be
provided to the City for their review and comment. Quincy Team will also coordinate with City in
setting up the electronic access and account for submitting the permit application to CDFW.
Quincy Team will then finalize the permit application and submit the permit to the City for
transmittal to CDFW. City will attach corresponding permit fee and transmit to CDFW. Quincy
Team will coordinate with CDFW, respond to questions and requests for additional information as
necessary until permit is issued by CDFW. In addition to the details outlined above this Task will
include the following steps:
•Prepare Draft CDFW Permit along with exhibits as necessary Review
•Receive and address City comments
•Finalize CDFW Permit
•Provide Permit Support / Coordinate with CDFW
•Coordinate with RWCQB
Item 8.e. - Page 7
EXHIBIT A
|
Page 2 of 2
Task 6 – Prepare Bid Package
Quincy will prepare final bid documents for advertising. Quincy will review, respond and update
the 95% submittal of plans and estimate based upon City comments. Quincy Team will then
prepare front-end bid package and bid proposal for inclusion with the engineering drawings.
The front-end specifications will contain the necessary contract language the City requires for
completing the bid package as well as an updated working day estimate. Quincy will perform an
internal QA/QC review of the bid package prior to submittal to the City. Quincy will provide a
draft version of the bid package for the City to review and provide comments. Quincy will then
finalize the bid package for advertisement. In addition to the details outlined above this Task will
include the following steps:
• Update Engineer’s Estimate and Working Day Estimate
• Prepare Draft Bid Package Including QA/QC Review
• Receive and Address City comments
• Finalize Bid Package
Task 7- Provide Bid Support Services
Once the final bid package is completed, the Quincy Team will support the City during the
bidding phase, respond to Request for Information (RFI) and clarifications and also perform a bid
analysis of the Contractor bids.
Project Manager or other representative of Quincy will attend Pre-Bid Meeting with prospective
contractors at the project site.
Please give me a call to discuss any questions or comments you may have on this proposed
amendment. We can adjust meetings or assumed level of efforts. I can be reached at (916) 368-
9181.
Sincerely,
Quincy Engineering, Inc.
Mark L. Reno, P.E.
Project Manager
Cc: File
Item 8.e. - Page 8
Cost Proposal
Type of Project Here
Date: 3/10/2021
Quincy Engineering, Inc.
Direct Labor:$5,067.36
Estimated Salary Increases for Multi-Year Project $0.00
Subtotal $5,067.36
Overhead (1.732):$8,778.19
A. Labor Subtotal $13,845.55
Subconsultant Costs:
SWCA $1,512.27
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
B. Subconsultant Subtotal $1,512.27
Other Direct Costs:
Travel (@ active IRS mileage rate)639 miles @ $0.560 $357.63
Pier Diem/ Hotel 1 days @ $150.00 $150.00
Delivery 0 @ $20.00 $0.00
Vendor Reproduction
Vellum @ $0.00
81/2 X 11 Reproduction @ $0.00
11 X 17 Reproduction @ $0.00
Mounting Boards for Presentations @ $0.00
Newsletters (Translation and printing)@ $0.00
Subtotal Vendor Reproduction $0.00
Title Report @ $0.00
Miscellaneous
C. Other Direct Cost Subtotal:$507.63
Labor Subtotal A. =$13,845.55
Fixed Fee (10.0%):$1,384.55
Subconsultant Subtotal B. =$1,512.27
Fixed Fee (0.0%):$0.00
Other Direct Cost Subtotal: C. =$507.63
Fixed Fee (0.0%):$0.00
TOTAL =$17,250.00
Note: Invoices will be based upon actual QEI hourly rates plus overhead at 173.23%
plus prorated portion of fixed fee. Subconsultant and Direct Costs will be billed at actual cost.
The overhead rate (ICR) shall remain fixed for the contract duration or until both parties agree
to modify the rate in writing.
Swinging Bridge - Permit & Bid Package
Swinging Bridge Amendment - Permitting-Bid Package-Bid Support Services 2020310Project 1 Budget
Item 8.e. - Page 9
Cost ProposalProject Number: 16-A032.00TASKSPrincipal Eng.Principal Eng.Senior Eng.Senior Eng.Senior Eng.CAD TechAssoc Eng.Assist Eng. IAdmin AsstQuincy Total HoursQuincy Total Labor DollarsQuincy NLF BudgetSWCASubconsultant SubtotalBLMR MP KG GY PK CH JW PJDirect LaborActual Labor MultiplierNo.Initial Hourly Rate $100.00 $99.00 $80.00 $81.73 $76.00 $36.19 $47.85 $37.37 $41.00 3.0060$0$0 $05Additonal Efforts to Prepare Permit and Provide Permit Support2 4 4 2 12 $745 $2,238 $1,512 $1,5126Prepare Bid Package4 2 16 4 26 $2,168 $6,515 $07Provide Bid Support Services12 8 4 24 $2,155 $6,477 $0$0 $0Subtotal- Hours0181420 4 4002 62$5,067.36 $15,230.100Estimated Salary Increases for Multi-Year Project$0.00 $0.00Other Direct Costs$507.630Total Cost$0 $1,782 $1,120 $1,635 $304 $145 $0 $0 $82$5,067 $5,067 $15,738 $1,512 $0 $1,512Type of Project HereProject Name: Swinging Bridge - Permit & Bid PackageSwinging Bridge Amendment - Permitting-Bid Package-Bid Support Services 2020310 Project 1 Hrs 3/11/2021Item 8.e. - Page 10
Local Assistance Procedures Manual EXHIBIT 10-H
Cost Proposal
X Prime Consultant Subconsultant
Consultant
Project Name
Project No. Contract No. Date 3/10/2021
Name Initials Hours Total
Brent Lemon BL 0 100.00$ -$
*Mark Reno MR 18 99.00$ 1,782.00$
Martin Pohll MP 14 80.00$ 1,120.00$
Kelly Gallagher KG 20 81.73$ 1,634.60$
Greg Young GY 4 76.00$ 304.00$
*Patrick Kenney PK 4 36.19$ 144.76$
Carl Hughes CH 0 47.85$ -$
Jared Wilson JW 0 37.37$ -$
Phyllis Jordan PJ 2 41.00$ 82.00$
62 5,067.36$
LABOR COSTS
a)
b) (see calculation page attached)
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $5,067.36
INDIRECT COSTS
d) e) Total Fringe Benefits [(c) x (d)] $2,179.98
f)g) Overhead [(c) x (f)] $6,598.21
h)i) Gen & Admin [(c) x (h)] $0.00
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $8,778.19
FIXED FEE
k)l) TOTAL FIXED FEE [(c) + (j)] x (k) $1,384.55
CONSULTANT'S OTHER DIRECT COSTS (ODC)
Travel (@ active IRS mileage rate)639 miles @ $357.63
Pier Diem/ Hotel 1 days @ $150.00
Delivery 0 @ $0.00
Vendor Reproduction
Vellum @ $0.00
81/2 X 11 Reproduction @ $0.00
11 X 17 Reproduction @ $0.00
Mounting Boards for Presentations @ $0.00
Newsletters (Translation and printing)@ $0.00
Subtotal Vendor Reproduction $0.00
Title Report 0 @ $0.00
Miscellaneous $0.00
m) TOTAL OTHER DIRECT COSTS $507.63 $507.63
n)SUBCONSULTANT COSTS (attach detailed cost proposal for each subconsultant )
SWCA
0
0
0
0
0
0
0
0
$1,512.27
o) TOTAL COST [(c) + (j) + (l) + (m) + (n)]
NOTES:
1. Key personnel marked with an asterisk (*).
2. Employees subject to prevailing wage marked with two asterisks (**).
3. Anticipated salary increases calculation (Item"b") on attached page.
4.Note: Invoices will be based upon actual QEI hourly rates plus overhead at 173.23%
plus prorated portion of fixed fee. Subconsultant and Direct Costs will be billed at actual cost.
The overhead rate (ICR) shall remain fixed for the contract duration or until both parties agree
to modify the rate in writing.
$0.00
$0.00
$1,512.27
$0.00
$0.00
$0.00
$0.00
$0.00
16-A032.00 N/A
Exhibit 10‑H1 Cost Proposal
Actual Cost-Plus-Fixed Fee Contracts
Subtotal Direct Labor Costs
DIRECT LABOR
Classification/Title
Principal Eng.
Principal Eng.
Senior Eng.
Senior Eng.
Assist Eng. I
Admin Asst
Swinging Bridge - Permit & Bid Package
$17,250.00
Overhead (Rate: 130.21%):
$15-$52
General Administration (Rate: 0.0%):
$5,067.36
$0.00Estimated Salary Increases for Multi-Year Project
$1,512.27
$0.00
Assoc Eng.
Initial
Hourly Rate
$0.560
$150.00
$20.00
$0.00
Quincy Engineering, Inc.
Fixed Fee (10.0%):
Senior Eng.
CAD Tech
Range
$70-$120
$70-$120
$50-$100
$50-$100
$50-$100
$25-$40
$35-$70
$26-$46
Fringe Benefits (Rate: 43.02%):
endment - Permitting-Bid Package-Bid Support Services 2020310 LAPM 10-H P1 3/10/2021
Item 8.e. - Page 11
Local Assistance Procedures Manual Exhibit 10-H
PAGE 2 OF 3
Consultant Contract No. N/A Date 3/10/2021
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours)
Avg Hourly 5 Year Contract
Rate Duration
$ 5,067.36 =$81.73 Year 1 Avg Hourly Rate
Proposed Escalation =
Avg Hourly Rate
Year 1 $81.73 +=$83.77 Year 1 Avg Hourly Rate
Year 2 $83.77 +=$87.96 Year 2 Avg Hourly Rate
Year 3 $87.96 +=$92.36 Year 3 Avg Hourly Rate
Year 4 $92.36 +=$96.98 Year 4 Avg Hourly Rate
Year 5 $96.98 +=$101.83 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00%*=62.0 Estimated Hours Year 1
Year 2 0.00%*=0.0 Estimated Hours Year 2
Year 3 0.00%*=0.0 Estimated Hours Year 3
Year 4 0.00%*=0.0 Estimated Hours Year 4
Year 5 0.00%*=0.0 Estimated Hours Year 5
Total 100%=62.0
Year 1 $81.73 *=$5,067.36 Estimated Hours Year 1
Year 2 $83.77 *=$0.00 Estimated Hours Year 2
Year 3 $87.96 *=$0.00 Estimated Hours Year 3
Year 4 $92.36 *=$0.00 Estimated Hours Year 4
Year 5 $96.98 *=$0.00 Estimated Hours Year 5
=$5,067.36
=$5,067.36
=$0.00 Transfer to Page 1
NOTES:
This assumes that an average of one half year will be worked at the rate on the cost proposal.
62
ACTUAL COST-PLUS-FIXED FEE CONTRACTS
(CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Quincy Engineering, Inc.
Swinging Bridge - Permit & Bid Package
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
Estimated % Total Hours
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %)
Proposed Escalation
2.5%
5.0%
5.0%
5.0%
5.0%
5.0%
3. Calculate estimated hours per year (Multiply estimate % each year by total hours)
Estimated hours Cost per Year(calculated above) (calculated above)
Completed Each Year per Cost Proposal
62.0
62.0
62.0
62.0
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
EXHIBIT 10-H1 COST PROPOSAL
62
0
0
0
0
Total Direct Labor Cost with Escalation
62.0
Total
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours)
Avg Hourly Rate
LPP 15-01 January 14, 2015 Item 8.e. - Page 12
1 Generally Accepted Accounting Principles (GAAP)
2 Terms and conditions of the cotnract
3 Title 23 United States Code Section 112 - Letting of Contracts
4 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
5 23 Code of Federal Regulations Part 172 - Procurement, Management and Administration of
Engineering and Design Related Service
6 48 Code of Federal Regulations Part 9904 - Cost of Accounting Standards Board (when applicable)
Prime Consultant or Subconsultant Certifying:
Name:R. Brent Lemon, P.E.Title *: Principal Engineer
Signature: Date of Certification (mm/dd/yyy): 01/04/2021
Email:brentl@quincyeng.com 916.368.9181
Address: 11017 Cobblerock Drive Suite 100 Rancho Cordova, CA 95670
List services the consultant is providing under the proposed contract:
List services here
Prepare, PS&E, Permit Submittal, Bid Services
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a
Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized
to establish the cost proposal for the contract
EXHIBIT 10-H1 COST PROPOSAL PAGE 3 OF 3
Certification of Direct Costs:
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract
are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the followign requirements:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files
and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state
requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or
Caltrans accepted Indirect Cost Rate(s).
Phone Number:
Item 8.e. - Page 13
Local Assistance Procedures Manual Exhibit 10‐H
Cost Proposal
Page 1 of 2
Note: Mark‐ups are Not Allowed
Consultant: Contract No.: Date: 3/10/2021
DIRECT LABOR
Rate Range Initial Actual Hourly
Rate
51.92‐70.28 53.31$
47.13‐54.75
43.07‐52.88
TBD 39.53‐42.97
TBD 36.06‐41.21
TBD 33.10‐36.06
TBD 29.00‐34.00
TBD 61.40‐125.00
TBD 43.69‐65.00
TBD 43.69‐65.00
TBD 23.00‐26.00
GIS/CADD Specialist VI TBD 34.00‐36.06
Techncial Writer Specialist VI TBD 33.31‐35.53
Planning Specialist X TBD 49.20‐50.48
Planning Specialist IX TBD 43.37‐45.19
Planning Specialist VIII TBD 40.17‐45.00
Planning Specialist VII TBD 36.96‐38.46
Planning Specialist VI TBD 34.33‐35.93
Planning Specialist V TBD 29.93‐32.76
Planning Specialist IV TBD 27.00‐28.84
Planning Specialist III TBD 23.18‐25.00
Planning Specialist II TBD 21.12‐22.00
LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2)
533.10$
FRINGE BENEFITS
d) Fringe Benefits Rate: 44.94%239.58$
INDIRECT COSTS
f) Overhead Rate: 114.20% 608.80$
h) General and Administrative Rate:0.00%‐$
608.80$
FEE (Profit)
q) Rate: 10.00%138.15$
TOTAL LABOR COSTS 1,519.62$
OTHER DIRECT COSTS (ODC)
Description Unit(s)Unit Cost Total
l)
0 0.575$ ‐$
m)‐$ ‐$
n)‐$ ‐$
o)
0 1,500.00$ ‐$
‐$
1,519.62$
NOTES:
•
•
•
•
•
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LPP 15‐01
‐$ TBD
TBD
Environmental Specialist VIII
January 14, 2015
Cultural Specialist III
‐$
‐$
‐$
‐$
‐$
‐$
‐$
‐$
Environmental Specialist VII
Environmental Specialist VI
EXHIBIT 10‐H COST PROPOSAL
Travel/Mileage/Vehicle (supported by consultant
actual costs)
Equipment Rental and Supplies (itemize)
Materials Testing/Laboratory Tests
(see attached Materials Testing/Laboratory Tests)
Subconsultant Costs (attach detailed cost proposal
in same format as prime consultant estimate for
each subconsultant) ‐ Records Search
533.10$
‐$
ACTUAL COST‐PLUS‐FIXED‐FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS
(DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Total
533.10$
‐$
Environmental Specialist X
SWCA, Incorporated
HoursClassification/Title
Environmental Specialist XI
Environmental Specialist IX
10
0
0
Name
Jon Claxton
ODC items when incurred for the same purpose, in like circumstances, should not be included in any indirect cost pool or in
overhead rate.
ODC items should be consistently billed directly to all clients, not just when client will pay for them as a direct cost
ODC items that would be considered “tools of the trade” are not reimbursable
ODC items should be based on actual costs and supported by historical data and other documentation.
Employees subject to prevailing wage (PW) requirements to be marked with an *.
p) TOTAL OTHER DIRECT COSTS
TOTAL COST
c) TOTAL DIRECT LABOR COSTS
e) TOTAL FRINGE BENEFITS
g) Overhead
i) Gen & Admin
j) TOTAL INDIRECT COSTS
k) TOTAL FIXED PROFIT
Cultural Resources Specialist IX
Environmental Specialist V
Subject Matter Expert
Cultural Resources Specialist IX
‐$
‐$
0
0
0
0
0
0
0
‐$
‐$
‐$
‐$
‐$
0 ‐$
‐$
‐$
‐$
0
0
0
0
0
0
0
0
0
0
0
Item 8.e. - Page 14