CC 2021-05-11_08e Annual Engineers Report - LLD and Assessment Districts
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ASSISTANT CITY MANAGER/PUBLIC WORKS
DIRECTOR
SUBJECT: CONSIDERATION OF ADOPTION OF RESOLUTIONS ORDERING THE
PREPARATION AND FILING OF ANNUAL ENGINEER’S REPORTS FOR
THE PARKSIDE VILLAGE ASSESSMENT DISTRICT, GRACE LANE
ASSESSMENT DISTRICT, AND LANDSCAPING AND LIGHTING
DISTRICT NO. 1, WITHIN TRACT 1769, FOR FISCAL YEAR 2021-2022
DATE: MAY 11, 2021
SUMMARY OF ACTION:
Adoption of the Resolutions will authorize preparation of the Annual Engineer’s Reports
for the Parkside Village, Grace Lane, and Tract 1769 Assessment Districts, as required
by the California Landscape and Lighting Act of 1972.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
For Fiscal Year 2020-21, the total budgets for the three subject Assessment Districts were
as follows:
Parkside Village Assessment District $ 36,100
Grace Lane Assessment District $ 16,400
Landscaping and Lighting Assessment District No. 1 (Tract 1769) $ 3,500
RECOMMENDATION:
It is recommended the City Council adopt Resolutions ordering the preparation and filing
of Annual Engineer’s Reports for the Parkside Village Assessment District, Grace Lane
Assessment District, and Landscaping and Lighting Assessment District No. 1, within
Tract 1769, for Fiscal Year 2021-22.
BACKGROUND:
The California Landscape and Lighting Act of 1972 (California Streets and Highways
Code section 22500 et seq., the “Act”) allows local governmental agencies to form
assessment districts for the purpose of financing the costs and expenses of landscaping
and lighting public areas. Accordingly, the City of Arroyo Grande formed the following
three separate assessment districts in compliance with the Act:
Tract Number Assessment District Name Date formed
Tract 2310 Parkside Village Assessment District November 8, 2005
Tract 2236 Grace Lane Assessment District November 28, 2006
Tract 1769 Landscape and Lighting District No. 1 May 12, 1992
Item 8.e. - Page 1
CITY COUNCIL
CONSIDERATION OF ADOPTION OF RESOLUTIONS ORDERING THE
PREPARATION AND FILING OF ANNUAL ENGINEER’S REPORTS FOR THE
PARKSIDE VILLAGE ASSESSMENT DISTRICT, GRACE LANE ASSESSMENT
DISTRICT AND LANDSCAPING AND LIGHTING DISTRICT NO. 1, WITHIN TRACT
1769, FOR FISCAL YEAR 2021-22
MAY 11, 2021
PAGE 2
The Act requires that the City complete the following process each fiscal year in order to
levy and collect assessments:
1. Adopt a Resolution describing any proposed new improvements or any substantial
changes in existing improvements and ordering preparation and filing of an
Engineer’s Report.
2. Approve the Engineer’s Report and adopt a Resolution of Intention. The Resolution
of Intention declares the City Council’s intention to levy and collect assessments
under the subject assessment districts for the upcoming fiscal year. It also states
whether the assessment is proposed to change from the previous year and sets a
date, hour, and place for a public hearing.
3. Conduct the public hearing affording all interested parties the opportunity to hear
and be heard.
4. Adopt a Resolution confirming the assessment, which constitutes the levy of the
assessments for the 2021-22 fiscal year.
Upon fulfillment of these requirements, the City must submit the Resolution confirming
the assessments to the County of San Luis Obispo for inclusion on the Fiscal Year 2021-
22 property tax roll.
ANALYSIS OF ISSUES:
The first step in the statutorily prescribed process contained in the Act requires that the
City adopt a Resolution describing any proposed new improvements or any substantial
changes in existing improvements and ordering the preparation and filing of an Engineer’s
Report. The subject assessment districts are largely responsible for covering expenses
related to maintaining the public landscaping within the defined boundaries of the
separate districts.
No new improvements or substantial changes in existing improvements are proposed for
any of the assessment districts for Fiscal Year 2021-22.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt Resolutions ordering the preparation and filing of Annual Engineer’s Reports
for the Parkside Village Assessment District, Grace Lane Assessment District and
Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal
Year 2021-22; or
2. Do not adopt the Resolutions and provide direction to staff.
Item 8.e. - Page 2
CITY COUNCIL
CONSIDERATION OF ADOPTION OF RESOLUTIONS ORDERING THE
PREPARATION AND FILING OF ANNUAL ENGINEER’S REPORTS FOR THE
PARKSIDE VILLAGE ASSESSMENT DISTRICT, GRACE LANE ASSESSMENT
DISTRICT AND LANDSCAPING AND LIGHTING DISTRICT NO. 1, WITHIN TRACT
1769, FOR FISCAL YEAR 2021-22
MAY 11, 2021
PAGE 3
ADVANTAGES:
Adoption of the Resolutions describing the existing improvements and ordering the
preparation and filing of an Engineer’s Report will be in compliance with California Streets
and Highways Code, Section 22622 and is the first step required in the levy of
assessments.
DISADVANTAGES:
No disadvantages for this proposed action have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1.Proposed Resolution – Parkside Village
2.Proposed Resolution – Grace Lane
3.Proposed Resolution – Parkview Tract 1769
Item 8.e. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ORDERING THE PREPARATION
AND FILING OF THE ANNUAL ENGINEER’S REPORT
FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT
FOR FISCAL YEAR 2021-2022
WHEREAS, the owner (Parkside Village, LLC) of Lots 1 through 67, Tract 2310,
requested the City form an assessment district, commonly referred to as the Parkside
Village Assessment District to provide a means to finance the costs of maintenance,
operation, and service of certain specified improvements; and
WHEREAS, on November 8, 2005, the City Council of the City of Arroyo Grande
adopted Resolution No. 3888 ordering the formation of the Parkside Village Assessment
District under Part 2 of Division 15 of the California Streets and Highways Code section
22500 et seq. (Landscape and Lighting Act of 1972), which allows local governmental
agencies to form assessment districts for the purpose of financing the costs and
expenses of landscaping and lighting public areas; and
WHEREAS, the said improvements in the Parkside Village Assessment District include
but are not limited to: landscaping bordering Farroll Road, Bakeman Road Entrances,
behind and along Bakeman Lots 10, 11, 12 and 13 of Phase 1, mini park pedestrian
pathway easement and drainage basin; fencing, gates and walls bordering Farrol Road,
Bakeman Road Entrances, behind and along Bakeman Lots 10, 11, 12 and 13, park
and drainage basin; the pathway easement, lighting and all improvements between lots
1, 2, and 3 between Dixson Street and the mini park, the mini park and all
improvements to include walkways, play area, benches and basketball court on Lot 24;
the drainage retention basin and all improvements including the water separator on Lot
25 and French drains along the East boundary of Tract 2310-2; and
WHEREAS, in order to levy and collect an annual assessment for the Parkside Village
Assessment District, it is necessary for the City to comply with Streets and Highways
Code, Section 22620 et seq.; and
WHEREAS, Streets and Highways Code Section 22622 requires the City to adopt a
Resolution that generally describes any proposed new improvements or any substantial
changes in existing improvements and order the preparation and filing of an engineer’s
report; and
WHEREAS, the City Council, at its meeting of May 11, 2021, received a report from the
Public Works Director advising the City Council that no new improvements or
substantial changes in existing improvements are proposed for the Parkside Village
Assessment District.
Attachment 1
Item 8.e. - Page 4
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
2. Pursuant to Streets and Highways Code Section 22622, the City Council
determines that no new improvements or any substantial changes in existing
improvements are proposed within the boundaries of the Parkside Village
Assessment District in Fiscal Year 2021-2022.
3. The City Council orders the preparation and filing of an Engineer’s Report for the
Parkside Village Assessment District in accordance with Streets and Highways
Code Section 22565 et seq.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 11th day of May, 2021.
Item 8.e. - Page 5
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.e. - Page 6
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ORDERING THE PREPARATION
AND FILING OF THE ANNUAL ENGINEER’S REPORT
FOR THE GRACE LANE ASSESSMENT DISTRICT FOR
FISCAL YEAR 2020-2021
WHEREAS, the owner (Vista Roble, LLC) of Lots 1 through 19, Tract 2236, petitioned
the City to form a maintenance assessment district, commonly referred to as the Grace
Lane Assessment District to provide a means to finance the costs of maintenance,
operation, and service of certain specified improvements; and
WHEREAS, on November 28, 2006, the City Council of the City of Arroyo Grande
adopted Resolution No. 3976 ordering the formation of the Grace Lane Assessment
District under Part 2 of Division 15 of the California Streets and Highways Code section
22500 et seq. (Landscape and Lighting Act of 1972), which allows local governmental
agencies to form assessment districts for the purpose of financing the costs and
expenses of landscaping and lighting public areas; and
WHEREAS, the said improvements in the Grace Lane Assessment District include, but
are not limited to: 1) a pedestrian trail across the open space property (Lot B) including,
but not limited to, the existing informal hiking trail currently passing through Lot B,
signage, fencing; 2) common areas and facilities, including but not limited to the open
space parcels and drainage facilities; 3) open space and maintenance thereof in
accordance with fuel modification specifications as described in Mitigation Measure No.
15 in Resolution No. 3732 of the City Council of the City of Arroyo Grande; and 4) a
private drive and associated improvements for Lots 16 through 19; and
WHEREAS, in order to levy and collect an annual assessment for the Grace Lane
Assessment District, it is necessary for the City to comply with Streets and Highways
Code, Section 22620 et seq.; and
WHEREAS, Streets and Highways Code Section 22622 requires the City to adopt a
Resolution that generally describes any proposed new improvements or any substantial
changes in existing improvements and order the preparation and filing of an engineer’s
report; and
WHEREAS, the City Council, at its meeting of May 11, 2021, received a report from the
Public Works Director advising the City Council that no new improvements or
substantial changes in existing improvements are proposed for the Grace Lane
Assessment District.
Attachment 2
Item 8.e. - Page 7
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
2. Pursuant to Streets and Highways Code Section 22622, the City Council
determines that no new improvements or any substantial changes in existing
improvements are proposed within the boundaries of the Grace Lane
Assessment District in Fiscal Year 2021-2022.
3. The City Council orders the preparation and filing of an Engineer’s Report for the
Grace Lane Assessment District in accordance with Streets and Highways Code
Section 22565 et seq.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 11th day of May, 2021.
Item 8.e. - Page 8
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.e. - Page 9
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ORDERING THE PREPARATION
AND FILING OF THE ANNUAL ENGINEERS REPORT
FOR THE ARROYO GRANDE LANDSCAPING AND
LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN
TRACT 1769, FOR FISCAL YEAR 2021-2022
WHEREAS, the property owners of Arroyo Grande, Tract 1769, petitioned the City to
form a landscaping and lighting assessment district, commonly referred to as
Landscaping and Lighting Assessment District No. 1, within Tract 1769, to provide
means to finance the costs of maintenance, operation, and service of certain specified
improvements; and
WHEREAS, on May 12, 1992, the City Council of the City of Arroyo Grande adopted
Resolution No. 2932 ordering the formation of Arroyo Grande Landscaping and Lighting
Assessment District No. 1, within Tract 1769, under Part 2 of Division 15 of the
California Streets and Highways Code section 22500 et seq. (Landscape and Lighting
Act of 1972), which allows local governmental agencies to form assessment districts for
the purpose of financing the costs and expenses of landscaping and lighting public
areas; and
WHEREAS, said improvements in the Landscaping and Lighting Assessment District
No. 1 include but are not limited to: landscaping and ornamental vegetation in the public
rights of way; and
WHEREAS, in order to levy and collect an annual assessment for Landscaping and
Lighting Assessment District No. 1, it is necessary for the City to comply with Streets
and Highways Code, Section 22620 et seq.; and
WHEREAS, Streets and Highways Code Section 22622 requires the City to adopt a
Resolution that generally describes any proposed new improvements or any substantial
changes in existing improvements and order the preparation and filing of an engineer’s
report; and
WHEREAS, the City Council, at its meeting of May 11, 2021, received a report from the
Public Works Director advising the City Council that no new improvements or
substantial changes in existing improvements are proposed for Landscaping and
Lighting Assessment District No. 1, within Tract 1769.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
Attachment 3
Item 8.e. - Page 10
RESOLUTION NO.
PAGE 2
2. Pursuant to Streets and Highways Code Section 22622, the City Council
determines that no new improvements or any substantial changes in existing
improvements are proposed within the boundaries of Landscaping and Lighting
Assessment District No. 1, within Tract 1769 in Fiscal Year 2021-2022.
3. The City Council orders the preparation and filing of an engineer’s report for
Landscaping and Lighting Assessment District No. 1, within Tract 1769, in
accordance with Streets and Highways Code Section 22565 et seq.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 11th day of May, 2021.
Item 8.e. - Page 11
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.e. - Page 12