CC 2021-04-27_08e Cancel July 13_2021 CC MeetingMEMORANDUM
TO: CITY COUNCIL
FROM: WHITNEY McDONALD, CITY MANAGER
SUBJECT: CONSIDERATION OF CANCELLATION OF JULY 13, 2021 CITY
COUNCIL MEETING
DATE: APRIL 27, 2021
SUMMARY OF ACTION:
Cancellation of the July 13, 2021 City Council meeting.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is minimal cost savings due to reduced staff time associated with agenda and
meeting preparation.
RECOMMENDATION:
It is recommended the Council cancel the regularly scheduled Council meeting of July 13,
2021.
BACKGROUND:
On August 14, 2007, the City Council considered the concept of establishing a policy of
designating a summer month for cancellation of Council meetings. The purpose was to
designate a month that would be “dark” from Council meetings in the summer so the City
Council and staff could coordinate their vacations during this period. Staff recommended
the month of July because it was the only full month in which school is not in session and
because it includes the July 4th holiday.
ANALYSIS OF ISSUES:
The City Council meets twice a month on the second and fourth Tuesdays. When the
Council considered the policy of designating a summer month for cancellation, concerns
were expressed regarding the impact on other meeting agendas and potential delays to
important items. Therefore, it was suggested that one meeting be cancelled in July as a
compromise. The City Council concurred and a policy was established to cancel the first
meeting in July of each year. It is recommended that this policy be observed this year by
cancelling the July 13th meeting.
Item 8.e. - Page 1
CITY COUNCIL
CONSIDERATION OF CANCELLATION OF JULY 13, 2021 CITY COUNCIL MEETING
APRIL 27, 2021
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Cancel the July 13, 2021 City Council Meeting;
2. Cancel the July 27, 2021 City Council Meeting;
3. Do not direct staff to cancel any meetings in July 2021;
4. Direct staff to make changes to the current policy; or
5. Provide other direction to staff.
ADVANTAGES:
Cancelling the July 13, 2021 meeting provides the City Council and staff an opportunity
to plan a vacation during the summer months without being absent from a meeting or
being concerned about missing an item that is important for their vote or input.
DISADVANTAGES:
Cancellation of a regular meeting may result in heavier agendas at the prior and following
meetings.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted in front of City Hall and on the City website in accordance with
Government Code Section 54954.2.
Item 8.e. - Page 2