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CC 2021-05-11_08b Approval of Minutes_04-27-21ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 27, 2021 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA In compliance with the State Shelter at Home Order due to the coronavirus pandemic, and as allowed by the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was held by teleconference. 1. CALL TO ORDER Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Lan George, Kristen Barneich, Keith Storton, Mayor Pro Tem Jimmy Paulding, and Mayor Caren Ray Russom were all present via teleconference. Staff Present: City Manager Whitney McDonald, Assistant City Manager/Public Works Director Bill Robeson, City Attorney Timothy Carmel, City Clerk Jessica Matson, Community Development Director Rob Fitzroy, Utilities Manager Shane Taylor, and Accounting Manager Nicole Valentine. 3. MOMENT OF REFLECTION Mayor Ray Russom requested that the moment of reflection be in memory of former Arroyo Grande Police Chief Beau Pryor. 4. FLAG SALUTE Council Member George led the flag salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances read in title only. None. 6. SPECIAL PRESENTATIONS 6.a. Update Regarding Countywide COVID-19 Efforts. Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary. City Manager McDonald provided a brief update on COVID-19 efforts and responded to questions from Council. Mayor Ray Russom invited public comment. No public comments were received. Item 8.b. - Page 1 Minutes: City Council Page 2 Tuesday, April 27, 2021 No action was taken on this item. 6.b. City Manager Communications. Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary. City Manager McDonald announced that the South San Luis Obispo County Sanitation District will provide a presentation at the May 11, 2021 City Council meeting regarding collection of sewer service charges on the property tax roll; and spoke of ways in which the City will be continuing to honor the legacy of former Police Chief Beau Pryor. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.c. Honorary Proclamation Declaring April 30, 2021 as “Arbor Day”. Mayor Ray Russom read the Honorary Proclamation recognizing April 30, 2021 as "Arbor Day". Bill Robeson, Assistant City Manager/Public Works Director, accepted the Proclamation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.d. Honorary Proclamation Recognizing May 2-8, 2021 as “Public Service Recognition Week”. Mayor Ray Russom read the Honorary Proclamation recognizing May 2-8, 2021 as "Public Service Recognition Week". Tashina Ureno, Human Resources Manager, accepted the Proclamation. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 6.e. Presentation from San Luis Obispo Council of Governments - Bike There! Peter Williamson, Rideshare Program Coordinator, gave a presentation regarding planned events and activities during Bike Week to encourage alternative transportation to work and school. Mayor Ray Russom invited public comment. No public comments were received. No action was taken on this item. 7. COMMUNITY COMMENTS AND SUGGESTIONS Mayor Ray Russom invited public comment. Speaking from the public were Michael Brown, Jack Bonvilla, Russel Johnson, Eric Christen, Richard Markuson, and Lee Cushman. No further public comments were received. Item 8.b. - Page 2 Minutes: City Council Page 3 Tuesday, April 27, 2021 8. CONSENT AGENDA Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Council commented on item 8.i., as it relates to the water supply decreasing and measures the City can take to encourage the community to conserve water; what will trigger mandatory action; use of social media to educate the community; and potential use of funds from the American Rescue Plan Act fund. City Manager Whitney McDonald and Utilities Manager Shane Taylor responded to questions from the Council. Mayor Ray Russom invited public comment. No public comments were received. Action: Council Member Barneich moved to approve Consent Agenda Items 8.a. through 8.i., with the recommended courses of action. Mayor Pro Tem Paulding seconded, and the motion passed on the following roll-call vote: AYES: Barneich, Paulding, Storton, George, Ray Russom NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period April 1, 2021 through April 15, 2021. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the attached report listing of investment deposits of the City of Arroyo Grande, as of March 31, 2021, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of March 9, 2021, as submitted. 8.d. Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC”. 8.e. Consideration of Cancellation of July 13, 2020 City Council Meeting. Action: Cancelled the regularly scheduled Council meeting of July 13, 2021 8.f. Consideration of Adoption of a Resolution to Amend the Arroyo Grande Tourism Business Improvement District Advisory Board By-Laws Related to the Meeting Schedule. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE ARROYO GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD BY-LAWS REGARDING THE ADVISORY BOARD MEETING SCHEDULE”. 8.g. Consideration of Commercial Lease Agreement with ReMax Del Oro for the Property Located at 214 E. Branch Street. Action: Approved a Lease Agreement with ReMax Del Oro for the old City Hall building, located at 214 E. Branch Street, and authorize the City Manager to execute the Agreement. Item 8.b. - Page 3 Minutes: City Council Page 4 Tuesday, April 27, 2021 8.h. Consideration of a Resolution Authorizing the Acceptance of a Tobacco Grant Award from the California Department of Justice and Execution of a Related Grant Agreement, and Approve a Budget Adjustment to Appropriate the Grant Funds for Fiscal Year 2020-21. Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE TO ACCEPT GRANT FUNDS IN THE AMOUNT $59,460 FROM THE STATE OF CALIFORNIA DEPARTMENT OF JUSTICE TOBACCO LAW ENFORCEMENT GRANT PROGRAM AND AUTHORIZE THE EXECUTION OF A GRANT AGREEMENT”; and 2) Approved an adjustment to the Police Department budget to record the revenue and appropriate the tobacco grant funds for Fiscal Year 2020-21. 8.i. Monthly Water Supply and Demand Update. Action: Received and filed the Monthly Water Supply and Demand Report. 9. PUBLIC HEARINGS None. 10. OLD BUSINESS: None. 11. NEW BUSINESS 11.a. Consideration to Approve the Annual Report and Adoption of a Resolution of Intention for Levy of Annual Assessments for Arroyo Grande Tourism Business Improvement District (AGTBID). City Manager McDonald introduced the item and recommended that the Council: 1) Receive and approve the Annual Report; and 2) Adopt a Resolution of Intention to levy and collect assessments within the AGTBID area for Fiscal Year 2021-22 at the same rate as in Fiscal Year 2020-21 and setting the date for the public hearing for May 25, 2021. Ashlee Akers, Verdin Vice President of Client Services, provided a presentation of the FY 20-21 Annual Report and responded to questions from Council. Mayor Ray Russom invited public comments. No comments were received. Action: Council Member Storton moved to receive and approve the Annual Report; and adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITS INTENTION TO CONTINUE THE ARROYO GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT, TO CONTINUE THE BASIS FOR AND TO LEVY THE ASSESSMENTS FOR THE DISTRICT, AND TO SET A DATE FOR THE PUBLIC HEARING ON THE DISTRICT AND THE ASSESSMENT FOR THE 2021-22 FISCAL YEAR”. Council Member Barneich seconded, and the motion passed on the following roll-call vote: AYES: Storton, Barneich, George, Paulding, Ray Russom NOES: None ABSENT: None Item 8.b. - Page 4 Minutes: City Council Page 5 Tuesday, April 27, 2021 11.b. Consideration of Streets Selection for the 2021 Street Repairs Project, PW 2021-01. Mayor Ray Russom called for a recess at 9:16 p.m. The Council reconvened at 9:23 p.m. Assistant City Manager/Public Works Director introduced the item, and Joe Ririe, Senior Principal Engineer and President, Pavement Engineering Inc., provided a presentation on pavement preservation principles, current pavement system conditions and proposed alternatives and responded to questions from Council. Mayor Ray Russom invited public comments. No comments were received. Action: Mayor Ray Russom moved to select Option 2 – Correct Base Failures (Digouts) and Alligator Cracking. Council Member Storton seconded, and the motion passed on the following roll-call vote: AYES: Ray Russom, Storton, Barneich, George, Paulding NOES: None ABSENT: None At 9:34 p.m., due to technical issues, Mayor Ray Russom was briefly disconnected from the meeting. Mayor Pro Tem Paulding took over as the Presiding Officer. 11.c. Consideration of a Resolution to Adopt Projects to be Funded by the Road Repair and Accountability Act of 2017 (SB1) Funding for Fiscal Year 2021-22. Assistant City Manager/Public Works Director presented the staff report and recommended the Council: 1) Adopt a Resolution approving a list of projects to be funded by SB1 in Fiscal Year 2021-22; and 2) Authorize the Acting Director of Administrative Services to submit the list of projects to the California Transportation Commission (CTC). Mayor Pro Tem Paulding invited public comments. No comments were received. Action: Council Member Storton moved adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2021-22 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017”. Council Member George seconded, and the motion passed on the following roll-call vote: AYES: Storton, George, Barneich, Paulding NOES: None ABSENT: Ray Russom Action: Council Member Storton moved to authorize the Acting Director of Administrative Services to submit the list of projects to the California Transportation Commission (CTC). Council Member George seconded, and the motion passed on the following roll-call vote: AYES: Storton, George, Barneich, Paulding, NOES: None ABSENT: Ray Russom Item 8.b. - Page 5 Minutes: City Council Page 6 Tuesday, April 27, 2021 11.d. Discussion and Consideration of Council Goals and Priorities for Fiscal Years 2021- 23. At 9:43 p.m., Mayor Ray Russom rejoined the meeting and took over as Presiding Officer. City Manager McDonald presented the staff report and recommended that Council discuss, modify as desired, and approve goals and priorities for Fiscal Years 2021-23 for incorporation into the upcoming Biennial Budget and responded to questions from Council. Mayor Ray Russom invited public comments. No comments were received. Action: Mayor Ray Russom moved to approve the goals and priorities for Fiscal Years 2021-23 for incorporation into the upcoming Biennial Budget and direct staff to bring back a progress report to City Council at 6 months, 12 months and 18 months. Council Member George seconded, and the motion passed on the following roll-call vote: AYES: Ray Russom, George, Barneich, Storton, Paulding NOES: None ABSENT: None 12. CITY COUNCIL REPORTS Mayor Ray Russom suggested, and the Council concurred, to postpone City Council reports to the next regular meeting on May 11th. At 10:52 p.m., Mayor Ray Russom stated that pursuant to Council policy, the Council must vote unanimously to continue the meeting past 11:00 p.m. Action: Council Member George moved to continue the meeting to 11:15 p.m. Council Member Barneich seconded, and the motion passed unanimously on the following roll-call vote: AYES: George, Barneich, Storton, Paulding, Ray Russom NOES: None ABSENT: None 13. COUNCIL COMMUNICATIONS Mayor Ray Russom requested that the Council consider directing staff to bring back a letter of support for Senate Bill 555 at a future meeting for discussion. Council Member George concurred. 14. CLOSED SESSION At 10:58 p.m., City Attorney Carmel announced that the Council would adjourn to closed session to consider the following items: a) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Whitney McDonald, City Manager Represented Employees: Service Employees International Union (SEIU) Local 620 b) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Whitney McDonald, City Manager Item 8.b. - Page 6 Minutes: City Council Page 7 Tuesday, April 27, 2021 Employee Organization: Arroyo Grande Police Officers’ Association (AGPOA) At 11:13 p.m., the closed session concluded and City Attorney Carmel announced that there was no reportable action. He stated that this report would also be made at the beginning of the next City Council meeting as this portion of the meeting is not recorded or videotaped. 15. ADJOURNMENT There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 11:15 p.m. in honor of former Police Chief Beau Pryor. _____________________________ Caren Ray Russom, Mayor ATTEST: ______________________________ Jessica Matson, City Clerk (Approved at CC Mtg ______________) Item 8.b. - Page 7 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.b. - Page 8