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CC 2021-04-13_08b Single Audit and Audit Report for the TDA Transportation FundMEMORANDUM TO: FROM: BY: CITY COUNCIL WHITNEY MCDONALD, CITY MANAGER NICOLE VALENTINE, ACCOUNTING MANAGER SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE SINGLE AUDIT AND AUDIT REPORT FOR THE TRANSPORTATION DEVELOPMENT ACT TRANSPORTATION FUND REPORTS DATE: APRIL 13, 2021 SUMMARY OF ACTION: Receive and file the Single Audit and Audit Report for the Transportation Development Act Transportation Fund Reports for the fiscal year ended June 30, 2020. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The proposed Single Audit and Audit Report was prepared as part of the City’s Annual financial reports completed by the City’s outside auditor. Staff devoted four hours to reviewing the reports. RECOMMENDATION: It is recommended the City Council receive and file the Single Audit and Audit Report for the Transportation Development Act Transportation Fund Reports for the fiscal year ended June 30, 2020. BACKGROUND: The Single Audit is an organization-wide audit of a non-federal entity that expends $750,000 or more in federally-awarded funds in one year. The City has not completed a Single Audit since the fiscal year that ended on June 30, 2011, because the City had not expended federal funds in excess of the $750,000 threshold. This fiscal year the City expended $1.3 million in federal funds. The Transportation Development Act (TDA) provides a state funding source for use by local jurisdictions at the county level to improve existing public transportation and to encourage regional public transportation coordination. It also provides some funding for bicycle and pedestrian projects and, when certain conditions are met, streets and roads. The main purpose and priority of TDA, however, is to provide funding for public transportation. The Local Transportation Fund (LTF) is a local fund into which the State deposits sales tax revenue to be used for transportation purposes defined by TDA. The Item 8.b. - Page 1 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE SINGLE AUDIT AND AUDIT REPORT FOR THE TRANSPORTATION DEVELOPMENT ACT TRANSPORTATION FUND REPORTS APRIL 13, 2021 PAGE 2 State Department of Tax and Fee Administration, based on sales tax collected in each county, returns the general sales tax revenues to each county’s LTF. The City has completed the TDA Audit report every year and posts the reports on the City’s website. Though not formally presented to the City Council in prior years, this audit report contains the results of the audit and it is proper procedure and a best practice to include it to Council for their information and review. ANALYSIS OF ISSUES: The City’s Independent Auditor, Moss, Levy & Hartzheim, LLP completed the Single Audit of federal awards for fiscal year ended June 30, 2020. The auditors opined that the City complied, in all material respects, with requirements that could have a direct and material effect on each of its major federal programs for the fiscal year ended June 30, 2020. There were no findings issued or questioned costs. The City provided the following list of federal funding expenditures as of June 30, 2020: The City’s Independent Auditor, Moss, Levy & Hartzheim, LLP also completed the Audit Report for the Transportation Development Act Transportation Fund. The auditors opined that the City complied, in all material respects, with requirements that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2020. There were no findings issued or questioned costs. The Audit Report for the Transportation Development Act Transportation Fund contained two reports. The first is for the Transportation Fund, which is a special revenue fund of the City. The Transportation Fund Audit reflected that the City’s allocations under Article 8, Section 99400(a) for the fiscal year ended June 30, 2020, was $380,247. The City’s allocations under Article 3, Section 99233.3 for the fiscal year ended June 30, 2020, was $15,845. City of Arroyo Grande CDFA # 20.205 Project List 350.5608 Bridge Street Rehab 1,245,988.07$ 350.5679 Traffic Way Bridge 52,532.56 350.5612 SSARP (Systemic Safety Analysis Report Program) 18,847.12 1,317,367.75$ City of Arroyo Grande List of federal funding of expenditures As of June 30, 2020 Item 8.b. - Page 2 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE SINGLE AUDIT AND AUDIT REPORT FOR THE TRANSPORTATION DEVELOPMENT ACT TRANSPORTATION FUND REPORTS APRIL 13, 2021 PAGE 3 The second report is for the Local Transportation Fund, which is also a special revenue fund of the City. The Local Transportation Fund Audit reflected that the City’s allocations under Section 99400(c) for the fiscal year ended June 30, 2020, was $20,000. These reports are part of annual financial reporting and, in the future, will be presented with the Comprehensive Annual Finance Report. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Receive and file the Single Audit and Audit Report for the Transportation Development Act Reports; or 2. Provide other direction to staff. ADVANTAGES: By receiving and filing the Single Audit and Audit Report for the Transportation Development Act Reports, the City will be accepting the auditors’ unqualified opinion. DISADVANTAGES: There are no disadvantages in relation to the recommended action. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. Single Audit 2. Transportation Development Act Transportation Fund Reports Item 8.b. - Page 3 CITY OF ARROYO GRANDE SINGLE AUDIT REPORT For the Fiscal Year Ended June 30, 2020 Attachment 1 Item 8.b. - Page 4 CITY OF ARROYO GRANDE TABLE OF CONTENTS For the Fiscal Year Ended June 30, 2020 SINGLE AUDIT REPORT Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with GovernmentAuditing Standards ................................................................................................................................................... 1 Schedule of Expenditures of Federal Awards ....................................................................................................................................... 3 Note to the Schedule of Expenditures of Federal Awards .................................................................................................................... 4 Independent Auditors' Report on Complíance for Each Major Program and on Internal Control Over Compliance Required bythe Uniform Guidance .............................................................................................................................................................. 5 FINDINGS AND RECOMMENDATIONS Schedule of Audit Findings and Questioned Costs ............................................................................................................................... 7 Summary of Prior Fiscal Year Audit Findings and Questioned Costs .................................................................................................. 10 Item 8.b. - Page 5 Moss, Levy & Hartzheim LLP Certified Public Accountants INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITINGSTANDARDS City Council City of Arroyo Grande Arroyo Grande, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of City of Arroyo Grande (the City), as of and for the fiscal year ended June 30, 2020, and the related notes to the financial statements, which collectively comprise the City's basic financial statements, and have issued our report thereon dated January 7, 2021. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audït procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in intez•nal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A matez•ial weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency ís a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. 1 2400 Professional Parkway, Suite 205 Santa Maria, CA 93455 Tel 805.925.2579 Fax 805.925.2147 mlhcpas.com BEVERLY HILLS • CULVER CITY •SANTA MARIA Item 8.b. - Page 6 Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. `%~0`~d, ~~ ~ ~j~~~+r~c, .C,C/a Santa Maria, California January 7, 2021 2 Item 8.b. - Page 7 CITY Or ARROYO GRANDE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FISCAL YEAR ENDED JUNE 30, 2020 U.S. Deaartment ofTransportation Federal Catalog Identifying Number Number Amount Pass-Through Grants: State of California Department of Transportation Highway Bridge Program Highway Bridge Program Total Highway Planning and Construction Total passed through the California Department of Transporation Total Expenditures of Federal Awards 20.205 * BHLO-5199(027) $ ],380,707 20.205 * BRLS-5199(030) 52,533 1,433,240 1,433,240 $ 1,433,240 * Denotes major program The note to the schedule of expenditures of federal awards is an integral part of this statement. Item 8.b. - Page 8 CITY OF ARROYO GRANDE NOTE TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Fiscal Year Ended June 30, 2020 NOTE 1 —BASIS OF PRESENTATION The accompanying schedule of expendïtures of federal awards includes the federal grant activity of the City of Arroyo Grande and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Ad»zinistrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. The City has not elected to use the ten percent de minimus cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. 4 Item 8.b. - Page 9 Moss, Levy & Hartzheim LLP Cettüied Public Accountants INDEPENDENT AUDITORS' REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE City Council City of Arroyo Grande Arroyo Grande, California Report on Compliance for Each Major Federal Program We have audited City of Arroyo Grande's (the City) compliance with the types of compliance requirements described iri the OM13 Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the fiscal year ended June 30, 2020. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Managemezrt's Respozzsibility Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs. Azzditors' Responsibility Our responsibility is to express an opinion on compliance for each of the City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2U.S. Code of FederalRegttlationsPart200, Unifot•tnAdministrativeRequirements, Cost Principles, andAttditRequirements for Federal Arvar•ds (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City's compliance. Opinion on Eaclz Major Federal Program In our opinion, the City of Arroyo Grande, complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the fiscal year ended June 30, 2020. Report on Internal Control Over Compliance Management of the City of Arroyo Grande is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. 2400 Professionai Parkway, Suite 205 Santa Maria, CA 93455 Tel 805.925.2579 Fax 805.925.2147 mihcpas.com BEVERLY HILLS • CULVER CITY •SANTA MARIA Item 8.b. - Page 10 A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, ín internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program wí11 not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies ïn internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be materïal weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Report on Schedule of Expenditure of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City of Arroyo Grande, as of and for the fiscal year ended June 30, 2020, and the related notes to the financial statements which collectively comprise the City of Arroyo Grande's basic financial statements. We issued our report thereon January 7, 2021, which contained an unmodified opinion on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied ín the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated ín all material respects in relation to the basic financial statements as a whole. `irj~, ~. ~".~~~.~.~. .c,cr~ Santa Maria, California January 7, 2021 Item 8.b. - Page 11 FINDINGS AND RECOMMENDATIONS Item 8.b. - Page 12 CITY OF ARROYO GRANDE SCHEDULE OF AUDIT FINDINGS AND QUESTIONED COSTS For the Fiscal Year Ended June 30, 2020 Sectíon I —Summary of Auditors' Results Financial Statements Type of auditors' report issued Unmodified Internal control over financial reporting: Material weaknesses identified? Yes X No Significant deficiencies identified not considered to be material weaknesses? Yes X None reported Noncompliance material to financial statements noted? Yes X No Federal Awards Internal control over major programs: Material weaknesses identified? Yes X No Significant deficiencies identified not considered to be material weaknesses? Yes X None reported Type of auditors' report issued on compliance for major programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with the Uniform Guidance, Section 200.516? Yes X No Identification of major programs: CFDA Numbers) Name of Federal Program 20.205 Highway Planning and Construction Dollar threshold used to distinguish between Type A and Type B programs: $ 750,000 Auditee qualify as low-risk auditee: Yes X No 11 Item 8.b. - Page 13 CITY OF ARROYO GRANDE SCHEDULE OF AUDIT FINDINGS AND QUESTIONED COSTS For the Fiscal Year Ended June 30, 2020 Financial Statement Findings: There were no financial statement findings. Item 8.b. - Page 14 CITY OF ARROYO GRANDE SCHEDULE OF AUDIT FINDINGS AND QUESTIONED COSTS For the Fiscal Year Ended June 30, 2020 Federal Award Findings and Questioned Costs: There were no federal award audit findings or questioned costs. Item 8.b. - Page 15 CITY OF ARROYO GRANDE SUMMARY OF PRIOR FISCAL YEAR AUDIT FINDINGS AND QUESTIONED COSTS For the Fiscal Year Ended June 30, 2020 Financial Statement Findings: FINDING 2019-001 ACCOUI~ITS RECEIVABLE Criteria: The City uses the modified accrual basis of accounting for its governmental funds and the accrual basis of account for its business-type funds and for the government-wide statements. Accordingly all receivables should be recognized in the fiscal year in which the resources are measurable and become available (within 60 days for the governmental funds). Condition: During our examination of the accounts receivable and our testing of receipts subsequent to June 30, 2019, we noted that some material receipts for revenue relating to the fiscal year ended June 30, 2019 but not received until after year-end were not properly accrued and recorded as revenue for the fiscal year-end June 30, 2019. Effect: This caused an understatement of revenue. Cause: The City did not perform a thorough review of cash receipts subsequent to year-end to check for receipts that should be recorded as revenue for the fiscal year-ended June 30, 2019. Recommendation: The City should ensure that internal control procedures are in place so that a designated staff or manager within the Administrative Services Department performs a review of receipts subsequent to the fiscal year-end and properly accrues the receipts relating to the fiscal year then ended. Corrective Action Plan: The City will implement controls to ensure that staff within the Administrative Services department review cash receipts subsequent to the fiscal year-end and properly accrue the receipts relating to the fiscal year then ended. Current Status: Implemented. 10 Item 8.b. - Page 16 CITY OF ARROYO GRANDE SUMMARY OF PRIOR FISCAL YEAR AUDIT FINDINGS AND QUESTIONED COSTS For the Fiscal Year Ended June 30, 2020 FINDING 2019-002 CASH RECEIPTS Criteria: Internal control procedures for cash receipts should be in place to ensure all fees are correctly calculated in the system. Conditïon: During our testing of cash receipts, we found that certain building permits did not have the State SMIP and/or Green Building Permit fees correctly calculated and billed to the customer. Effect: Certain building permit fees collected by the City for these two State fees were not collected in the proper amount which would lead to either an under or over statement of revenues. Cause: The City did not robustly test the permit system to ensure all fees matched with State regulations. Recommendation: Ensure that internal control procedures are ïn place to input fee rate updates properly into the permit system and ensure that the fees are thoroughly tested to ensure it generates accurate billing to customers. Corrective Action Plan: The City will implement controls to ensure system rates agree to State SMIP and Green Building Permit fees. Assigned staff will input rates and alternative staff will review the new fees for accuracy. Periodically, manual billings will be recalculated and matched to ensure the rates agree to State SMIP and Building Permit fees. Current Status: Implemented. 11 Item 8.b. - Page 17 CITY OF ARROYO GRANDE SUMMARY OF PRIOR FISCAL YEAR AUDIT FINDINGS AND QUESTIONED COSTS For the Fiscal Year Ended June 30, 2020 Federal Award Findings and Questïoned Costs: There were no prior year federal award findings and questioned costs. 12 Item 8.b. - Page 18 CITY OF ARROYO GRANDE AUDIT REPORT OF THE TRANSPORTATION DEVELOPMENT ACT TRANSPORTATION FUND JUNE 30, 2020 AND JUNE 30, 2019 Attachment 2 Item 8.b. - Page 19 CITY OF ARROYO GRANDE TABLE OF CONTENTS June 30, 2020 and June 30, 2019 Transportation Fund IndependentAuditors' Report ............................................................................................................................................................ 1 BalanceSheets .................................................................................................................................................................................... 2 Statements of Revenues, Expenditures, and Changes inFund Balance ........................................................................................................................................................................... 3 Statements of Revenues, Expenditures, and Changes inFund Balance —Budget and Actual ......................................................................................................................................... 4 Notesto Financial Statements ............................................................................................................................................................ S Independent Auditors' Report on Transportation Development Act Compliance .............................................................................. 6 Transportation Fund Section 99400(c) IndependentAuditors' Report ............................................................................................................................................................ 7 Statementsof Net Position ................................................................................................................................................................. 8 Statements of Revenues, Expenses, and Changes inNet Position —Restricted ......................................................................................................................................................... 9 Statementsof Cash Flows ................................................................................................................................................................ 10 Supplemental Schedule of Revenues, Expenses, and Changes inNet Fund Balance —Restricted .............................................................................................................................................. 11 Notesto Financial Statements .......................................................................................................................................................... 12 Independent Auditors' Report on Transportation Development Act Compliance ............................................................................ 13 Item 8.b. - Page 20 CITY OF ARROYO GRANDE AUDIT REPORT OF THE TRANSPORTATION FUND JUNE 30, 2020 AND JUNE 30, 2019 Item 8.b. - Page 21 Moss, Levy & Hartzheim LLP Certified Public Accountants INDEPENDENT AUDITORS' REPORT City Council of the City of Arroyo Grande Arroyo Grande, California Report on the Financial Statements We have audited the fnancïal statements of the City of Arroyo Grande's Transportation Fund as of and for the fiscal years ended June 30, 2020 and June 30, 2019, and the related notes to the financial statements, as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted ïn the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and faïr presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness ofaccounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the City of Arroyo Grande's Transportation Fund as of June 30, 2020 and June 30, 2019, and the changes in financial position thereof for the fiscal years then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matter As discussed in Note 1, the financial statements present only the Transportation Fund and do not purport to, and do not, present fairly the financial position of the City of Arroyo Grande as of June 30, 2020 and June 30, 2019, and the changes in its financial position, for the fiscal years then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter. Santa Maria, California January 7, 2021 2400 Professional Parkway, Suite 205 Santa Maria, CA 93455 Tel 805.925.2579 Fax 805.925.2147 mlhcpas.com BEVERLY HILLS • CULVER CITY •SANTA MARIA Item 8.b. - Page 22 CITY OF ARROYO GRANDE TRANSPORTATION FUND BALANCE SHEETS Sections 99400(a) and 99233.3 of the Public Utilities Code June 30, 2020 and June 30, 2019 2020 2019 ASSETS Cash and investments $ 296,897 $ 138,171 Interest receivable 363 221 Total assets $ 297,260 $ 138,392 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable $ - $ - Total liabilities Fund Balance: Restricted 297,260 138,392 Total fund balance 297,260 138,392 Total liabilities and fund balance $ 297,260 $ 138,392 See accompanying notes to lïnancial statements 2 Item 8.b. - Page 23 CITY OF ARROYO GRANDE TRANSPORTATION FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE Sections 99400(x) and 99233.3 of the Public Utilities Code For the Fiscal Years Ended June 30, 2020 and June 30, 2019 2020 2019 REVENUES Interest Intergovernmental TDA Section 99234 Intergovernmental TDA Section 99400(x) Total revenues EXPENDITURES Maintenance Total expenditures Net income (loss) Fund balance, beginning of fiscal year Prior-period adjustment Fund balance, beginning of fiscal year, restated Fund balance, end of fiscal year $ 3,472 $ 1,272 15,845 15,253 380,247 334,905 399,564 351,430 240,696 24Q696 24Q696 24Q696 158,868 I 10,734 138,392 27,819 (161) 138,392 27,658 ~ 297,260 $ 138,392 See accompanying notes to financial statements 3 Item 8.b. - Page 24 CITY OF ARROYO GRANDE TRANSPORTATION FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Sections 99400(a) and 99233.3 of the Public Utilities Code For the Fiscal Years Ended June 30, 2020 and June 30, 2014 2020 Variance Favorable Budget Actual (Unfavorable) $ - $ 3,472 $ 3,472 13,300 15,845 2,545 227,400 380,247 152,847 240,700 399,564 158,864 240,700 240,696 4 240,700 240,696 4 $ - 158,868 $ 158,868 138,392 $ 297,260 REVENUES Interest Intergovernmental TDA Section 99234 Intergovernmental TDA Section 99400(a) Total revenues EXPENDITURES Maintenance Total expenditures Net income (loss} Fund balance, beginning of fiscal year, restated Fund balance, end of fiscal year 2019 Variance Favorable Budget Actual (Unfavorable) $ - $ 1,272 $ 1,272 13,300 15,253 1,953 235,400 334,905 99,505 248,700 351,430 102,730 240,700 240,696 4 240,700 240,696 4 $ 8,000 110,734 $ 102,734 27,819 (161) 27,658 $ 138,392 ~! REVENUES Interest Intergovernmental TDA Section 99234 Intergovernmental TDA Section 99400(a) Total revenues EXPENDITURES Maintenance Total expenditures Net income (loss) Fund balance, beginning of fiscal year Prior-period adjustment Fund balance, beginning of fiscal year, restated Fund balance, end of fiscal year See accompanying notes to financial statements Item 8.b. - Page 25 CITY OF ARROYO GRANDE TRANSPORTATION FUND NOTES TO FINANCIAL STATEMENTS June 30, 2020 and June 30, 2019 NOTE 1 —FINANCIAL REPORTING ENTITY The Transportation Fund is a special revenue fund of the City of Arroyo Grande, and the financial statements of the fund are included in the basic financial statements of the City. NOTE 2 —BASIS OF ACCOUNTING The Transportation Fund is accounted for using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. NOTE 3 —ALLOCATIONS The City of Arroyo Grande's allocations under Article 8, Section 99400(a) for the fiscal years ended June 30, 2020, and June 30, 2019, were $380,247 and $334,905, respectively. The City of Arroyo Grande's allocations under Article 3, Section 99233.3 for the fiscal years ended June 30, 2020, and June 30, 2019, were $15,845 and $15,253, respectively. NOTE 4 —INTERNAL ACCOUNTING CONTROL As part of our audit, we made a study of the City's system of internal accounting control to the extent we considered necessary to evaluate the system as required by auditing standards generally accepted in the United States of America. Under these standards, the purpose of such evaluation is to establish a basis for reliance on the system of internal accounting control in determining the nature, timing, and extent of other auditing procedures that are necessary for expressing an opinion on the financial statements and to assist in planning and performing the audit of the financial statements. No material weaknesses in the internal control structure were noted. Item 8.b. - Page 26 Moss, Levy & Hartzheim LLP Certified Public Accountants INDEPENDENT AUDITORS' REPORT ON TRANSPORTATION DEVELOPMENT ACT COMPLIANCE City Council of the City of Arroyo Grande Arroyo Grande, California Report on t/te Financial Statements We have audited the financial statements of the City of Arroyo Grande Transportation Fund's compliance with the types of compliance requirements described in the 7'ranspor•tation Development Act Guidebook, published by the State of California Department of Transportation applicable for the fiscal year ended June 30, 2020. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to the Transportation Development Act. Auditors' Responsibility Our responsibility is to express an opinion on the City's compliance based on our audit of the compliance with applicable statutes, rules and regulations of the Transportation Development Act (TDA), Section 99400(a) and 99233.3, the California Code of Regulations (CCR), and the allocation instructions and resolutions of San Luis Obispo Council of Governments as required by Section 6666 of the CCR. Section 6666 requires that for anon-transit claimant, the independent auditor shall perform at least the following tasks: (a) Determine whether the funds received by the claimant pursuant to the Act were expended in conformance with those sections of the Act specifying the qualified purposes, including Public Utilities Code section 99402 for streets and roads claimants and section 99233.3 for claimants under that section for pedestrian and bicycle facilities and bicycle safety education programs, (b) Determine whether the funds received by the claimant pursuant to the Act were expended in conformance with the applicable rules, regulations, and procedures of the transportation-planning agency and in compliance with the allocation instructions, and (c) Determine whether interest earned on funds received by the claimant pursuant to the Act were expended only for those purposed for which the funds were allocated, in accordance with Public Utilities Code sections 99301 and 99301.5. We conducted our audit of compliance in accordance with auditing standards generally accepted in the Uníted States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the Transportation Development Act Guidebook. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements referred to above that could have a direct and material effect on the state laws and regulations applicable to the City occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. Opir:iorr on Compliance with the Transportation Development Act In our opinion, the funds allocated to and received by the Cïty of Arroyo Grande's Transportation Fund, complied, in all material respects, with the compliance requirements refened to above that are applicable to the statutory requirements of the Transportation Development Act and the allocation instructions and resolutions of San Luis Obispo Council of Governments for the fiscal year ended June 30, 2020. This report is intended solely for the information of the management, the City Council of the City of Arroyo Grande, the San Luis Obispo Council of Governments, and the State Controller's Office and is not intended to be and should not be used by anyone other than those specified parties. ~o~its, e , ~CJd Santa Maria, California January 7, 2021 2400 Professional Parkway, Suite 205 Santa Maria, CA 93455 Tel 805.925.2579 Fax 805.925.2147 mlhcpas.com BEVERLY HILLS • CULVER CITY •SANTA MARIA Item 8.b. - Page 27 CITY OF ARROYO GRANDE AUDIT REPORT OF THE LOCAL TRANSPORTATION FUND SECTION 99400(c) JUNE 30, 2020 AND JUNE 30, 2019 Item 8.b. - Page 28 Moss, Levy & Hartzheim LLP Certified Public Accountants INDEPENDENT AUDITORS' REPORT City Council of the City of Arroyo Grande Arroyo Grande, California Report on the financial statements We have audited the accompanying financial statements of the City of Arroyo Grande Local Transportation Fund as of and for the fiscal years ended June 30, 2020 and June 30, 2019, and the related notes to the financial statements, as listed in the table of contents. Management 's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the City of Arroyo Grande Local Transportation Fund as of and for the fiscal years ended June 30, 2020 and June 30, 2019, and the changes in financial position and cash flows thereof for the fiscal years then ended in accordance with accounting principles generally accepted in the United States of America Emphasis of Matter As discussed in Note 1, the financïal statements present only the Local Transportation Fund and do not purport to, and do not, present fairly the financial position of the City of Arroyo Grande, as of June 30, 2020 and June 30, 2019, the changes in its financial position, or, where applicable, its cash flows for the fiscal years then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter. ~~. ~. ~.~,,~.~~,,c.,cp Santa Maria, California January 7, 2021 7 2400 Professional Parkway, Suite 205 Santa Maria, CA 93455 Tel 805.925.2579 Fax 805.925.2147 mlhcpas.com BEVERLY HILLS • CULVER CITY •SANTA MARIA Item 8.b. - Page 29 CITY OF ARROYO GRANDE LOCAL TRANSPORTATION FUND STATEMENTS OF NET POSITION Pertaining to Sections 99400(c) and 99260(a) of the Public Utilities Code June 30, 2020 and June 30, 2019 2020 2019 Assets: Cash $ 24,372 $ 11,912 Total assets 24,372 11,912 Liabilities: Accounts payable Total liabilities Net Position: Restricted Total net position 391 391 23,981. $ 23,981 2,202 2,202 9.710 $ 9,710 See accompanying notes to financial statements 8 Item 8.b. - Page 30 CITY OF ARROYO GRANDE LOCAL TRANSPORTATION FUND STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION - RESTRICTED Pertaining to Sections 99400(c) and 99260(a) of the Public Utilities Code For the Fiscal Years Ended June 30, 2020 and June 30, 2019 2020 2019 OPERATING REVENUES Passenger fares $ - $ - OPERATING EXPENSES Purchased transportation services 5,729 8,493 Operating loss (5,729) (8,493) NON-OPERATING REVENUES Grant funds allocated for transit operations: Local Transportation Fund 20,000 12,000 Net income 14,271 3,507 Net position -restricted, beginning of fiscal year 9,710 6,203 Net position -restricted, end of fiscal year $ 23,981 $ 9,710 See accompanying notes to financial statements 9 Item 8.b. - Page 31 CITY OF ARROYO GRANDE LOCAL TRANSPORTATION FUND STATEMENTS OF CASH FLOWS Pertaining to Sections 99400(c) and 99260(a) of the Public Utilities Code For the Fiscal Years Ended June 30, 2020 and June 30, 2019 2020 2019 Cash Flows from Operating Activities: Payment to suppliers $ (7,540) $ (13,632) Net cash used by operating activities (7,540) (13,632) Cash Flows from Non-Capital Financing Activities: Grants received Net cash provided by non-capital financing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents, beginnïng of fiscal year Cash and cash equivalents, end of fiscal year Reconciliation of Operating Loss to Net Cash Used by Operating Activities: Operating Loss Increase (decrease) in operating liabilities: Accounts payable Net cash used by operating activities 20,000 12,000 20,000 12,000 12,460 (1,632) 11,912 13,544 $ 24,372 $ 11,912 $ 0,729) $ (8,493) (1,811) (5,139} $ (7,540) $ (13,632} See accompanying notes to financial statements ]0 Item 8.b. - Page 32 CITY OF ARROYO GRANDE LOCAL TRANSPORTATION FUND SUPPLEMENTAL SCHEDULE OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE -RESTRICTED Pertaining to Sections 99400(c) and 99260(a) of the Public Utilities Code For the Fiscal Year Ended June 30, 2020 Five Cities Shuttle OPERATING REVENUES Passenger fares OPERATING EXPENSES Purchased transportation services Operating loss NON-OPERATING REVENUES Grant funds allocated for transit operations: Local Transportation Fund Net income Fund balance -restricted, beginning of fiscal year Fund balance -restricted, end of fiscal year $ - 5,729 (5,729) 20,000 14,271 9,710 $ 23,981 See accompanying notes to f nancial statements 11 Item 8.b. - Page 33 CITY OF ARROYO GRANDE TRANSPORTATION FUND SECTION 99400(C) NOTES TO FINANCIAL STATEMENTS June 30, 2020 and June 30, 2019 NOTE 1 —FINANCIAL REPORTING ENTITY The Local Transportation Fund is a special revenue fund of the City of Arroyo Grande, and the financial statements of the fund are included in the basic financial statements of the City. NOTE 2 —BASIS OF ACCOUNTING The Local Transportation Fund is accounted for using the accrual basis of accounting whereby revenues are recognized when earned and expenditures are recognized when the related fund liabilities are incurred. NOTE 3 —TRANSIT SERVICES PROVIDED BY THE SAN LUIS OBISPO REGIONAL TRANSIT AUTHORITY The City ofArroyo Grande entered into ajoint-powers agreement with the Cities of Grover Beach, Pismo Beach, Atascadero, Morro Bay, El Paso De Robles, San Luis Obispo, and the County of San Luis Obispo for the purposes of forming ajoint-power agreement with full power and authority to own, operate and administer a countywide public transportation system. The City's allocation of the Local Transportation Fund is distributed by the County directly to the San Luis Obispo Regional Transit Authority and therefore, all of the accounting of this joint-powers agency is maintained by the San Luis Obispo Regional Transit Authority. Therefore, all aspects of internal controls, compliance with applicable laws and regulations, and accounting for the Local Transportation Fund are the responsibilities ofthe San Luis Obispo Regional Transit Authority. NOTE 4 —INTERNAL ACCOUNTING CONTROL As part of our audit, we made a study of the City's system of internal accounting control to the extent we considered necessary to evaluate the system as required by auditing standards generally accepted in the United States of America. Under these standards, the purpose of such evaluation is to establish a basis for reliance on the system of internal accounting control in determining the nature, timing, and extent of other auditing procedures that are necessary for expressing an opinion on the financial statements and to assist in planning and performing the audit of the financial statements. No material weaknesses in the internal control structure were noted. NOTE 5 —ALLOCATIONS FROM LOCAL TRANSPORTATION FUND The City was allocated the following funds: Article Sections 8 99400(c) Total Local Transportation Fund 2020 2019 Amount Amount $ 20,000 $ 12,000 ~ 20,000 ~ 12,000 12 Item 8.b. - Page 34 Moss, Levy & Hartzheim LLP Certified Public Accountants INDEPENDENT AUDITORS' REPORT ON TRANSPORTATION DEVELOPMENT ACT COMPLIANCE City Council of the City of Arroyo Grande Arroyo Grande, California Report on tfze financial statements We have audited the financial statements of the City of Arroyo Grande Local Transportation Fund's compliance with the types of compliance requirements described in the Transportation Development Act Guidebook, published by the State of California Department of Transportation applicable for the fiscal year ended June 30, 2020. Manage»rent's Respo~rsibiliry Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to the Transportation Development Act. Audïtors' Responsibility Our responsibility is to express an opinion on the City's compliance based on our audit of the compliance with applicable statutes, rules and regulations of the Transportation Development Act and the allocation instructions and resolutions of the San Luis Obispo Council of Governments as required by Section 6667 of Title 21, Division 3, Chapter 2, Article S.S of the California Code of Regulations during the fiscal year ended June 30, 2020. Section 6667 requires that for a transit claimant, the independent auditor shall perform at least the following tasks: (a) Determ ine whether the claimant was an entity eligible to receive the funds allocated to it, (b) Determine whether the claimant is maintaining its accounts and records on an enterprise fund. basis and is otherwise in compliance with the uniform system of accounts and recorded adopted by the State Controller pursuant to Public Utilities Code Section 99234, (c) Determine whether the funds received by the claimant, pursuant to the Act were expended in conformance with those sections of the act specifying the qualifying purposes, including Public Utilities Code Sections 99262 and 99263 for operators receiving funds under article 4, Sections 99275, 9927S.S and 99277 for Article 4.S claimants, and Section 99400(c}, (d), and (e) for Article 8 claimants for service provided under contract, and Section 99405(d) for transportation services provided by cities and counties with populations of less than 5,000, (d) Determine whether the funds received by the claimants pursuant to the Act were expended in conformance with the applicable rules, regulations, and procedures of the transportation-planning agency and in compliance with the allocation instructions and resolutions, (e) Determine whether interest earned on funds received by the claimant pursuant to the Act were expended only for those purposes for which the funds were allocated in accordance with Public Utilities Code Sections 99234.1, 99301, 99301.5, 99301.6, (f) Verify the amount of the claimant's operating cost for the fiscal year, the amount of fare revenues required to meet the ratios specified in Sections 6633.2 and 6633.5 and the amount of the sum of fare revenues and local support required to meet the ratios specified in the Section 6633.2, (g) Verify the amount of the claimant's actual fare revenues for the fiscal year, (h) Verify the amount of the claimant's actual local support far the fiscal year, (i) Verify the amount the claimants were eligible to receive under the Act during the fiscal year in accordance with Sections 6634 and 6649, (j}Verify, if applicable, the amount of the operator's expenditure limïtation in accordance with Section b633. 1, (k) In the case of an operator, determine whether the operator's employee retirement system or private pension plan is in conformance with the provisions of Public Utilities Code Sections 99271, 99272, 99273, (1) In the case of an operator, determine whether the operator has had a certification by the Department of the California Highway Patrol verifying that the operator is in compliance with Section 1808.1 of the Vehicle Code, as required in Public Utilities Code Section 99251, (m) In the case of an operator, verify, if applicable, its State Transit Assistance eligibility, pursuant to Public Utilities Code Section 99314.6 or 99314.7, and (n) In the case of a claimant for community transit services, determine whether it is in compliance with Public Utilities Code Sections 991SS and 991SS.S. 13 2400 Professional Parkway, Suite 205 Santa Maria, CA 93455 Tel 805.925.2579 Fax 805.925.2147 mlhcpas.com BEVERLY HILLS • CULVER CITY •SANTA MARIA Item 8.b. - Page 35 We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in GovernmentAuditingStandards, issued by the Comptroller General ofthe United States; and the Transportation Development Act Guidebook. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements referred to above that could have a direct and material effect on the state laws and regulations applicable to the City occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. Opït:iotr on Conrplïance wïtlt tïie Transportation Development Act In our opinion, the funds allocated to and received by the City of Arroyo Grande's Transportation Development Act Fund allocated for transit purposes, complied, in all material respects, with the compliance requirements referred to above that are applicable to the statutory requirements of the Transportation Development Act and the allocation instructions and resolutions of San Luis Obispo Council of Governments for the fiscal year ended June 30, 2020. This report is intended solely for the information of the management, the City Council, the San Luis Obispo Council of Governments, and the State Controller's Office and is not intended to be and should not be used by anyone other than those specified parties. 7Y~t, ~ .~ .~,d~r~h~, .~C,cA Santa Maria, California January 7, 2021 14 Item 8.b. - Page 36