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CC 2021-04-13_08f CA Conservation Corp Agreements 2021 MEMORANDUM TO: CITY COUNCIL FROM: BILL ROBESON, ASSISTANT CITY MANAGER/PUBLIC WORKS DIRECTOR BY: RON SIMPSON, PUBLIC WORKS MANAGER SUBJECT: CONSIDERATION TO APPROVE TWO AGREEMENTS WITH THE CALIFORNIA CONSERVATION CORP FOR VEGETATION MANAGEMENT SERVICES DATE: APRIL 13, 2021 SUMMARY OF ACTION: Approval of two (2) new three-year agreements with the California Conservation Corp for annual vegetation management services. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The proposed agreements will allow for the expenditure of up to $25,560 (Grace Lane/Parks) and $27,024 (Creek winterization) for the services provided. Funds which are allocated annually from the Grace Lane Assessment District fund will be used to pay for the associated maintenance the for the Grace Lane Assessment District. In the event there is a remainder of contract service allowance (i.e. we have not spent up to the $25,560 contract maximum) at the end of the third year, if necessary, the City’s Public Works Department may utilize the rest service allowance, which will be paid for from the City’s Parks Maintenance fund. The City’s Street Maintenance Division (storm water/creek drainage) fund covers the cost for contracted maintenance for necessary vegetation management services in City-owned sections of Arroyo Grande Creek. RECOMMENDATION: It is recommended the Council approve and authorize the Mayor to execute two (2), three year agreements with the California Conservation Corps for annual vegetation management services. BACKGROUND: The City of Arroyo Grande has responsibilities to maintain vegetation on City-owned and assessment district open space areas and City-owned riparian areas for the purposes of fire hazard mitigation and maintenance of necessary drainage improvements. The Public Works Department does not have the resources to complete this annual maintenance work utilizing City staff and has routinely utilized the services of the California Conservation Item 8.f. - Page 1 CITY COUNCIL CONSIDERATION TO APPROVE TWO AGREEMENTS WITH THE CALIFORNIA CONSERVATION CORP FOR VEGETATION MANAGEMENT SERVICES APRIL 13, 2021 PAGE 2 Corps (CCC). The City’s previous agreements with the CCC were approved for a period starting October 15, 2018 and expiring June 30, 2021. The proposed agreements are for the same three-year time frame, expenditure amounts and include the same scopes of service as the previous agreements. ANALYSIS OF ISSUES: The CCC has proven to be an extremely competent and capable labor source for the City’s vegetation management and weed abatement needs. The CCC crews are well trained and supervised and have significant experience working in sensitive habitat areas such as open space areas, creeks and drainage areas. Local regulatory agencies such as the Regional Water Quality Control Board have a high degree of trust in the CCC’s work in riparian habitat areas. In addition, the CCC is able to provide crew sizes capable of tackling large scale projects in a timely and effective manner. California Public Resources Code section 14306 allows the CCC to execute contracts with local public agencies to provide services on projects that benefit the public by preserving, maintaining and/or enhancing lands and water for conservation and fire prevention purposes.  The first proposed new three-year agreement will provide for three years of annual vegetation management in the Grace Lane Open Space Area at a total cost of up to $25,660.00. Any contract service allowance remaining at the end of the three- year agreement may be used for minor clean-up and vegetation maintenance completed at City-owned parks and/or Open Space areas and will be paid for by the City from the Parks Maintenance budget.  The second proposed new three-year agreement will address creek winterization work in the Arroyo Grande Creek. The agreement covers three years of annual maintenance, which consists of trimming excessive vegetation growth done by hand crews to allow for natural creek flow in creek segments owned by the City. This agreement is set at total cost of up to $27,024.  Both agreements will begin on July 1, 2021, and terminate on June 30, 2024. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve and authorize the Mayor to execute two agreements with the California Conservation Corps for annual vegetation management services; 2. Do not approve the proposed agreements; or 3. Provide other direction to staff. Item 8.f. - Page 2 CITY COUNCIL CONSIDERATION TO APPROVE TWO AGREEMENTS WITH THE CALIFORNIA CONSERVATION CORP FOR VEGETATION MANAGEMENT SERVICES APRIL 13, 2021 PAGE 2 ADVANTAGES: The CCC has the capability and the availability to provide annual vegetation management services for the 16-acre Grace Lane Open Space area and several City-owned segments of Arroyo Grande Creek. The Public Works Department does not have adequate staffing resources to fully complete this annual maintenance work without significantly impacting the ability to complete other critical routine work assignments. The hourly rate charged by the CCC for this work is approximately equivalent to the hourly cost for City staff to complete similar work. Additionally, the CCC is a work development program that provides job skills training, educational opportunities, and an increased awareness of natural resources to young adults who participate in the program. DISADVANTAGES: No disadvantages are identified. ENVIRONMENTAL REVIEW: No environmental review is required for this action. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachment: 1. State of California, California Conservation Corps Agreement Addendum – Grace Lane Assessment District Open Space Area Vegetation Management 2. State of California, California Conservation Corps Agreement Addendum – Arroyo Grande Creek Winterization/Vegetation Management Item 8.f. - Page 3 Attachment 1Item 8.f. - Page 4 Item 8.f. - Page 5 Item 8.f. - Page 6 Item 8.f. - Page 7 Item 8.f. - Page 8 Attachment 2Item 8.f. - Page 9 Item 8.f. - Page 10 Item 8.f. - Page 11 Item 8.f. - Page 12 Item 8.f. - Page 13 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.f. - Page 14